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Home My WebLink About2022-10-05 Commissioner Minutes WEDNESDAY, OCTOBER 5, 2022 The Franklin County Commissioners met Wednesday, October 5, 2022, with the following members present: David S. Keller, John T. Flannery and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. The meeting was live streamed. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved to adopt the agenda. There was no public comment. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved all bills presented and ordered paid. The minutes of the September 28, 2022 meeting were reviewed. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved the minutes. The Board reviewed Agreements, Contracts and Reports. Commissioner Ziobrowski included in the 2022 budget. Commissioner Flannery said that he was informed the stretcher was budgeted for 2023 and it would save the county $10,000 if we order it now. He also heard that a Deputy was injured trying to use a manual stretcher to lift a 300+lb gentleman so this powered stretcher will help with situations like that. The items will be decided upon in the afternoon session. Herbert, Rowland & Grubic, Inc. (HRG) provided a presentation, as per the attached document, to request $800,000 in ARPA funding to be used for multi-year bridge maintenance and repairs. Steve Thomas, Planning Director introduced Bill Kick and Dan Long from HRG and explained that the County procured HRG as the Bridge Engineer in 2020 through a competitive process with PennDOT oversight. They were selected with the hope that they would bring some innovative approaches for the number of bridges we control and some additional funding opportunities. They have put in a lot of work in the last year. Quentin Clapper, Planner, oversees the day-to-day administrative operations of the bridge maintenance program. Mr. Kick provided information on the 91 bridges that are owned and maintained by Franklin County and provided a graph showing the maintenance and replacement needs. Fifteen percent of the bridges are in good condition, 64% are in fair condition, 13% are in poor condition and 7.7% are nostalgic bridges. Mr. Kick explained the challenges with the non-composite adjacent prestressed box beam bridges (ABB) bridges that were designed and constructed in the mid highly susceptible to chloride penetration from de-icing salts and the prestressing cables bridges) and six are prioritized for replacement. Mr. Kick mentioned that their approach is to replace all poor condition bridges prior to significant load postings or closures and replace one bridge per year for the next 12 years. Originally they were going to propose that all poor condition bridges be replaced by 2033. With this approach this would result in a need for new funding in 2024. Mr. Kick continued that the funding strategy would be to find ways to avoid new taxes or fees, work with County Planning and PennDOT to identify bridges eligible for federal funding through the capitalize on funding opportunities and reviewed bridge inventory conditions and look for opportunities to prolong structure life. Mr. Kick said HRG did inspections of all bridges last year and the study results includes: identified two bridges as candidates for prolonged maintenance; two bridges identified as TIP candidates and Infrastructure Investment & Jobs Act (IIJA) funding committed that includes Bridges 130 and 131 on West King Street in the Borough of Continued on page 2 Chambersburg; presented Capital Improvement Plan to County MPO in November 2021; additional IIJA funding committed to Cornertown Road Bridge (Bridge 5) over Conococheague Creek in Greene Township; total IIJA funding commitment of $9.5M for three bridges; county staff is recommending $800,000 ARPA funding to address near term revenue needs and all poor condition bridges to be replaced by 2034 which is one year later than initially proposed. Mr. Kick explained the chart titled Bridge Program Cash Flow Projection as of October 2022. The next steps include: Consider allocating $800,000 in ARPA funding to the Capital Bridge Program; continue with plan to replace prioritized poor condition ABB and other bridges; invest in maintenance of Cornertown Road bridge (#5) in order to prolong life until replacement can be funded by IIJA through TIP in 2031; monitor IIJA for funding opportunities in future program years; continue to preserve and maintain bridges in good condition and pursue State and Federal funding opportunities as they become available. Chairman Keller stated that this looks great and it should factor into the budget process for 2023. He continued that other counties have implemented the registration fee and if Franklin County had to do that folks would understand but we have this opportunity with the Infrastructure Bill and the ARPA funds that takes the registration fee out of consideration. Steve Thomas thanked Bill, Dan and Quentin for making sure emergency vehicles get to where they need to be. Chairman Keller expressed gratitude to MPO members for getting the bridges on the TIP. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved to enter an executive session at 11:26 a.m. for the purpose of reviewing pending litigation matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved to reconvene into regular session at 12:28 p.m. No action was required after the executive session. The Board recessed and will reconvene at 2:00 p.m. for final approval of the items that were reviewed. The Board reconvened at 2:00 p.m. There was no public comment. The Board reviewed Community Connections matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved the lease between the County of Franklin and 80 S. Main, LLC for the HUD Permanent Supportive Housing Lease Program (Shelter Plus Care) that covers the total rent plus any landlord covered utilities for their program participants. The lease is at a cost of $9,425.00 for the period of October 1, 2022 through October 1, 2023. The County holds the Lease with the landlord and the program participant subleases from the County. Program participants are responsible for any additional utilities that are not included in the lease/rent. The rent and utilities cannot equal more than 30% Supportive Services and case management to assist them with maintaining permanent stable housing. The Board reviewed Coroner Office matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved the Supplemental Appropriation in the amount of $40,700.00 for purchase of a power stretcher needed for staff safety and a new vehicle. The Board reviewed additional Coroner Office matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved the quote from Ferno for purchase of an INX power stretcher with options described in the quote at a cost of $30,269.60. This is a demo unit saving the county approximate $10,000.00 in cost. Purchase is based on first come first served availability. Continued on page 3 The Board reviewed Drug & Alcohol matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved the report to the Department of Drug and Alcohol Program (DDAP) for year-end report of program expenses for Franklin/Fulton Drug and Alcohol for fiscal year 2021-2022. The Board reviewed Emergency Services matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved the agreements between the County of Franklin and Local Law Enforcement Agencies to formalize First Responder's access, use and associated responsibilities of third-party web-based remote alerting applications. The Board reviewed additional Emergency Services matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved the agreements between the County of Franklin and Fire/EMS Agencies to formalize First Responder's access, use and associated responsibilities of third-party web-based remote alerting applications. The Board reviewed Fiscal matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved the amendment to the agreement (dated December 9, 2020) between the County of Franklin and Over the Rainbow- Advocacy Center, Inc. for the pass through of the PA Commission on Crime and Delinquency (PCCD) Mental Health Coordinator grant. This amendment is to extend the term of the agreement from June 30, 2022 to December 31, 2022. All other terms of the agreement remain in full force and effect. The Board reviewed Information Technology Services matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved the quote from iWAT, ter and verify the Polycom system for Courts video conferencing is configured properly at a cost of $600.00. The Board reviewed Jail matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute amendment #4 to the agreement (dated April 1, 2019) between the County of Franklin and Summit Food Service to adjust for under population totals: population totals of 224-249, 250-275, 276- 301,302-337 will be added. The remaining population totals will continue to follow the amendment from April 2022. Population numbers below 337 were not negotiated or needed in the past several years. The Jail has reached numbers that are below the threshold and require an amendment to cover those rates. The County also added line #3 to make sure costs are accurate while renovating the kitchen flooring. Total is an estimated cost for the remainder of the year of $185,000.00. All other terms of the agreement remain in full force and effect. The Board reviewed Planning matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved the Intergovernmental Agreements to establish standards for naming roadways, posting road signs and assigning numbers to all dwellings, principal buildings, businesses and industries within Franklin County from the following municipalities: Greencastle Borough, Montgomery Township, Orrstown Borough, Peters Township and Waynesboro Borough. In accordance with PA Act notifications, Land Studies notified the County of a Pennsylvania Department of Environmental Protection Permit