HomeMy WebLinkAbout2009-10-15 Commissioner MinutesTHURSDAY, OCTOBER 15, 2009
The Franklin County Commissioners met Thursday, October 15, 2009, with the
following members present: Robert L. Thomas, David S. Keller and Robert G.
Ziobrowski. Chairman Thomas presided and after calling the meeting to order, and the
Pledge of Allegiance proceeded with the business of the day.
On a motion by David S. Keller, seconded by Robert G. Ziobrowski; unanimously
approved to adopt the agenda.
On a motion by David S. Keller, seconded by Robert G. Ziobrowski; unanimously
approved all bills presented and ordered paid.
On a motion by David S. Keller, seconded by Robert G. Ziobrowski; unanimously
approved the minutes of October 6, 2009 and October 8, 2009 meetings.
The Board reviewed additional Property Management matters. On a motion by
David S. Keller, seconded by Robert G. Ziobrowski; unanimously approved the Proposal
from M.C. Plum, Inc. for service and cleaning of gas furnaces at the Courthouse, Human
Service Building, Aging, Ag. Heritage, Building 2 and ARC Building at a total cost of
$1,990.00. This is a correction to action taken on October 8, 2009 due to wrong name
listed on the proposal.
The Board reviewed Children & Youth matters. On a motion by David S. Keller,
seconded by Robert G. Ziobrowski; unanimously approved the Subsidized Adoption
Assistance Agreement on behalf of the Franklin County Children and Youth Department
for payment in the amount of $0.00/day, for the period of July 24, 2009 through July 23,
2014, in addition a one time payment not to exceed $0.00 to cover non-recurring
adoption expenses.
The Board reviewed Commissioners' Office matters. On a motion by David S.
Keller, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the Renewal Agreement between the County of Franklin and The
Zigmund Co., LTD. to provide insurance consulting services for the County at a cost of
$5,000.00 flat charge annually plus an hourly fee of $100.00 consultation and $50.00
clerical support time, Federal mileage rate per travel mile and other expenses incurred
for a period of November 1, 2009 through October 31, 2010.
The Board reviewed Emergency Services matters. On a motion by David S.
Keller, seconded by Robert G. Ziobrowski; unanimously approved the Application for
Eligibility for the Federal Surplus Property Program to the Commonwealth of
Pennsylvania, Department of General Services to update representatives in the
program.
The Board reviewed Election matters. On a motion by David S. Keller, seconded
by Robert G. Ziobrowski; unanimously approved the Quarterly Working Capital Request
and Performance Report Title I (Sections 101 & 102) and Title I I (Section 251) to the
Pennsylvania Department for the reporting period of July 1, 2009 through September 30,
2009.
The Board reviewed additional Election matters. On a motion by David S. Keller,
seconded by Robert G. Ziobrowski; unanimously approved the Quarterly Working
Capital Request and Performance Report Title I (Sections 101 & 102) and Title II
(Section 251) to the Pennsylvania Department of State for the reporting period of July 1,
2009 through September 30, 2009.
Continued on page 2
The Board reviewed Mental Health matters. On a motion by David S. Keller,
seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the
Board to execute the Renewal Grant Agreement between the County of Franklin and
United States Department of Housing and Urban Development (HUD) to provide a grant
in the amount of $286,036.00 with a County match of $33,000.00 to be used for housing
assistance programs for the grant period of August 1, 2009 through July 31, 2012.
The Board reviewed Mental Retardation matters. On a motion by David S.
Keller, seconded by Robert G. Ziobrowski; unanimously approved the 2009 Budget
Amendment due to the program receiving additional funding from the State for Fiscal
Year ending June 2009 and to reallocate the additional county savings in this
amendment to the Community Services Department in order to cover expenditures not
reimbursed for that agency.
The Board reviewed Information Services matters. On a motion by David S.
Keller, seconded by Robert G. Ziobrowski; unanimously approved the Change Order to
the Contract dated August 9, 2001 between the County of Franklin and General Code to
include DataNow Affinity Software at a cost of $20,886.00.
The Board reviewed Planning matters. On a motion by David S. Keller,
seconded by Robert G. Ziobrowski; unanimously approved the Agreement between the
County of Franklin and Dry Run Water Authority to provide 2009 Community
Development Block Grant program funds in the amount of $18,741.00 for phase II water
system improvements to be completed by September 15, 2012.
The Board reviewed additional Planning matters. On a motion by David S.
