HomeMy WebLinkAboutGrants/CJAB - Pennsylvania Commission on Crime and DelinquencyPENNSYLVANIA COMMISSION ON CRIME
AND DELINQUENCY
Applicant Hereby Applies to the PCCD for Financial
Support for the Within-Described Project:
PCCD USE ONLY Main Summary
Receipt Date Award Date Grant Number(s)
-- 51555
Type of Funds for
which you are applying
County Adult Probation Grant-in-Aid (State GIA)
Applicant Name Of Applicant: Franklin County Commissioners
Federal I.D: 23-6003024 County: Franklin
Street Address Line 1: 272 North 2nd Street
Address Line 2: Address Line 3:
City: Chambersburg State: PA Zip: 17201-1642
Recipient Agency Franklin County Commissioners
Project Director Name: Chief Douglas James Wilburne Title: Administrator
Agency:
Street Address Line 1: 440 Walker Road
Address Line 2: Address Line 3:
City: Chambersburg State: PA Zip: 17201
Phone: 717-264-6262 Fax: Email: djwilburne@franklincountypa.gov
Financial Officer Name: Mr. William Barton Title:
Agency:
Street Address Line 1: 272 North Second Street
Address Line 2: Address Line 3:
City: Chambersburg State: PA Zip: 17201
Phone: 717-261-3101 x23102 Fax: Email: wjbarton@franklincountypa.gov
Contact Name: Ms. Melodie S Hoff Title: Director of Grants Management
Agency: Franklin County Commissioners
Street Address Line 1: 272 North 2nd Street
Address Line 2: Address Line 3:
City: Chambersburg State: PA Zip: 17201-1642
Phone: 717-264-4125 x21708 Fax: Email: mshoff@franklincountypa.gov
Brief Summary of
Project
Short Title (May not exceed 50 characters)
Franklin County Adult Probation Grant in Aid 26-27
(Do Not Exceed Space
Provided)
The Franklin County Commissioners are requesting $193,305 to provide supervision of those Adult Offenders that are sentenced by the
Franklin County Court of Common Pleas to periods of Probation or Parole upon release from the Franklin County Jail.
Grant Budget TOTAL BUDGET BY CATEGORY
BUDGET CATEGORY AMOUNT
PERSONNEL 193,305.00
EMPLOYEE BENEFITS 0.00
TRAVEL (INCLUDING TRAINING)0.00
EQUIPMENT 0.00
SUPPLIES & OPERATING EXPENSES 0.00
CONSULTANTS 0.00
CONSTRUCTION 0.00
OTHER 0.00
TOTAL 193,305.00
TOTAL BUDGET BY FUND SOURCE
FUND SOURCE AMOUNT PERCENT
FEDERAL 0.00
STATE 193,305.00 100%
PROJECT INCOME 0.00
INTEREST 0.00
STATE MATCH 0.00
CASH MATCH (NEW APPROP.)0.00
IN-KIND MATCH 0.00
PROJECT INCOME MATCH 0.00
TOTAL 193,305.00 100%
Project Start Date: 7/1/2026 Project End Date: 6/30/2027
Page 1 of 34
Recipient Agency: Franklin County Commissioners
BY CATEGORY YEAR 1 TOTAL
PERSONNEL 193,305.00 193,305.00
EMPLOYEE BENEFITS 0.00 0.00
TRAVEL (INCLUDING
TRAINING)
0.00 0.00
EQUIPMENT 0.00 0.00
SUPPLIES & OPERATING
EXPENSES
0.00 0.00
CONSULTANTS 0.00 0.00
CONSTRUCTION 0.00 0.00
OTHER 0.00 0.00
Total:193,305.00 193,305.00
Applicant Agency: Franklin County Commissioners
BY SOURCE YEAR 1 TOTAL
FEDERAL 0.00 0.00
STATE 193,305.00 193,305.00
PROJECT INCOME 0.00 0.00
INTEREST 0.00 0.00
STATE MATCH 0.00 0.00
CASH MATCH (NEW APPROP.)0.00 0.00
IN-KIND MATCH 0.00 0.00
PROJECT INCOME MATCH 0.00 0.00
Total:193,305.00 193,305.00
BUDGET DETAILS Agency Recipient Budgets
A. AGENCY BUDGETS
BY RECIPIENT AGENCY YEAR 1 TOTAL
Franklin County Commissioners 193,305.00 193,305.00
Total:193,305.00 193,305.00
GRANT: 51555 Short Title: Franklin County Adult Probation Grant in Aid 26-27
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BUDGET DETAILS
A. AGENCY BUDGETS
Line Item Details for: Franklin County Commissioners
YEAR 1
PERSONNEL
Justification: Franklin County is requesting Grant in Aid funds to cover the salaries of 22 officers at 40 hours/week using the following calculation:
880 hours/week x 8.91135 weeks x $24.65/hour = $193,305.00
COST
Position:Probation Officers
Name:Various
# Budgeted Hours / Week # Weeks Hourly Pay Rate
880 x 8.91135 x 24.65
Standard working hours per week: 880.000 hrs.% Budgeted Hours: 100
193,305.00
Personnel - Year 1 Total:193,305.00
YEAR 1 TOTAL: 193,305.00
GRANT: 51555 Short Title: Franklin County Adult Probation Grant in Aid 26-27
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SECTIONS:
A. Executive Summary
Executive Summary - (length is limited to 5,000 characters; approximately one printed page)
1.All applicants should fill out the following script and paste into the Executive Summary section:
The [name of applicant] is requesting $______ to [provide a single sentence or two describing what you are seeking to implement with your grant funding].
