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Home My WebLink AboutGrants/CJAB - Pennsylvania Commission on Crime and DelinquencyPENNSYLVANIA COMMISSION ON CRIME AND DELINQUENCY Applicant Hereby Applies to the PCCD for Financial Support for the Within-Described Project: PCCD USE ONLY Main Summary Receipt Date Award Date Grant Number(s) 5/6/2026 -- 49657 Type of Funds for which you are applying JRI - County Probation Grants (State JRIPROB) Applicant Name Of Applicant: Franklin County Commissioners Federal I.D: 23-6003024 County: Franklin Street Address Line 1: 272 North 2nd Street Address Line 2: Address Line 3: City: Chambersburg State: PA Zip: 17201-1642 Recipient Agency Franklin County Commissioners Project Director Name: Chief Douglas James Wilburne Title: Administrator Agency: Street Address Line 1: 440 Walker Road Address Line 2: Address Line 3: City: Chambersburg State: PA Zip: 17201 Phone: 717-264-6262 Fax: Email: djwilburne@franklincountypa.gov Financial Officer Name: Mr. William Barton Title: Agency: Street Address Line 1: 272 North Second Street Address Line 2: Address Line 3: City: Chambersburg State: PA Zip: 17201 Phone: 717-261-3101 x23102 Fax: Email: wjbarton@franklincountypa.gov Contact Name: Ms. Melodie S Hoff Title: Director of Grants Management Agency: Franklin County Commissioners Street Address Line 1: 272 North 2nd Street Address Line 2: Address Line 3: City: Chambersburg State: PA Zip: 17201-1642 Phone: 717-264-4125 x21708 Fax: Email: mshoff@franklincountypa.gov Brief Summary of Project Short Title (May not exceed 50 characters) Franklin County Adult Probation JRI2 (Do Not Exceed Space Provided) The Franklin County Adult Probation Department is seeking $195,734 Justice Reinvestment Initiative funding to improve our supervision practices and our programs effectiveness. With these efforts we hope to improve outcomes for the individuals under our supervision. Grant Budget TOTAL BUDGET BY CATEGORY BUDGET CATEGORY AMOUNT PERSONNEL 58,680.00 EMPLOYEE BENEFITS 9,981.00 TRAVEL (INCLUDING TRAINING)0.00 EQUIPMENT 62,990.00 SUPPLIES & OPERATING EXPENSES 76,481.00 CONSULTANTS 0.00 CONSTRUCTION 0.00 OTHER 0.00 TOTAL 208,132.00 TOTAL BUDGET BY FUND SOURCE FUND SOURCE AMOUNT PERCENT FEDERAL 0.00 STATE 208,132.00 100% PROJECT INCOME 0.00 INTEREST 0.00 STATE MATCH 0.00 CASH MATCH (NEW APPROP.)0.00 IN-KIND MATCH 0.00 PROJECT INCOME MATCH 0.00 TOTAL 208,132.00 100% Project Start Date: 4/1/2026 Project End Date: 3/31/2029 Page 1 of 56 Recipient Agency: Franklin County Commissioners BY CATEGORY YEAR 1 YEAR 2 YEAR 3 TOTAL PERSONNEL 19,560.00 19,560.00 19,560.00 58,680.00 EMPLOYEE BENEFITS 3,327.00 3,327.00 3,327.00 9,981.00 TRAVEL (INCLUDING TRAINING) 0.00 0.00 0.00 0.00 EQUIPMENT 62,990.00 0.00 0.00 62,990.00 SUPPLIES & OPERATING EXPENSES 51,267.00 12,607.00 12,607.00 76,481.00 CONSULTANTS 0.00 0.00 0.00 0.00 CONSTRUCTION 0.00 0.00 0.00 0.00 OTHER 0.00 0.00 0.00 0.00 Total:137,144.00 35,494.00 35,494.00 208,132.00 Applicant Agency: Franklin County Commissioners BY SOURCE YEAR 1 YEAR 2 YEAR 3 TOTAL FEDERAL 0.00 0.00 0.00 0.00 STATE 137,144.00 35,494.00 35,494.00 208,132.00 PROJECT INCOME 0.00 0.00 0.00 0.00 INTEREST 0.00 0.00 0.00 0.00 STATE MATCH 0.00 0.00 0.00 0.00 CASH MATCH (NEW APPROP.)0.00 0.00 0.00 0.00 IN-KIND MATCH 0.00 0.00 0.00 0.00 PROJECT INCOME MATCH 0.00 0.00 0.00 0.00 Total:137,144.00 35,494.00 35,494.00 208,132.00 BUDGET DETAILS Agency Recipient Budgets A. AGENCY BUDGETS BY RECIPIENT AGENCY YEAR 1 YEAR 2 YEAR 3 TOTAL Franklin County Commissioners 137,144.00 35,494.00 35,494.00 208,132.00 Total:137,144.00 35,494.00 35,494.00 208,132.00 GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 2 of 56 BUDGET DETAILS A. AGENCY BUDGETS Line Item Details for: Franklin County Commissioners YEAR 1 PERSONNEL Justification: Grant funds are being requested to fund a part-time Hearing/Act 44 Officer. This new employee will work 16 hours per week at a rate of $23.51 per hour. This position will be requested for the entire 36 month project period. Justification/Description: -------------------------------- Goal: Improve our Gagnon I pre violation hearings. Single point of contact for Act 44 Early Review and Early Terminations Objective: Establish a part time independent hearing officer position to conduct impartial Gagnon I violation hearings and coordinate Act 44 early termination review processes responsible for timely hearings, and managing waivers and early terminations. Description: We wish to establish a part time independent Hearing Officer position for a 36 month project period. The Hearing Officer will serve as an impartial adjudicator responsible for conducting Gagnon I violation hearings and supporting implementation of Act 44 early termination review requirements. Recent legislative changes under Pennsylvania Act 44 have significantly increased the number of violation proceedings due to recent case law decisions as well as administrative reviews conducted by the department. We adopted a violation waiver order and these procedures have resulted in a higher volume of Gagnon I hearings requiring prompt scheduling and neutral review. Currently, the department utilizes available officers to serve as hearing officers. While functional, this can present challenges in maintaining true impartiality, particularly in higher profile violations where involved personnel may have prior knowledge or involvement with the case. The proposed Hearing Officer will operate independently and be physically housed outside of the probation department office to reinforce neutrality and a professional separation from supervision staff. The position will operate approximately 16 hours per week. Hearings will be scheduled three days per week, or on alternating days as needed, allowing for review of violations as soon as possible. In addition to conducting Gagnon I hearings, remaining work hours will support coordination of Act 44 early termination reviews. The Hearing Officer will serve as a single point of contact responsible for receiving early termination submissions. They will coordinate information requests with the District Attorney’s Office and victim advocate. They will be responsible for organizing case materials, and scheduling early termination review hearings when required. Having an early termination single point of contact will create consistency, and reduce administrative delays. In addition it will save time on the Probation Officers allowing them to focus on the needs of their caseloads. The first year of the project includes startup costs necessary to establish an independent workspace, computer equipment, phone service, and basic office technology required to conduct hearings and manage case review responsibilities. This position is proposed as a grant funded initiative for a 36 month period. The Department is not requesting that this position be established as a permanent county funded role at this time. The purpose of the position is to support the Department during the implementation and transition associated with Act 44 requirements, particularly the increased Gagnon I violation hearings. During the grant period, the Department will evaluate the effectiveness of utilizing a part time, externally housed impartial hearing officer to conduct violation hearings and improve efficiencies. This period of time will allow the Department to evaluate workload distribution, hearing schedules, and the overall impact by having an impartial Hearing Officer. Findings from this evaluation will inform future decisions regarding long term sustainability. It may call for a need to change our staffing models, or potential process improvements following the grant time period. COST Position:Hearing/Act 44 Officer Name:To Be Hired # Budgeted Hours / Week # Weeks Hourly Pay Rate 16 x 52 x 23.51 Standard working hours per week: 16.000 hrs.% Budgeted Hours: 100 19,560.00 Personnel - Year 1 Total:19,560.00 GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 3 of 56 BUDGET DETAILS A. AGENCY BUDGETS Line Item Details for: Franklin County Commissioners % Budgeted Hours: 100.00 EMPLOYEE BENEFITS Justification: Grant funds are requested for covering benefits for part-time hearing officer position. The following percentages are used in benefit calculations, using a 17% overall rate: FICA - 7.65% Unemployment Compensation - 0.38% Retirement - 8.50% Worker's Comp - 0.49% COST Position:Hearing/Act 44 Officer Name:To Be Hired Benefit Other Benefit Name Total Benefit Cost Cost of Benefit paid by Grant % Budgeted Cost FICA N/A 1,496.34 1,496.00 99.98 Worker's Compensation N/A 95.84 95.00 99.12 Retirement N/A 1,662.60 1,662.00 99.96 Unemployment Compensation N/A 74.33 74.00 99.56 Totals:3,329.11 3,327.00 Employee Benefits - Year 1 Total:3,327.00 EQUIPMENT Justification: - Non-caged training vehicle: $62,990.40 COST Item:Non-Caged Training Vehicle Total Unit Cost per item Quantity % Applied to Grant 62,990.40 x 1 x 100.00 62,990.00 Equipment - Year 1 Total:62,990.00 GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 4 of 56 BUDGET DETAILS A. AGENCY BUDGETS Line Item Details for: Franklin County Commissioners SUPPLIES & OPERATING EXPENSES Justification: - Toughbook Laptop: Grant funds are requested for a toughbook laptop to be used for the drug recognition program. The cost is $3,800 per unit. - 32x Tools on Devices Subscriptions: Requesting grant funds to be utilized for Carey Group's Tools on Devices subscriptions. This line item would cover subscriptions for each officer/member of the department. This amounts to 32 total licenses. - Trauma Informed Care Training: This line item is for virtual training that is available for Adult Probation staff. It is provided by the International Trauma Training Institute and would be provided to all officers. It uses extensive coursework and therapeutic tools based in evidence-based science to care for individuals with traumatic stress. Cost is $219/person. - Carey Group EBP Overview/Readiness Assessment: The Carey Group would meet with Adult Probation and use the following steps to assess the department's Evidence-Based Practice readiness: * compile and analyze interview responses * Synthesize assessment results and prepare an initial survey * Review preliminary results with leadership teams * Write, revise, and finalize report and deliver electronic version - DNA Fingerprint Kit: This line item is for a Suprema RealScan-G10 fingerprint kit. Cost is $1,699 per unit. - Boots: This line item is to request new boots for the Probation Officer staff. Each pair is $120 x 32 Officers. - Television + ClickShare devices for case planning and review: Three of each, Television ($250) + ClickShare ($1,155) x 3 sets = $4,215 - Act 44 Reports Added to Case Management System: To fulfill the required Act 44 reporting, Adult Probation's case management system will need to generate specific reports. These new reports come as a one-time cost to the department for each that is generated. Estimating $5,000 total for these new reports being set up. - Vehicle maintenance - estimating $1,000 per year - Vehicle Insurance - estimating $500 per year - Adult Probation Winter Jackets - $350/jacket x 32 jackets = $11,200 - Video enhancement equipment - MeetUp All in One conference cameras that will be added to the APO conference rooms to create dedicated conference and virtual training spaces. COST Supply Item:Toughbook Laptop Unit Cost Per Item Quantity % Applied To Grant 3,800.00 1.00 100.00 3,800.00 Supply Item:Tools on Devices Subscription Unit Cost Per Item Quantity % Applied To Grant 295.00 32.00 100.00 9,440.00 Supply Item:Trauma Informed Care Training Unit Cost Per Item Quantity % Applied To Grant 219.00 32.00 100.00 7,008.00 Supply Item:DNA Fingerprint Kit Unit Cost Per Item Quantity % Applied To Grant 1,699.00 1.00 100.00 1,699.00 Supply Item:Boots Unit Cost Per Item Quantity % Applied To Grant 120.00 32.00 100.00 3,840.00 Supply Item:Carey Group EBP Assessment Unit Cost Per Item Quantity % Applied To Grant GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 5 of 56 BUDGET DETAILS A. AGENCY BUDGETS Line Item Details for: Franklin County Commissioners Unit Cost Per Item Quantity % Applied To Grant 5,700.00 1.00 100.00 5,700.00 Supply Item:Televisions + Click Shares Unit Cost Per Item Quantity % Applied To Grant 1,405.00 3.00 100.00 4,215.00 Supply Item:Act 44 Reports Unit Cost Per Item Quantity % Applied To Grant 333.33 5.00 100.00 1,667.00 Supply Item:Vehicle - Maintenance Unit Cost Per Item Quantity % Applied To Grant 200.00 5.00 100.00 1,000.00 Supply Item:Vehicle - Insurance Unit Cost Per Item Quantity % Applied To Grant 125.00 4.00 100.00 500.00 Supply Item:Winter Jackets Unit Cost Per Item Quantity % Applied To Grant 350.00 32.00 100.00 11,200.00 Supply Item:Video Enhancement Equipment Unit Cost Per Item Quantity % Applied To Grant 599.00 2.00 100.00 1,198.00 Supplies & Operating Expenses - Year 1 Total:51,267.00 YEAR 1 TOTAL: 137,144.00 GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 6 of 56 BUDGET DETAILS A. AGENCY BUDGETS Line Item Details for: Franklin County Commissioners YEAR 2 PERSONNEL Justification: Grant funds are being requested to fund a part-time Hearing/Act 44 Officer. This new employee will work 16 hours per week at a rate of $23.51 per hour. This position will be requested for the entire 36 month project period. Justification/Description: -------------------------------- Goal: Improve our Gagnon I pre violation hearings. Single point of contact for Act 44 Early Review and Early Terminations Objective: Establish a part time independent hearing officer position to conduct impartial Gagnon I violation hearings and coordinate Act 44 early termination review processes responsible for timely hearings, and managing waivers and early terminations. Description: We wish to establish a part time independent Hearing Officer position for a 36 month project period. The Hearing Officer will serve as an impartial adjudicator responsible for conducting Gagnon I violation hearings and supporting implementation of Act 44 early termination review requirements. Recent legislative changes under Pennsylvania Act 44 have significantly increased the number of violation proceedings due to recent case law decisions as well as administrative reviews conducted by the department. We adopted a violation waiver order and these procedures have resulted in a higher volume of Gagnon I hearings requiring prompt scheduling and neutral review. Currently, the department utilizes available officers to serve as hearing officers. While functional, this can present challenges in maintaining true impartiality, particularly in higher profile violations where involved personnel may have prior knowledge or involvement with the case. The proposed Hearing Officer will operate independently and be physically housed outside of the probation department office to reinforce neutrality and a professional separation from supervision staff. The position will operate approximately 16 hours per week. Hearings will be scheduled three days per week, or on alternating days as needed, allowing for review of violations as soon as possible. In addition to conducting Gagnon I hearings, remaining work hours will support coordination of Act 44 early termination reviews. The Hearing Officer will serve as a single point of contact responsible for receiving early termination submissions. They will coordinate information requests with the District Attorney’s Office and victim advocate. They will be responsible for organizing case materials, and scheduling early termination review hearings when required. Having an early termination single point of contact will create consistency, and reduce administrative delays. In addition it will save time on the Probation Officers allowing them to focus on the needs of their caseloads. The first year of the project includes startup costs necessary to establish an independent workspace, computer equipment, phone service, and basic office technology required to conduct hearings and manage case review responsibilities. This position is proposed as a grant funded initiative for a 36 month period. The Department is not requesting that this position be established as a permanent county funded role at this time. The purpose of the position is to support the Department during the implementation and transition associated with Act 44 requirements, particularly the increased Gagnon I violation hearings. During the grant period, the Department will evaluate the effectiveness of utilizing a part time, externally housed impartial hearing officer to conduct violation hearings and improve efficiencies. This period of time will allow the Department to evaluate workload distribution, hearing schedules, and the overall impact by having an impartial Hearing Officer. Findings from this evaluation will inform future decisions regarding long term sustainability. It may call for a need to change our staffing models, or potential process improvements following the grant time period. COST Position:Hearing/Act 44 Officer Name:To Be Hired # Budgeted Hours / Week # Weeks Hourly Pay Rate 16 x 52 x 23.51 Standard working hours per week: 16.000 hrs.% Budgeted Hours: 100 19,560.00 Personnel - Year 2 Total:19,560.00 GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 7 of 56 BUDGET DETAILS A. AGENCY BUDGETS Line Item Details for: Franklin County Commissioners % Budgeted Hours: 100.00 EMPLOYEE BENEFITS Justification: Grant funds are requested for covering benefits for part-time hearing officer position. The following percentages are used in benefit calculations, using a 17% overall rate: FICA - 7.65% Unemployment Compensation - 0.38% Retirement - 8.50% Worker's Comp - 0.49% COST Position:Hearing/Act 44 Officer Name:To Be Hired Benefit Other Benefit Name Total Benefit Cost Cost of Benefit paid by Grant % Budgeted Cost FICA N/A 1,496.34 1,496.00 99.98 Worker's Compensation N/A 95.84 95.00 99.12 Retirement N/A 1,662.60 1,662.00 99.96 Unemployment Compensation N/A 74.33 74.00 99.56 Totals:3,329.11 3,327.00 Employee Benefits - Year 2 Total:3,327.00 GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 8 of 56 BUDGET DETAILS A. AGENCY BUDGETS Line Item Details for: Franklin County Commissioners SUPPLIES & OPERATING EXPENSES Justification: - Toughbook Laptop: Grant funds are requested for a toughbook laptop to be used for the drug recognition program. The cost is $3,800 per unit. - 32x Tools on Devices Subscriptions: Requesting grant funds to be utilized for Carey Group's Tools on Devices subscriptions. This line item would cover subscriptions for each officer/member of the department. This amounts to 32 total licenses. - Trauma Informed Care Training: This line item is for virtual training that is available for Adult Probation staff. It is provided by the International Trauma Training Institute and would be provided to all officers. It uses extensive coursework and therapeutic tools based in evidence-based science to care for individuals with traumatic stress. Cost is $219/person. - Carey Group EBP Overview/Readiness Assessment: The Carey Group would meet with Adult Probation and use the following steps to assess the department's Evidence-Based Practice readiness: * compile and analyze interview responses * Synthesize assessment results and prepare an initial survey * Review preliminary results with leadership teams * Write, revise, and finalize report and deliver electronic version - DNA Fingerprint Kit: This line item is for a Suprema RealScan-G10 fingerprint kit. Cost is $1,699 per unit. - Boots: This line item is to request new boots for the Probation Officer staff. Each pair is $120 x 32 Officers. - Television + ClickShare devices for case planning and review: Three of each, Television ($250) + ClickShare ($1,155) x 3 sets = $4,215 - Act 44 Reports Added to Case Management System: To fulfill the required Act 44 reporting, Adult Probation's case management system will need to generate specific reports. These new reports come as a one-time cost to the department for each that is generated. Estimating $5,000 total for these new reports being set up. - Vehicle maintenance - estimating $1,000 per year - Vehicle Insurance - estimating $500 per year - Adult Probation Winter Jackets - $350/jacket x 32 jackets = $11,200 - Video enhancement equipment - MeetUp All in One conference cameras that will be added to the APO conference rooms to create dedicated conference and virtual training spaces. COST Supply Item:Tools on Devices Subscription Unit Cost