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HomeMy WebLinkAbout2022-05-25 Commissioner Minutes WEDNESDAY, MAY 25, 2022 The Franklin County Commissioners met Wednesday, May 25, 2022, with the following members present: David S. Keller and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. The meeting was live streamed. Chairman Keller announced that Commissioner Flannery is not attending the meeting today. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved to adopt the agenda. There was no public comment. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved all bills presented and ordered paid. The minutes of the May 19, 2022 meeting were reviewed. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved the minutes. The Board reviewed Agreements, Contracts and Reports. Bonnie Zehler, Executive Director of Luminest, was present to provide more information on action items #6 and #7. Board action #6 is the first amendment to the Home Investment Partnership Program Agreement which provides funding to build two homes in Waynesboro and they are expected to deliver the modular homes and have them ready for sale by September or October. They needed to extend the time for that agreement. She explained that action item #7 is a Housing Trust Fund Grant Agreement asking for $30,000 to help replace the roof, gutters, downspouts and paint the home on Queen Street, Chambersburg. Chairman Keller said that this is a great project and he hears from businesses that there is a need for more affordable housing so he is glad to see improvements in that area. The items will be decided upon in the afternoon session. The Board reviewed Commissioners Office matters and conducted a bid opening for the printing and mailing of tax sale mailers. Robin Harmon, Procurement Director, explained that further stated that she did receive a call yesterday from a company that said they could not meet the deadline. They followed up with an email bid after 4 PM. Robin spoke with the county solicitor who said we can ask the Board to waive the irregularities and move forward with considering the bid. Ms. Gray said that there is an issue with a deadline to get these out if we have to rebid. st The deadline to mail the documents is July 1 and staff doesn't have a reason to believe we will be successful in receiving bids a second time. Staff is asking to waive the irregularities of the bid and provide a recommendation at the 2:00 PM meeting. Chairman Keller suggests conferring with the Controller first and in terms of setting a precedent of accepting late bids going forward are there any concerns? Solicitor Elliott Sulcove responded that considering waving the irregularities is serious. In ordinary circumstances, when there is plenty of time we can rebid. But, in this situation, with this timeframe to complete the project and no other bids, receive any bids and Ms. Gray responded that Robin can reach out to ask them why they did not submit a bid. He asked if this had happened in the past and Ms. Gray responded not in recent memory. He asked how this was advertised and if they can do better to reach out to more printers. Ms. Harmon responded that she advertised twice in a local newspaper, emailed all the printers on record and posted it to social media. Commissioner Ziobrowski asked if there is a trade site she could advertise to. Ms. Gray responded that Robin can ask when she reaches out to them. He has no problem moving forward today. Chairman Keller announced that they will revisit it this afternoon after confirming the process with the Controller. Continued on page 2 Teresa Beckner, Fiscal Director, provided a fiscal update to the Board which is attached a part of these minutes. She explained that today she will be reviewing the 2022 budget performance through March. Ms. Beckner explained that this is 25% of the budget year and reviewed the General Fund expenditures with the Board and stated that we are performing in line compared with March of 2021. Ms. Beckner reviewed with the Board additional data regarding expenditures and revenues. Steve Thomas, Planning Director, provided an update on the Franklin County Comprehensive Plan as per the attached doc consist of a Steering Committee that has broad representation and a Consulting Team that consists of Michael Baker International, Vernon Land Use and FACES International. Mr. Thomas explained the planning approach will focus on real relevant issues; organize the plan the way officials and citizens think; devise workable recommendations with action plans; provide the capacity for implementation; and build community ownership and commitment. He provided more information on the key milestones and deliverables that include: data analysis and mapping; vision and community values; policy reports; and comprehensive plan. Mr. Thomas explained the timeline that began in April and will continue through June 2023. The Steering Committee will have eight meetings, with agenda items that Mr. Thomas explained for each meeting, over 14 months and they will attend public engagement events. Mr. Thomas explained that looking forward they will have key stakeholder interviews; focus group sessions; public engagement and outreach; municipal engagement and background data research. Chairman e municipalities and to tap into that resource if they are willing and able to share their expertise. They should also include school Chairman Keller said that he likes the approach so far. Commissioner Ziobrowski said that he likes the graphics on the presentation and that it will be very visual and should go on our website. He continued that if this is an example of what it will look like it will be successful. Mr. Thomas responded that Michael Baker International developed the presentation and Sheena Baker helped as well. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved to enter an executive session at 11:56 a.m. for the purpose of reviewing pending litigation matters. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved to reconvene into regular session at 12:32 p.m. No action was required after the executive session. The Board recessed and will reconvene at 2:00 p.m. for final approval of the items that were reviewed. The Board reconvened at 2:00 p.m. There was no public comment. The Board reviewed Emergency Services matters. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved for the Chairman of the Board to execute the quote from Motorola Solutions for RapidSOS Premier One Service in the amount of $3,000.00 for a period of three years from installation. This will allow integration of RapidSOS into our Computer Aided Dispatch (CAD) system; providing faster and more reliable access to a caller's location. When a dispatcher answers a call, RapidSOS will retrieve the -based location and provide it within three seconds on the CAD interface, greatly improving response time. The dispatcher, if needed, can then use RapidSOS to track the location of the caller throughout the call. Continued on page 3 The Board reviewed Grants Management matters. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved the Grant Application to Bureau of Justice Assistance to help fund the Good Wolf Treatment Court (GWTC) and further enhance services by offering a track specific to the needs of Veterans with co-occurring mental health/substance use disorder and by offering a track specific to individuals who were unsuccessful in the Get Back Up program and ended up with charges against them. GWTC will divert these individuals from Jail and provide much needed services. The grant request is for an amount of $1,000,000.00 for the period of October 1, 2022 through September 30, 2026. The Board reviewed Human Resources matters. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved the agreement between the County of Franklin and FifthTheory, LLC to provide pre-employment assessments for County applicants for Merit Hire at a cost depending on the assessment provided and listed on page 1 of the agreement for the period of January 1, 2022 through January 31, 2024. The Board reviewed Information Technology Services matters. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved for the Chairman of the Board to execute the quote from Asana, Inc. to provide an online project management resource to track assets and assignments at a cost of $4,498.20 for the period of June 1, 2022 through May 31, 2023. The Board reviewed Juvenile Probation matters. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved the agreement between the County of Franklin and the Tuscarora School District for the School-Based Probation program. The school district agrees to provide $17,153.76 for services during the 2022-2023 school year. Franklin County will carry liability insurance for its employees and the program. The Board reviewed Planning matters. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved for the Chairman of the Board to execute the First Amendment to the Home Investment Partnership Program (HOME) Grant Subrecipient agreement between the County of Franklin and Luminest, Inc. (dated November 12, 2020) to demolish two (2) blighted structures in the Borough of Waynesboro to construct two (2) single- family three-bedroom homes for purchase by families who have incomes up to 80% of median income. This amendment is to extend the timeline for construction completion to June 15, 2023. The Board reviewed additional Planning matters. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved the Housing Trust Fund Grant Agreement between the County of Franklin and Luminest, Inc. for an amount not to exceed $30,000.00 to complete renovations to the roof and exterior of the existing building located at 78 W. Queen Street, Chambersburg, PA 17201. The Board reviewed additional Planning matters. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved Resolution #2022-20 to authorize the Chairman of the Board of Commissioners to sign all agreements/contracts, addendums and work orders as related to the Pennsylvania Department of Transportation Open-End Planning Agreement #C9200001367. The Board reviewed Reentry Services Center matters. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved the Rental Lease Agreement between the County of Franklin and 80 S. Main, LLC, Landlord for the US Department of Housing and Urban Development (HUD) Permanent Supportive Housing Lease Program (Shelter Plus Care) that covers the total rent plus any landlord covered utilities for participants for a total lease amount of $10,875.00 for the period of May 9, 2022 through August 1, 2023. The County holds the Lease with the landlord and the participant subleases from the County. Program participants are responsible for any utilities not included in the lease rent, up to 30% of their adjusted gross income. Participants are linked with supportive services and case management to assist them with maintaining permanent stable housing. Continued on page 3 The Board reviewed additional Reentry Services Center matters. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved the Rental Lease Agreement between the County of Franklin and Beverly Court, LLC, Landlord for the US Department of Housing and Urban Development (HUD) Permanent Supportive Housing Lease Program (HUD I/II) that covers the total rent plus any landlord covered utilities for participants for a total lease amount of $10,875.00 for the period of May 9, 2022 through August 1, 2023. The County holds the Lease with the landlord and the participant subleases from the County. Program participants are responsible for any utilities not included in the lease rent, up to 30% of their adjusted gross income. Participants are linked with supportive services and case management to assist them with maintaining permanent stable housing. The Board reviewed additional Reentry Services Center matters. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved the Rental Lease Agreement between the County of Franklin and Beverly Court, LLC, Landlord for the US Department of Housing and Urban Development (HUD) Permanent Supportive Housing Lease Program (Shelter Plus Care) that covers the total rent plus any landlord covered utilities for participants for a total lease amount of $10,875.00 for the period of May 9, 2022 through August 1, 2023. The County holds the Lease with the landlord and the participant subleases from the County. Program participants are responsible for any utilities not included in the lease rent, up to 30% of their adjusted gross income. Participants are linked with supportive services and case management to assist them with maintaining permanent stable housing. The Board reviewed Risk Management matters. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved the Change Order from Allcom Global Services for the current New Judicial Center to add 3 Hanwha IP Video cameras with CAT6 wire, connectors, mounts and bracing as needed for rooms 2006, 2024, and 1034 at a cost of $6,064.54. The cameras would be connected electronically to the Milestone IP video and Lenel SMS solutions installed at the county. All licenses and programming would be included. These cameras will provide additional protection to our Sheriff Officers and the county regarding allegations from incoming commitments. at she talked to the Controller, Robin Harmon and Anita Keller and they have an update. Ms. Harmon explained that since they have a few questions, they would like to reject the bid received to get the questions answered and an alternative plan since time is of the essence is to just look at one year and move forward with obtaining three quotes. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved to accept the recommendation and reject the bid received. The Franklin County Commissioners and Tiffany Bloyer, Human Resources Director on behalf of the STAR (Special Thanks and Recognition Committee) were present to award Ms. Angela Stoner as the Employee of the Month for May. Ms. Stoner has worked at Franklin County since February of 2006. She currently serves as Deputy Court Administrator. The selection for the May 2022 Employee of the Month was determined by the STAR Committee. There were a total of thirteen nominations. Ms. Bloyer read the nomination form which is attached and made a part of these minutes. Ms. Stoner thanked everyone and the one who nominated her. She is happy to do her job and work for the County. Mark Singer, Court Administrator, said that when Angela got notified of the award he read her email to everyone in attendance. She makes it worthwhile coming to work and he had a hand in writing the this award. She comes in early, stays late and drives to Hershey for her son on a regular basis. Her heart is exactly as described. President Judge Meyers mentioned his favorite memory of when she helped him move an apartment sized refrigerator to courtroom 1 for the jurors. He stated that if it needs done she will do it. Her selfless commitment to what she is asked to do and to think of a parent who is beside her son during his illness, this young man is continuing to Continued on page 5 thrive because he has a supportive household. Her son is doing well and looking forward to the honor to recognize her. Chairman Keller appreciates the Court's support of the STAR Committee and Employee of the Month. She is in their prayers and her son as well but there are better days ahead. He thanked her for what she does for the Court and the County. imagine doing it thr and will be graduating on Friday and heading to Penn State Main Campus in the fall. The meeting was adjourned at 2:20 p.m. with a motion by Robert G. Ziobrowski; seconded by David S. Keller. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ___________________________________ Robert G. Ziobrowski Project Management Teams Data Analysis and MappingPolicy ReportsComprehensive Plan Key Milestones / Deliverables Timeline at a Glance Timeline at a Glance Meeting #4 Meeting #3Meetings #7 and #8 Meeting #2Meeting #6 Steering Committee Meeting Topics Meeting #1Meeting #5 FRANKLIN COUNTY STAR COMMITTEE Special Thanks And Recognition Committee 272 North Second Street ~ Chambersburg, PA 17201 Telephone (717) 261-3150 Fax (717) 261-3156 - ¸ ΑΔǾ ΑΏΑΑ 4§¤ &± ­ª«¨­ #®´­³¸ #®¬¬¨²²¨®­¤±² ®­ ¡¤§ «¥ ®¥ ³§¤ 34!2 #®¬¬¨³³¤¤ Ȩ3¯¤¢¨ « 4§ ­ª² !­£ 2¤¢®¦­¨³¨®­ȩ ¯±®´£«¸ ¯±¤²¤­³ ³§¤ %¬¯«®¸¤¤ ®¥ ³§¤ -®­³§  ¶ ±£ ³® -²ȁ !­¦¤«  3³®­¤±ȁ -²ȁ 3³®­¤± § ² ¡¤¤­ ¤¬¯«®¸¤£ ¶¨³§ &± ­ª«¨­ #®´­³¸ ²¨­¢¤ &¤¡±´ ±¸ ΑΏΏΕȁ 3§¤ ¢´±±¤­³«¸ ²¤±µ¤²  ² $¤¯´³¸ #®´±³ !£¬¨­¨²³± ³®±ȁ 4§¤ ²¤«¤¢³¨®­ ¥®± ³§¤ - ¸ ΑΏΑΑ %¬¯«®¸¤¤ ®¥ ³§¤ -®­³§ ¶ ² £¤³¤±¬¨­¤£ ¡¸ ³§¤ 34!2 #®¬¬¨³³¤¤ȁ 4§¤±¤ ¶¤±¤   ³®³ « ®¥ ³§¨±³¤¤­ ­®¬¨­ ³¨®­²ȁ 4§¤ 34!2 ­®¬¨­ ³¨®­ ¥®±¬  ²ª² ¶§ ³ ±¤¢¤­³ ¤µ¤­³ ®± ®¢¢´±±¤­¢¤ ¬ £¤ ¸®´ ²¤«¤¢³ !­¦¤«   ­£ ³§¤  ­²¶¤±² ²³ ³¤£Ȁ 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