These funds will be used for the following: [provide bullet points of what the funds will be used for].
Please note that responses in this section will be used in grant summaries and could be mentioned in press releases. Plain language that clearly describes
the intent of the project is most effective.
The Franklin County Adult Probation Department is requesting $193,305 to provide supervision of those Adult Offenders that are
sentenced by the Franklin County Court of Common Pleas to periods of Probation or Parole upon release from the Franklin County Jail.
These funds will be used for the following: The funds will be utilized to support staffing in order to target PCCD Standards for Adult
Probation.
2.Was artificial intelligence (AI) used to create or edit any portion of this application?
No
2.1.What is the name of the AI tool that was used to create or edit content for this application?
2.2.Check the boxes below to indicate how AI was used in relation to this application. Check all that apply.
A response to this question is optional and no answers were selected.
2.2.1.If you checked 'Other' above, provide a brief description of how AI was used.
2.3.Have you reviewed the content developed with the assistance of AI for this grant application and verified, to the best of your
knowledge, that it is accurate, complete, and aligned with the funding solicitation and applicant organization capabilities?
A response to this question is optional and no answer was provided.
Note: Information submitted in PCCD funding applications may be incorporated into a legally binding grant award contract if approved for funding. Applicants may use AI tools in the
development of proposals but must review all submitted content for accuracy. PCCD may require documentation to verify activities, staffing, budgeted costs, and/or partnerships described
in the application.
GRANT: 51555 Short Title: Franklin County Adult Probation Grant in Aid 26-27
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SECTIONS:
B. Project Impact (CCAPPG)
1.Please discuss how the department will use these funds to support county adult probation and parole operations and services.
Funds will be utilized to supplement budgetary staffing needs.
GRANT: 51555 Short Title: Franklin County Adult Probation Grant in Aid 26-27
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SECTIONS:
C. County Adult Probation Recidivism Baselining
1.The Research Opportunity
PCCD is committed to supporting research efforts to understand recidivism outcomes within county adult probation and parole. As part
of this funding announcement, PCCD research staff intends on assisting counties with baselining the recidivism rates of their individuals
entering onto supervision caseload. PCCD staff intends to measure recidivism among earlier cohorts (e.g., 2017-2019) of supervised
individuals to provide counties with a benchmark in understanding their recidivism rates. Creating this historical benchmark will prove
useful in facilitating future comparative analysis to subsequent cohorts (e.g. 2020-forward), enabling counties to discern the trajectory of
their recidivism rates over time.
This project will be conducted by PCCD’s Office of Research and Safety Initiatives (ORSI), whom have extensive experience with
analyzing county case management records and pairing them with state criminal history records to ascertain recidivism measures. To
date, the PCCD ORSI team has worked with a dozen individual counties to begin baselining the recidivism rates of their individuals
entering onto supervision. For a better understanding of the work PCCD has performed on behalf of county probation offices, please
view our combined recidivism report examining the 2016 cohort across seven counties.
Please understand that your participation is voluntary, and your desire to not participate will not harm your CCAPPG award/funding in
any way. As PCCD works to better understand what the statewide recidivism rate is for individuals under county supervision, your
county’s participation in this project is very much appreciated, but certainly not expected.
Conditions of Participation
Participation in this project does come with the following conditions:
a) A county must be able to provide PCCD researchers with individual-level data extracted from the county’s case management system.
A list of expected data elements is provided below. Please note that PCCD researchers do have experience working with county case
management vendors and this has allowed PCCD to develop a process that would allow vendors, on behalf of counties, to quickly
extract the data consistent with PCCD’s specifications.
b) PCCD does expect that some level of county staff time and input will be required to provide insight and/or clarifying details related to
the county’s data, however, overall, the amount of county staff time and effort associated with participation in this project is expected to
be quite minimal.
c) PCCD expects that the analysis, findings, and insights generated from this research will be shared among the county’s Criminal Justice
Advisory Board (CJAB) membership to guide CJAB decision making, and inform policy/programming efforts. To this end, the county
will invite PCCD researchers to present a high-level overview of the key takeaways associated with the county’s recidivism analysis to
the CJAB members.
Expected Data Elements Provided to PCCD
At Minimum:
1. State Identification Number (SID)
2. OTN (Offender Tracking Number)
3. Last Name
4. First Name
GRANT: 51555 Short Title: Franklin County Adult Probation Grant in Aid 26-27
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SECTIONS:
5. Docket
6. Date of Birth
7. Track (e.g. Probation, Parole, Bail, ARD, IP)
8. Sex
9. Race
10. Age (if DOB is unavailable)
11. Lead Charge
12. Lead Charge Grade (e.g., M, F3, etc.)
13. Supervision Start Date
14. Supervision End Date
If Available:
15. Supervision Level (e.g. Administrative, Moderate Supervision, etc.)
16. Date of Risk Assessment
17. Risk Assessment Tool (e.g. assessed with ORAS-CSST, -CST, LS/CMI, etc.)
18. Final Risk Score (number)
19. Final Risk Level (e.g. Low, Moderate, High, etc.)
Next Steps
If your county is interested in participating in PCCD’s recidivism research program, please indicate your willingness to partner with
PCCD by selecting "yes" below. If you are not interested in participating, please select "no."