Per Item Quantity % Applied To Grant 295.00 32.00 100.00 9,440.00 Supply Item:Act 44 Reports Unit Cost Per Item Quantity % Applied To Grant 333.33 5.00 100.00 1,667.00 Supply Item:Vehicle - Maintenance Unit Cost Per Item Quantity % Applied To Grant 200.00 5.00 100.00 1,000.00 Supply Item:Vehicle - Insurance Unit Cost Per Item Quantity % Applied To Grant 125.00 4.00 100.00 500.00 Supplies & Operating Expenses - Year 2 Total:12,607.00 YEAR 2 TOTAL: 35,494.00 GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 9 of 56 BUDGET DETAILS A. AGENCY BUDGETS Line Item Details for: Franklin County Commissioners YEAR 3 PERSONNEL Justification: Grant funds are being requested to fund a part-time Hearing/Act 44 Officer. This new employee will work 16 hours per week at a rate of $23.51 per hour. This position will be requested for the entire 36 month project period. Justification/Description: -------------------------------- Goal: Improve our Gagnon I pre violation hearings. Single point of contact for Act 44 Early Review and Early Terminations Objective: Establish a part time independent hearing officer position to conduct impartial Gagnon I violation hearings and coordinate Act 44 early termination review processes responsible for timely hearings, and managing waivers and early terminations. Description: We wish to establish a part time independent Hearing Officer position for a 36 month project period. The Hearing Officer will serve as an impartial adjudicator responsible for conducting Gagnon I violation hearings and supporting implementation of Act 44 early termination review requirements. Recent legislative changes under Pennsylvania Act 44 have significantly increased the number of violation proceedings due to recent case law decisions as well as administrative reviews conducted by the department. We adopted a violation waiver order and these procedures have resulted in a higher volume of Gagnon I hearings requiring prompt scheduling and neutral review. Currently, the department utilizes available officers to serve as hearing officers. While functional, this can present challenges in maintaining true impartiality, particularly in higher profile violations where involved personnel may have prior knowledge or involvement with the case. The proposed Hearing Officer will operate independently and be physically housed outside of the probation department office to reinforce neutrality and a professional separation from supervision staff. The position will operate approximately 16 hours per week. Hearings will be scheduled three days per week, or on alternating days as needed, allowing for review of violations as soon as possible. In addition to conducting Gagnon I hearings, remaining work hours will support coordination of Act 44 early termination reviews. The Hearing Officer will serve as a single point of contact responsible for receiving early termination submissions. They will coordinate information requests with the District Attorney’s Office and victim advocate. They will be responsible for organizing case materials, and scheduling early termination review hearings when required. Having an early termination single point of contact will create consistency, and reduce administrative delays. In addition it will save time on the Probation Officers allowing them to focus on the needs of their caseloads. The first year of the project includes startup costs necessary to establish an independent workspace, computer equipment, phone service, and basic office technology required to conduct hearings and manage case review responsibilities. This position is proposed as a grant funded initiative for a 36 month period. The Department is not requesting that this position be established as a permanent county funded role at this time. The purpose of the position is to support the Department during the implementation and transition associated with Act 44 requirements, particularly the increased Gagnon I violation hearings. During the grant period, the Department will evaluate the effectiveness of utilizing a part time, externally housed impartial hearing officer to conduct violation hearings and improve efficiencies. This period of time will allow the Department to evaluate workload distribution, hearing schedules, and the overall impact by having an impartial Hearing Officer. Findings from this evaluation will inform future decisions regarding long term sustainability. It may call for a need to change our staffing models, or potential process improvements following the grant time period. COST Position:Hearing/Act 44 Officer Name:To Be Hired # Budgeted Hours / Week # Weeks Hourly Pay Rate 16 x 52 x 23.51 Standard working hours per week: 16.000 hrs.% Budgeted Hours: 100 19,560.00 Personnel - Year 3 Total:19,560.00 GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 10 of 56 BUDGET DETAILS A. AGENCY BUDGETS Line Item Details for: Franklin County Commissioners % Budgeted Hours: 100.00 EMPLOYEE BENEFITS Justification: Grant funds are requested for covering benefits for part-time hearing officer position. The following percentages are used in benefit calculations, using a 17% overall rate: FICA - 7.65% Unemployment Compensation - 0.38% Retirement - 8.50% Worker's Comp - 0.49% COST Position:Hearing/Act 44 Officer Name:To Be Hired Benefit Other Benefit Name Total Benefit Cost Cost of Benefit paid by Grant % Budgeted Cost FICA N/A 1,496.34 1,496.00 99.98 Worker's Compensation N/A 95.84 95.00 99.12 Retirement N/A 1,662.60 1,662.00 99.96 Unemployment Compensation N/A 74.33 74.00 99.56 Totals:3,329.11 3,327.00 Employee Benefits - Year 3 Total:3,327.00 GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 11 of 56 BUDGET DETAILS A. AGENCY BUDGETS Line Item Details for: Franklin County Commissioners SUPPLIES & OPERATING EXPENSES Justification: - Toughbook Laptop: Grant funds are requested for a toughbook laptop to be used for the drug recognition program. The cost is $3,800 per unit. - 32x Tools on Devices Subscriptions: Requesting grant funds to be utilized for Carey Group's Tools on Devices subscriptions. This line item would cover subscriptions for each officer/member of the department. This amounts to 32 total licenses. - Trauma Informed Care Training: This line item is for virtual training that is available for Adult Probation staff. It is provided by the International Trauma Training Institute and would be provided to all officers. It uses extensive coursework and therapeutic tools based in evidence-based science to care for individuals with traumatic stress. Cost is $219/person. - Carey Group EBP Overview/Readiness Assessment: The Carey Group would meet with Adult Probation and use the following steps to assess the department's Evidence-Based Practice readiness: * compile and analyze interview responses * Synthesize assessment results and prepare an initial survey * Review preliminary results with leadership teams * Write, revise, and finalize report and deliver electronic version - DNA Fingerprint Kit: This line item is for a Suprema RealScan-G10 fingerprint kit. Cost is $1,699 per unit. - Boots: This line item is to request new boots for the Probation Officer staff. Each pair is $120 x 32 Officers. - Television + ClickShare devices for case planning and review: Three of each, Television ($250) + ClickShare ($1,155) x 3 sets = $4,215 - Act 44 Reports Added to Case Management System: To fulfill the required Act 44 reporting, Adult Probation's case management system will need to generate specific reports. These new reports come as a one-time cost to the department for each that is generated. Estimating $5,000 total for these new reports being set up. - Vehicle maintenance - estimating $1,000 per year - Vehicle Insurance - estimating $500 per year - Adult Probation Winter Jackets - $350/jacket x 32 jackets = $11,200 - Video enhancement equipment - MeetUp All in One conference cameras that will be added to the APO conference rooms to create dedicated conference and virtual training spaces. COST Supply Item:Tools on Devices Subscription Unit Cost Per Item Quantity % Applied To Grant 295.00 32.00 100.00 9,440.00 Supply Item:Act 44 Reports Unit Cost Per Item Quantity % Applied To Grant 333.33 5.00 100.00 1,667.00 Supply Item:Vehicle - Maintenance Unit Cost Per Item Quantity % Applied To Grant 200.00 5.00 100.00 1,000.00 Supply Item:Vehicle - Insurance Unit Cost Per Item Quantity % Applied To Grant 125.00 4.00 100.00 500.00 Supplies & Operating Expenses - Year 3 Total:12,607.00 YEAR 3 TOTAL: 35,494.00 GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 12 of 56 SECTIONS: A. Executive Summary Executive Summary - (length is limited to 5,000 characters; approximately one printed page) 1. All applicants should fill out the following script and paste into the Executive Summary section: The [name of applicant] is requesting $______ to [provide a single sentence or two describing what you are seeking to implement with your grant funding]. These funds will be used for the following: [provide bullet points of what the funds will be used for]. Please note that responses in this section will be used in grant summaries and could be mentioned in press releases. Plain language that clearly describes the intent of the project is most effective. The Franklin County Adult Probation Department is seeking $195,734 Justice Reinvestment Initiative funding to improve our supervision practices and our programs effectiveness. With these efforts we hope to improve outcomes for the individuals under our supervision. The Department has shifted its supervision philosophy toward Evidence Based Practice (EBP) strategies that focus on accountability while promoting effective use of resources and improving long term supervision outcomes. We have made significant progress since our implementation began in 2019, however, additional system improvements are necessary to fully operationalize EBP principles and sustain long term success. GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 13 of 56 SECTIONS: B. Statement of Need JRI-2 This section establishes the need for improvements within the county adult probation and parole department. 1. Identify the services, functions, or operations the county is seeking to improve. The Franklin County Adult Probation Department is seeking Justice Reinvestment Initiative funding to improve our supervision practices and our programs effectiveness. With these efforts we hope to improve outcomes for the individuals under our supervision. The Department has shifted its supervision philosophy toward Evidence Based Practice (EBP) strategies that focus on accountability while promoting effective use of resources and improving long term supervision outcomes. We have made significant progress since our implementation began in 2019, however, additional system improvements are necessary to fully operationalize EBP principles and sustain long term success. One identified need is the continued development and formalization of Evidence Based Practices within the Department. Although staff have received initial training, the Department has not yet completed a comprehensive professional assessment of its current EBP alignment or implementation fidelity. The proposed project will bring in an experienced EBP consultant to conduct a full organizational assessment, develop an EBP implementation checklist, administer and analyze a staff EBP survey, and provide recommendations to Department’s leadership. The outcome will be a strategic implementation plan establishing measurable goals, and accountability measures. This will include the adoption of Continuous Quality Improvement (CQI) practices. With this plan in place we plan to dedicate a member of the Department Administration to overseeing our CQI efforts. Research supported by the National Institute of Corrections shows that agencies utilizing structured EBP implementation and CQI models achieve greater reductions in recidivism and improved supervision outcomes. The Department also seeks to improve officer effectiveness through trauma informed care training for all supervision staff. A significant portion of individuals involved in the justice system have experienced adverse childhood experiences, substance use disorders, or other trauma related factors that directly influence behavior and compliance. Trauma informed supervision helps officers recognize trauma responses and improve communication. By identifying these factors Officers can safely de escalate conflict, and increase engagement in treatment services. Trauma informed care training aligns with national guidance promoted by the Substance Abuse and Mental Health Services Administration, which identifies trauma informed approaches as essential for improving behavioral health outcomes and reducing justice system involvement. This will also be beneficial to officers when interacting with individuals during their case planning and motivation interviewing sessions. Operational workload demands have also increased significantly due to statutory changes under Pennsylvania Act 44 of 2023. The Department has experienced a substantial rise in Gagnon I hearings, Act 44 review processing, and early termination evaluations. These responsibilities have created additional administrative burdens that limit officer availability for direct supervision activities such as case planning, field contacts, and behavior change interventions. To address this need, the Department proposes the creation of a part time support position dedicated to assisting with Act 44 related reviews and Gagnon I hearings. This position will allow probation officers to dedicate more time to evidence based supervision activities. Another identified improvement area is data collection and performance measurement. The Department currently lacks advanced reporting capabilities within its case management system to fully evaluate supervision outcomes. The project will fund development of customized data reports to track performance indicators. Our hope is to be able to run reports to track early termination outcomes, supervision intakes and exits, violation trends, technical violations vs. new criminal charges, and violation dispositions. Expanding our data points will allow the Department to operate using a data driven decision making model consistent with Justice Reinvestment goals and Continuous Quality Improvement standards. Staff safety and operational efficiency also remain a top Department priority need. The Department is requesting funding for equipment that enhances officer safety, supports supervision activities, and training opportunities. GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 14 of 56 SECTIONS: 2. Identify how the project will result in improvements(s) and/or enhancement(s). Provide supporting data/facts/figures specific to the proposed project and relevant to the established need and request. Provide references and citations, if applicable, to reports, studies, or other evidence or research-based documentation that supports the need for improvement(s) and/or enhancement(s). These initiatives address what we have identified as operational gaps in order to advance the Department toward full implementation of Evidence Based Practices. The proposed projects will enhance the overall quality of supervision by providing officers with the tools and training they need to be more effective. They will also strengthen staff capacity, allowing officers to manage their caseloads more efficiently and focus on meaningful interventions rather than administrative tasks. By expanding data driven decision making, the Department will be able to monitor outcomes more accurately and adjust practices based on the data. These improvements will better position us to respond to the growing demands placed on county probation services. These improvements carry financial costs that cannot currently be supported through existing county resources. JRI funding provides an opportunity for Franklin County to implement improvements that align with statewide justice reinvestment priorities and promote long term reductions in recidivism and correctional system costs. GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 15 of 56 SECTIONS: C. Project Description, Plan and Sustainability JRI-2 This section provides the details necessary to explain what the applicant is proposing to improve or enhance as well as the implementation plan(s), timeline, and expectation for sustainability for each proposed project. Applicants should discuss each project individually if the county is requesting funding for more than one purpose. 1. Specify the number of months the applicant is requesting (12, 24, 36) for the grant period. 36 2. Identify the improvement project(s) and describe the goals, objectives, deliverables, and anticipated impact for each project the county is requesting to fund. If the county is seeking to implement multiple projects, please discuss the goals, objectives, deliverables, and anticipated impact for each one individually. 1.Project: Toughbook Computer Laptop Goal: Enhance Officer Safety. Enhance Officer awareness of drug trends and recognition Objectives: The Department requests the purchase of a dedicated rugged laptop computer to support its in house drug recognition, drug trends, and dark web awareness training program. Two probation officers have developed and deliver a three hour training that educates staff on emerging narcotics trends, drug identification, packaging methods, distribution practices, and online drug marketplace activity. The instructors continuously update training materials and maintain specialized reference files that require secure storage and reliable access. Because trainings are conducted at multiple locations and outside traditional office settings, a ruggedized laptop is necessary to ensure durability, portability, and consistent operation. A dedicated device will allow instructors to securely store training content, conduct presentations, and maintain up to date research materials without relying on shared equipment. This purchase supports ongoing staff education, enhances officer awareness of emerging drug threats, and improves supervision practices. Deliverables: -We will conduct an annual review and update of training curriculum based on observed local drug trends and officer feedback. -Track the number of trainings conducted annually for department personnel and partner agencies. -Track number of mobile trainings -Develop a digital training library containg updated drug trend intelligence, photographs, packaging examples, and dark web awareness materials. Impacts: Increased officer knowledge and confidence in identifying emerging drugs, paraphernalia, and trafficking indicators during supervision contacts. 