HomeMy WebLinkAboutPlanning - Herbert, Rowland, & Grubic Inc.Page 1 of 13 January 13, 2025 Franklin County Commissioners Attn: John Thierwechter, Assistant County Administrator 272 North Second Street Chambersburg, Pennsylvania 17201 Re: Bridge 118 Proposal for Engineering Services Franklin County Dear Commissioners: Herbert, Rowland & Grubic, Inc. (HRG) is pleased to submit the following AGREEMENT to provide engineering services including survey, design, permitting, construction bidding, and construction oversight services for the Bridge 118 Superstructure Replacement Project. GENERAL PROJECT DESCRIPTION Franklin County has identified County Bridge No. 118 carrying Shimpstown Road over Licking Creek in Montgomery Township as a candidate for a superstructure replacement. This project is anticipated to utilize Act 13 funding for all phases of the project. The existing structure is a two-span, non-composite prestressed adjacent box beam bridge constructed in 1960. The bridge is currently posted with a 21-ton weight limit (except combinations at 32 tons). The bridge is overall in poor condition and is programmed for replacement on the County’s Capital Improvements Plan. The project will include a superstructure replacement of the structure and replacement of the pier on the existing roadway alignment. SCOPE OF SERVICES – REFER TO EXHIBIT 1 COMPENSATION We propose to complete this work, identified in Exhibit 1, for the following amounts: Phase 1: Project Management/Administration $13,600.00 (Lump Sum) Phase 2: Field Survey & Base Mapping $11,540.00 (Lump Sum) Phase 3: Permitting $12,480.00 (Lump Sum) Phase 4: Engineering $273,270.00 (Lump Sum) Phase 5: Bidding $10,370.00 (Lump Sum) Franklin County Bridge 118 Page 2 of 13 Phase 6: Construction Administration $18,655.00 (Lump Sum) Phase 7: Construction Observation $19,650.00 (Time & Materials) TOTAL $359,565.00 The work will be undertaken in accordance with the General Provisions of our retainer agreement. Our policy is to render invoices monthly, based on the percentage of work completed for lump sum phases, and on the time and materials incurred for time and materials phases. COMPLETION The CLIENT and HRG agree that they will endeavor to complete the outlined services within the following timeframe, beginning from County issuance of “Notice to Proceed”: Phases 1-4 Engineering and Permitting Approximately 18 months to complete Phase 5 Bidding Approximately 3 months to complete Phase 6 Construction Approximately 5 months to complete AUTHORIZATION We have developed this AGREEMENT specifically with your project needs in mind. To execute this AGREEMENT and indicate your acceptance of these terms, and authorize the work to begin, please sign the CLIENT acceptance below and return a copy to our office. This AGREEMENT and all attachments constitute an offer to enter into a contract with you. By having an authorized individual execute this AGREEMENT, you agree that you have read and understand this proposed AGREEMENT and all of its attached Exhibits and that you agree to all of the terms. This AGREEMENT shall remain open and may be accepted by the CLIENT for thirty (30) days from the above date. Acceptance of the AGREEMENT after the end of the 30-day period shall be valid only if HRG elects, in writing, to reaffirm the AGREEMENT and waive its right to reevaluate and resubmit the AGREEMENT. If you have any questions concerning our AGREEMENT, including the attached exhibits, please feel free to contact me to discuss them in greater detail. We appreciate the opportunity to provide you with professional services in this capacity and look forward to working with you on this project. Very truly yours, Approved by: Herbert, Rowland & Grubic, Inc. William M. Kick, PE Brian L. Garman, Jr., PE Assistant Vice President Senior Project Manager cc: Carrie Gray, County Administrator BLG\ Franklin County Bridge 118 Page 3 of 13 P005305.0437 P:\0053\005305_0437\Admin\Control\Proposal\FC Bridge 118 Proposal.docx Enclosures Accepted by: SIGNATURE TITLE DATE Attest: SIGNATURE TITLE DATE Franklin County Bridge 118 Page 4 of 13 EXHIBIT 1 SCOPE OF SERVICES In order to meet your needs as outlined in the above paragraph, HRG proposes the following scope of services: PHASE 1 PROJECT MANAGEMENT Task 1 Project Management This task consists of the administrative effort required of HRG to complete the project on time, within budget, and to provide a quality product. Included will be regular in-house meetings of the design staff, coordination with subconsultants, coordination and scheduling of project submittals, regular reviews of project costs and progress, preparation and submission of monthly invoices and progress reports, and documentation of meetings, telephone conversations, and design developments. This task will also include