Once interest in participation is established, PCCD staff will engage with the group of interested counties to scope out how the project
moves forward and what analyses will be conducted to ensure that common needs are met across all participating counties.
Yes
GRANT: 51555 Short Title: Franklin County Adult Probation Grant in Aid 26-27
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SECTIONS:
D. Procurement Details
1.Subgrantees shall use their own procurement procedures and regulations, provided that the procurement conforms to applicable federal law and the standards
identified in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200.320).
At minimum, PCCD grant recipients and subrecipients must follow the procurement standards as written in Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards - 2CFR 200.318 through 200.326.
Methods of Procurement
Subgrantee must have and use documented procurement procedures, consistent with the standards of 2 CFR 200.320; §200.317, §200.318, and §200.319 for
any of the following methods of procurement used for the acquisition of property or services under a federal award.
(a) Procurement by micro-purchases. Procurement by micro-purchase is the acquisition of supplies or services, the aggregate dollar amount of which does not
exceed the micro-purchase threshold (§200.67Micro-purchase). To the maximum extent practicable, the subgrantee must distribute micro-purchases equitably
among qualified suppliers. Micro-purchases may be awarded without soliciting competitive quotations if the subgrantee considers the price to be reasonable, based
on research, experience, purchase history or other information and documents it files accordingly.
(b) Procurement by small purchase procedures. Small purchase procedures are those relatively simple and informal procurement methods for securing services,
supplies, or other property that the aggregate dollar amount, which is higher than the micro-purchase threshold, but does not cost more than the Simplified
Acquisition Threshold. If small purchase procedures are used, price or rate quotations must be obtained from an adequate number of qualified sources.
(c) Procurement by sealed bids (formal advertising). Bids are publicly solicited and a firm fixed price contract (lump sum or unit price) is awarded to the responsible
bidder whose bid, conforming with all the material terms and conditions of the invitation for bids, is the lowest in price. The sealed bid method is the preferred
method for procuring construction, if the conditions in paragraph (c)(1) of this section apply.
(1) In order for sealed bidding to be feasible, the following conditions should be present:
(i) A complete, adequate, and realistic specification or purchase description is available;
(ii) Two or more responsible bidders are willing and able to compete effectively for the business; and
(iii) The procurement lends itself to a firm fixed price contract and the selection of the successful bidder can be made principally on the basis of price.
(2) If sealed bids are used, the following requirements apply:
(i) Bids must be solicited from an adequate number of known suppliers, providing them sufficient response time prior to the date set for opening the bids, for
local, and tribal governments, the invitation for bids must be publicly advertised;
(ii) The invitation for bids, which will include any specifications and pertinent attachments, must define the items or services in order for the bidder to
properly respond;
(iii) All bids will be opened at the time and place prescribed in the invitation for bids, and for local and tribal governments, the bids must be opened publicly;
(iv) A firm fixed price contract award will be made in writing to the lowest responsive and responsible bidder. Where specified in bidding documents,
factors such as discounts, transportation cost, and life cycle costs must be considered in determining which bid is lowest. Payment discounts will only be
used to determine the low bid when prior experience indicates that such discounts are usually taken advantage of; and
(v) Any or all bids may be rejected if there is a sound documented reason.
(d) Procurement by competitive proposals. The technique of competitive proposals is normally conducted with more than one source submitting an offer, and either
a fixed price or cost-reimbursement type contract is awarded. It is generally used when conditions are not appropriate for the use of sealed bids. If this method is
used, the following requirements apply:
(1) Requests for proposals must be publicized and identify all evaluation factors and their relative importance. Any response to publicized requests for
proposals must be considered to the maximum extent practical;
(2) Proposals must be solicited from an adequate number of qualified sources;
GRANT: 51555 Short Title: Franklin County Adult Probation Grant in Aid 26-27
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SECTIONS:
(3) The subgrantee must have a written method for conducting technical evaluations of the proposals received and for selecting recipients;
(4) Contracts must be awarded to the responsible firm whose proposal is most advantageous to the program, with price and other factors considered; and
(5) The subgrantee may use competitive proposal procedures for qualifications-based procurement of architectural/engineering (A/E) professional services
whereby competitors' qualifications are evaluated and the most qualified competitor is selected, subject to negotiation of fair and reasonable compensation.
The method, where price is not used as a selection factor, can only be used in procurement of A/E professional services. It cannot be used to purchase other
types of services though A/E firms are a potential source to perform the proposed effort.
(e) [Reserved]
(f) Procurement by noncompetitive proposals. Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only one source and
may be used only when one or more of the following circumstances apply:
(1) The item is available only from a single source;
(2) The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
(3) PCCD expressly authorizes noncompetitive proposals in response to a written request from the applicant;
(4) After solicitation of a number of sources, competition is determined to be inadequate
(5) The acquisition of property or services, the aggregate dollar amount of which does not exceed the micro-purchase threshold.