2. Project: DNA Fingerprint Device Goal: The Department seeks funding to purchase a portable digital fingerprint capture device to support compliance with Pennsylvania State Police DNA collection requirements. Probation Officers are responsible for obtaining DNA samples and associated fingerprints from individuals convicted of qualifying offenses under Pennsylvania law. Pursuant to 44 Pa.C.S. § 2316 (DNA sample required upon conviction, adjudication, or acceptance into ARD), individuals convicted of specified offenses are required to submit DNA samples for entry into the Pennsylvania DNA Data Bank administered by the Pennsylvania State Police. The collection process requires positive identification of the individual providing the DNA sample, which includes obtaining fingerprints at the time of collection. Currently, officers complete fingerprint collection using traditional ink pads and paper fingerprint cards. This process is time consuming, messy, and prone to smudging or incomplete prints, which can result in rejected submissions and the need for repeat collections.. To improve the efficiency and accuracy, the Department proposes acquiring a digital or heat transfer fingerprint capture device that allows officers to quickly obtain electronically captured fingerprints during DNA collection appointments. Deliverables: - Purchasing one fingerpring collection device, - Complete training - Track number of fingerprint samples collected Impacts: Higher quality fingerprints, improve timeliness and efficiency. GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 16 of 56 SECTIONS: 3. Project: Organizational EBP Assessment and Implementing CQI Objective: One identified organizational need is the continued development and formalization of Evidence Based Practices within the Department. While staff have received introductory training on EBP principles, the Department has not yet completed a comprehensive professional assessment of its current level of EBP alignment or implementation fidelity. Our administration seeks to move beyond initial training toward a structured and measurable system that ensures evidence based practices are consistently applied across all areas of supervision. The proposed project will work with the Carey Group to conduct a full organizational EBP assessment. The consultant will evaluate current practices, policies, organizational culture, and supervision strategies to determine how closely departmental operations align with research supported correctional practices designed to reduce recidivism and promote positive behavior change. Deliverables: -Development and completion of an organizational EBP implementation checklis - Administration and analysis of a department wide staff EBP survey - Structured interviews with staff and supervisors to identify operational strengths and barriers -Review of existing policies, procedures, and supervision practices -Analysis of findings and leadership consultation - Delivery of a comprehensive final report with prioritized recommendations -Establish a CQI Procedure and assign CQI efforts to the Deputy Chief. -track staff participation -track project time line -final assessment Impacts: -improve the fidelity of EBPs -increase consistency in all ebp modules 4. Project: EBP E-Learning License Objective: The Department proposes to implement a training initiative designed to strengthen Evidence Based Practice implementation. This project will provide structured training focused on professional boundaries, cognitive behavioral interventions, and targeted case management strategies that directly address criminogenic needs and promote behavior change. Community supervision professionals operate in complex environments that require balancing accountability, public safety, rapport building, and ethical decision making. Staff must possess strong interpersonal skills while maintaining appropriate professional boundaries and applying research supported interventions that reduce recidivism risk. The proposed training initiative addresses these needs by equipping officers with practical tools that can be immediately applied in daily supervision practices. The project includes two training components. The first component is Professional Boundaries in Adult Community Settings, a 2.5 hour training designed to reinforce ethical decision making and professional relationship management. The training focuses on defining professional boundaries unique to community supervision settings, developing strategies that allow staff to build rapport while maintaining appropriate limits, recognizing warning signs of boundary violations, and strengthening a workplace culture that supports reporting misconduct or concerning behavior. Interactive scenarios and skill based exercises will allow staff to practice real world decision making that promotes safety, professionalism, and organizational integrity. The second component consists of a bundled cognitive behavioral intervention training package delivered through Carey Group curricula. This package includes Brief Intervention ToolS (BITS), Carey Guides, and the Driver Workbook Adult Version. Together, these trainings provide a structured framework that strengthens officers’ ability to deliver effective interventions aligned with evidence based supervision practices. Through the BITS training, staff will learn brief cognitive behavioral strategies that help individuals under supervision develop problem solving skills, GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 17 of 56 SECTIONS: improve decision making, identify thinking errors, and address unhealthy relationship patterns. The Carey Guides training uses these skills by teaching officers how to address criminogenic needs through structured interventions that promote emotional regulation, pro social thinking, and behavior change while supporting appropriate intervention dosage. The Driver Workbook training further allows for case planning by teaching staff how to identify the primary criminogenic driver influencing unlawful behavior and align supervision strategies with individualized risk reduction goals. Combined, these trainings move staff beyond traditional monitoring practices toward structured behavioral change interventions supported by correctional research. 5. Project 3 TV’s with Clickshare connections Goal: Improving operational efficiencies and officer safety through technology upgrades that improve communication for CQI and real time information access and situational awareness for department officers Objective: IT solutions that support data driven CQI supervision practices, improve staff training and performance review capabilities. Additionally increase officer safety through improved monitoring and response awareness with incidents in our interview room areas. Project Description The department is requesting funding for three wall mounted televisions and three wireless ClickShare presentation systems. These devices will serve dual operational . One television and ClickShare system will be assigned to the Department Continuous Quality Improvement (CQI) Lead our Deputy Chief. This equipment will allow supervisors to display performance dashboards, supervision statistics, case trends, compliance measurs, and training materials during staff meetings, one on one performance reviews, coaching sessions, and training activities. The wireless presentation capability will allow supervisors and staff to easily share information to improve collaboration and reinforcing data driven decision making. The remaining two televisions will be installed near the entrances to the department interview rooms. These monitors will display secure live camera feeds of interview rooms to improve officer safety and operational awareness. During normal operations, officers can immediately identify which interview rooms are occupied or available when escorting individuals from the lobby area. In emergency situations such as a panic button activation, responding staff can instantly view the live interview room feed to determine the location of the incident and assess conditions prior to entry for quick and safer responses. Deliverables -Purchase and installation of three televisions -Purchase and of three ClickShare wireless presentation systems -Integration with existing department camera and IT infrastructure - Development of standardized CQI performance review and training display capability - Implementation of live interview room monitoring displays for officer safety operations Anticipated Impact Improved officer safety through enhanced situational awareness and faster emergency response Increased efficiency in identifying interview room availability, reducing movement delays and congestion in public areas Strengthened data driven supervision through improved visualization of performance metrics and case outcomes Enhanced staff training, coaching, and accountability through modern presentation technology Improved collaboration between leadership and staff using accessible wireless information sharing tools 6. Boots for field Work Goal: Enhance officer safety, operational readiness, and professional performance by equipping probation officers with appropriate field safety footware necessary to safely perform supervision duties in diverse and unpredictable environments. Description: purchase professional grade tactical boots for probation officers assigned to field supervision responsibilities. Probation officers routinely conduct home visits, compliance checks, warrant services, and investigative contacts in a wide range of environments including rural properties, farms, trailer parks, wooded areas, and residences that may present hazardous or unsanitary conditions. Officers frequently encounter GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 18 of 56 SECTIONS: uneven terrain, mud, debris, animal waste, poor lighting conditions, and structurally unsafe properties. Standard footwear does not provide the ankle support, slip resistance, durability, or protection necessary for these operational environments. Tactical boots are specifically designed to provide stability, traction, and foot protection, reducing the risk of slips, falls, and musculoskeletal injuries during field contacts. Additionally, probation officers participate in defensive tactics training and firearm range qualifications that require stable footing and appropriate safety equipment. Proper tactical footwear improves officer mobility, and response capability during high intensity training scenarios and potential defensive encounters. This equipment request supports both daily supervision activities and mandatory training requirements while promoting officer professionalism and preparedness. The County has not funded footware and sees it as a bargaining item for the Officer Union. Deliverables Purchase and issuance of approved tactical boots for probation officers assigned to field duties Standardization of footwear consistent with officer safety and training requirements Improved readiness for defensive tactics and firearms training environments Anticipated Impact Increased officer safety through improved traction, ankle support, and environmental protection. Reduction in workplace injuries related to slips, falls, and unstable terrain Enhanced officer mobility and effectiveness during field supervision and contacts Improved performance and safety during defensive tactics training and firearm qualifications Greater operational readiness for supervision activities in rural and urban high risk environments 7. Project: Part time Hearing Officer and Act 44 Coordinator Goal: Improve our Gagnon I pre violation hearings. Single point of contact for Act 44 Early Review and Early Terminations Objective: Establish a part time independent hearing officer position to conduct impartial Gagnon I violation hearings and coordinate Act 44 early termination review processes responsible for timely hearings, and managing waivers and early terminations. Description: We wish to establish a part time independent Hearing Officer position for a 36 month project period. The Hearing Officer will serve as an impartial adjudicator responsible for conducting Gagnon I violation hearings and supporting implementation of Act 44 early termination review requirements. Recent legislative changes under Pennsylvania Act 44 have significantly increased the number of violation proceedings due to recent case law decisions as well as administrative reviews conducted by the department. We adopted a violation waiver order and these procedures have resulted in a higher volume of Gagnon I hearings requiring prompt scheduling and neutral review. Currently, the department utilizes available officers to serve as hearing officers. While functional, this can present challenges in maintaining true impartiality, particularly in higher profile violations where involved personnel may have prior knowledge or involvement with the case. The proposed Hearing Officer will operate independently and be physically housed outside of the probation department office to reinforce neutrality and a professional separation from supervision staff. The position will operate approximately 16 hours per week. Hearings will be scheduled three days per week, or on alternating days as needed, allowing for review of violations as soon as possible. In addition to conducting Gagnon I hearings, remaining work hours will support coordination of Act 44 early termination reviews. The Hearing Officer will serve as a single point of contact responsible for receiving early termination submissions. They will coordinate information requests with the District Attorney’s Office and victim advocate. They will be responsible for organizing case materials, and scheduling early termination review hearings when required. Having an early termination single point of contact will create consistency, and reduce administrative delays. In addition it will save time on the Probation Officers allowing them to focus on the needs of their caseloads. The first year of the project includes startup costs necessary to establish an independent workspace, computer equipment, phone service, and basic office GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 19 of 56 SECTIONS: technology required to conduct hearings and manage case review responsibilities. This position is proposed as a grant funded initiative for a 36 month period. The Department is not requesting that this position be established as a permanent county funded role at this time. The purpose of the position is to support the Department during the implementation and transition associated with Act 44 requirements, particularly the increased Gagnon I violation hearings. During the grant period, the Department will evaluate the effectiveness of utilizing a part time, externally housed impartial hearing officer to conduct violation hearings and improve efficiencies. This period of time will allow the Department to evaluate workload distribution, hearing schedules, and the overall impact by having an impartial Hearing Officer. Findings from this evaluation will inform future decisions regarding long term sustainability. It may call for a need to change our staffing models, or potential process improvements following the grant time period. Deliverables: Establishment of a part time independent Hearing Officer position operating 16 hours per week Acquiring of startup equipment including computer, phone, and office technology during Year One Scheduling and conducting Gagnon I violation hearings on a regular weekly schedule Development of a centralized Act 44 early termination review coordination process Creation of a single point of contact for communication with the District Attorney’s Office and victim advocate. Timely scheduling and administration of early termination review hearings Anticipated Impact: Increased impartiality and procedural fairness in violation hearings Improved timeliness of Gagnon I hearings Faster scheduling and resolution of Gagnon I hearings, reducing unnecessary detention time Streamlined implementation of Act 44 early termination reviews Reduced administrative burden on probation officers and court personnel 8. Project: Department Vehicle Goal: Improve training efficiency, enhance treatment services, and enhance community supervision. Objective: The Department would like to purchase one department vehicle. The vehicle will include third row seating to allow multiple officers to travel together to required trainings, professional development events, and evidence based practice TTT, end user trainings and refreshers. The vehicle will also be large enough to transport training equipment used for departmental training events. In addition to training functions, the vehicle will be utilized for probation field activities including home visits, employment verification visits, and compliance checks. This vehicle would not be used for detention or custody transports. The vehicle will also support transportation of probation clients to and from inpatient treatment facilities and rehabilitation programs. These transports often involve individuals with personal belongings that require adequate storage space. A dedicated department vehicle will support successful treatment for the individuals we serve and allow for more officers to make field contacts. Our previous funding request for a Department vehicle was denied by the County for the 2026 Budget. Deliverables: Purchasing and placement into service of one department vehicle Documentation of vehicle utilization for staff training events Records demonstrating use of the vehicle for field supervision activities Documentation of treatment transports completed using the vehicle Annual usage tracking including number of trips, training participation, and operational functions supported. Anticipated impact: The vehicle will allow for more staff to attend trainings, increased field contacts, and provide better service to the individuals we serve with treatment needs. 9. GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 20 of 56 SECTIONS: Project: Department Trauma Informed Care Training Goal: Teaching Probation Officers trauma informed supervision practices aligned with EBP’s to improve how the engage the individuals they serve to help with long term behavioral change. Description: We would like to hire a facilitator to provide department wide trauma informed care training for probation officers and supervisory staff. The training will focus on understanding the impact of trauma on justice involved individuals. Teaching the staff how integrating trauma informed approaches into community supervision, and improving officer responses to behavioral health needs. This training will better equip the staff with the Department’s use of evidence based practices by improving staff capacity to identify trauma related behaviors. The staff will be able to apply appropriate supervision strategies, and enhance engagement techniques that support behavior change. The goal is to improve officer decision making, communication, and intervention strategies in order to better support rehabilitation and reduce recidivism. Deliverables Completion of department wide trauma informed care training sessions Training curriculum and materials provided by the facilitator Attendance records documenting staff participation Pre and post training evaluation or feedback summary if available Written summary report from facilitator outlining training content and recommendations for continued practice improvement Anticipated Impact: The implementation of trauma informed care training will improve probation officer effectiveness in supervising justice involved individuals by strengthening engagement strategies and enhancing understanding of trauma related behavior. Officers will be better prepared to apply evidence based practices including risk need responsivity principles and cognitive behavioral approaches in daily supervision. 