Keller, seconded by Robert G. Ziobrowski; unanimously approved the Agreement
between the County of Franklin and Indian Lake Camp Corporation to provide 2009
Community Development Block Grant program funds in the amount of $120,000.00 for
phase 4 and phase 5 of water system upgrades to be completed by September 15,
2012.
The Board reviewed additional Planning matters. On a motion by David S.
Keller, seconded by Robert G. Ziobrowski; unanimously approved the Agreement
between the County of Franklin and Quincy Township to provide 2009 Community
Development Block Grant program funds in the amount of $125,000.00 to be used to
extend water system on Furnace Road to be completed by September 15, 2012.
The Board reviewed additional Planning matters. On a motion by David S.
Keller, seconded by Robert G. Ziobrowski; unanimously approved the Agreement
between the County of Franklin and Letterkenny Township to provide 2009 Community
Development Block Grant program funds in the amount of $75,000.00 for lateral sewer
and tap fee connections to be completed by September 15, 2012.
The Board reviewed Property Management matters. On a motion by David S.
Keller, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the Agreement between the County of Franklin and Guardian to
provide water treatment program for the boiler and closed loop system at the Nursing
Home at a cost of $3,183.00 for the period of January 1, 2010 through December 31,
2010.
Continued on page 3
The Board reviewed additional Property Management matters. The Board
reviewed additional Planning matters. On a motion by David S. Keller, seconded by
Robert G. Ziobrowski; unanimously approved the Proposal from Hagerstown Paint and
Glass for frames, doors and hardware on the third floor of the Courthouse Annex at a
cost of $2,036.41. Two quotes were received and this was the lowest qualified quote.
The Board reviewed additional Property Management matters. The Board
reviewed additional Planning matters. On a motion by David S. Keller, seconded by
Robert G. Ziobrowski; unanimously approved the Work Change Request #EC1-12 from
Midstate Electrical to deduct $10,000.00 from the contract for the Emergency Services
project due to $10,000 more in base bid held in reserves and not spent.
The Board reviewed additional Property Management matters. On a motion by
David S. Keller, seconded by Robert G. Ziobrowski; unanimously approved for the
Chairman of the Board to execute the Service Agreements between the County of
Franklin and IESI for the recycling program at a cost of $40.00 per month for the Adult
Probation building; $40.00 per month for Building #2; $70.00 per month for the
Administration Annex; $70.00 per month for the Courthouse Annex for the period of
January 1, 2010 through December 31, 2010. These proposals are a monthly savings of
$213.97.
The Board reviewed Risk Management matters. On a motion by David S. Keller,
seconded by Robert G. Ziobrowski; unanimously approved the Franklin County Potential
Litigation and Preservation of Information Policy #820.00 to establish guidelines for
operations to follow upon receipt of a complaint, grievance, or potential legal action
which is attached and made a part of these minutes.
The Board met with Noll Wilt, Information Services Director who provided a brief
overview of the ATI Study for the Information Services Department. One of the
recommendations was to develop a steering committee in which Mr. Wilt provided the
names of the employees on the committee. Mr. Wilt also went over the priority list
already accomplished and also the items currently in progress.
On a motion by David S. Keller, seconded by Robert G. Ziobrowski; unanimously
approved the Steering Committee Statement to form the Information Services (IS)
Steering Committee.
The Board recessed at 9:45 a.m. and will reconvene at 10:15 a.m. for
Assessment Appeals.
The Board of Assessment and Revision of Taxes met to hear tax assessment
appeals.
The Board reviewed Assessment matters. On a motion by David S. Keller,
seconded by Robert G. Ziobrowski; unanimously approved to deny the assessment
appeal of Franklin County Tax Parcel #OD04-199 of WP Franklin Associates, LLC.
The Board reviewed Assessment matters. On a motion by David S. Keller,
seconded by Robert G. Ziobrowski; unanimously approved to deny the assessment
appeal of Franklin County Tax Parcel #2A00-029 of Contech Construction Products.
Continued on page 4
On a motion by David S. Keller, seconded by Robert G. Ziobrowski; unanimously
approved the Agreement between the County of Franklin and the Chambersburg Area
School District to pay a proportional share of the appearance of Mari Over,
Stenographer, for appearing at the Franklin County Tax Assessment Hearings on
October 15, 2009.
The Board reviewed additional Assessment matters. On a motion by David S.
Keller, seconded by Robert G. Ziobrowski; unanimously approved to settle tax
assessment appeals as per the attached sheet titled Franklin County Appeal schedule
for 09/17/2009.
The meeting was adjourned at 4:00 p.m. with a motion by David S. Keller;
seconded by Robert G. Ziobrowski.
FRANKLIN COUNTY COMMISSIONERS