Micro-purchase (2 CFR 200.67) means a purchase of supplies or services using simplified acquisition procedures, the aggregate amount of which does not
exceed the micro-purchase threshold. Micro-purchase procedures comprise a subset of a non-Federal entity's small purchase procedures. The non-Federal entity
uses such procedures in order to expedite the completion of its lowest-dollar small purchase transactions and minimize the associated administrative burden and
cost. The micro-purchase threshold is set by the Federal Acquisition Regulation at 48 CFR Subpart 2.1(Definitions). It is $15,000 except as otherwise discussed in
Subpart 2.1 of that regulation, but this threshold is periodically adjusted for inflation.
Simplified acquisition threshold (2 CFR200.88) means the dollar amount below which a non-Federal entity may purchase property or services using small
purchase methods. Non-Federal entities adopt small purchase procedures in order to expedite the purchase of items costing less than the simplified acquisition
threshold. The simplified acquisition threshold is set by the Federal Acquisition Regulation at 48 CFR Subpart 2.1 (Definitions) and in accordance with 41 U.S.C.
1908. As of the publication of this manual, the simplified acquisition threshold is $350,000, but this threshold is periodically adjusted for inflation.
Formal Procurement methods. When the value of the procurement for property or services under a federal financial assistance award exceeds the SAT, or a
lower threshhold established by a non-federal entity, formal procurement methods are required. Formal procurement methods require following documented
procedures,. Formal procurement methods also require public advertising, unless a non-competitive procurement can be used in accordance with §200.319.
A proposed formal advertised or competitive negotiated procurement for which only one bid or proposal is received is deemed to be a noncompetitive
procurement.
Does this application include any procurements by noncompetitive proposal?
No
2.If you answered "No" to question 1 above, the applicant agency must keep documentation on file to support and verify the competitive
method of procurement. The applicant must also keep documentation on file which justifies the selection of the successful vendor. Does
the applicant agree to keep supporting documentation as described?
Yes
3.If you answered 'Yes' to Question 1 above, please fill in the grid below for each product or service to be procured by noncompetitive
proposal. If you have multiple products or services, use the 'Add Row' link to allow entry into a new row of the grid.
ID
Description of Product or
Service
Egrants Budget
Category
$ Value of Product or
Service
Procurement
Method
Vendor Name If
Known
GRANT: 51555 Short Title: Franklin County Adult Probation Grant in Aid 26-27
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SECTIONS:
4.Please respond to the following questions for each vendor or contractor identified as being procured using Sole Source: For additional
vendors or contractors. select the 'Add New' link.
Proposed Sole Source Vendor #1
4.1.Provide a brief description including the name of the vendor of the product or service being procured and the expected procurement
amount.
4.2.Explanation of why it is necessary to contract non-competitively, including at least one of the four circumstances listed below: 1. The
item is available only from a single source; 2. The public exigency or emergency for the requirement will not permit a delay resulting
from competitive solicitation; 3. PCCD expressly authorizes noncompetitive proposals in response to a written request from the
applicant; or 4. After solicitation of a number of sources, competition is determined to be inadequate. The justification may also
include the following contractor qualities: a. Organizational expertise b. Management c. Knowledge of the program d. Responsiveness
e. Expertise of personnel
4.3.Provide a statement of when contractual coverage is required and, if dates are not met, what impact it will have on the program (for
example, how long it would take another contractor to reach the same level of competence). Make sure to include the financial impact
in dollars.
4.4.Provide an outline of the unique qualities of the contractor.
4.5.Identify any other sources considered and cite the specific reason(s) the other sources lacked the capability to satisfy the procurement
requirement.
4.6.Conflict of interest review: The applicant must disclose any possible conflicts of interest or declare that there are no known conflicts of
interest as a result of the procurement.
GRANT: 51555 Short Title: Franklin County Adult Probation Grant in Aid 26-27
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SECTIONS:
E. Fiscal Accountability
1.Subgrantee Accountability
The following procedures have been implemented across all of PCCD's funding streams to ensure fiscal accountability of PCCD grant funds.
Financial Back-up: PCCD will periodically verify that grantee expenditures are consistent with approved budget categories, are eligible for
reimbursement and that grantees are maintaining supporting documentation. PCCD has implemented a process where grantees are notified that
they are required to submit the financial documentation to support the expenditures reported for some or all of the categories that are included in
their Egrants fiscal report. Grantees are only required to submit this documentation when they are specifically notified by PCCD. Egrants users have
the ability to attach documents to fiscal reports.
Accounting System Documentation: PCCD requires that all grantees maintain an accounting system which can identify all PCCD revenue and
expenditures for each PCCD grant separately from all other revenue and expenditure sources. All financial transactions should be able to provide a
clear audit trail.
Programmatic Back-up: PCCD will periodically verify that data submitted by grantees in their program reports is accurate. PCCD will select one or
more performance measures/data categories each reporting period and require grantees to submit documentation to support what was reported on
their Egrants program report or other reporting tool.
Subgrantee Payment: All subgrantees are required, at a minimum, to submit quarterly fiscal reports. PCCD will only make payments to reimburse
actual expenditures reported on the fiscal reports. If an agency is experiencing cash flow problems, they may submit fiscal reports monthly and
PCCD will reimburse reported expenditures.