10. Project: Case management system enhancements: Goal: Strengthen the Department’s case management system to improve supervision effectiveness. Allow for enhanced data driven decision making, and support evidence based case planning and performance measurement. Description: We would like to dedicate funds to improve our existing case management system through the development of customized reports and the purchase of new system module enhancements focused on case planning and supervision effectiveness. The Department relies on its case management system for daily supervision operations and compliance monitoring. It is also necessary for reporting required by the courts and PCCD. With Act 44 and evolving EBP requirements, the Department requires that we have increased tracking of data, and outcomes measurement. The requested funding will be used to develop customized reports that improve the Department’s ability to analyze supervision and recidivism related outcomes. In addition, funds will support the purchase and implementation of newly released case planning modules designed to increase supervision planning aligned with risk need responsivity principles. These enhancements will improve the Department’s ability to manage caseloads effectively and support data driven decision making. Deliverables Implementation of customized case management system reports Purchasing and deployment of new case planning modules Training for staff on use of enhanced reporting and module features Improved data dashboards or reporting outputs for supervisory and administrative use Vendor documentation and system configuration records for all enhancements purchased Anticipated Impact The enhancement of the Department’s case management system will significantly improve the ability to manage our data, monitor offender progress, and evaluate our overall program effectiveness. Customized reports will allow our Admin to identify trends. The implementation of a case planning modules will coincide with evidence based practices by improving consistency in supervision plans and reinforcing the risk need responsivity principles. GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 21 of 56 SECTIONS: 3. Discuss who will perform the work and what actions are proposed for each major component of the proposed project(s). Identify plans for subcontracting any part of the proposed activities, including the role(s) to be performed by each subcontractor/subgrantee (if applicable). If the county is seeking to implement multiple projects, please provide this information for each project individually. PROJECT 1: Toughbook Computer Laptop Personnel, Work Performance, and Subcontracting Two designated probation officers trained in drug recognition and emerging narcotics trends will perform all project activities. These officers currently develop and deliver the Department’s internal drug trend and dark web awareness training program. Responsibilities include maintaining training materials, updating intelligence resources, conducting mobile trainings, and managing the digital training library. No subcontractors are anticipated. Training development and delivery will remain an internal departmental function. PROJECT 2: DNA Fingerprint Device Personnel, Work Performance, and Subcontracting Probation officers responsible for DNA collection will operate the fingerprint capture device during required appointments. Supervisory staff will oversee implementation and make sure there is compliance with Pennsylvania State Police submission standards. Anticipated vendor provided training will support device setup and staff instruction. No subcontracting is anticipated. PROJECT 3: Organizational EBP Assessment and CQI Implementation Personnel, Work Performance, and Subcontracting The Department administration and Deputy Chief will oversee implementation. The Carey Group will serve as the subcontracted consultant responsible for conducting the organizational EBP assessment, staff interviews, surveys, policy review, and delivery of the final assessment report. Department leadership will collaborate with the consultant and implement Continuous Quality Improvement procedures following assessment completion. PROJECT 4: EBP E Learning License Personnel, Work Performance, and Subcontracting Probation officers and supervisors will complete training modules as participants. Department admin will coordinate scheduling and completion tracking. The Carey Group will function as the training provider by supplying the curriculum and learning platform. PROJECT 5: Televisions and ClickShare Systems Personnel, Work Performance, and Subcontracting Department IT staff will coordinate installation with vendor support if necessary. The Deputy Chief will utilize equipment for CQI performance review activities. Officers and supervisors will use systems during trainings and operational briefings. No subcontracting beyond installation support is anticipated. PROJECT 6: Tactical Boots for Field Work Personnel, Work Performance, and Subcontracting Probation officers assigned to field supervision will utilize issued footwear during home visits, compliance checks, and trainings. Administrative staff will manage purchasing and distribution. No subcontractors are required. PROJECT 7: Part Time Hearing Officer and Act 44 Coordinator Personnel, Work Performance, and Subcontracting A part time Hearing Officer will perform project duties, operating independently from supervision staff. Responsibilities include conducting Gagnon I hearings and coordinating Act 44 early termination reviews. The individual functions as a department employee but at a separate location. PROJECT 8: Department Vehicle Personnel, Work Performance, and Subcontracting Probation officers and supervisors will operate the vehicle for training attendance, field work, and treatment transports. No subcontractors are involved. PROJECT 9: Trauma Informed Care Training Personnel, Work Performance, and Subcontracting A qualified training facilitator will be contracted to deliver department wide trauma informed care training. Department leadership will coordinate scheduling and monitor participation. PROJECT 10: Case Management System Enhancements Personnel, Work Performance, and Subcontracting The case management system vendor will serve as the vendor responsible for developing customized reports and implementing new system modules. Department administrators and IT staff will oversee configuration. Both Administration and the vendor will conduct staff training. GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 22 of 56 SECTIONS: 4. Explain how personnel, services, supplies, equipment, and other expenses listed in the Budget Detail section are integral to project implementation. Consistent with the responses above, please provide this information for each project individually. PROJECT 1: Toughbook Computer Laptop Budget Justification and Project Implementation The rugged Toughbook laptop requested for implementation because it serves as the dedicated platform for storing sensitive training materials, conducting presentations, and maintaining updated drug intelligence resources. The equipment allows instructors to deliver trainings at outside locations and satellite sites without reliance on shared county equipment. The purchase directly supports training initiatives for our in house training programs. PROJECT 2: DNA Fingerprint Device Budget Justification and Project Implementation The fingerprint device is essential equipment needed to complete legally mandated DNA collection procedures accurately. The device replaces outdated ink based fingerprint methods. Equipment expenses directly support implementation by improving identification verification and officer effecincies. PROJECT 3: Organizational EBP Assessment and CQI Implementation Budget Justification and Project Implementation Consultant services are necessary to perform a professional assessment of organizational alignment with evidence based practices. Funds support consulting services, assessment tools, leadership consultation sessions, and development of CQI procedures. Personnel time supports participation in interviews, surveys, and implementation activities required to operationalize assessment findings. PROJECT 4: EBP E Learning License Training licenses and curriculum access are essential services for staff participation in behavioral intervention training. These resources provide instruction that officers apply directly during supervision sessions. Costs directly support training delivery, and implementation of behavioral intervention techniques. PROJECT 5: Televisions and ClickShare Systems Budget Justification and Project Implementation Televisions and wireless presentation systems are helpful to display CQI performance dashboards, training materials, and live security monitoring feeds. This equipment allows for real time information sharing. It improves supervisory coaching sessions. It also increases officer safety through interview room monitoring capabilities. PROJECT 6: Tactical Boots for Field Work Budget Justification and Project Implementation Tactical boots are safety equipment allowing officers to safely perform field supervision duties across hazardous environments. Equipment directly supports injury prevention, and effective participation in defensive tactics and firearms training. PROJECT 7: Part Time Hearing Officer and Act 44 Coordinator Budget Justification and Project Implementation Personnel costs, office equipment, and workspace expenses are necessary to establish an independent Hearing Officer. These expenses allow for timely hearings, and compliance with new Act 44 requirements while maintaining impartiality. PROJECT 8: Department Vehicle Budget Justification and Project Implementation The vehicle is essential equipment enabling staff participation in EBP trainings out of county. In addition for increased field contacts, and transportation of individuals to treatment services. Expenses directly support supervision operations and access to to individuals to treatment programs. PROJECT 9: Trauma Informed Care Training Budget Justification and Project Implementation Consultant training services and instructional materials are necessary to implement trauma informed supervision practices. Expenses directly support the skill development for the department staff. PROJECT 10: Case Management System Enhancements Budget Justification and Project Implementation These case management system enhancements will allow outcome tracking and performance monitoring. These practices are in line with the grant goals. They will over all help us make more data driven decisions. GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 23 of 56 SECTIONS: 5. Describe what Evidence Based Practice (EBP) initiatives will be supported with grant funds. PROJECT 1: Toughbook Computer Laptop Evidence Based Practice Initiatives Supported This project supports EBPs through improved staff competency and professional skill development. Increased officer knowledge for accurate identification of substance use patterns, and risk factors. Training promotes informed supervision decisions aligned with RNR principles and improves officer ability to apply appropriate interventions during supervision contacts. PROJECT 2: DNA Fingerprint Device Evidence Based Practice Initiatives Supported The project supports EBP by improving procedural compliance, and allowing officers to dedicate additional time toward behavioral intervention activities rather than administrative duties. PROJECT 3: Organizational EBP Assessment and CQI Implementation Evidence Based Practice Initiatives Supported This project directly advances our EBP implementation by measuring our fidelity, strengthening RNR application. Additionally we will be able to standardize our supervision practices, and establishing a formal CQI system to sustain evidence based operations. PROJECT 4: EBP E Learning License Evidence Based Practice Initiatives Supported Grant funds support cognitive behavioral interventions, professional boundary training, Carey Guides, Brief Intervention Tools, and Driver Workbook concepts. These programs directly promote RNR principles and supervision toward behavior change interventions proven to reduce recidivism. PROJECT 5: Televisions and ClickShare Systems Evidence Based Practice Initiatives Supported The project strengthens EBP through data driven supervision, allowing for performance feedback to the Officers and structured coaching. This will also assist with continuous quality improvement monitoring. PROJECT 6: Tactical Boots for Field Work Evidence Based Practice Initiatives Supported Officer safety equipment supports effective community supervision delivery by allowing officers to safely conduct field contacts, which are essential to effective EBP supervision. PROJECT 7: Part Time Hearing Officer and Act 44 Coordinator Evidence Based Practice Initiatives Supported This project supports implementation of Act 44 requirements. EBP’ could be tied to improved compliance through violations that are necessary to add conditions such as drug and alcohol evaluations, treatments and other sanctions to address crimnogenic needs. PROJECT 8: Department Vehicle Evidence Based Practice Initiatives Supported The project enhances our community based supervision initiatives. Allows for access to treatment while increasing the number of officers we can have out at one time completing field contacts. These are all core components of EBP and RNR supervision models. PROJECT 9: Trauma Informed Care Training Evidence Based Practice Initiatives Supported This training strengthens the application of RNR principles by improving the officers responsivity to trauma related behaviors. It will promote various engagement strategies when dealing with individuals who have experienced trauma. PROJECT 10: Case Management System Enhancements Evidence Based Practice Initiatives Supported The project directly advances EBPs by improving individualized case planning. It will support outcome measurement, and Continuous Quality Improvement through data driven supervision management. GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 24 of 56 SECTIONS: 6. Provide one overall timeline, including all major activities, for all proposed projects the county is seeking to implement. If the department is seeking to implement multiple projects, please integrate the timelines for each project into a comprehensive timeline reflecting all activities for this grant proposal. TIMELINE: 1. Toughbook rugged laptop, drug trends training and mobile instruction support- 12months 2. Digital fingerprint capture device for DNA collection compliance and efficiency. -12 months 3. Organizational Evidence Based Practices assessment and Continuous Quality Improvement development with Carey Group. – 24 Months 4. Evidence Based Practice e learning license, cognitive behavioral and professional boundaries training. -24 months. 5. Three wall mounted televisions with ClickShare systems for CQI dashboards and interview room monitoring. -12 Months 6. Tactical boots for field officers, safety, mobility, and training readiness- 12 Months 7. Part time independent hearing officer and Act 44 early termination coordinator- 36 Months 8. Department vehicle for training transport, field supervision, and treatment related travel-36 Months 9. Department wide trauma informed care training for supervision and behavioral response improvement- 24 Months 10. Case management system enhancements, customized reporting and case planning modules for data driven supervision -36 Months GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 25 of 56 SECTIONS: D. Non-Supplantation of Funds JRI-2 These funds must be used to improve or enhance the adult probation and parole department’s current services and/or implement new program(s). Per Act 114 of 2019, JRI-2 funds shall be used to supplement and not supplant existing funding, including funding by county governments. Funds may not be used to support existing staff (i.e., salary and benefits currently covered by other funding sources) but may be used to supplement existing staff (i.e., raises for staff) or hire new staff. Please contact the County Adult Probation and Parole Analyst assigned to the department if you have questions about supplantation. Supplanting occurs when an entity reduces funding budgeted for an activity because grant funds are available to fund that same activity. Requesting funding for activities, personnel, and/or items currently included in the entity’s annual budget, including salaries for existing positions, would be considered supplantation. Supplementing occurs when grant funds are used to enhance existing funds for program activities. Examples of supplementing may include items/personnel that are currently funded but not included or re-occurring in the entity’s budget (e.g., funded with other grant funds that are ending, etc.), hiring new staff, increasing hours of part-time personnel above and beyond current budgeted/authorized levels, increasing salaries/compensation for existing full-time staff, and increasing program activity/capacity. 1. Please explain in this section which entities are providing the current funding for project components and how the requested funds will be used to supplement these funds, instead of supplanting them. If funding is ending, please explain when and why. This information should be provided in response to this question in addition to any justification provided in the budget section. These are all new projects that are not currently funded by the County. GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 26 of 56 SECTIONS: E. Measurement of Project Outcomes JRI-2 This section describes how the outcomes of the proposed project will be measured (i.e., short-term and long-term outcomes, data collection, and analysis etc.). Applicants must develop performance measures, as part of their application, that are specifically related to the proposed approaches outlined in the application. Grant recipients will be required to report outcome data to PCCD on the deliverables described in the application via quarterly program reports in PCCD's Egrants system. 1. List the measures that will be used to assess the implementation and impact of the project. 1. Measures that will be used to assess implementation and impact of the projects Implementation of all of our proposed projects will be measured through various actions to include purchasing of equipment, establishing our new programs and delivering training initiatives. Each project will have its own performance indicators to measure: Implementation measures will include: - Purchasing and utilization of equipment to include: Toughbook laptop, fingerprint device, televisions, ClickShare systems, tactical boots, department vehicle, and case management system reports and programs. -Completion of organizational assessment activities and establishment of Continuous Quality Improvement procedures. -Creating and operation of a part time independent Hearing Officer position - Completion of department wide training initiatives including Evidence Based Practice training, trauma informed care training. Impact measures will evaluate how projects improve: - Number of trainings conducted and staff participation rates -Officer knowledge and confidence related to trauma informed supervision, and cognitive behavioral interventions. Survey and evaluations -Number of DNA fingerprint collections completed and reduction in rejected submissions - Timeliness of Gagnon I hearings and number of hearings as well as Act 44 early termination reviews - Increased use of CQI performance dashboards with case management system. - Reduce administrative workload for probation officers -Vehicle utilization for field contacts, treatment transports, and training attendance -Improvements in officer safety awareness, interview room monitoring response capability, and field readiness -Adoption of more evidence based supervision practices and organizational alignment with EBP principles -Enhanced data reporting capacity and outcome measurement through case management system upgrades 2. Describe the mechanism or tool(s) that will be used to collect data for purposes of evaluating program outcomes (ex. participation records, court records, case management reports, etc.). 2. Mechanisms or tools that will be used to collect data for evaluating program outcomes The Department will utilize multiple existing administrative and operational data systems to collect performance information and evaluate outcomes. Data collection methods will rely primarily on internal records already maintained as part of routine probation operations. Data collection tools will include: -Training attendance records, participation rosters, certifications, and post training evaluations -Department training curriculum updates and instructor activity logs - Case management system reports and customized data dashboards - DNA collection reports and fingerprint submission records -Court scheduling records, hearing logs, and Act 44 review tracking documents - Continuous Quality Improvement performance reports and supervision - Equipment inventory and issuance documentation -Vehicle usage logs, mileage reports, and transport documentation -Workplace safety reports and incident reviews -Consultant assessment reports, staff surveys, structured interviews, and final organizational EBP assessment findings -Vendor implementation documentation and system usage analytics for technology enhancements. GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 27 of 56 SECTIONS: 3. Discuss who is responsible for collecting and reporting on performance measures and provide their function within the department or county. 