Application being applied by Franklin County Conservation District to restore an unnamed tributary to the WBC Creek located in Peters Township. In accordance with PA Act notifications, Skelly and Loy notified the County of a Pennsylvania Department of Environmental Protection Chapter 105 Joint Permit and Section 404 Permit Application being applied by Matrix Shippensburg, lots 11 and 12, LLC for development of a 900,000 SF warehouse located in Southampton Township. Continued on page 4 The Board met with Tiffany Bloyer, Human Resources Director and the Controller Harold Wissinger for Salary Board matters. Also in attendance was Noll Wilt, Information Services Director; Minnie Goshorn, Children and Youth Administrator; and Carrie Gray, County Administrator. The Board reviewed Personnel matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved the job descriptions for Project Manager in County Administration and Ongoing/Permanency Manager in the Children & Youth Services. The meeting was adjourned at 2:29 p.m. with a motion by Robert G. Ziobrowski; seconded by John T. Flannery. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ____________________________________ John T. Flannery ___________________________________ Robert G. Ziobrowski Franklin County October 5, 2022 Hickory Run Road, Lurgan Township Bridge 63 – BRIDGE PROGRAM MANAGEMENT A Bridge to the Future of Franklin County’s Transportation Infrastructure ) 7.7% Nostalgic: 7 ( HRG-INC.COM ) 13.2% 13 ( ) 63.7% 57 ( 91 Bridges Owned and Maintained by Franklin County Franklin County Bridge Inventory Condition ) 15.4% 14 ( HRG-INC.COM 4% 30%26%49%25% PA State Average 0% 12%15%64% 21%* County Franklin Load PostedClosedGoodFairPoor * Includes 7 Nostalgic Bridges Bridge Inventory Condition Comparison HRG-INC.COM ABB Beam in Casting FormABB Beam in Casting Form Typical ABB Bridge Cross-SectionTypical ABB Bridge Cross-Section EMERGING PROBLEMS: ABB BRIDGES Cost EffectiveUsed primarily on low volume roads19,000 ABB Bridges in PA in 20109 Total Bridges6 Prioritized for Replacement Commonly designed and constructedin the mid 1970’SHighly susceptible to chloridepenetration from de-icing salts.Prestressing cables corrode.10% of County Bridge Inventory NON-COMPOSITE ADJACENT PRE-STRESSED BOX BEAM BRIDGES (ABB) HRG-INC.COM HRG-INC.COM APPROACH Replace all poor condition bridges prior to significant load postings orclosures.Replace one bridge per year for the next twelve years.All poor condition bridges would be replaced by 2033.Would result in a need for new funding in 2024. HRG-INC.COM HRG-INC.COM FUNDING STRATEGY Find ways to avoid new taxes or fees.Work with County Planning and PennDOT to identifybridges eligible for federal funding through theCounty’s Transportation Improvement Plan (TIP).Monitor the Infrastructure Bill in preparation tocapitalize on funding opportunitiesReview bridge inventory conditions and look foropportunities to prolong structure life, whereverpossible. HRG-INC.COM HRG-INC.COM RESULTS Delay commencement of design and permitting one year in order to limit nearterm spending.West King Street Bridge (Bridge 130)over the Falling Spring Branch, ChambersburgBoroughWest King Street Bridge (Bridge 131) Over the Conococheague Creek,Chambersburg BoroughRequest MPO/PennDOT to add Bridges 130 & 131 to the TIPBoth Bridges were added to the TIP at 100% Federal (IIJA) funding commitment. Two (2) bridges identified as candidates for prolonged maintenance based of results of2021 Bridge Inspections.2 Bridges Identified as TIP Candidates and IIJA funding committed.Presented Capital Improvement Plan to County MPO in November 2021 HRG-INC.COM HRG-INC.COM . . RESULTS CONTINUED Bridge added to the TIP at 95% Federal (IIJA) funding commitment.Requires local maintenance investment by County in order topostpone bridge replacement until 2031 when construction is fundedthrough the TIP Additional IIJA funding committed to Cornertown Road Bridge (Bridge 5)over Conococheague Creek, Greene TownshipTotal IIJA Funding Commitment: $9.5M (3 Bridges)County staff identified $800,000 ARPA funding to address near termrevenue needs.All poor condition bridges to be replaced by 2034; one year later thaninitially proposed HRG-INC.COM BRIDGE PROGRAM CASH FLOW PROJECTION As of October 2022 HRG-INC.COM HRG-INC.COM NEXT STEPS HRG and County Planning confirm timing of funding commitment for Bridge 5and adjust construction schedule, if possible. - Consider allocating $800,000 ARPA Funding to the Capital Bridge Program.Continue with plan to replace of prioritized poor condition ABB and other bridges.Invest in maintenance of Cornertown Road Bridge (#5) in order to prolong life untilreplacement can be funded by IIJA through TIP in 2031.Monitor IIJA for funding opportunities in future program years.Continue to preserve and maintain bridges in good condition.Pursue State and Federal funding opportunities as they become available. >>>>>> HRG-INC.COM HRG-INC.COM DISCUSSION