the implementation of our routinely practiced quality control measures, use of our formal checking procedures, intermediate plan checks, design review meetings, and Principal-in-Charge overview. PHASE 2 FIELD SURVEY AND BASEMAPPING Task 1 Field Survey and Basemapping HRG will obtain the utility listing from the PA One Call System and will utilize the One Call System in an attempt to identify overhead and underground utilities in the project area, and request field markings and delivery of maps of any underground facilities. All topographic features will be located and elevated by our survey crew, using a total station system with data collection capabilities and/or Global Navigation Satellite Systems (GNSS) technology. Topographic features to be surveyed will include top of deck elevations along roadway centerlines and gutterlines, low/high chords, existing bridge corners and face of wingwalls, top of existing barrier, underground utilities (if any) that were field-marked by the utility companies, wetland delineation, property markers (if found), centerline and edges of the existing roadway and centerline profiles of the existing roadway, existing buildings, creek location, location of existing overhead or above-ground utilities, existing signs and guide rail, fence lines, tree lines, brush lines, individual trees (where necessary), and location and elevation of existing drainage features, including pipes, culverts, and swales. The topographic survey will extend approximately 400 feet along the route, centered on the existing structure. Transverse limits will extend a sufficient distance (approximately 50 feet each side – within the structure limits and streambanks) to ensure that the survey will encompass the proposed physical work. The intersecting side roads will be surveyed for a distance of 100 feet with transverse limits extending approximately 50 feet on each side. HRG will survey eight (8) stream cross secঞons that extend 20 feet beyond the top of bank. Locaঞons will be determined by HRG’s design team and provided to the Geomaঞcs department closer to the ঞme of survey. All surveys will reference North American Datum of 1983 Pennsylvania State Plane Coordinate System South Zone and North American Vertical Datum of 1988. A survey baseline will be established throughout the work area, generally paralleling the centerline of the road, with control points established outside the expected area of construction and swing tie referenced for future recovery. A minimum of two (2) vertical Franklin County Bridge 118 Page 5 of 13 site benchmarks and two (2) survey control points will be established on a sustainable physical feature, one at each end of the project. This will suffice as control during construction. Deed research will be conducted at the Franklin County Courthouse to obtain the names, addresses, and deeds of all potentially affected property owners within the project area and to obtain copies of tax maps for the project area. Roadway right-of-way width will be determined based on land record documents (e.g., deeds and plans associated with the adjoining properties). Where documentation is absent, the widths will be determined based on information provided by the municipality, supported by legal records, resolutions, or statute. Due to the age of records and the improbability of locating beneficial information, this scope does not include research in the Clerk of Courts Quarter Session Dockets for road/bridge acceptance dockets. HRG will transmit, on behalf of the County, Notice of Intent to Enter (NOITE) letters to adjacent property owners in accordance with the Eminent Domain code. A list of property owners (names and addresses) will be kept on file. Near completion of the design, HRG will conduct a property owner confirmation for the update of the final plan. Basemapping will be developed using Bentley OpenRoads at a scale of 1” = 25’ minimum and will depict all topographic information obtained via field survey, existing utility information, property lines and property owner information, and existing legal right-of-way. PHASE 3 PERMITTING Task 1 PNDI HRG will complete and submit a Pennsylvania Natural Diversity Inventory (PNDI) Project Review to the Pennsylvania Natural Heritage Program to determine whether there are any threatened or endangered plants or animal species in the vicinity of the proposed construction activities. The request will include a Project Location Map and a Project Narrative. For scoping purposes, it is assumed that the response will indicate no impact to any threatened or endangered plants or animal species and no further coordination will be required. Additional surveys or assessments, if required, are not included as part of this scope. Task 2 Wetland Absence/Presence HRG will perform a Wetland Delineation