3. Personnel responsible for collecting and reporting performance measures and their function within the department or county Performance measurement responsibilities will be shared across Department leadership, supervisory staff, and designated program personnel to monitor. Primary responsibilities include: Department Administration Responsible for overall project oversight, grant compliance, and submission of required performance and financial reports to PCCD. Administration will review outcome data and make sure projects align with departmental strategic goals. Deputy Chief Probation Officer and CQI Lead Serves as the primary coordinator for performance measurement activities. Responsible for collecting CQI data, monitoring implementation progress, analyzing supervision performance indicators, and compiling outcome reports across projects. Training Instructors Responsible for maintaining training attendance records, documenting curriculum updates, administering evaluations, and reporting staff participation and learning outcomes related to EBP, trauma informed care, and drug trend trainings. Probation Supervisors Responsible for monitoring operational impacts within supervision units, tracking officer participation, documenting safety outcomes, and verifying implementation of equipment and technology improvements. County Information Technology Staff and External Vendors Responsible for documenting installation, and operational functionality of technology related projects including case management system enhancements, presentation systems, and equipment deployment. GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 28 of 56 SECTIONS: F. Required Attachments (JRI-2) Applications must include the following: Any department, county, or Criminal Justice Advisory Board (CJAB) documents identifying or discussing projects or need for new positions or other improvements/enhancements related to the request for funds (ex. strategic plans, approved minutes, annual report, etc.) Applicants may also include any attachments, in addition to the above, which support the department's request for funds. REQUIRED ATTACHMENTS (JRI-2) related attachments: File Name:File Description: Report--SIM Workshop--PA-Franklin-County--Final (2) 2025-09-11.pdf Franklin County SIM Report APPROVED CJAB Stragetic Plan 2025-2028, 3-28-2025.pdf Franklin County Strategic Plan GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 29 of 56 SECTIONS: G. PCCD Standard Terms and Conditions 7/22/2024 1. Commonwealth Standard Terms and Conditions Paragraphs 1 – 11 of the “Commonwealth Standard Terms and Conditions” and paragraphs 15 – 17 of the “Additional PCCD Terms for all Projects,” are not applicable to Commonwealth Agencies (including institutions of the Pennsylvania State System of Higher Education). Paragraphs 1 – 11 of the “Commonwealth Standard Terms and Conditions” are not applicable to the four State-Related Universities (Pennsylvania State University, University of Pittsburgh, Temple University, and Lincoln University) and are replaced with paragraphs 1 - 11 within the document attached to this section titled "Standard Terms and Conditions for State-Related Universities." 1. DEFINITIONS Capitalized terms used in these Commonwealth standard terms and conditions that are not otherwise defined in these provisions have the meanings specified in the agreement to which they are attached. 2. INDEMNIFICATION The Grantee shall indemnify and defend the Commonwealth against all third-party claims, suits, demands, losses, damages, costs, and expenses, including without limitation, litigation expenses, attorneys' fees, and liabilities, arising out of or in connection with any activities performed by the Grantee or its employees and agents pursuant to this agreement, as determined by the Commonwealth in its sole discretion. 3. NONDISCRIMINATION/SEXUAL HARASSMENT a. Representations. The Grantee represents that it is presently in compliance with and will remain in compliance with all applicable federal, state, and local laws, regulations, and policies relating to nondiscrimination and sexual harassment for the term of the agreement. The Grantee shall, upon request and within the time periods requested by the Commonwealth, furnish all necessary employment documents and records, including EEO-1 reports, and permit access to its books, records, and accounts by the Commonwealth for the purpose of ascertaining compliance with provisions of this Nondiscrimination/Sexual Harassment Clause. b. Nondiscrimination/Sexual Harassment Obligations. The Grantee shall not: i. in any manner discriminate in the hiring of any employee(s) for the performance of the activities required under this agreement or any subgrant agreement, contract, or subcontract, by reason of race, gender, creed, color, sexual orientation, gender identity or expression, or in violation of the Pennsylvania Human Relations Act (“PHRA”) and applicable federal laws, against any citizen of this Commonwealth who is qualified and available to perform the work to which the employment relates. ii. in any manner discriminate by reason of race, gender, creed, color, sexual orientation, gender identity or expression, or in violation of the PHRA and applicable federal laws, against or intimidate any of its employees. iii. in any manner discriminate by reason of race, gender, creed, color, sexual orientation, gender identity or expression, or in violation of the PHRA and applicable federal laws, in the provision of services under this agreement or any subgrant agreement, contract, or subcontract. iv. in any manner discriminate by reason of race, gender, creed, color, sexual orientation, gender identity or expression, or in violation of PHRA and applicable federal laws, against any subgrantee, contractor, subcontractor, or supplier who is qualified to perform the work to which this agreement relates. v. in any manner discriminate against employees by reason of participation in or decision to refrain from participating in labor activities protected under the Public Employee Relations Act, Pennsylvania Labor Relations Act, or National Labor Relations Act, as applicable, and to the extent determined by entities charged with the Acts’ enforcement and shall comply with any provision of law establishing organizations as employees’ exclusive representatives. GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 30 of 56 SECTIONS: c. Establishment of Grantee Policy. The Grantee shall establish and maintain a written nondiscrimination and sexual harassment policy that complies with the applicable law and these Nondiscrimination/Sexual Harassment provisions and shall inform its employees in writing of the policy. The policy must contain a provision that states that sexual harassment will not be tolerated and employees who practice it will be disciplined. For the entire period of this agreement, the Grantee shall: (1) post its written nondiscrimination and sexual harassment policy or these Nondiscrimination/Sexual Harassment provisions conspicuously in easily accessible and well-lighted places customarily frequented by employees at or near where the grant activities are performed; or (2) provide electronic notice of the policy or this clause to its employees not less than annually. d. Notification of Violations. The Grantee’s obligations pursuant to these provisions are ongoing from the effective date and through the termination date of the agreement. Accordingly, the Grantee shall notify the Commonwealth if, at any time during the term of this agreement, it becomes aware of any actions or occurrences that would result in violation of these provisions. e. Cancellation or Termination of Agreement. The Commonwealth may cancel or terminate this agreement and all money due or to become due under this agreement may be forfeited for a violation of the terms and conditions of these Nondiscrimination/Sexual Harassment provisions. In addition, the granting agency may proceed with debarment or suspension and may place the Grantee in the Contractor Responsibility File. f. Subgrant Agreements, Contracts, and Subcontracts. The Grantee shall include these Nondiscrimination/Sexual Harassment provisions in its subgrant agreements, contracts, and subcontracts with all subgrantees, contractors, and subcontractors providing goods or services under this agreement. The incorporation of these provisions in the Grantor’s subgrants, contracts, or subcontracts does not create privity of contract between the Commonwealth and any subgrantee, contractor, or subcontractor, and no third-party beneficiaries are created by those provisions. If the Grantee becomes aware of a subgrantee’s, contractor’s, or subcontractor’s violation of these provisions, the Grantee shall use its best efforts to ensure the subgrantee’s, contractor’s, or subcontractor’s compliance with these provisions. 4. GRANTEE INTEGRITY a. Definitions. For purposes of these Grantee Integrity Provisions, the following definitions apply: i. “Affiliate” means two or more entities where (a) a parent entity owns more than 50% of the voting stock of each of the entities; (b) a common shareholder or group of shareholders owns more than 50% of the voting stock of each of the entities; or (c) the entities have a common proprietor or general partner. ii. “Grantee” means the individual or entity, that has entered into this agreement with the Commonwealth. iii. “Grantee Related Parties” means any Affiliates of the Grantee and the Grantee’s executive officers, Pennsylvania officers and directors, or owners of five percent or more interest in the Grantee. iv. “Financial Interest” means ownership of more than a five percent interest in any business or holding a position as an officer, director, trustee, partner, employee, or holding any position of management. v. “Gratuity” means tendering, giving, or providing anything of more than nominal monetary value including, but not limited to, cash, travel, entertainment, gifts, meals, lodging, loans, subscriptions, advances, deposits of money, services, employment, or contracts of any kind. The exceptions set forth in the Governor’s Code of Conduct, Executive Order 1980-18, as may be amended, 4 Pa. Code §7.153(b), apply. vi. “Non-Solicitation Award Process” means a method of awarding grants based on predetermined criteria, without the solicitation of grant applications. b. Representations and Warranties. i. Grantee Representation and Warranties. The Grantee represents, to the best of its knowledge and belief, and warrants that within the last five years neither the Grantee nor Grantee Related Parties have: 1. been indicted or convicted of a crime involving moral turpitude or business honesty or integrity in any jurisdiction; 2. been suspended, debarred, or otherwise disqualified from entering into any contract with any governmental agency; GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 31 of 56 SECTIONS: 3. had any business license or professional license suspended or revoked; 4. had any sanction or finding of fact imposed as a result of a judicial or administrative proceeding related to fraud, extortion, bribery, bid rigging, embezzlement, misrepresentation or anti-trust; and 5. been, and are not currently, the subject of a criminal investigation by any federal, state, or local prosecuting or investigative agency or civil anti¬trust investigation by any federal, state, or local prosecuting or investigative agency. ii. Grantee Explanation. If the Grantee cannot make the representations and warranties set forth above at the time of its submission of its grant application or if the agreement is awarded pursuant to a Non-Solicitation Award Process at the time of the execution of the agreement, the Grantee shall submit a written explanation outlining the reasons why it cannot make those representations and warranties. The Commonwealth may, based on its evaluation of the explanation provided, determine whether it is in the Commonwealth’s best interest to execute the agreement. iii. Further Representations. By submitting any bills, invoices, or requests for payment pursuant to the agreement, the Grantee further represents that it has not violated any of these Grantee Integrity Provisions during the term of the agreement. iv. Notice. The Grantee shall immediately notify the Commonwealth, in writing, if at any time during the term of the agreement it becomes aware of any event that would cause the Grantee's certification or explanation to change. The Grantee acknowledges that the Commonwealth may, in its sole discretion, terminate the agreement for cause if it learns that any of the certifications made in these Grantee Integrity Provisions are currently false or misleading due to intervening factual circumstances or were false or misleading or should have been known to be false or misleading when entering into the agreement. c. Grantee Responsibilities. During the term of this agreement, the Grantee shall: i. maintain the highest standards of honesty and integrity. ii. take no action in violation of any applicable laws, regulations, or other requirements applicable to the Grantee that govern Commonwealth contracting or grant administration. iii. establish and implement a written business integrity policy that includes, at a minimum, the requirements of these Grantee Integrity Provisions as they relate to the Grantee’s activity with the Commonwealth and Commonwealth employees and ensure that its employees comply with the policy. iv. not accept, agree to give, offer, confer, agree to confer, or promise to confer, directly or indirectly, any gratuity or pecuniary benefit to any person, or to influence or attempt to influence any person in violation of any federal or state law, regulation, executive order, statement of policy, management directive, or bulletin applicable to the award of grants or the administration of this agreement. v. not have a financial interest in any other subgrantee, contractor, subcontractor, or supplier providing services, labor, or material under this agreement, unless the financial interest is disclosed to the Commonwealth in writing and the Commonwealth consents to Grantee’s financial interest. The Grantee must disclose the financial interest to the Commonwealth at the time of submission of its grant application, or if a Non-Solicitation Award Process is used, no later than the date the Grantee signs the agreement. The Commonwealth shall be deemed to have consented if the required disclosure is received and all of the required Commonwealth signatures are affixed. vi. comply with the requirements of the Lobbying Disclosure Act (65 Pa.C.S. § 13A01 et seq.) regardless of the method of award. vii. comply with the requirements of Section 1641 of the Pennsylvania Election Code (25 P.S. § 3260a) if this agreement was awarded pursuant to a Non- Solicitation Award Process. viii. immediately notify the Commonwealth or the Office of the State Inspector General, in writing, when the Grantee has reason to believe that any breach of ethical standards as set forth in law, the Governor’s Code of Conduct, or these Grantee Integrity Provisions has occurred or may occur, including, but not limited to, contact by a Commonwealth officer or employee, which, if acted upon, would violate the ethical standards. GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 32 of 56 SECTIONS: d. Investigations. If a State Inspector General investigation is initiated, the Grantee shall: i. reimburse the Commonwealth for the reasonable costs of investigation incurred by the Office of the State Inspector General for investigations of the Grantee’s compliance with the terms of this or any other agreement between the Grantee and the Commonwealth that results in the suspension or debarment of the Grantee. The Grantee shall not be responsible for investigative costs for investigations that do not result in the Grantee’s suspension or debarment. ii. cooperate with the Office of the State Inspector General in its investigation of any alleged Commonwealth agency or employee breach of ethical standards and any alleged Grantee non-compliance with these Grantee Integrity Provisions and make identified Grantee employees and volunteers available for interviews at reasonable times and places. iii. upon the inquiry or request of an Inspector General, provide, or if appropriate, make promptly available for inspection or copying, any information of any type or form deemed relevant by the Office of the State Inspector General to Grantee's integrity and compliance with these provisions. This information may include, but is not be limited to, the Grantee's business or financial records, documents or files of any type or form that refer to or concern this agreement. e. Termination. For violation of any of these Grantee Integrity Provisions, the Commonwealth may terminate this agreement and any other contract with the Grantee, claim liquidated damages in an amount equal to the value of anything received in breach of these Grantee Integrity provisions, claim damages for all additional costs and expenses incurred in obtaining another grantee to complete performance under this agreement, and debar and suspend the Grantee from doing business with the Commonwealth. These rights and remedies are cumulative, and the use or non-use of any one does not preclude the use of all or any other. These rights and remedies are in addition to those the Commonwealth may have under law, statute, regulation, or otherwise. f. Subcontracts. The Grantee shall include these Grantee Integrity Provisions in its subgrant agreements, contracts, and subcontracts with all subgrantees, contractors, and subcontractors providing goods or services under this agreement. The incorporation of this provision in the Grantee’s subgrant agreements, contracts, and subcontracts shall not create privity of contract between the Commonwealth and any subgrantee, contractor, or subcontractor, and no third-party beneficiaries are created by the inclusion of these provisions. If the Grantee becomes aware of a subgrantee’s, contractor’s, or subcontractor’s violation of these provision, the Grantee shall use its best efforts to ensure their compliance with these provisions. 5. CONTRACTOR RESPONSIBILITY a. Definition. For the purpose of these provisions, the term “Contractor” means as any person, including, but not limited to, a bidder, offeror, loan recipient, grantee or lessor, who has furnished or performed or seeks to furnish or perform, goods, supplies, services, leased space, construction or other activity, under a contract, grant, lease, purchase order or reimbursement agreement with the Commonwealth. The term also includes a permittee, licensee, or any agency, political subdivision, instrumentality, public authority, or other public entity in the Commonwealth. b. Contractor Representations. i. The Contractor represents for itself and its subgrantees, contractors, and subcontractors required to be disclosed or approved by the Commonwealth, that as of the date of its execution of this agreement, that neither the Contractor, nor any of its subgrantees, contractors, and subcontractors, are under suspension or debarment by the Commonwealth or any governmental entity, instrumentality, or authority and, if the Contractor cannot make this representation, the Contractor shall submit, along with the agreement, a written explanation of why the certification cannot be made. ii. The Contractor represents that, as of the date of its execution of this agreement, it has no tax liabilities or other Commonwealth obligations, or has filed a timely administrative or judicial appeal, if any liabilities or obligations exist, or is subject to a duly approved deferred payment plan if any liabilities exist. c. Notification. The Contractor shall notify the Commonwealth if, at any time during the term of the agreement, it becomes delinquent in the payment of taxes, or other Commonwealth obligations, or if it or, to the best of its knowledge, any of its subgrantees, contractors, or subcontractors are suspended or debarred by the Commonwealth, the federal government, or any other state or governmental entity. The Contractor shall provide this notification within 15 days of the date of suspension or debarment. GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 33 of 56 SECTIONS: d. Default. The Contractor’s failure to notify the Commonwealth of its suspension or debarment by the Commonwealth, any other state, or the federal government constitutes an event of default of the agreement with the Commonwealth. e. Reimbursement. The Contractor shall reimburse the Commonwealth for the reasonable costs of investigation incurred by the Office of State Inspector General for investigations of the Contractor's compliance with the terms of this agreement or any other agreement between the Contractor and the Commonwealth that results in the suspension or debarment of the Contractor. These costs include, but are not limited to, salaries of investigators, including overtime; travel and lodging expenses; and expert witness and documentary fees. The Contractor shall not be responsible for investigative costs for investigations that do not result in the Contractor's suspension or debarment. f. Suspension and Debarment List. The Contractor may obtain a current list of suspended and debarred Commonwealth contractors by visiting the eMarketplace website at http://www.emarketplace.state.pa.us and clicking the Debarment list tab. 6. AMERICANS WITH DISABILITIES ACT a. No Exclusion. Pursuant to the Americans with Disabilities Act, 42 U.S. Code § 12101, et seq., no qualified individual with a disability may, on the basis of the disability, be excluded from participation in this agreement or from activities provided for under this agreement. b. Compliance. For all goods and services provided pursuant to this agreement, the Grantee shall comply with Title II of the Americans with Disabilities Act, the "General Prohibitions Against Discrimination” set forth in 28 C. F. R. § 35.130, and all other regulations promulgated under Title II of the Americans with Disabilities Act that apply to state and local governments. c. Indemnification. The Grantee shall indemnify the Commonwealth against all third-party claims, suits, demands, losses, damages, costs, and expenses, including without limitation, litigation expenses, attorneys' fees, and liabilities, arising out of or in connection with the Grantee's failure or its employee’s or agent’s failure to comply with the provisions of paragraph a, as determined by the Commonwealth in its sole discretion. 