Line Item Detail: PCCD's fiscal report allows grantees to include line item expenditure detail instead of just the overall budget category
expenditures. Grantees are required to provide line item expenditure detail consistent with the line items included in their approved budget.
On-site monitoring: PCCD completes on-site monitoring of grants across all funding streams (state and federally funded projects).
Grantee risk classification: PCCD utilizes a risk classification system to identify and focus the use of agency resources on those agencies that
may be most in need of additional assistance.
1.1.Does the applicant acknowledge that they have read, understand and will abide by PCCD's fiscal accountability procedures?
Yes
2.Financial Management
The following questions pertain to the applicant organization's accounting and financial management systems.
2.1.Which of the following best describes the applicant organization's accounting system?
Automated
2.1.1.If you selected "Automated" as the type of accounting system, provide the name of the accounting system that the applicant
organization utilizes.
Tyler Enterprise ERP-MUNIS
2.1.2.If you selected "Manual" as the type of accounting system, provide a description of the applicant organization's accounting system,
including how it works and and how it accounts for revenue and expenditures.
2.2.Can the applicant organization's accounting system identify the receipt and expenditure of these grant award funds separately from all
GRANT: 51555 Short Title: Franklin County Adult Probation Grant in Aid 26-27
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SECTIONS:
other funding sources?
Yes
2.3.Does the applicant organization's accounting system have the capability to record expenditures for this grant award by the budget
categories shown in the approved grant budget?
Yes
3.Employee Time and Effort Reporting (Timesheets)
Time and effort reports (timesheets) are required for all personnel funded with PCCD grant dollars regardless of the funding stream. Below are the
minimum standards and recommended best practices for time and effort reporting. We realize that there are a number of different systems that
can be used to satisfy these requirements and we encourage you to email PCCD's Grants Management with any questions you may have regarding
time and effort reporting requirements.
Minimum standards for employees working on multiple activities or cost objectives:
Must be an after-the-fact determination of the employees actual effort. Using a budget estimate instead of reporting the actual time the
employee spent working on the project does not qualify as support for charges to awards.
Must account for total activity (grant and non-grant) for which employees are compensated and which is required in fulfillment of their
obligations to the organization
Must be signed by the employee and a supervisor with first-hand knowledge of the activities performed by the employee. Signature on the
timesheets is affirmation that the report is an accurate accounting of the actual time the employee spent on the project.
Must be prepared at least monthly to correspond to one or more pay periods
Volunteer time and personnel costs being used as match must be accounted for in the same manner as personnel being charged to the grant
Minimum standard for employees working solely on a single activity or cost objective:
Must be an after-the-fact certification that the employee worked 100 percent of their time on activities eligible for reimbursement under the
grant project
Must be prepared no less frequently than every six months
Must be signed by the employee and supervisory official having first-hand knowledge of the work performed
Applies to full-time and part-time employee
Recommended Best practices:
Employees record time on a daily basis
Project codes/names are provided to the employee in advance
* The above standards are based on the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR
200) and the Office of Justice Programs Financial Guide.
** Institutions of Higher Education (IHE) may follow their own established policies for documenting personnel expenses provided that the IHE's
policies are in compliance with the Standards for Documentation of Personnel Expenses referred to at 2 CFR 200.430.
GRANT: 51555 Short Title: Franklin County Adult Probation Grant in Aid 26-27
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SECTIONS:
The following sample forms are available on the Grant Procedures and Forms page of our website:
Example of a completed timesheet
An Excel timesheet template that you may modify to suit your needs
A sample time certification for employees working 100% of their time on a grant-funded project.
3.1.Does the applicant acknowledge that they have read, understand and will abide by PCCD's employee time and effort
reporting standards?
Yes
4.Individual consultants funded with PCCD grant funds must maintain time and effort reports to support all charges billed to PCCD grant
funds. Does the applicant acknowledge that they understand the requirement for individual consultants to maintain time and effort
reports as support for charges against PCCD grant funds?
Yes
5.Payment Terms
Payments will not be released until all applicable special conditions on the grant award have been satisfied. All grantees are required, at a
minimum, to submit quarterly fiscal reports. PCCD will only make payments to reimburse actual expenditures reported on the fiscal
reports. An agency experiencing cash flow problems may submit fiscal reports monthly and PCCD will reimburse reported
expenditures.
All payments of federal funds will comply with the federal Cash Management Improvement Act, 31 U.S.C. 6503.
All funds (Federal, State, match and project income) must be obligated by the end of the project period and expended within 60 days from that
date.
5.1.Does the applicant acknowledge that they have read, understand and will abide by PCCD's payment terms?
Yes
GRANT: 51555 Short Title: Franklin County Adult Probation Grant in Aid 26-27
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SECTIONS:
F. Federal Transparency Act Certification 2017 -FFATA
The implementation of the Federal Funding Accountability and Transparency Act of 2006 requires a single searchable website, accessible
by the public without cost, for each federal award of $30,000 or more over the life of any subaward. In order to satisfy this requirement,
applicants and subrecipients are required to have a Unique Entity Identifier (UEI).
The applicant must also provide the primary place of performance of the subaward and the names and annual salaries of the five most
highly compensated officers in their agency if the agency meets certain criteria as described below.
