HomeMy WebLinkAbout2022-07-13 Commissioner Minutes
WEDNESDAY, JULY 13, 2022
The Franklin County Commissioners met Wednesday, July 13, 2022, with the following
members present: David S. Keller, John T. Flannery and Robert G. Ziobrowski. Chairman
Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of
Allegiance, proceeded with the business of the day.
The meeting was live streamed.
On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously
approved to adopt the agenda.
There was no public comment.
On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously
approved all bills presented and ordered paid.
The minutes of the July 6, 2022 meeting were reviewed. On a motion by Robert G.
Ziobrowski, seconded by John T. Flannery; unanimously approved the minutes.
The Board reviewed Agreements, Contracts and Reports. Chairman Keller asked Carrie
Gray, County Administrator, for more information on board action item #3, for additional
insurance coverage. Ms. Gray explained that this came from a recommendation from our
insurance broker, Strickler, and we worked with them to identify the need for the insurance. She
continued that while Franklin County has low claims historically it would take just one claim to
make excess insurance worth it. They also looked at increasing the deductibles in order to
achieve up-front cost savings but we would have to increase deductibles for more common
claims and then we would have to pay out more. Chairman Keller asked for more information
on item #9, video system for the Jail. Ms. Gray explained that attorneys would like more
interaction with their clients but the Jail has to shut down the unit and it requires a lot of staff
resources. This quote would enable them to modify visitation booths in a way to allow the
professionals to have more interaction and they can show videos and pass through documents
to their clients. It will still be face to face but no contact. She explained further that this is for
ctive as intended, they may come back to request additional
units. Chairman Keller asked if we have received any follow-up or feedback from municipalities
on the addressing policy, item #10. Steve Thomas, Planning Director, responded that they
received one comment from the Department of Emergency Services with posting of road name
signs and the legal team reviewed and made changes. There were no other comments. Ms.
Gray responded that there were no comments received via the website link. The items will be
decided upon in the afternoon session.
The Board reviewed personnel matters. Ms. Gray noted that the job description was
modified to reflect the recent Salary Board action to increase the hours from part time to full
time. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously
approved the revised Housing Specialist position description in the Mental Health/Intellectual
Developmental Disabilities/Early Intervention Department.
The Board recessed and will reconvene at 2:00 p.m. for final approval of the items that
were reviewed.
The Board reconvened at 2:00 p.m.
There was no public comment.
Continued on page 2
The Board reviewed Aging Office matters. On a motion by Robert G. Ziobrowski,
seconded by John T. Flannery; unanimously approved the updated contract listing for additional
contracts and addendums for Fiscal Years 2021/2022 for the Area Agency on Aging
department. Contract listing is maintained for proper accounting of all contracts to include
vendor name and address, type(s) of service provided and rate(s) charged for services.
The Board reviewed Commissioners Office matters. On a motion by Robert G.
Ziobrowski, seconded by John T. Flannery; unanimously approved the agreement between the
County of Franklin and the Chambersburg Area School District for the School-Based Probation
program. The school district agrees to provide $47,743.80 for services during the 2022-2023
school year. Franklin County will carry liability insurance for its employees and the program.
The Board reviewed additional Commissioners Office matters. On a motion by Robert
G. Ziobrowski, seconded by John T. Flannery; unanimously approved to accept the quote of
$18,821.00 for $3,000,000 excess limits over PCoRP's $5,000,000 primary limit for General
Liability, Automobile Liability, Law Enforcement Liability and Public Officials Errors & Omissions
for the 2022-2023 insurance term.
The Board reviewed Fiscal Department matters. On a motion by Robert G. Ziobrowski,
seconded by John T. Flannery; unanimously approved the engagement letter from Zelenkofske
Axelrod, LLC for independent audit services for the year ended December 31, 2021, including
the audit of the County's GASB 34 financial statements and the County's Single Audit, required
for all programs receiving federal and pass-through funds. This is consistent with the multi-year
contract signed February 22, 2018.
The Board reviewed GIS matters. On a motion by Robert G. Ziobrowski, seconded by
John T. Flannery; unanimously approved for the Chairman of the Board to execute the
agreement between the County of Franklin and Pictometry International Corporation for the
yearly renewal of the Connect Explorer online imagery viewing application and user licenses
used by County staff, municipalities, school districts, and Local Law Enforcement and
Emergency Responders at a cost of $3,300.00 for the period of July 15, 2022 through July 14,
2023. This tool allows users to view our imagery library from previous flight contracts combined
with GIS data layers.
The Board reviewed Human Resources matters. On a motion by Robert G. Ziobrowski,
seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute
the letter to ExamWorks Compliance Solutions due to Section 111 of the Medicare, Medicaid,
and SCHIP Extension Act of 2007 (MMSEA) added mandatory reporting requirements with
respect to Medicare beneficiaries who have coverage under group health plans (GHP) as well
as for Medicare beneficiaries who receive settlements, judgments, awards, or other payment
from liability insurance (including self-insurance), no-
The County is considered responsible reporting entities and use ExamWorks Compliance
Solutions via Inservco (our TPA for workers compensation claims processing) to submit data on
our behalf.
