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Home My WebLink AboutIDD Provider Meeting Minutes 05-16-25 Intellectual & Developmental Disabilities Provider Meeting Friday, May 16, 2025 3³ ¥¥ 0±¤²¤³Ȁ Jane Cline, Marion Rowe, Zachary Gantz, Rebecca Weaver, John Gerak, Stacey Brookens, Angela Alleman 0±®µ¨£¤±² 0±¤²¤³Ȁ Erin Giumento & Erin Powell Aveanna Cara Buckman & Jess Hoffeditz Sevita Jenny Rockwell /¢¢´¯ ³¨® « 3¤±µ¨¢¤²Ǿ )¢ȁ Jess Licate +¤¸²³®¤ (´¬ 3¤±µ¨¢¤² Jessica Coons & Anthony Fisher & ¬¨«¸ # ±¤ 3¤±µ¨¢¤² Natalie Campbell AHEDD Ian Lupey ,´¯¤¸ "¤§ µ¨®± « 3¤±µ¨¢¤² Lorrie Miller 4§¤ !2# ®¥ &± ª«¨ £ &´«³® #®´³¨¤² Shanna Golden 3¤±µ¨¢¤ !¢¢¤²² ǉ - ¦¤¬¤³ Michelle Stagmer Cornerstone Michael Cutler E±¨¤ #®´³¸ # ±¤ - ¦¤¬¤³ Melissa Jameson *4 -´¬¬¤±³ Consulting Macy Dorner, Monica Miller & CARES Andrew Garofoli Rochelle Mays 4¤£¤± (¤ ±³¤£ 3¤±µ¨¢¤² MEETING MINUTES Welcome & Introductions This was a hybrid meeting. Those present introduced themselves and their agency affiliations during the Provider Updates. Administrative Entity (AE) Updates 2¤¡¤¢¢ 7¤ µ¤± 0 £«¤³ 2¤view Padlet is a website that IDD is using to help notify families of available services, trainings, and community events. Becky presented a demonstration of how to access and navigate all of the resources on the Padlet website. Please email Becky the link to your website or the best source to disperse your agency information so that she can upload it to the Padlet. If you are hosting an event that anyone within the IDD community could participate in, that information could also be added. IDD staff is planning to update the Padlet at the beginning and end of each month. Please notify Becky the month prior to an event to be sure it gets listed in time. The link for the Padlet is https://padlet.com/mh_idd_ei/community-and-collaboration-for-our-best- lives-p5d3irwty4odw2e4 Provider Meeting Friday, May 16, 2025 * ¤ #«¨¤ &¨²¢ « 9¤ ± 2¤¤¶ «² The Office of Developmental Programs (ODP) is implementing the Multi Year Growth Strategy to increase our waiver capacity and allocations. If utilization is less than authorizations, additional waivers can be requested. New waiver requests can be pulled quarterly after our Multi Year Program Growth Strategy is fully implemented. Other counties have been successful in gaining waiver capacities with implementation of this strategy. ODP is focused on frequency and duration within the Individual Support Plan (ISP). If an individual is supposed to have services twice a week but only typically utilizes once a week that will need to be documented within the ISP as this will free up funding for the IDD program. As providers, please make sure that the units that you are requesting are the units that you are actually utilizing. Please review utilizations at quarterly meetings. ODP is requiring residential providers to be within 90% of utilization and Community Participation Supports (CPS) providers within 80% of authorizations. In the past, we did 400 units for residential authorizations for fiscal renewals. This year we will do 365 units. Please look at your historical utilization for all service delivery units to make sure that you request the proper number of units. IDD has been approved for additional capacity for graduates and age-out participants for next fiscal year. Fiscal year renewals are usually completed the last week of June for waiver individuals. 0±¨®±¨³¨¹ ³¨® ®¥ 5±¦¤¢¸ ®¥ .