Additional information relating to the Act can be at https://www.fsrs.gov/
Additional information on the new UEI requirement effective April 2022 can be found here: https://sam.gov/content/duns-uei
1.The following questions pertain to the applicant agency's Unique Entity Identifier (UEI).
1.1.Enter the applicant agency's Unique Entity Identifier (UEI).
The applicant agency's UEI can be found by accessing the applicant agency's information in the federal System for Award
Management (SAM) at https://sam.gov/content/home.
Important Note: By April 2022, every organization doing business with federal agencies will have a new, 12-character identifier,
known as the Unique Entity Identifier (UEI) as the government moves away from the proprietary DUNS number. More information
on UEI can be found here: https://sam.gov/content/duns-uei
MNU2SG7YJNC5
2.Primary Place of Performance: The Office of Management and Budget (OMB) defines the place of performance as ‘The location where
a majority of the effort required to satisfactorily fulfill the intended purpose of the award will be completed.’ Provide the following
information to identify the Place of Performance for this grant award.
2.1.City (i.e. Harrisburg). Max 35 characters -
NOTE:
City is required for Federal Grants.
For State grants, the value "STATEWIDE" is possible in the 'County' field and if selected, the field 'City' can be left blank.
If the money is expended in multiple locations with the majority spent in a single address, agencies can list that city location as the
Primary Place of Performance.
Chambersburg
2.2.State - Choose from the list of valid states
A value for State is always required.
PA
2.3.Zip + 4 (i.e. 171091244) Exlude hyphen
NOTE: Zip+4 is required for Federal Grants. For State grants, the value "STATEWIDE" is possible in the 'County' field and if
selected, the Zip+4 field should represent the Zip+4 of the Primary Place of Performance
GRANT: 51555 Short Title: Franklin County Adult Probation Grant in Aid 26-27
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SECTIONS:
However, if the money is expended in multiple locations with the majority spent in a single address, agencies can list that location as
the Primary Place of Performance
17201-1642
2.4.County - Choose the grant's primary county of performance (where the highest value of the grant is to be applied). if the grant is
Statewide, please select 'STATEWIDE'
028 - Franklin
3.The applicant must provide to the Commonwealth the names and total compensation of the five most highly compensated officers of the
entity if--
(i) the entity in the preceding fiscal year received—
(I) 80 percent or more of its annual gross revenues in Federal awards; and
(II) $25,000,000 or more in annual gross revenues from Federal awards: and
(ii) the public does not have access to information about the compensation of the senior executives of the entity through periodic reports
filed under section 13(a) or 15(d) of the Securities Exchanges Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal
Revenue Code of 1986.
If the Grantee does not meet the conditions listed above, then it must specifically affirm to the Commonwealth that the requirements of
this clause are inapplicable to the Grantee.
Are the conditions specified above applicable to the grantee?
No
4.If you answered "Yes" to the previous question, you must enter the names and annual salaries of the five most highly compensated
officers of the applicant agency.
Response #1
4.1.Officer Name:
4.2.Annual Salary:
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G. PCCD Standard Terms and Conditions 7/22/2024
1.Commonwealth Standard Terms and Conditions
Paragraphs 1 – 11 of the “Commonwealth Standard Terms and Conditions” and paragraphs 15 – 17 of the “Additional PCCD Terms
for all Projects,” are not applicable to Commonwealth Agencies (including institutions of the Pennsylvania State System of Higher
Education).
Paragraphs 1 – 11 of the “Commonwealth Standard Terms and Conditions” are not applicable to the four State-Related Universities
(Pennsylvania State University, University of Pittsburgh, Temple University, and Lincoln University) and are replaced with paragraphs 1
- 11 within the document attached to this section titled "Standard Terms and Conditions for State-Related Universities."
1. DEFINITIONS
Capitalized terms used in these Commonwealth standard terms and conditions that are not otherwise defined in these provisions have the
meanings specified in the agreement to which they are attached.
2. INDEMNIFICATION
The Grantee shall indemnify and defend the Commonwealth against all third-party claims, suits, demands, losses, damages, costs, and
expenses, including without limitation, litigation expenses, attorneys' fees, and liabilities, arising out of or in connection with any activities
performed by the Grantee or its employees and agents pursuant to this agreement, as determined by the Commonwealth in its sole
discretion.
3. NONDISCRIMINATION/SEXUAL HARASSMENT
a. Representations. The Grantee represents that it is presently in compliance with and will remain in compliance with all applicable
federal, state, and local laws, regulations, and policies relating to nondiscrimination and sexual harassment for the term of the agreement.
The Grantee shall, upon request and within the time periods requested by the Commonwealth, furnish all necessary employment
documents and records, including EEO-1 reports, and permit access to its books, records, and accounts by the Commonwealth for the
purpose of ascertaining compliance with provisions of this Nondiscrimination/Sexual Harassment Clause.
b. Nondiscrimination/Sexual Harassment Obligations. The Grantee shall not:
i. in any manner discriminate in the hiring of any employee(s) for the performance of the activities required under this agreement or any
subgrant agreement, contract, or subcontract, by reason of race, gender, creed, color, sexual orientation, gender identity or expression,
or in violation of the Pennsylvania Human Relations Act (“PHRA”) and applicable federal laws, against any citizen of this
Commonwealth who is qualified and available to perform the work to which the employment relates.
ii. in any manner discriminate by reason of race, gender, creed, color, sexual orientation, gender identity or expression, or in violation of
the PHRA and applicable federal laws, against or intimidate any of its employees.
iii. in any manner discriminate by reason of race, gender, creed, color, sexual orientation, gender identity or expression, or in violation of
the PHRA and applicable federal laws, in the provision of services under this agreement or any subgrant agreement, contract, or
subcontract.
iv. in any manner discriminate by reason of race, gender, creed, color, sexual orientation, gender identity or expression, or in violation of
PHRA and applicable federal laws, against any subgrantee, contractor, subcontractor, or supplier who is qualified to perform the work to
which this agreement relates.