The Board reviewed additional Human Resources matters. On a motion by Robert G.
Ziobrowski, seconded by John T. Flannery; unanimously approved for the Chairman of the
Board to add the Gallagher Broker team to those that are granted access to Highmark BC/BS
enrollment and billing portal for assistance with reports and issues that may arise.
Continued on page 3
The Board reviewed Jail matters. On a motion by Robert G. Ziobrowski, seconded by
th
John T. Flannery; unanimously approved the 16 Addendum to the contract between the
County of Franklin and Prime Care Medical contract (dated May 30, 2002) to provide
comprehensive health services to inmates in the custody of the Jail. This addendum is to add
Community Treatment programs for a maximum encumbrance amount of $442,000.00 for the
period of October 1, 2021 through February 28, 2023. This program includes providing non-
Vivitrol medication assisted treatment to participants in the jail to the Community Treatment
programs. This addendum also provides non-Vivitrol MAT to other inmates within the facility.
This includes the purchase and reimbursement of Buprenorphine in all forms and Methadone for
use by health care services to the grant-eligible inmate population and provisions of additional
medical services for inmates receiving non-Vivitrol MAT. The County will utilize the grants
Residential Substance Abuse Treatment (RSAT) and State Opioid Response (SOR) and the
remaining will be paid from ACT 198.
The Board reviewed additional Jail matters. On a motion by Robert G. Ziobrowski,
seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute
the quote from Provantage, LLC to purchase a video presentation system that gives the ability
for the professional visitation rooms to have access to present information to the inmates on a
live screen for them to view at a cost of $10,606.75 for the period of July 11, 2022 through July
11, 2027. This helps the attorney's eliminate the face to face interaction and gives the ability to
click share information regarding the inmates cases. It also eliminates extra staffing needed
from the Jail to transport inmates for face to face visits.
The Board reviewed Planning Office matters. On a motion by Robert G. Ziobrowski,
seconded by John T. Flannery; unanimously approved the Franklin County Road Naming and
Addressing Policy #110.00 to establish standards for naming roadways, posting road signs and
assigning numbers to all dwellings, principal buildings, businesses and industries; and to assist
emergency services agencies, the United States Postal Service and the public in the timely and
efficient provision of services to residents and businesses of Franklin County.
The Board reviewed Reentry Services Center matters. On a motion by Robert G.
Ziobrowski, seconded by John T. Flannery; unanimously approved the following lease
agreements for the HUD Permanent Supportive Housing Lease Program (Supportive Housing
Program SHP I/II) that covers the total rent plus any landlord covered utilities for participants.
The leases are for the period of August 1, 2022 through August 1, 2023. The County holds the
lease with the landlord and the participant subleases from the County. Program participants are
responsible for any utilities not included in the lease rent, up to 30% of their adjusted gross
income. Participants are linked with Supportive Services and case management to assist them
with maintaining permanent stable housing.
a. 80 South Main, LLC for a total lease amount of $15,600.00 (includes 2 leases)
b. Antietam Realty, Inc. for a total lease amount of $7,500.00
c. Beverly Court, LLC for a total lease amount of $8,700.00
d. D&D Properties/Darren Garvin for a total lease amount of $42,000.00 (includes 5
leases)
e. Hamilton Park Apartments for a total lease amount of $7,200.00
f. Micah Gingrich for a total lease amount of $8,700.00
g. Rodney C. & Cindee L. Mose for a total lease amount of $36,000.00 (includes 4
leases)
h. Sussman Properties/Sally Sussman for a total lease amount of $8,700.00
i. WACCO Properties for a total lease amount of $7,380.00.
Continued on page 4
The Board reviewed additional Reentry Services Center matters. On a motion by Robert
G. Ziobrowski, seconded by John T. Flannery; unanimously approved the following lease
agreements for the HUD Permanent Supportive Housing Lease Program (Shelter Plus Care)
that covers the total rent plus any landlord covered utilities for participants. The leases are for
the period of August 1, 2022 through August 1, 2023. The County holds the lease with the
landlord and the participant subleases from the County. Program participants are responsible
for any utilities not included in the lease rent, up to 30% of their adjusted gross income.
Participants are linked with Supportive Services and case management to assist them with
maintaining permanent stable housing.
a. Craig Schellhase for a total lease amount of $7,800.00
b. Sarlin Properties for a total lease amount of $8,340.00
The meeting was adjourned at 2:08 p.m. with a motion by Robert G. Ziobrowski;
seconded by John T. Flannery.
Carrie E. Gray
County Administrator/Chief Clerk
FRANKLIN COUNTY COMMISSIONERS
____________________________________
David S. Keller, Chairman
____________________________________
John T. Flannery
___________________________________
Robert G. Ziobrowski