¤¤£² ¥®± 3¤±µ¨¢¤² ȨPUNS) The PUNS is a tool for the Administrative Entity (AE) and support coordination organization (SCO) to review the needs of individuals. Future needs or wants should not be listed as emergency PUNS. To effectively plan for the future of the IDD program and properly serve individuals, please do not use the emergency PUNS list as a wish list. - ±¨® 2®¶¤ %³¤±¯±¨²¤ )¢¨£¤³ - ¦¤¬¤³ Ȩ%)-ȩ 5¯£ ³¤² Marion will include in the handouts a reminder of the protocol and required questions for falls and choking incidents. Please share that information with any incident management staff. Marion has been receiving a lot of feedback from Christina Yeager with Advocacy Alliance regarding uploaded documents from emergency room or hospital visits. Please be sure to upload all discharge and follow-up documentation in your report. If an individual has a specific medical diagnosis relating to the report, it is very important that you include that information in the first section of the report as well as any protocol information that your staff is following relating to the report. Since Provider Meeting Friday, May 16, 2025 ODP is not familiar with the individuals, the more details that you add in the report will be helpful. Missed reports that we are following up with you on could be a result of billing codes that may be related to a reportable incident, abuse, neglect, or a head injury. They will go back to ODP due to the missing EIM report. If the provider was not responsible for a report, such in the case of a home visit, we can report back and tell ODP that an EIM report is not needed. If the provider is responsible for entering a report, you are required to provide an explanation as to why the report was not entered and what policies are in place to prevent it from happening again. A corrective action needs to be completed if a report was not entered when it should have been. /³§¤± 5¯£ ³¤² - Marion has been working on improving communication between county investigators, individuals, and families. The families are not familiar with the investigators; therefore, they are not willing to meet or return phone calls. Moving forward, SCOs and support coordinators (SCs) will be made aware of who the assigned investigator is as well as their contact information. The EIM Process Guide from ODP will also be given to families to help explain the process and what they can expect. If the investigator continues to struggle to connect, they will reach out to the SC or provider. Please ensure that staff are aware of investigations and are helping to get interviews scheduled and make the investigation process more efficient. If there is a specific staff member that you would like the investigators to reach out to, please respond to the email with their contact information. Once a staff member has been involved in an investigation they are considered a target. When the target is ready to return to work, ODP will inquire about the counseling that was done prior to their return, and whether the individual is ok to work with that staff member again. This information needs to be documented in the corrective action. Marion is also working to improve communication between Office of Vocational Rehabilitation (OVR) and the SCOs regarding individuals that are open with the IDD program and the Community Based Work Assessment details. Please be specific when relaying the employment goals on the assessments and ISPs. Marion will pass along any additional details as she receives them. Provider Meeting Friday, May 16, 2025 ( £®´³² ¥®± ³§¤ -¤¤³¨¦ - o HealthCare Quality Unit (HCQU) trainings this went out with the agenda and will also go out with the minutes. o Duty Officer Initial Incident Review Choking Protocol. o Fall Indicator Questions o Family Guide When Something Bad Happens to Someone I Care About or Support. o Lifesharing Conference 2025 o Nellie Fox Bowling Information o Provider contact list - if your contact information needs updated, please contact Marion so that she can make the necessary changes. An updated contact list will be distributed after changes are made. 5¯¢®¬¨¦ %µ¤³² Nellie Fox Bowl is hosting a Special Needs Bowling Day for special needs individuals every Wednesday, now through August. Please see the attached handout for all the details. Supports Coordination Organization (SCO) Updates 3¤±µ¨¢¤ !