HomeMy WebLinkAboutEI Provider Meeting Minutes 07-09-25
Early Intervention Provider Meeting
Wednesday, July 9, 2025
3³ ¥¥ 0±¤²¤³: Jenn Hawbecker, Zachary Gantz, Angela Alleman, Stacey Brookens, Erin Nye
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(¤ «³§0±® 0¤£¨ ³±¨¢² - Cynthia Bosserman and Theresa Miller
0¤£¨ ³±¨¢ 4§¤± ¯¸ 3¯¤¢¨ «¨²³² - Krista Miracle and Riley Degelman
3¤±µ¨¢¤ !¢¢¤²² lj - ¦¤¬¤³ Jessica Confer and Dan Tice
)µ® (¤ «³§# ±¤ - Joanne LaSalle
5#0 ®¥ #¤³± « 0! Caroline Dille
!* 4§¤± ¯¸ Services Jennifer Davis
PennCares 3´¯¯®±³ 3¤±µ¨¢¤² - Airica Evangelista-Simmers
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This meeting was held in virtual format. All providers introduced themselves and their
agency affiliations.
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Pediatric Therapy Specialists (PTS) are in the process of onboarding a special
instructor (SI) and possibly a nurse in the next few months.
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HealthPro continues to look for therapists.
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UCP continues to look for a physical therapist (PT), speech therapist (ST), and a
dietician.
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PennCares is looking to hire an Administrative Assistant.
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AJ Therapy has openings for speech therapy. Jennifer has recently received her
endorsement as a coach.
Early Intervention Provider Meeting
Wednesday, July 9, 2025
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SAM has filled all their service coordination (SC) positions. Courtney and Rebecca
have finished training and are currently job shadowing. They will soon start taking
some referrals. Jessica
everyone as well as their contact information.
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Please be sure you are consistently billing by the 15 of each month. Please be sure
to email both Zach and Jenn when you have voids or adjustments with billing.
-25 billings must be
turned in. Please try to get them turned in as soon as possible. He will pass along
updates as he receives them.
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All EI contracts are either fully executed or waiting for Franklin County
Commissioners to sign them. Thanks to everyone for the quick turnaround.
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There has been a recent development regarding electronic funds transfer (EFT)
summaries not getting attached to deposits. Zach has reached out to our accounts
payable department. They haven't noticed any issues, and sure why it is
happening. If you are not receiving them, please let Zach know and he can provide
them to you.
If anyone has any questions, please reach out to Zach at
zcgantz@franklincountypa.gov and Jenn at jjhawbecker@franklincountypa.gov.
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The family surveys are complete. We exceeded our goal of 25% and completed 87 surveys,
which is 27.27%. Thank you everyone and please be sure to thank your staff for
encouraging families to complete the surveys!
Reminders
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Please continue to include both Jenn and Jessica on the 14-day deadline forms.
Please have staff reach out to families as soon as they receive their contact
information; do not wait until you receive the 14-day deadline form. If you are
unable to get the contact information from the SC right away, please reach out to
Jessica or Jenn.
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Please be sure to send the forms to the evaluator as well as the SC. All evaluator
email addresses are listed on the provider roster. If you are unsure who the
Early Intervention Provider Meeting
Wednesday, July 9, 2025
evaluator is, please reach out to the SC. The forms need to be turned in two (2)
weeks prior to the annual review. If you do not have a date for the annual review,
please reach out to the SC.
O¢¢´¯ ³¨® « Therapist Needs
We have been having some difficulty filling OT needs, particularly in the
Shippensburg area. The SCs have been asked to send all referrals to every provider
in an effort to keep you updated on the needs in our counties. If you have staff in
other counties that may be willing to step in and help with those needs, please let
Jenn know. As long as they are listed on your roster, she can easily add them to the
provider registry for Franklin/Fulton.
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Make sure all annual trainings are completed, and a certificate is entered. If your
staff completes a training with different topics, the certificate needs to be uploaded
for each topic. Please be sure not to mark the yearly Refresher Courses as Mandated
Reporter. This
Everyone should have received an email from the Office of Child Development and
Early Learning (OCDEL) and EITA with instructions on how to verify training hours
and qualifications as well as what to do if the data does not look as expected. If
anyone needs the email to be resent, please let Jenn know. Also, please see the
attached PowerPoint for tips and instructions.
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EITA is offering additional options for training. They can be found on the portal
under the professional development tab. Jenn suggests that you check the portal
frequently for updated trainings and webinars. Jenn gave a brief presentation on
how to access the training opportunities that are available.
Provider Registry Resources can be found at https://www.eita-pa.org/resources/.
The resource tabs available are:
Laws, Regulations, and OCDEL Announcements
Early Intervention Publications
Early Intervention Forms
These tabs will take you to the websites where the information is located.
Early Intervention Provider Meeting
Wednesday, July 9, 2025
Interpretation
Communication
Communication has improved and there have been no recent issues. Please reach
out to Jenn if any issues arise.
Reminder
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Please continue to submit session notes and missed session information by the 15
of the following month.
Email schedule@ictmllc.com and sila@ictmllc.com with requests.
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Jenn and Liz Wagner-Simmons, our EI consultant with EITA, shared two (2) videos
from the EITA portal regarding coaching. Jenn demonstrated where to find videos
and other Family Guided Routines Based Intervention (FGRBI) resources on the
portal.
Liz asked for agency input on how the Core Leadership Team (CLT) can best
communicate the importance of this coaching initiative and how to encourage staff
that are working through it.
Jennifer Davis with AJ Therapy Services shared that she recently received her
coaching endorsement certificate. She feels that the tracking sheet helped her
keep focused on the training steps and where she needed to be. The tracker
also made staff aware of how much time to expect the training to last, which
made it less intimidating. She found the feedback after each session to be
encouraging. She also enjoyed being able to meet therapists from other
counties. She has seen her families flourishing through the coaching model.
Overall, she found the tracker provides a great path to look at current service
delivery and see if improvements can be made.
Liz will develop and send out a Google form requesting feedback from the providers
for the CLT regarding the tracking sheet, coaching, and other resources that might
be helpful.
If you would like help or receive encouragement from someone that has their
coaching endorsement, please let Jenn know and she will put you in contact with
them.
The CLT meets every other month via Teams for one (1) hour. If you are interested
in joining, please let Jenn know.
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Jenn will send out the Learning Path Tracking Sheet which is due on August 1.
Jenn will send out the updated Action Plan information. If you have any questions or
feedback, please let Jenn know.
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Please review the EI roster and let Jenn know if it is correct or if any changes need to
be made.
Early Intervention Provider Meeting
Wednesday, July 9, 2025
0±®µ¨£¤± 2¤¯®±³² due 0±¨®± ³® ³§¤ .¤·³ -¤¤³¨¦
Audit Engagement/Extension Letter for FY ending 6/30 *´«¸ ΐΏ
Progress Report on Outcomes in Appendix A (for contracts with an encumbrance of
$50,000 or more) *´«¸ Βΐ
EI Service Delivery Learning Pathway Tracking Sheet !´¦´²³ ΐ
Staff Training entered into the Provider Registry !´¦´²³ ΐ
Schedule of Revenues / Expenditures for FY ending 6/30 (for non-state-set rates)
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Monthly Billing £´¤ ΐΔ ®¥ ¤ ¢§ ¬®³§
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Employee Debarment and Exclusion Check £´¤ ΐΔ ®¥ ¤ ¢§ ¬®³§
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Minutes by Angela Alleman