of the Site in order to determine the presence and extent of any wetlands and/or Waters of the United States. The delineation of any wetland areas will involve field identification of boundaries in accordance with the Routine Determination Methodology – On Site Inspection, as outlined in the "Corps of Engineers Wetlands Delineation Manual" (Department of the Army, 1987) and Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Eastern Mountains and Piedmont Region (USACE, April 2012) as well as boundary identification of any Waters of the United States located on the Site. Prior to the field investigation, HRG will investigate background data including, NWI Mapping, aerial photography and the Franklin County Soil Survey. The entire site will be investigated for the purpose of identifying any wetlands with special attention given to low laying areas and/or areas of poorly drained and hydric soils, as per the soil survey. Any wetland and/or Waters of the United States boundaries will be marked in the field with sequentially numbered flagging. A wetland delineation report will be assembled containing all the required information for a U.S. Army Corps of Engineers Jurisdictional Determination (JD) request and use with PA DEP Chapter 105 permitting processes which may be necessary. The report will include a description of any wetlands and Waters of the United States identified during the wetland delineation, data sheets, figures and photographs. It is anticipated that the submittal of the report will satisfy municipal and DEP requirements. If a JD is requested by the municipality, PADEP or CLIENT, associated work is considered an additional service, out of the scope of this task. Franklin County Bridge 118 Page 6 of 13 Task 3 Hydraulic Analysis HRG will perform a Hydrologic and Hydraulic (H&H) analysis for approximately 600 linear feet of stream within the project area. The H&H work will include evaluating the impact of the superstructure and pier replacement on the existing floodplain. HRG proposes the following scope of services. 1. Evaluate Hydrology – HRG will obtain Streamstats flows and any other readily available hydrologic data along with performing computation of regression equations to evaluate a proposed hydrologic model. 2. Analyze Existing Hydraulic Conditions – HRG will complete a hydraulic analysis via HEC-RAS to determine and delineate the existing 100-year water surface elevation. 3. Analyze Proposed Hydraulic Conditions – HRG will analyze the effects of the proposed structure within the floodplain. The proposed 100-year water surface elevation will be determined. It is assumed that the bridge improvements will not result in any increase in the 100-year water surface elevation. 4. Prepare H&H Report – HRG will compile the hydrology, existing and proposed hydraulic conditions into an H&H Report. Maps, photographs, water surface profiles, and summary tables of hydrologic and hydraulic data will be included to clearly demonstrate the results of the H&H study. Task 4 Waterway Permit HRG will complete a General Permit application and submit it to PADEP for Franklin County Bridge 118 carrying Shimpstown Road over Licking Creek. It is assumed that the project will qualify for and meet all the conditions of a General Permit – 11 (Maintenance, Testing, Repair, Rehabilitation or Replacement of Water Obstructions and Encroachments). Included in the submitted permit application will be a General Permit Registration Form, Projects That Change the Waterway Opening Worksheet, Location Map, Color Photographs, Proposed Project Description, Site Plans, Proposed Project Purpose, Erosion and Sediment Control Plan, PNDI Receipt, and Wetlands Report. The submission to PADEP will be signed and sealed by a Pennsylvania Licensed Professional Engineer. HRG will address up to two (2) rounds of comments from PADEP and make revisions as may be reasonably necessary to comply with specific regulations. It is assumed that DEP’s review will provide Federal Section 404 Permit authorization through USACE’s PASPGP-6 application. PHASE 4 ENGINEERING Task 1 Roadway Design For proposal purposes, it is assumed the bridge will maintain the existing horizontal and vertical alignments. The proposed bridge superstructure will include two lanes and match the existing widths (e.g., shoulder widths, etc.). The vertical alignment of the roadway will be maintained. Plans depicting the selected preliminary line, grade, and typical sections geometry will be prepared at a scale of 1" = 25'. Preliminary drainage design will be performed, and proposed drainage features will be added to the plan as needed. Additional information will include preliminary proposed structure data and preliminary hydraulic data. The typical sections will show pavement and shoulder types, widths, depths, and