7. APPLICABLE LAW AND FORUM This agreement is governed by and must be interpreted and enforced in accordance with the laws of the Commonwealth of Pennsylvania (without regard to any conflict of laws provisions) and the decisions of the Pennsylvania courts. The Grantee consents to the jurisdiction of any court of the Commonwealth of Pennsylvania and any federal courts in Pennsylvania and waives any claim or defense that such forum is not convenient or proper. Any Pennsylvania court or tribunal has in personam jurisdiction over the Grantee, and the Grantee consents to service of process in any manner authorized by Pennsylvania law. This provision may not be interpreted as a waiver or limitation of the Commonwealth’s rights or defenses. 8. RIGHT TO KNOW LAW a. Applicability. The Pennsylvania Right-to-Know Law, 65 P.S. §§ 67.101-3104, (“RTKL”) applies to this agreement. b. Grantee Assistance. If the Commonwealth needs the Grantee’s assistance in any matter arising out of the RTKL related to this agreement, the Commonwealth shall notify the Grantee that it requires the Grantee’s assistance, and the Grantee shall provide to the Commonwealth: i. access to, and copies of, any document or information in the Grantee’s possession (Requested Information) arising out of this agreement that the Commonwealth reasonably believes is a public record under the RTKL, within ten calendar days after receipt of written notification; and ii. any other assistance as the Commonwealth may reasonably request, in order to comply with the RTKL with respect to this agreement. c. Trade Secret or Confidential Proprietary Information. If the Grantee considers the Requested Information to include a Trade Secret or Confidential Proprietary Information, as those terms are defined by the RTKL, or other information that the Grantee considers exempt from production under the RTKL, the Grantee shall notify the Commonwealth and provide, within seven calendar days of receipt of the written notice a written statement, signed by a representative of the Grantee, that explains why the requested material is exempt from public disclosure under the RTKL. If the Commonwealth determines that the Requested Information is clearly not exempt from disclosure, the Grantee shall provide the Requested Information to the Commonwealth within five business days of receipt GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 34 of 56 SECTIONS: of written notice of the Commonwealth’s determination. d. Reimbursement i. Commonwealth Reimbursement. If the Grantee fails to provide the Requested Information and the Commonwealth is ordered to produce the Requested Information, the Grantee shall reimburse the Commonwealth for any damages, penalties, or costs that the Commonwealth may incur as a result of the Grantee’s failure, including any statutory damages assessed against the Commonwealth. ii. Grantor Reimbursement. The Commonwealth will reimburse the Grantee for any costs that the Grantee incurs as a direct result of complying with these provisions only to the extent allowed under the fee schedule established by the Office of Open Records or as otherwise provided by the RTKL. e. Challenges of Commonwealth Release. The Grantee may file a legal challenge to any Commonwealth decision to release a record to the public with the Office of Open Records, or in the Pennsylvania Courts, however, the Grantee shall reimburse the Commonwealth for any legal expenses incurred by the Commonwealth as a result of the challenge, including any damages, penalties or costs that the Commonwealth may incur as a result of the Grantee’s legal challenge, regardless of the outcome. f. Waiver. As between the parties, the Grantee waives all rights or remedies that may be available to it as a result of the Commonwealth’s disclosure of Requested Information pursuant to the RTKL. g. Survival. The Grantee’s obligations contained in this Section survive the termination or expiration of this agreement. 9. OFFSET The Commonwealth may set off the amount of any state tax liability or other obligation of the Grantee, or its subsidiaries, owed to the Commonwealth against any payments due the Grantee under any contract between the Commonwealth and Grantee. 10. AUTOMATED CLEARING HOUSE (ACH) PAYMENTS a. Payment Method. The Commonwealth shall make payments to the Grantee through the Automated Clearing House (ACH). Within 10 days of the grant award, the Grantee must submit or must have submitted its ACH information within its user profile in the Commonwealth's Master Database. The Grantee may enroll to receive remittance information via electronic addenda and email (e-Remittance). ACH and e-Remittance information is available at the following: https://www.budget.pa.gov/Services/ForVendors/Pages/Direct-Deposit-and-e-Remittance.aspx b. Unique Identifier. The Grantee must submit a unique invoice number with each invoice submitted. The Commonwealth shall list the Grantee’s unique invoice number on its ACH remittance advice to enable the Grantee to properly apply the state agency’s payment to the respective invoice or program. c. ACH Information in the Commonwealth's Master Database. The Grantee shall ensure that the ACH information contained in Commonwealth’s Master Database is accurate and complete. The Grantee’s failure to maintain accurate and complete information may result in delays in payments. 11. WORKER PROTECTION AND INVESTMENT The Grantee shall comply with all applicable Pennsylvania state labor laws and worker safety laws including, but not limited to, the following: a. Construction Workplace Misclassification Act; b. Employment of Minors Child Labor Act; c. Minimum Wage Act; d. Prevailing Wage Act; e. Equal Pay Law; f. Employer to Pay Employment Medical Examination Fee Act; g. Seasonal Farm Labor Act; GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 35 of 56 SECTIONS: h. Wage Payment and Collection Law; i. Industrial Homework Law; j. Construction Industry Employee Verification Act; k. Act 102: Prohibition on Excessive Overtime in Healthcare; l. Apprenticeship and Training Act; and m. Inspection of Employment Records Law. ADDITIONAL PCCD TERMS FOR ALL PROJECTS 1. Grant Project - Grantee is requesting that the Pennsylvania Commission on Crime and Delinquency ("PCCD") provide a specific grant of funds for Grantee to perform a project as described in this application (the "Grant Project"). 2. Status of Grantee - Except for an Grantee that is a Commonwealth agency, Grantee, its officers, agents and employees act in an independent capacity with respect to the Grant Project and are not to be deemed to be officers, agents or employees of the Commonwealth or PCCD. 3. Grant Agreement - An application that is executed by all required Commonwealth of Pennsylvania (“Commonwealth”) officials and to which Grantee signifies its agreement as set forth below constitutes the agreement governing the Grant Project (the "Grant Agreement"). PCCD may modify the content of the application following the Grantee's initial application, but prior to disbursement of funds, to reflect programmatic or fiscal concerns, or both. Grantee will signify its agreement to the final version of the application when it does one or both of the following: (1) accepts all or part of the funds it requested in connection with the Grant Project; or (2) fails to give notice of objection to PCCD within 10 business days after PCCD delivers to Grantee a final version of the application. 4. Entire Agreement - No modifications, alterations, changes, or waivers to the Grant Agreement or any of its terms will be valid or binding unless accomplished by an amendment executed in accordance with PCCD procedures. 5. Applicant's Manual - The Grant Agreement incorporates PCCD's "Applicant's Manual-Financial and Administrative Guide for Grants" (the "PCCD Applicant's Manual") by reference. To the extent these Standard Terms and Conditions are inconsistent with any portion of the PCCD Applicant's Manual, these Standard Terms and Conditions govern. 6. Project Expenditures/Duration of Grant Project - PCCD may not disburse Grant Project funds to Grantee until all required Commonwealth officials have executed the application. PCCD will not reimburse costs incurred prior to a starting date specified in the Grant Agreement (the "Effective Date"). Substantial program implementation is required within 60 days of the Effective Date. Obligations outstanding at the termination date must be liquidated within 60 days. Any funds remaining unexpended at the close of the 60-day period must be returned to PCCD. Grantee's obligations to PCCD under the Grant Agreement survive despite termination of the Grant Project. 7. Utilization of Funds - Grantee may expend Grant Project funds only for goods and services covering activities in the approved application, Grantee may only expend funds within the Grant Project period. Grantee shall obtain prior approval from PCCD for project changes between budget categories which exceed 10% of total project cost (total project cost is the sum of PCCD funds, project income and Grantee's match funds) and for a change(s) to purchase additional items or other items that were not included in the approved project budget. 8. Project Income - Grantee shall account for all project income earned or realized by the Grantee through the use of grant funds or as a result of conducting the Grant Project. Such project income must be used to reduce total project costs or, with prior approval of PCCD, may be used to expand the project. 9. Subcontracts - Any subcontract, pass-through agreement or similar agreement entered into by Grantee for execution of project activities or provision of services to a Grant Project must provide that Grantee shall retain ultimate responsibility for the Grant Project and that the subcontractor shall be bound by these Standard Terms and Conditions and any other requirements applicable to Grantee in the conduct of the project. By appropriate language incorporated in each subcontract or other document under which funds are to be disbursed, Grantee shall ensure that these Standard Terms and Conditions and, where applicable, GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 36 of 56 SECTIONS: special grant conditions apply to all recipients of grant funds. Upon request by PCCD, Grantee shall provide PCCD with a copy of any document relating to a subcontract or similar agreement. 10. Monitoring and Evaluation - PCCD, in its sole discretion, may undertake a programmatic monitoring of the Grant Project. Grantee shall cooperate with any monitoring and provide any documents or information requested by PCCD. PCCD may require an external evaluation of this project, such evaluation to be funded from the project budget. PCCD reserves the right to approve the selection of the individual or organization to conduct such evaluation. 11. Confidentiality Privilege - If any funds under this Grant Agreement are used to employ the services of a sexual assault counselor as defined by 42 Pa.C.S. § 5945.1, Grantee shall ensure that the counselor: has undergone a minimum of 40 hours of training; provides services under the control of a direct services supervisor of a rape crisis center; and is employed with the primary purpose to render advice, counseling or assistance to victims of sexual assault, as defined in the statute. This requirement is necessary to sustain the confidentiality of information transmitted between the victim and a sexual assault counselor, as provided by 42 Pa.C.S. § 5945.1. If any funds under this Grant Agreement are used to employ the services of a domestic violence counselor/advocate as defined by 23 Pa.C.S. § 6102, Grantee shall ensure that the counselor/advocate is engaged in a domestic violence program, the primary purpose of which is the rendering of counseling or assistance to victims of domestic violence, and has undergone a minimum of 40 hours of training as defined in 23 Pa.C.S. § 6102. This requirement is necessary to sustain the confidentiality of information transmitted between the victim and a domestic violence counselor/advocate, as provided by law. 12. Reports - Grantee shall submit, at such time and in such form as may be prescribed truthful and accurate information that PCCD may require. 13. Fiscal Regulations - The fiscal administration of grants is subject to such rules, regulations and policies concerning accounting, records, payment of funds, allowance of costs and submission of financial reports as may be prescribed by PCCD or any other governmental entity. Grantee understands that it is required to file an annual information statement (IRS Form 1099) with the Internal Revenue Service for each contracted consultant or other supplier of personal services (other than employees subject to tax withholding) receiving payments under this Grant Project. Accounting procedures must provide for accurate and timely recording of receipt of funds by source, expenditures made from such funds, and unexpended balances. Controls must be established that are adequate to ensure that expenditures charged to grant activities are for allowable purposes and that documentation is readily available to verify that the charges are accurate. 14. Purchases - Grantee shall obtain all supplies, equipment and services for use in the Grant Project at the lowest practicable cost. Grantee shall comply with procurement standards as set forth in the PCCD Applicant's Manual or as otherwise prescribed by PCCD. 15. Intellectual Property (not applicable for Commonwealth agencies including PA State System of Higher Education institutions): a. If Grantee produces or purchases patentable items, processes, inventions, or similar matter, patent rights, or copyrightable works relating to the Grant Project, Grantee shall promptly and fully inform PCCD of that fact. b. Unless there is a prior agreement between Grantee and PCCD on disposition of intellectual property rights, PCCD shall determine whether protection for such rights shall be sought. PCCD shall also determine how rights (including rights under any copyrights, patents, or trademarks issued thereon) shall be allocated and administered in order to protect the public interest. c. Upon completion or termination of the Grant Project, Grantee shall, upon request, give PCCD all papers, files, and other documents or material related to intellectual property interests created through the Grant Project. d. In the event of alleged or actual infringement of another's intellectual property rights by Grantee or a designee/subcontractor engaged in grant-related activities: i. Grantee shall defend and indemnify PCCD and the Commonwealth. ii. The Commonwealth may choose to defend itself or otherwise participate in such litigation, at Grantee's expense. GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 37 of 56 SECTIONS: iii. Grantee shall compensate the Commonwealth for related infringements on right holder's products. 16. Required Coverages - Grantee shall maintain insurance coverage(s) as required by law. 17. Title to Grant-Funded Property (not applicable for Commonwealth agencies including PA State System of Higher Education institutions): a. Title to Personal Property - Title to non-expendable personal property acquired in whole or in part with grant funds shall vest in the Grantee. Grantee shall have possession and use of such property so long as it is being used for purposes of the Grant Project by Grantee. b. Title to Real Property - Title to real estate acquired in whole or in part with grant funds shall vest in Grantee, and the deed shall designate PCCD as first lien holder. 18. Inspection and Audit - PCCD, in its sole discretion, may undertake an inspection or audit, or both, of the financial records of the Grantee relating to the Grant Project. The Grantee shall provide PCCD with full and complete access to all records relating to the performance of the Grant Project and to all persons who were involved in the Grant Project. PCCD may also require, as a condition of award, that an independent financial audit be completed. 19. Record Retention - Regardless of any other applicable requirement, Grantee shall retain all records pertinent to the Grant Agreement, including financial, statistical, property and participant, and supporting documentation for a period of at least three (3) years from the date of submission of the final fiscal report or three (3) years after completion of the audit, whichever is later. If any litigation, claim, negotiation, audit or other action involving the records has been started before the expiration of the three-year period, the records must be retained until completion of the action and resolution of all issues that arise from it. 20. Termination: a. PCCD may terminate the Grant Agreement for its convenience if PCCD determines termination to be in its best interest. The Grantee shall be paid for work satisfactorily completed prior to the effective date of the termination, but in no event is the Grantee be entitled to recover lost profits. b. PCCD's obligation to make payments during any Commonwealth fiscal year succeeding the current fiscal year is subject to availability and appropriation of funds. When funds (state and/or federal) are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal year period, PCCD may terminate the Grant Agreement. c. PCCD may, upon written notice to Grantee, to terminate the Grant Agreement prior to the expiration of the Grant Project period, or to suspend payments, on account of Grantee's failure to carry out the project goals, plans or methodology as set forth in the Grant Agreement, or for Grantee's failure to comply with any of its obligations under the Grant Agreement. If it is later determined that PCCD erred in terminating the Grant Agreement for cause, then, at PCCD's discretion, the Grant Agreement will be deemed to have been terminated for convenience. d. Upon termination for any reason, Grantee shall stop expending funds disbursed through the Grant Agreement and shall return immediately any such funds remaining unexpended. 21. Publication - Any publication (written, visual, or sound, but excluding press releases, newsletters, and issue analyses) issued by the Grantee or by any subcontractor describing any portion of the Grant Project must contain the following statement: "This project was supported by PCCD Grant # ______________ [refer to page 1 of application for number], awarded by the Pennsylvania Commission on Crime and Delinquency (PCCD). [Add if federal funding is involved: The awarded funds originate with the Office of Justice Programs, U.S. Department of Justice or U.S. Department of Education or U.S. Department of Health and Human Services, as the case might be.] The opinions, findings and conclusions expressed within this publication/program/exhibition are those of the author(s) and do not necessarily reflect the views of PCCD [or the applicable federal agency]." GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 38 of 56 SECTIONS: Grantee shall submit two copies of any such publication to PCCD to be placed on file and distributed as appropriate to other potential grantees or interested parties. 