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v. in any manner discriminate against employees by reason of participation in or decision to refrain from participating in labor activities
protected under the Public Employee Relations Act, Pennsylvania Labor Relations Act, or National Labor Relations Act, as applicable,
and to the extent determined by entities charged with the Acts’ enforcement and shall comply with any provision of law establishing
organizations as employees’ exclusive representatives.
c. Establishment of Grantee Policy. The Grantee shall establish and maintain a written nondiscrimination and sexual harassment policy
that complies with the applicable law and these Nondiscrimination/Sexual Harassment provisions and shall inform its employees in
writing of the policy. The policy must contain a provision that states that sexual harassment will not be tolerated and employees who
practice it will be disciplined. For the entire period of this agreement, the Grantee shall: (1) post its written nondiscrimination and sexual
harassment policy or these Nondiscrimination/Sexual Harassment provisions conspicuously in easily accessible and well-lighted places
customarily frequented by employees at or near where the grant activities are performed; or (2) provide electronic notice of the policy or
this clause to its employees not less than annually.
d. Notification of Violations. The Grantee’s obligations pursuant to these provisions are ongoing from the effective date and through the
termination date of the agreement. Accordingly, the Grantee shall notify the Commonwealth if, at any time during the term of this
agreement, it becomes aware of any actions or occurrences that would result in violation of these provisions.
e. Cancellation or Termination of Agreement. The Commonwealth may cancel or terminate this agreement and all money due or to
become due under this agreement may be forfeited for a violation of the terms and conditions of these Nondiscrimination/Sexual
Harassment provisions. In addition, the granting agency may proceed with debarment or suspension and may place the Grantee in the
Contractor Responsibility File.
f. Subgrant Agreements, Contracts, and Subcontracts. The Grantee shall include these Nondiscrimination/Sexual Harassment provisions
in its subgrant agreements, contracts, and subcontracts with all subgrantees, contractors, and subcontractors providing goods or services
under this agreement. The incorporation of these provisions in the Grantor’s subgrants, contracts, or subcontracts does not create privity
of contract between the Commonwealth and any subgrantee, contractor, or subcontractor, and no third-party beneficiaries are created
by those provisions. If the Grantee becomes aware of a subgrantee’s, contractor’s, or subcontractor’s violation of these provisions, the
Grantee shall use its best efforts to ensure the subgrantee’s, contractor’s, or subcontractor’s compliance with these provisions.
4. GRANTEE INTEGRITY
a. Definitions. For purposes of these Grantee Integrity Provisions, the following definitions apply:
i. “Affiliate” means two or more entities where (a) a parent entity owns more than 50% of the voting stock of each of the entities; (b) a
common shareholder or group of shareholders owns more than 50% of the voting stock of each of the entities; or (c) the entities have a
common proprietor or general partner.
ii. “Grantee” means the individual or entity, that has entered into this agreement with the Commonwealth.
iii. “Grantee Related Parties” means any Affiliates of the Grantee and the Grantee’s executive officers, Pennsylvania officers and
directors, or owners of five percent or more interest in the Grantee.
iv. “Financial Interest” means ownership of more than a five percent interest in any business or holding a position as an officer, director,
trustee, partner, employee, or holding any position of management.
v. “Gratuity” means tendering, giving, or providing anything of more than nominal monetary value including, but not limited to, cash,
travel, entertainment, gifts, meals, lodging, loans, subscriptions, advances, deposits of money, services, employment, or contracts of any
kind. The exceptions set forth in the Governor’s Code of Conduct, Executive Order 1980-18, as may be amended, 4 Pa. Code
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§7.153(b), apply.
vi. “Non-Solicitation Award Process” means a method of awarding grants based on predetermined criteria, without the solicitation of
grant applications.
b. Representations and Warranties.
i. Grantee Representation and Warranties. The Grantee represents, to the best of its knowledge and belief, and warrants that within the
last five years neither the Grantee nor Grantee Related Parties have:
1. been indicted or convicted of a crime involving moral turpitude or business honesty or integrity in any jurisdiction;
2. been suspended, debarred, or otherwise disqualified from entering into any contract with any governmental agency;
3. had any business license or professional license suspended or revoked;
4. had any sanction or finding of fact imposed as a result of a judicial or administrative proceeding related to fraud, extortion, bribery,
bid rigging, embezzlement, misrepresentation or anti-trust; and
5. been, and are not currently, the subject of a criminal investigation by any federal, state, or local prosecuting or investigative agency or
civil anti¬trust investigation by any federal, state, or local prosecuting or investigative agency.
ii. Grantee Explanation. If the Grantee cannot make the representations and warranties set forth above at the time of its submission of its
grant application or if the agreement is awarded pursuant to a Non-Solicitation Award Process at the time of the execution of the
agreement, the Grantee shall submit a written explanation outlining the reasons why it cannot make those representations and warranties.