cross slope; Franklin County Bridge 118 Page 7 of 13 embankment and cut slopes; swales as applicable; construction baseline; profile grade point and station limits. Pavement type and depth will be based on PennDOT or Township minimums for the design roadway classification and estimated traffic volume. A separate formal pavement design will not be prepared. Task 2 Traffic Control Plan HRG will prepare a Traffic Control Plan for the bridge location to maintain traffic during construction. It is anticipated that traffic will be detoured during construction. The detour route will be examined to verify the ability of the route to accommodate the detoured traffic; however, traffic counts and analyses along any of the roadways along the detoured route are not anticipated to be required. If the detour route utilizes a state highway, a submission to PennDOT for approval of the plan and associated signing will be required. Coordination with two municipalities is also expected to be required. A Maintenance and Protection of Traffic specification will be prepared. The plan will consist of the following:  Title/General Notes Sheet (1)  Plan Sheet (1) Task 3 Erosion and Sediment Pollution Control Plan The earth disturbance for this project outside of the existing roadway limits is anticipated to be less than one (1) acre and a General National Pollutant Discharge Elimination System (NPDES) Permit will not be required. HRG will prepare an Erosion and Sediment Pollution Control (E&S) Plan and Report for the project for review and approval by the County Conservation District. The report will describe the project and indicate the purpose, engineering assumptions, specifications, and calculations for E&S measures. The plan will consist of the following:  Title Sheet (1)  General Notes Sheet (1)  Detail Sheets (5)  Plan Sheets (3) HRG will address review comments and make up to one (1) resubmission to address comments for the E&S Plan. Task 4 Utility Coordination This task will consist of utility coordination efforts in accordance with Pennsylvania Act 287, as amended. All utilities in the area will be provided with the base plan information and will be requested to verify presence of their facility in the project area, and to confirm type, location, and extent of their facility. Base plan information will be updated to reflect the location information provided by the utilities and evaluated for conflicts with proposed construction. This task does not include design of utility relocations or subsurface utility investigations. It is assumed that utility relocation design or subsurface utility investigations will be conducted by the utilities or as part of a supplemental scope of work. Utility relocations developed by the utilities will be shown on the plans as provided by the utility. It is anticipated that one (1) field utility meeting will be required. For the purposes of this proposal, it is anticipated that no utility relocations will be required. Franklin County Bridge 118 Page 8 of 13 Task 5 Right-of-Way HRG will prepare easement exhibits and assist the County in the valuation and acquisition of the required easements. Easement exhibits will be developed and will include existing property owner information including tax parcel identification number, owner’s names, and deed book and page number. The exhibits will also show the legal right-of-way areas and required easement areas, buildings and structures, and topographic features that may affect the value of the property. The exhibits will be prepared for recording as an official document in the Franklin County Recorder of Deeds office. For scoping purposes, HRG has assumed that it will not be necessary to show the entire deed parcel for large tracts. HRG will research available, comparable real estate sales data and will recommend for the bridge owner approval estimated fair market values for easements using the generally accepted methods of the PennDOT Waiver Valuation process and forms. This value will be used to prepare an offer letter on behalf of the bridge owner. It is assumed the value of the damages will be less than $10,000. If the value is determined to be greater, HRG will recommend the completion of strip appraisals to assess the fair market value of the easements as an amendment to this agreement. HRG will provide services to coordinate with affected parcel owners for the amicable settlement of the necessary easement acquisitions. It is assumed that two (2) meetings with each property owner will be required to coordinate and settle the easements amicably. Amicable settlements are anticipated but are not guaranteed. The work tasks related to additional meetings, or the condemnation of property are not anticipated and not part of this scope of work. Franklin County recording fees are not included