22. Paid Media Advertising – Grantee shall comply with Act 90 of 2015, also known as the Taxpayer-Funded Advertising Transparency Act. Act 90 of 2015 requires that paid media advertising include a statement that it is funded, in whole or in part, by the Commonwealth of Pennsylvania General Fund and include the following specific statement: “Paid for with Pennsylvania taxpayer dollars.” In the case of print advertising, the statement must be included so that it is easily seen and read. In the case of broadcast advertising, the statement must be included as an audio tagline so that it is easily heard. The term "media advertising" includes broadcast advertising and print advertising. The term "broadcast advertising" includes television, radio and other audiovisual advertising. The term "print advertising" includes print and electronic newspaper advertising, print and electronic magazine advertising and billboard advertising. Print advertising does not include advertising in the classified section of a newspaper. This condition only applies to state-funded projects. 23. Recovery of Restitution and Penalties - If Grantee is a governmental entity, it represents that it is, and will remain, in compliance with the requirements of 42 Pa.C.S. § 9728, as amended by Act 84 of 1998 (relating to restitution collection and allocation to victims), and with obligations under the Crime Victims Act, as set forth at 18 P.S. § 11.1302 (relating to use of restitution to reimburse the Office of Victims' Services for its award of compensation) and at 18 P.S. § 11.1101 (relating to collection of costs to be paid into the Crime Victim's Services and Compensation Fund). 24. Other Laws and Regulations - Grantee shall comply with the current requirements of all applicable federal, state, or local laws and regulations. ADDITIONAL TERMS FOR PROJECTS USING FEDERAL FUNDS 1. Information Systems - With regard to programs related to criminal justice information systems, Grantee shall make adequate provisions for system security, the protection of individual privacy and the integrity and accuracy of data collection. Grantee further agrees that: a. It shall make all computer software produced under this grant available to PCCD and the federal/state government for transfer to authorized users in the criminal justice community without cost other than that directly associated with the transfer. Systems will be documented in sufficient detail to enable a competent data processing staff to adapt the system, or portions thereof, to usage on a computer of similar size and configuration made by any manufacturer. b. It shall provide a complete copy of system documentation to PCCD. Documentation will include, but not be limited to, system description, operating instructions, user instructions, program maintenance instructions, input forms, file descriptions, report formats, program listings and flow charts for the system and programs. c. It shall avail itself, to the maximum extent practicable, of computer software already produced and available without charge. 2. Conflict of Interest - Grantee covenants that neither it, members of its board of directors, its officers or employees will engage in conduct that constitutes a conflict of interest relating to the Grant Project. Such conduct includes using the Grant Project for private gain or creating the appearance of such use, or otherwise undermining the confidence of the public in the integrity of PCCD or the federal funding entity. Requests for proposals (RFPs) for bids issued by the Grantee to implement the project must provide notice to prospective vendors that the federal Organizational Conflict of Interest Guidelines are applicable and that contractors that develop or draft specifications, requirements, statements of work and/or RFPs for a proposed procurement will be excluded from bidding or submitting a proposal to compete for the award of such contract. 3. Other Federal Laws and Regulations - In conducting activities under this grant, Grantee certifies and assures that it will comply with any federal statutes, regulations, guidelines and documents, if applicable, including but not limited to the following: a. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 2 CFR Part 200, Ex. Order 12372 (intergovernmental review of federal programs) and any applicable regulations such as 28 C.F.R. Parts 18, 22, 23, 30, 35, 38, 42, 54, 61 and 63. GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 39 of 56 SECTIONS: b. Hatch Political Activity Act, 5 U.S.C. 1501-1508. c. Davis-Bacon Act, 40 U.S.C. §§ 276a to 276a-7, as supplemented by U.S. Department of Labor regulations, 29 C.F.R. Part 5. d. Executive Order 11246 of September 24, 1965 (Equal Employment Opportunity), as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations, 41 C.F.R. chapter 60. e. Copeland "Anti-Kickback" Act, 18 U.S.C. § 874 as supplemented in U.S. Department of Labor regulations, 29 C.F.R. Part 3. f. Sections 103 and 107 of the Contract Work Hours and Safety Standards Act, 40 U.S.C. § 327, as supplemented by U.S. Department of Labor regulations, 29 C.F.R. Part 5. g. All applicable standards, orders, or requirements issued under section 306 of the Clean Air Act, 42 U.S.C. § 1857(h); Section 508 of the Clean Water Act, 33 U.S.C. § 1368; Executive Order 11738; and Environmental Protection Agency regulations, 40 C.F.R. part 15. h. Mandatory standards and policies relating to energy efficiency that are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act 42 U.S.C. §§ 632 1-6327. i. Minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, 29 U.S.C. Chapter 8. j. Uniform Relocation Assistance and Real Property Acquisition Act of 1970, 42 U.S.C. Chapter 61 (for grants to programs that will result in the displacement of persons). k. Regulations concerning the confidentiality of identifiable research and statistical information set forth in 28 C.F.R. Part 22 (for grants of funds originating from the U.S. Department of Justice). l. Criminal Intelligence Systems Operating Policies set forth in 28 C.F.R. Part 23 (for grants funded under the Omnibus Crime Control and Safe Streets Act of 1968/Drug Control and System Improvement). m. Office of Justice Programs (OJP) Financial Guide pertaining to financial and administrative requirements (for grants of funds originating from the U.S. Department of Justice). n. U.S. Department of Health and Human Services regulations pertaining to grant administration (for grants of funds originating from the U.S. Department of Health and Human Services). o. U. S. Education Department General Administrative Regulations (EDGAR) pertaining to financial and administrative requirements (for grants of funds originating from the U.S. Department of Education). 4. National Environmental Policy Act Compliance: a. Grantee assures that it will assist PCCD and the sponsoring federal agency in complying with the National Environmental Policy Act (NEPA) and related federal requirements for environmental-impact analyses. Accordingly, prior to obligating grant funds, Grantee shall first determine if any of the following activities will be related to the use of the grant funds. Grantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with the grant funds. That is, as long as the following activity is being conducted by Grantee or any third party and the activity needs to be undertaken in order to use the grant funds, this condition must first be met. The activities covered by this condition are one or more of the following: i. New construction; GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 40 of 56 SECTIONS: ii. Minor renovation or remodeling of a property either (i) listed on the National Register of Historic Places or (ii) located within a 100-year flood plain; iii. A renovation, lease, or any proposed use of a building or facility that will either (i) result in a change in its basic prior use or (ii) significantly change its size; or iv. Implementation of a new program involving the use of chemicals other than chemicals that are (i) purchased as an incidental component of a funded activity and (ii) traditionally used, for example, in office, household, recreational, or education environments. b. Application of this condition to Grantee's existing programs or activities: for any of Grantee's existing programs or activities that will be funded by the Grant Project funds, the Grantee, upon specific request of the U.S. Department of Justice (DOJ), shall cooperate with DOJ in any preparation by DOJ of a national or program environmental assessment of that funded program or activity. c. Grantee will comply with all requirements established to avoid or mitigate adverse environmental effects upon its properties. 5. Mitigation of Health, Safety and Environmental Risks: a. General Requirement: Grantee shall comply with Federal, State, and local environmental, health, and safety laws and regulations applicable to the investigation and closure of clandestine methamphetamine laboratories and the removal and the disposal of the chemicals, equipment, and wastes used in or resulting from the operations of these laboratories. b. Specific Requirements: Grantee understands and agrees that any program or initiative involving either the identification, seizure, or closure of clandestine methamphetamine laboratories, can result in adverse health, safety, and environmental impacts to: i. the law enforcement and other governmental personnel involved; ii. any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory; iii. the seized laboratory site's immediate and surrounding environment; and iv. the immediate and surrounding environment of the site(s) where any remaining chemicals, equipment, and wastes from a seized laboratory's operations are placed or come to rest. 6. Historic Places - Grantee assures that it will assist PCCD and the sponsoring federal agency in its compliance with Section 106 of the National Historic Preservation Act of 1966 as amended (16 U.S.C. § 470), Executive Order 11593, and the Archeological and Historical Preservation Act of 1996 (16 U.S.C. § 469a-1) by: a. Consulting with the State Historic Preservation Officer on the conduct of investigations, as necessary, to identify properties listed in or eligible for inclusion in the National Register of Historic places that are subject to adverse effects by the activity and notifying PCCD of the existence of any such properties; and b. Complying with all requirements established to avoid or mitigate the adverse effects upon such properties. 7. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion a. Grantee certifies by submission of this proposal that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a State or Federal court, or voluntarily excluded from participation in this transaction by any federal department or agency. b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 41 of 56 SECTIONS: transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph 45 (2) below. d. Have not within a three-year period preceding this proposal had one or more public transactions (Federal, State or local) terminated for cause or default. e. If Grantee is unable to certify to any of the statements in this certification, it shall attach an explanation to this proposal. 8. Certification Regarding Lobbying - Grantee, if requesting or receiving federal funds exceeding $100,000, certifies that: a. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal amendment, or modification of any federal contract, grant, loan, or cooperative agreement. b. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. c. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S. Code § 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 9. Certification Regarding Drug-Free Workplace - Grantee certifies that it will or will continue to provide a drug-free workplace by: a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the Grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition. b. Establishing an ongoing drug-free awareness program to inform employees about: i. the dangers of drug abuse in the workplace; ii. the Grantee's policy of maintaining a drug-free workplace; iii. any available drug counseling, rehabilitation, and employee assistance programs; and iv. the penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. c. Making it a requirement that each employee to be engaged in the performance of the Grant Agreement be given a copy of the statement required by subparagraph (a) of this condition. d. Notifying the employee in the statement required by subparagraph (a) of this condition that, as a condition of employment under the grant, the employee will: i. Abide by the terms of the statement; and ii. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 42 of 56 SECTIONS: e. Notifying the agency in writing within ten calendar days after receiving notice under paragraph (d)(ii) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected Grant Agreement. f. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (e) of this condition, with respect to any employee who is so convicted: i. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or ii. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate agency. g. Making a good faith effort to continue to maintain a drug-free workplace through implementation of subparagraphs (a) through (f) of this condition. 10. Certification of Non-Supplantation - By submitting an application to PCCD and accepting funds disbursed pursuant to the Grant Agreement, the Grantee certifies that the requested federal funds: a. Will not be used to supplant or replace state or local funds already allocated. b. Will be used to fund new projects or expand or enhance existing projects. 1.1. Has the applicant agency read and does the applicant agency agree to be bound by all terms and conditions listed above in this section? Yes GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 43 of 56 SECTIONS: H. Fiscal Accountability 1. Subgrantee Accountability The following procedures have been implemented across all of PCCD's funding streams to ensure fiscal accountability of PCCD grant funds. Financial Back-up: PCCD will periodically verify that grantee expenditures are consistent with approved budget categories, are eligible for reimbursement and that grantees are maintaining supporting documentation. PCCD has implemented a process where grantees are notified that they are required to submit the financial documentation to support the expenditures reported for some or all of the categories that are included in their Egrants fiscal report. Grantees are only required to submit this documentation when they are specifically notified by PCCD. Egrants users have the ability to attach documents to fiscal reports. Accounting System Documentation: PCCD requires that all grantees maintain an accounting system which can identify all PCCD revenue and expenditures for each PCCD grant separately from all other revenue and expenditure sources. All financial transactions should be able to provide a clear audit trail. Programmatic Back-up: PCCD will periodically verify that data submitted by grantees in their program reports is accurate. PCCD will select one or more performance measures/data categories each reporting period and require grantees to submit documentation to support what was reported on their Egrants program report or other reporting tool. Subgrantee Payment: All subgrantees are required, at a minimum, to submit quarterly fiscal reports. PCCD will only make payments to reimburse actual expenditures reported on the fiscal reports. If an agency is experiencing cash flow problems, they may submit fiscal reports monthly and PCCD will reimburse reported expenditures. Line Item Detail: PCCD's fiscal report allows grantees to include line item expenditure detail instead of just the overall budget category expenditures. Grantees are required to provide line item expenditure detail consistent with the line items included in their approved budget. On-site monitoring: PCCD completes on-site monitoring of grants across all funding streams (state and federally funded projects). Grantee risk classification: PCCD utilizes a risk classification system to identify and focus the use of agency resources on those agencies that may be most in need of additional assistance. 1.1. Does the applicant acknowledge that they have read, understand and will abide by PCCD's fiscal accountability procedures? Yes 2. Financial Management The following questions pertain to the applicant organization's accounting and financial management systems. 2.1. Which of the following best describes the applicant organization's accounting system? Automated GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 44 of 56 SECTIONS: 2.1.1. If you selected "Automated" as the type of accounting system, provide the name of the accounting system that the applicant organization utilizes. Tyler Enterprise ERP - MUNIS 2.1.2. If you selected "Manual" as the type of accounting system, provide a description of the applicant organization's accounting system, including how it works and and how it accounts for revenue and expenditures. 2.2. Can the applicant organization's accounting system identify the receipt and expenditure of these grant award funds separately from all other funding sources? Yes 2.3. Does the applicant organization's accounting system have the capability to record expenditures for this grant award by the budget categories shown in the approved grant budget? Yes 3. Employee Time and Effort Reporting (Timesheets) Time and effort reports (timesheets) are required for all personnel funded with PCCD grant dollars regardless of the funding stream. Below are the minimum standards and recommended best practices for time and effort reporting. We realize that there are a number of different systems that can be used to satisfy these requirements and we encourage you to email PCCD's Grants Management with any questions you may have regarding time and effort reporting requirements. Minimum standards for employees working on multiple activities or cost objectives: Must be an after-the-fact determination of the employees actual effort. Using a budget estimate instead of reporting the actual time the employee spent working on the project does not qualify as support for charges to awards. Must account for total activity (grant and non-grant) for which employees are compensated and which is required in fulfillment of their obligations to the organization Must be signed by the employee and a supervisor with first-hand knowledge of the activities performed by the employee. Signature on the timesheets is affirmation that the report is an accurate accounting of the actual time the employee spent on the project. Must be prepared at least monthly to correspond to one or more pay periods Volunteer time and personnel costs being used as match must be accounted for in the same manner as personnel being charged to the grant Minimum standard for employees working solely on a single activity or cost objective: Must be an after-the-fact certification that the employee worked 100 percent of their time on activities eligible for reimbursement under the grant project Must be prepared no less frequently than every six months Must be signed by the employee and supervisory official having first-hand knowledge of the work performed GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 45 of 56 SECTIONS: Applies to full-time and part-time employee Recommended Best practices: Employees record time on a daily basis Project codes/names are provided to the employee in advance * The above standards are based on the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200) and the Office of Justice Programs Financial Guide. ** Institutions of Higher Education (IHE) may follow their own established policies for documenting personnel expenses provided that the IHE's policies are in compliance with the Standards for Documentation of Personnel Expenses referred to at 2 CFR 200.430. The following sample forms are available on the Grant Procedures and Forms page of our website: Example of a completed timesheet An Excel timesheet template that you may modify to suit your needs A sample time certification for employees working 100% of their time on a grant-funded project. 