Loading...
HomeMy WebLinkAbout2010-10-21 Commissioner Minutes THURSDAY, OCTOBER 21, 2010 The Franklin County Commissioners met Thursday, October 21, 2010, with the following members present: David S. Keller and Robert L. Thomas. Chairman Keller presided and after calling the meeting to order, and the Pledge of Allegiance proceeded with the business of the day. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved to adopt the agenda. There was no public comment. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved all bills presented and ordered paid. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the minutes of October 12, 2010 and October 14, 2010 meetings. The Board reviewed Assessment matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the Request from Weinstein Realty Advisors for commercial and industrial property records from Franklin County to update data records for appraisal department. The Board reviewed Children & Youth matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the Amended Certification Statement to the State for Fiscal Years 2009/2010 due to being over budget in the Administration category. The Board reviewed Courts matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved for the Chairman of the Board to execute the Maintenance Agreement between the County of Franklin and Topp Copy Products for maintenance of the FTR Reporter System at a cost of $991.15 for the period of December 3, 2010 through December 2, 2011. The Board reviewed additional Courts matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved for the Chairman of the Board to execute the Agreement between the County of Franklin and Jury Systems Inc. to provide software maintenance on the jury management system for a total cost of $3,044.00 for the period of January 1, 2011 through December 31, 2011. The Board reviewed Election matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the Quarterly Working Capital Request and Performance Reports for Title I (Sections 101 & 102) and Title II (Section 251) for the period of July 1, 2010 through September 30, 2010. The Board reviewed Grants Management matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the Project Modification Request to Pennsylvania Commission on Crime and Delinquency (PCCD) for the Drug & Alcohol Restrictive Intermediate Punishment Grant to reduce grant from $220,422.00 to $213,490.00 due to state budget allocation reductions and budget expense changes. Continued on page 2 The Board reviewed Property Management matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the Agreement between the County of Franklin and Chambersburg Waste Paper to provide preventative maintenance services for the trash compactor at the Nursing Home at a cost of $200.00 for the period of January 1, 2011 through December 31, 2011. The Board reviewed additional Property Management matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the Contract between the County of Franklin and Knepper’s Kleen Water to provide maintenance on the water treatment equipment at the Greencastle Senior Center at a cost of $731.00 for the period of January 1, 2011 through December 31, 2011. The Board reviewed additional Property Management matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the Contract between the County of Franklin and Knepper’s Kleen Water to provide maintenance on the water treatment equipment at the Adult Probation Building at a cost of $734.00 for the period of January 1, 2011 through December 31, 2011. The Board reviewed addition Property Management matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved for the Chairman of the Board to execute the Agreement between the County of Franklin and McClure Company to provide semi annual maintenance service on the Leibert System at Building 426 at a cost of $1,632.00 for the period of November 1, 2010 through October 31, 2011. The Board reviewed additional Property Management matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved for the Chairman of the Board to execute the Agreement between the County of Franklin and Guardian to provide a water treatment program for boiler and closed loop system at the Nursing Home at a cost of $3,285.00 for the period of January 1, 2011 through December 31, 2011. The Board reviewed additional Property Management matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved for the Chairman of the Board to execute the Agreement between the County of Franklin and Control Systems, Inc. to provide semi-annual preventative maintenance on the Pneumatic Control System at Human Services Building at a cost of $3,960.00 for the period of January 1, 2011 through December 31, 2011. The Board reviewed additional Property Management matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the Proposal from Rodney B. Smith to install a new Walt’s pressure reducing valve at the Nursing Home to control the flow of hot/cold water at a cost of $3,945.00. The Board reviewed additional Property Management matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the Proposal from Rodney B. Smith to install a new 2 inch backflow preventer on the boiler feed line at the Nursing Home at a cost of $2,725.00. The Board reviewed Transportation matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved for the Chairman of the Board to execute the Resolution to Pennsylvania Department of Transportation to authorize the submittal and modification of PennDot grant objects for Franklin County. Continued on page 3 The Board reviewed Veterans Affairs matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the Proposal from Flag Zone to purchase 12,804 flags for Memorial Day 2011 for $.35 each for a total of $4,481.00. Three bidders submitted bids and this was the lowest qualified bidder. The County Solicitor met with the Board and presented a contract for Public Financial Management, Inc. (PFM) to provide financial advisory services. John Hart reported that two firms were interviewed by staff and PFM was chosen as best firm to provide these services because of the following reasons: PFM works for a flat fee, they sell bonds using a competitive bid vs. negotiated rate and PFM is a financial advisor and is not associated with a banking institution or purchases bonds. Teresa Beckner was also present and confirmed they had excellent references by Chambersburg School District, Cumberland County and Borough of Chambersburg. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the Agreement between the County of Franklin and Public Financial Management, Inc. Bond services will be provide for a negotiated flat fee and hourly rates of $205.00 to $275.00 will be charged for non-debt issuance related financial planning, policy development and financial analysis and a cost according to Exhibit A for special services. These additional fees must be approved in advance by county administration. Phil Tarquino, Planning Director met with the Board and provided an update on the following: information on Rural Planning Organization (RPO) meeting with PennDot the Director attended the past 3 days; Comprehensive Plan kick off meeting is on November, 10, 2010, GIS pilot presentation to the Board is on November 9, 2010; and South Mountain Partnership is meeting October 22, 2010 at Penn National to discuss trails in the County. Noll Wilt, Information Services Director met with the Board and provided an update on the following: Steering Committee has been working to review recommendations and implementation from the ATI Management Study done in October 2007. 50 have been completed in past and 21 additional items are completed now. Also working on ITA Study that had recommending nine (9) guiding principles. Richard Wynn, Human Services Administrator met with the Board to report on the Community Services Department due to sufficient State funding cuts in recent years. Future fund projections indicate additional reductions in funding. Mr. Wynn proposed restructuring to include outsourcing of services and requested to enter into executive session to discuss personnel matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously to enter an executive session at 10:08 a.m. this date for the purpose to approved review Personnel matters. The Board reconvened into regular session at 10:30 a.m. John Hart, Chief Clerk/County Administrator advised the Board based on personnel discussions in executive session; Mr. Wynn’s proposal will affect current compliment of staff. Several functions will be absorbed into Human Services operations at no additional cost and Mr. Wynn will secure a contract to provide Housing Assistance Program services. The Board agreed by consensus to authorize Mr. Wynn to move forward with plan and consolidate and bring programs in-house and outsource services which will result in downsizing and moving staff. The Board recessed at 10:55 a.m. and will return at 2:00 p.m. for Assessment Appeals. Continued on page 4 The Board of Assessment and Revision of Taxes met to hear tax assessment appeals. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously the changes or denials to the attached Franklin County Appeals Schedule approved dated September 23, 2010, which is attached and made a part of these minutes. The meeting was adjourned at 5:05 p.m. with a motion by Robert L. Thomas; seconded by David S. Keller. FRANKLIN COUNTY COMMISSIONERS