in this scope of work, however, will be coordinated with the County and paid as a pass-through expense, if desired. Compensation to property owners for easements will be paid by the County. For proposal purposes, it is anticipated that two (2) parcels will be impacted. Task 6 Structure Design This task will consist of the preliminary design and the final design of the proposed structure. Preliminary Design The planned project is a superstructure replacement along with replacement of the pier, and capping the abutments and wingwalls. For the preliminary design HRG will prepare detailed plans and calculations for all superstructure components. In order to minimize impacts to the vertical alignment while maintaining the hydraulic opening it is anticipated that the superstructure replacement will consist of a composite adjacent box beam structure. The preliminary structure design will be performed at a stage when the highway alignment and profile are well defined. PennDOT’s bridge design software will be utilized for preliminary design. The work elements required for the successful completion of this task:  Develop a location plan showing the feature to be crossed or retained, design controls, and regulated areas.  Evaluate geotechnical conditions to identify potential foundation types for the pier replacement.  Recommend locations for structure foundation borings at the pier only.  Evaluate constructability, vertical and horizontal clearances, and site constraint issues in determining the most suitable structure design. A General Plan will be created to be utilized in the waterway permit submission. Franklin County Bridge 118 Page 9 of 13 Based on the funding for this project, there will be no submission sent to PennDOT for review. Final Design This part is the development of the final structure plans in accordance with PennDOT criteria. For purposes of this proposal, all work is predicated on the assumption that a two-span composite adjacent box beam superstructure will suffice for this location. Also a reinforced concrete wall type pier will be utilized along with the existing abutments that will be detailed to have a new reinforced concrete cap PennDOT’s bridge design software will be utilized for final design. HRG will perform the following:  Complete final engineering design based upon the preliminary design and the foundation recommendations provided by our geotechnical subconsultant. Prepare design calculations, and construction drawings in accordance with the PennDOT’s Design Manuals, as amended by current strike-off letters.  Develop all required construction drawings including plans, elevations, and details as neccessary.  Provide pay items and special provisions for design alternate bidding.  Provide plan details and special provisions as required for support of excavation and for construction phasing.  Provide special provisions for items not covered by PennDOT specifications. Obtain current standard special provisions list and utilize standard special provisions whenever possible. Write project specific special provisions, if needed.  Prepare cost estimate for the structure based upon estimated quantities and historical data for similar structures in the project region. Consider access, phasing, and relative difficulty of construction in establishing unit prices. Based on funding for this project, final design calculations and drawings will be submitted to PennDOT for Structural Adequacy Approval. The submission will include PennDOT Form D-4274, Application for Bridge Plan Approval. Task 7 Geotechnical Engineering This task includes the effort required to complete the geotechnical investigations required for the bridge replacements. Our subconsultant, GeoMechanics, Inc. (GMI) will perform this work with oversight by HRG. Preliminary Geotechnical Engineering Report GMI will prepare the Preliminary Geotechnical Engineering Report for the project in accordance with Design Manual Part 4 and Publication 293. This task will generally follow the PennDOT Work Breakdown Structure (WBS) element 2.5.2 with the following additions/clarifications: Because this is a bridge rehabilitation project with only limited approach roadway adjustments/improvements and does not involve federal oversight, the Preliminary Geotechnical Engineering Report for the project will be limited to preparation of a Problem Statement and Draft Exploration Plan (PSDEP - boring plan and tabulation). Franklin County Bridge 118 Page 10 of 13 GMI will meet remotely with HRG and/or the County to obtain and discuss available records regarding the design, construction and maintenance of the existing bridge and roadway approaches. GMI will then review available geologic and mining information and conduct a geologic field reconnaissance of the site. The PSDEP will be based on