3.1. Does the applicant acknowledge that they have read, understand and will abide by PCCD's employee time and effort reporting standards? Yes 4. Individual consultants funded with PCCD grant funds must maintain time and effort reports to support all charges billed to PCCD grant funds. Does the applicant acknowledge that they understand the requirement for individual consultants to maintain time and effort reports as support for charges against PCCD grant funds? Yes GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 46 of 56 SECTIONS: 5. Payment Terms Payments will not be released until all applicable special conditions on the grant award have been satisfied. All grantees are required, at a minimum, to submit quarterly fiscal reports. PCCD will only make payments to reimburse actual expenditures reported on the fiscal reports. An agency experiencing cash flow problems may submit fiscal reports monthly and PCCD will reimburse reported expenditures. All payments of federal funds will comply with the federal Cash Management Improvement Act, 31 U.S.C. 6503. All funds (Federal, State, match and project income) must be obligated by the end of the project period and expended within 60 days from that date. 5.1. Does the applicant acknowledge that they have read, understand and will abide by PCCD's payment terms? Yes GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 47 of 56 SECTIONS: I. Procurement Details 1. Subgrantees shall use their own procurement procedures and regulations, provided that the procurement conforms to applicable federal law and the standards identified in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200.320). At minimum, PCCD grant recipients and subrecipients must follow the procurement standards as written in Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards - 2CFR 200.318 through 200.326. Methods of Procurement Subgrantee must have and use documented procurement procedures, consistent with the standards of 2 CFR 200.320; §200.317, §200.318, and §200.319 for any of the following methods of procurement used for the acquisition of property or services under a federal award. (a) Procurement by micro-purchases. Procurement by micro-purchase is the acquisition of supplies or services, the aggregate dollar amount of which does not exceed the micro-purchase threshold (§200.67Micro-purchase). To the maximum extent practicable, the subgrantee must distribute micro-purchases equitably among qualified suppliers. Micro-purchases may be awarded without soliciting competitive quotations if the subgrantee considers the price to be reasonable, based on research, experience, purchase history or other information and documents it files accordingly. (b) Procurement by small purchase procedures. Small purchase procedures are those relatively simple and informal procurement methods for securing services, supplies, or other property that the aggregate dollar amount, which is higher than the micro-purchase threshold, but does not cost more than the Simplified Acquisition Threshold. If small purchase procedures are used, price or rate quotations must be obtained from an adequate number of qualified sources. (c) Procurement by sealed bids (formal advertising). Bids are publicly solicited and a firm fixed price contract (lump sum or unit price) is awarded to the responsible bidder whose bid, conforming with all the material terms and conditions of the invitation for bids, is the lowest in price. The sealed bid method is the preferred method for procuring construction, if the conditions in paragraph (c)(1) of this section apply. (1) In order for sealed bidding to be feasible, the following conditions should be present: (i) A complete, adequate, and realistic specification or purchase description is available; (ii) Two or more responsible bidders are willing and able to compete effectively for the business; and (iii) The procurement lends itself to a firm fixed price contract and the selection of the successful bidder can be made principally on the basis of price. (2) If sealed bids are used, the following requirements apply: (i) Bids must be solicited from an adequate number of known suppliers, providing them sufficient response time prior to the date set for opening the bids, for local, and tribal governments, the invitation for bids must be publicly advertised; (ii) The invitation for bids, which will include any specifications and pertinent attachments, must define the items or services in order for the bidder to properly respond; (iii) All bids will be opened at the time and place prescribed in the invitation for bids, and for local and tribal governments, the bids must be opened publicly; (iv) A firm fixed price contract award will be made in writing to the lowest responsive and responsible bidder. Where specified in bidding documents, factors such as discounts, transportation cost, and life cycle costs must be considered in determining which bid is lowest. Payment discounts will only be used to determine the low bid when prior experience indicates that such discounts are usually taken advantage of; and (v) Any or all bids may be rejected if there is a sound documented reason. (d) Procurement by competitive proposals. The technique of competitive proposals is normally conducted with more than one source submitting an offer, and either a fixed price or cost-reimbursement type contract is awarded. It is generally used when conditions are not appropriate for the use of sealed bids. If this method is used, the following requirements apply: (1) Requests for proposals must be publicized and identify all evaluation factors and their relative importance. Any response to publicized requests for proposals must be considered to the maximum extent practical; (2) Proposals must be solicited from an adequate number of qualified sources; GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 48 of 56 SECTIONS: (3) The subgrantee must have a written method for conducting technical evaluations of the proposals received and for selecting recipients; (4) Contracts must be awarded to the responsible firm whose proposal is most advantageous to the program, with price and other factors considered; and (5) The subgrantee may use competitive proposal procedures for qualifications-based procurement of architectural/engineering (A/E) professional services whereby competitors' qualifications are evaluated and the most qualified competitor is selected, subject to negotiation of fair and reasonable compensation. The method, where price is not used as a selection factor, can only be used in procurement of A/E professional services. It cannot be used to purchase other types of services though A/E firms are a potential source to perform the proposed effort. (e) [Reserved] (f) Procurement by noncompetitive proposals. Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only one source and may be used only when one or more of the following circumstances apply: (1) The item is available only from a single source; (2) The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation; (3) PCCD expressly authorizes noncompetitive proposals in response to a written request from the applicant; (4) After solicitation of a number of sources, competition is determined to be inadequate (5) The acquisition of property or services, the aggregate dollar amount of which does not exceed the micro-purchase threshold. Micro-purchase (2 CFR 200.67) means a purchase of supplies or services using simplified acquisition procedures, the aggregate amount of which does not exceed the micro-purchase threshold. Micro-purchase procedures comprise a subset of a non-Federal entity's small purchase procedures. The non-Federal entity uses such procedures in order to expedite the completion of its lowest-dollar small purchase transactions and minimize the associated administrative burden and cost. The micro-purchase threshold is set by the Federal Acquisition Regulation at 48 CFR Subpart 2.1(Definitions). It is $15,000 except as otherwise discussed in Subpart 2.1 of that regulation, but this threshold is periodically adjusted for inflation. Simplified acquisition threshold (2 CFR200.88) means the dollar amount below which a non-Federal entity may purchase property or services using small purchase methods. Non-Federal entities adopt small purchase procedures in order to expedite the purchase of items costing less than the simplified acquisition threshold. The simplified acquisition threshold is set by the Federal Acquisition Regulation at 48 CFR Subpart 2.1 (Definitions) and in accordance with 41 U.S.C. 1908. As of the publication of this manual, the simplified acquisition threshold is $350,000, but this threshold is periodically adjusted for inflation. Formal Procurement methods. When the value of the procurement for property or services under a federal financial assistance award exceeds the SAT, or a lower threshhold established by a non-federal entity, formal procurement methods are required. Formal procurement methods require following documented procedures,. Formal procurement methods also require public advertising, unless a non-competitive procurement can be used in accordance with §200.319. A proposed formal advertised or competitive negotiated procurement for which only one bid or proposal is received is deemed to be a noncompetitive procurement. Does this application include any procurements by noncompetitive proposal? No 2. If you answered "No" to question 1 above, the applicant agency must keep documentation on file to support and verify the competitive method of procurement. The applicant must also keep documentation on file which justifies the selection of the successful vendor. Does the applicant agree to keep supporting documentation as described? Yes GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 49 of 56 SECTIONS: 3. If you answered 'Yes' to Question 1 above, please fill in the grid below for each product or service to be procured by noncompetitive proposal. If you have multiple products or services, use the 'Add Row' link to allow entry into a new row of the grid. ID Description of Product or Service Egrants Budget Category $ Value of Product or Service Procurement Method Vendor Name If Known 4. Please respond to the following questions for each vendor or contractor identified as being procured using Sole Source: For additional vendors or contractors. select the 'Add New' link. Proposed Sole Source Vendor #1 4.1. Provide a brief description including the name of the vendor of the product or service being procured and the expected procurement amount. 4.2. Explanation of why it is necessary to contract non-competitively, including at least one of the four circumstances listed below: 1. The item is available only from a single source; 2. The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation; 3. PCCD expressly authorizes noncompetitive proposals in response to a written request from the applicant; or 4. After solicitation of a number of sources, competition is determined to be inadequate. The justification may also include the following contractor qualities: a. Organizational expertise b. Management c. Knowledge of the program d. Responsiveness e. Expertise of personnel 4.3. Provide a statement of when contractual coverage is required and, if dates are not met, what impact it will have on the program (for example, how long it would take another contractor to reach the same level of competence). Make sure to include the financial impact in dollars. 4.4. Provide an outline of the unique qualities of the contractor. 4.5. Identify any other sources considered and cite the specific reason(s) the other sources lacked the capability to satisfy the procurement requirement. 4.6. Conflict of interest review: The applicant must disclose any possible conflicts of interest or declare that there are no known conflicts of interest as a result of the procurement. GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 50 of 56 SECTIONS: J. Federal Transparency Act Certification 2017 -FFATA The implementation of the Federal Funding Accountability and Transparency Act of 2006 requires a single searchable website, accessible by the public without cost, for each federal award of $30,000 or more over the life of any subaward. In order to satisfy this requirement, applicants and subrecipients are required to have a Unique Entity Identifier (UEI). The applicant must also provide the primary place of performance of the subaward and the names and annual salaries of the five most highly compensated officers in their agency if the agency meets certain criteria as described below. Additional information relating to the Act can be at https://www.fsrs.gov/ Additional information on the new UEI requirement effective April 2022 can be found here: https://sam.gov/content/duns-uei 1. The following questions pertain to the applicant agency's Unique Entity Identifier (UEI). 1.1. Enter the applicant agency's Unique Entity Identifier (UEI). The applicant agency's UEI can be found by accessing the applicant agency's information in the federal System for Award Management (SAM) at https://sam.gov/content/home. Important Note: By April 2022, every organization doing business with federal agencies will have a new, 12-character identifier, known as the Unique Entity Identifier (UEI) as the government moves away from the proprietary DUNS number. More information on UEI can be found here: https://sam.gov/content/duns-uei MNU2SG7YJNC5 2. Primary Place of Performance: The Office of Management and Budget (OMB) defines the place of performance as ‘The location where a majority of the effort required to satisfactorily fulfill the intended purpose of the award will be completed.’ Provide the following information to identify the Place of Performance for this grant award. 2.1. City (i.e. Harrisburg). Max 35 characters - NOTE: City is required for Federal Grants. For State grants, the value "STATEWIDE" is possible in the 'County' field and if selected, the field 'City' can be left blank. If the money is expended in multiple locations with the majority spent in a single address, agencies can list that city location as the Primary Place of Performance. Chambersburg GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 51 of 56 SECTIONS: 2.2. State - Choose from the list of valid states A value for State is always required. PA 2.3. Zip + 4 (i.e. 171091244) Exlude hyphen NOTE: Zip+4 is required for Federal Grants. For State grants, the value "STATEWIDE" is possible in the 'County' field and if selected, the Zip+4 field should represent the Zip+4 of the Primary Place of Performance However, if the money is expended in multiple locations with the majority spent in a single address, agencies can list that location as the Primary Place of Performance 17201-1642 2.4. County - Choose the grant's primary county of performance (where the highest value of the grant is to be applied). if the grant is Statewide, please select 'STATEWIDE' 028 - Franklin 3. The applicant must provide to the Commonwealth the names and total compensation of the five most highly compensated officers of the entity if-- (i) the entity in the preceding fiscal year received— (I) 80 percent or more of its annual gross revenues in Federal awards; and (II) $25,000,000 or more in annual gross revenues from Federal awards: and (ii) the public does not have access to information about the compensation of the senior executives of the entity through periodic reports filed under section 13(a) or 15(d) of the Securities Exchanges Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. If the Grantee does not meet the conditions listed above, then it must specifically affirm to the Commonwealth that the requirements of this clause are inapplicable to the Grantee. Are the conditions specified above applicable to the grantee? No GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 52 of 56 SECTIONS: 4. If you answered "Yes" to the previous question, you must enter the names and annual salaries of the five most highly compensated officers of the applicant agency. Response #1 4.1. Officer Name: 4.2. Annual Salary: GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 53 of 56 PERFORMANCE INDICATORS: Performance Indicators 1. Established by PCCD 1.1. (Unit Count/Outcome) Number of individuals eligible for early termination during the report period.Target: Purpose: To ascertain the number of individuals eligible for early termination during the report period. 1.2. (Unit Count/Outcome) Number of individuals recommended for early termination during the report period.Target: Purpose: To ascertain the number of individuals recommended for early termination during the report period. 1.3. (Unit Count/Outcome) Number of early terminations as a result of Act 44 during the report period.Target: Purpose: To ascertain the number of early terminations as a result of Act 44 during the report period. 1.4. (Unit Count/Outcome) Number of total probation terminations during the report period (include all termination types).Target: Purpose: To ascertain the number of total probation terminations during the report period. Include all termination types. 1.5. (Unit Count/Outcome) As of the first day of the grant, number of county adult probation and parole staff trained on EBPs (This is a baseline number. Please enter the count in the first quarterly report. Enter 0 for the remaining quarters).Target: Purpose: To document the number of county adult probation and parole staff trained on EBPs as of the first day of the grant. This number should remain the same throughout the course of the grant and will not change each quarter. 1.6. (Unit Count/Outcome) Number of county adult probation and parole supervision staff trained on EBPs during the report period.Target: Purpose: To ascertain the number of number of county adult probation and parole staff trained on EBPs during the report period. 1.7. (Unit Count/Outcome) Number of new positions with responsibility for supervising adults in the community that were created as a result of JRI-2 funds during the report period (i.e., Probation Officers, Probation Supervisors, Deputy Chiefs, etc.). Target: Purpose: To ascertain the number of new positions with responsibility for supervising adults in the community created as a result of JRI-2 funds during the report period 1.8. (Unit Count/Outcome) Number of new positions that DO NOT supervise individuals in the community that were created as a result of JRI-2 funds during the report period (i.e., clerical staff, administrative staff, and program coordinators with no caseloads who support adult probation and parole efforts). Target: Purpose: To ascertain the number of new Adult Probation and Parole Department positions that DO NOT supervise individuals in the community created as a result of JRI-2 funds during the report period. 2. Established by Grantee GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 54 of 56 APPROVAL CHECKLIST: Approval Checklist A.Does the applicant agency have any type of audit done regularly? Yes No If yes, when was the last one completed? 12/31/2025 B.Is the applicant agency required to have an audit performed in accordance with the Single Audit Act? Yes No If yes, when was the last one completed? 12/31/2025 C.Does the Financial Officer listed in the Main Summary section have more than three years of experience? Yes No D.Does the Project Director listed in the Main Summary section have more than three years of experience? Yes No E.Does the applicant agency have a segregation of duties policy? Yes No GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 55 of 56 ATTACHMENTS: Section Attachments List of Attachments required for submission of this Application for funding: Section:Required Attachments (JRI-2) File Name File Description APPROVED CJAB Stragetic Plan 2025-2028, 3-28- 2025.pdf Franklin County Strategic Plan Report--SIM Workshop--PA-Franklin-County--Final (2) 2025-09-11.pdf Franklin County SIM Report GRANT: 49657 Short Title: Franklin County Adult Probation JRI2 Page 56 of 56 The applicant has caused this subgrant application to be executed and attested to by its proper officials, pursuant to legal action authorizing the same. Signature Page Franklin County Commissioners NAME OF APPLICANT AGENCY By: Title: Date: FOR PCCD USE ONLY We certify that this application is approved and that funding has been received to support this subgrant award. PCCD Executive Director or designee DATE COMPTROLLER OPERATIONS DATE Approved as to form and legality: COUNSEL TO PCCD DATE OFFICE OF GENERAL COUNSEL DEPUTY ATTORNEY GENERAL This document may contain embedded attachments. You may use the View Attachment option within your PDF software to view all embedded attachment. Help for viewing attachment(s) within Adobe can be found at the following web address: https://helpx.adobe.com/acrobat/using/viewing- pdfs-viewing-preferences.html GRANT: 49657 Short Title: Franklin County Adult Probation JRI2