¢¢¤²² ǉ - ¦¤¬¤³Ǿ )¢ȁ Ȩ3!-ȩ SAM is in fiscal mode and has been reviewing utilization. SCs will be reaching out to providers. If you have critical revisions that need done to fix utilization for the current year, they will try to process them as quickly as possible. SAM is short two (2) staff members. They are currently interviewing and hope to be fully staffed by the new fiscal year. %±¨¤ #®´³¸ # ±¤ - ¦¤¬¤³Ǿ )¢ȁ Ȩ%##-ȩ At this time, ECCM is fully open for intakes and referrals. Healthcare Quality Unit (HCQU) Updates There are no updates at this time. As a reminder, if you are looking for a specific type of training, reach out to Katie Freeman and she will see if she can support you in any way. Provider Updates ,´¯¤¸ "¤§ µ¨®± « 3¤±µ¨¢¤² Ian Lupey expressed appreciation to IDD staff for being so welcoming and helpful to him as a new provider. He is taking referrals. -858- 5488 or LupeyBS@gmail.com CARES CARES plans to open their new day program in Chambersburg at the end of summer. They provide transportation and individuals will spend the majority of their day out in the community volunteering. Their program runs from 9am to 3pm. Individuals are supported on a 1:3 ratio, however, 1:1 support can be provided if needed. Individuals are encouraged to attend at least three (3) or four (4) days a week in an effort to set a positive routine. Each week a craft, health topic, and two (2) American Provider Meeting Friday, May 16, 2025 Sign Language (ASL) signs are taught. Staff as well as individuals are considered VIPs. CARES offers a free day for individuals to sample their program. If anyone has any suggestions for non-profit volunteer opportunities, please let Monica Miller know. +¤¸²³®¤ (´¬ 3¤±µ¨¢¤² th Keystone is hosting an employment event on June 4 at the Chambersburg Recreational Center to help inform families of the benefits of employment services. 4§¤ !2# ®¥ &± ª«¨ £ &´«³® #®´³¨¤² th The ARC is hosting a social picnic on June 19at Grand Point Church in th Chambersburg. The last date for bowling is June 5 and the banquet will be held on th June 12. & ¬¨«¸ # ±¤ 3¤±µ¨¢¤² They have their inspection scheduled for the first week in June. Anthony Fisher th received the Performance Based Contracting letters on May 15. They have been busy working on room and board contracts for families. Sevita They have been focusing on planning residential group activities. They are opening th a new host home provider on June 19. AHEDD They have one (1) new hire and continue to look for an additional employment specialists for Franklin County. /¢¢´¯ ³¨® « 3¤±µ¨¢¤² )¢ȁ Ȩ/3)ȩ OSI is currently contacting applicants for their summer program. They are still taking referrals for IDD services. Future Topics If there are any topics that providers want the AE to review, discuss or have a presentation on at a future meeting, please email any of the AE staff so they can look into it. Reports Friendly reminders of due dates for our Base funded providers - (See Procedure Statement MHIDDEI-416) - ¸ ΐΔ³§ Quarterly Report of Expenditures (Jan-March) *´¤ ΒΏ³§ Audited Financial Report (for calendar year ending 12/31) *´«¸ ΐΏ³§ Audit Engagement/Extension Letter (for FY ending 6/30) *´«¸ Βΐ²³ Progress Report on Outcomes in Appendix A !´¦´²³ ΐΔ³§ Property Purchased/Property Leased Report and Fixed Assets Purchased with MH/IDD/EI Funds (for FY ending 6/30) ΐΔ³§ ®¥ ¤ ¢§ ¬®³§ Monthly Invoices Provider Meeting Friday, May 16, 2025 If anyone has any fiscal related questions, please contact iddfiscal@franklincountypa.gov. Upcoming Trainings See HCQU Syllabus .¤·³ 0±®µ¨£¤± -¤¤³¨¦ &±¨£ ¸Ǿ !´¦´²³ ΐΔǾ 2025 at 10:00 a.m. ¡®³§ ¨-¯¤±²® £ µ¨±³´ « ¥®±¬ ³. ΑΏΑΔ -¤¤³¨¦ 3¢§¤£´«¤ thst !´¦´²³ ΐΔ - Hybrid .®µ¤¬¡¤± Αΐ - Virtual