the information obtained and will form the basis for obtaining borings for subsequent design. Structure Borings GMI will obtain the structure borings for the project in accordance with Design Manual Part 4, Publication 293, Publication 222 and Publication 203. This task will generally follow the PennDOT Work Breakdown Structure (WBS) element 2.5.4 with the following additions/clarification: Preliminary geologic and mining research indicates that near-surface bedrock under the Bridge No. 118 site is expected to consist of dolomite belonging to the Pinesburg Station formation of Ordovician age. Karst features have been identified about 1,000± feet north of the bridge site. It is our understanding that the proposed rehabilitated structure will remain a 2-span bridge on existing alignment, with the abutments being reused and a possible new pier. The drilling program will consist of only one (1) structure boring (for the pier). Because of the potential for karst conditions, the boring will be drilled to a depth of 20± feet into bedrock below the bottom of footing elevation. Based on PaGWIS well records the estimated boring length, including contingency, for Bridge No. 118 will be about 50± linear feet. Manhour estimates for boring inspection are based on a drilling production rate of 30 lineal feet per day. GMI will review the environmental documents to determine if a site-specific Health and Safety Plan (HASP) is required and will advise the County/District accordingly. It is our current understanding that a HASP is not anticipated for the bridge site. GMI is a PennDOT-approved Test Boring Contractor and will obtain the boring as a professional service, using in-house personnel and equipment. This will eliminate the need for administration of a boring contract and will reduce the time needed for solicitation, bidding and award of a drilling contract by up to two (2) months, thus providing for a more expeditious design sequence. GMI will inspect the boring. A Department certified drilling inspector will be assigned to the project during the drilling operations. Because preparation of a HASP for performance and control of drilling operations is not anticipated, provisions for environmental drilling and monitoring of the borings are not included in this Proposal. Also included in this task is the performance of soil, rock and water tests on representative samples obtained from the boring. All testing will be performed in the AASHTO-accredited testing laboratory of GMI using in-house personnel and equipment as a professional service. Following completion of the boring and testing programs for the project, GMI will prepare and submit a typed Engineer’s Log for the structure boring and a tabulation of laboratory testing results. Final Structure Foundation Report GMI will prepare the Final Structure Foundation Report for the proposed replacement structure. The report will ultimately be included in the Foundation Submission for the structure by HRG. Franklin County Bridge 118 Page 11 of 13 This task will generally follow the PennDOT Work Breakdown Structure (WBS) element 2.5.5 with the following additions/clarifications: A formal report will not be prepared. Instead, a streamlined format will be adopted that will consist of preparation and submission of foundation recommendations for the pier with all appropriate geotechnical engineering information (boring log, laboratory test results, geotechnical calculations, drafted structure boring sheets, special provisions, etc.) attached. Geotechnical engineering analyses will be limited to a maximum of two (2) foundation types for the pier - spread footings on soil and/or rock, and steel H-piles bearing on bedrock. Included with the foundation recommendations are plotting of the Test Boring Results drawings using gINT software, preparation and submission of any associated geotechnical special provisions and tabulation of recommended geotechnical input parameters for VBENT analyses by HRG. It is our understanding that QA Forms for Foundations are not required. GMI will then review the Final Bridge Plans, roadway cross sections and associated Special Provisions compiled by HRG to ensure that all geotechnical recommendations have been properly implemented in the design. Finally, GMI will be available to respond to any comments offered by the County/District and/or its review consultant following submission of the Final Bridge Plans. Task 8 Construction Plan HRG will prepare a Construction Plan for the final design in accordance with applicable PennDOT Publications. Signing and pavement markings be designed in accordance with PennDOT Publication 111 (Traffic Control Standards), Publication 212 (Official Traffic Control Devices), Publication 236M (Sign Index) and the FHWA Manual on Uniform Traffic Control Devices (MUTCD). The location and type of installation of all regulatory and warning signs necessary to control and maintain traffic upon completion of construction will be included. Longitudinal pavement markings will be identified. Signing and pavement markings will be shown on the Construction Plan. Traffic Control and Erosion and Sediment Pollution Control Plans will be updated as necessary to reflect minor changes as a result of the advancement of the final design. The plan will consist of the following:  Title Sheet (1)  General Notes Sheet (1)  Typical Sections Sheet (1)  Plan Sheet (1)  Profile Sheet (1) Task 9 Project Specifications and Cost Estimate Technical specifications for the proposed facilities will be developed in accordance with PennDOT Publication 408, latest edition. Special provisions will be provided for non-standard items, and where needed to modify materials and methods for the various construction items that differ from the PennDOT Publication 408 specifications. Franklin County Bridge 118 Page 12 of 13 The final construction cost estimate will be developed upon the completion of final design activities and based on the final project construction quantities. Unit cost values will be based on best-available sources (e.g., manufacturer information and recent bid results). PHASE 5 BIDDING Task 1 Project Manual A complete bidding package will be prepared for the project. Plans will include a complete set of bridge and roadway construction plans, including “also” plans for each of the bridge locations. A single project manual will be prepared and will include boilerplate front end components, bid form, and technical specification. Technical specifications will include applicable PennDOT standard special provisions required, as well as project-specific special provisions written to address nonstandard or special requirements. The package will be submitted to the County for review and concurrence. After concurrence, the bid package will be finalized, and the project will be advertised for bid. The County will be responsible for publication and advertising fees. Task 2 Bidding Process Administration Once the County has advertised the project for bid, HRG will provide a means to transmit bid documents electronically or utilize PennBID. During the bidding process, if any bidders submit written questions, HRG will prepare responses to the technical questions and distribute the responses to bidders via an addendum, as deemed appropriate. Task 3 Review, Analyze, and Tabulate Bids Bids submitted will be reviewed for completeness and responsiveness with regards to the bidding requirements and will be tabulated according to the bid amount. The County will make the final determination based on HRG’s recommendation as to whether the bids are acceptable. If so, the County will select the winning bidder. HRG will notify the bidders of the County’s award decision and will assist with awarding a contract. Task 4 Prepare/Review Contract Documents HRG will prepare three (3) copies of the contract documents and forward them to the selected contractor for execution. After execution by the contractor, HRG will review the information submitted to ensure that all requirements of the project manual are met. The information will be forwarded to the County for final review by the solicitor, and subsequent execution by the County. PHASE 6 CONSTRUCTION ADMINISTRATION Task 1 Construction Administration This task will include coordination and attendance at one (1) preconstruction meeting for the project and one (1) final inspection meeting/site visit; review of one (1) change order; interpretation and clarification of the contract documents; review of five (5) contractor applications for payment (anticipated 5-month construction schedule); and coordination/attendance of up to two (2) job-site conferences on an as-needed basis. Franklin County Bridge 118 Page 13 of 13 This task will include review of contractor’s shop drawings and material submittals for compliance with the contract documents. Unacceptable submittals will be returned to the contractor for revision, and we will coordinate with the contractor until acceptable submittals are received, up to a maximum of two (2) resubmissions. Approved submittals will be distributed to the contractor after completion of each review. Six (6) submittals are assumed to be submitted by the contractor. PHASE 7 CONSTRUCTION OBSERVATION Task 1 Construction Observation HRG will perform part-time observation of construction. Site visits to the bridge will occur while key components of work are ongoing, to check contractor’s work for quality and compliance with project plans and specifications. It is anticipated that fifteen (15) sites visits will be required and on average these visits will last 8 hours (120 manhours total).