The Commonwealth may, based on its evaluation of the explanation provided, determine whether it is in the Commonwealth’s best
interest to execute the agreement.
iii. Further Representations. By submitting any bills, invoices, or requests for payment pursuant to the agreement, the Grantee further
represents that it has not violated any of these Grantee Integrity Provisions during the term of the agreement.
iv. Notice. The Grantee shall immediately notify the Commonwealth, in writing, if at any time during the term of the agreement it
becomes aware of any event that would cause the Grantee's certification or explanation to change. The Grantee acknowledges that the
Commonwealth may, in its sole discretion, terminate the agreement for cause if it learns that any of the certifications made in these
Grantee Integrity Provisions are currently false or misleading due to intervening factual circumstances or were false or misleading or
should have been known to be false or misleading when entering into the agreement.
c. Grantee Responsibilities. During the term of this agreement, the Grantee shall:
i. maintain the highest standards of honesty and integrity.
ii. take no action in violation of any applicable laws, regulations, or other requirements applicable to the Grantee that govern
Commonwealth contracting or grant administration.
iii. establish and implement a written business integrity policy that includes, at a minimum, the requirements of these Grantee Integrity
Provisions as they relate to the Grantee’s activity with the Commonwealth and Commonwealth employees and ensure that its employees
comply with the policy.
iv. not accept, agree to give, offer, confer, agree to confer, or promise to confer, directly or indirectly, any gratuity or pecuniary benefit
to any person, or to influence or attempt to influence any person in violation of any federal or state law, regulation, executive order,
statement of policy, management directive, or bulletin applicable to the award of grants or the administration of this agreement.
v. not have a financial interest in any other subgrantee, contractor, subcontractor, or supplier providing services, labor, or material under
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this agreement, unless the financial interest is disclosed to the Commonwealth in writing and the Commonwealth consents to Grantee’s
financial interest. The Grantee must disclose the financial interest to the Commonwealth at the time of submission of its grant
application, or if a Non-Solicitation Award Process is used, no later than the date the Grantee signs the agreement. The Commonwealth
shall be deemed to have consented if the required disclosure is received and all of the required Commonwealth signatures are affixed.
vi. comply with the requirements of the Lobbying Disclosure Act (65 Pa.C.S. § 13A01 et seq.) regardless of the method of award.
vii. comply with the requirements of Section 1641 of the Pennsylvania Election Code (25 P.S. § 3260a) if this agreement was awarded
pursuant to a Non-Solicitation Award Process.
viii. immediately notify the Commonwealth or the Office of the State Inspector General, in writing, when the Grantee has reason to
believe that any breach of ethical standards as set forth in law, the Governor’s Code of Conduct, or these Grantee Integrity Provisions
has occurred or may occur, including, but not limited to, contact by a Commonwealth officer or employee, which, if acted upon, would
violate the ethical standards.
d. Investigations. If a State Inspector General investigation is initiated, the Grantee shall:
i. reimburse the Commonwealth for the reasonable costs of investigation incurred by the Office of the State Inspector General for
investigations of the Grantee’s compliance with the terms of this or any other agreement between the Grantee and the Commonwealth
that results in the suspension or debarment of the Grantee. The Grantee shall not be responsible for investigative costs for investigations
that do not result in the Grantee’s suspension or debarment.
ii. cooperate with the Office of the State Inspector General in its investigation of any alleged Commonwealth agency or employee breach
of ethical standards and any alleged Grantee non-compliance with these Grantee Integrity Provisions and make identified Grantee
employees and volunteers available for interviews at reasonable times and places.
iii. upon the inquiry or request of an Inspector General, provide, or if appropriate, make promptly available for inspection or copying,
any information of any type or form deemed relevant by the Office of the State Inspector General to Grantee's integrity and compliance
with these provisions. This information may include, but is not be limited to, the Grantee's business or financial records, documents or
files of any type or form that refer to or concern this agreement.
e. Termination. For violation of any of these Grantee Integrity Provisions, the Commonwealth may terminate this agreement and any
other contract with the Grantee, claim liquidated damages in an amount equal to the value of anything received in breach of these
Grantee Integrity provisions, claim damages for all additional costs and expenses incurred in obtaining another grantee to complete
performance under this agreement, and debar and suspend the Grantee from doing business with the Commonwealth. These rights and
remedies are cumulative, and the use or non-use of any one does not preclude the use of all or any other. These rights and remedies are
in addition to those the Commonwealth may have under law, statute, regulation, or otherwise.
f. Subcontracts. The Grantee shall include these Grantee Integrity Provisions in its subgrant agreements, contracts, and subcontracts
with all subgrantees, contractors, and subcontractors providing goods or services under this agreement. The incorporation of this
provision in the Grantee’s subgrant agreements, contracts, and subcontracts shall not create privity of contract between the
Commonwealth and any subgrantee, contractor, or subcontractor, and no third-party beneficiaries are created by the inclusion of these
provisions. If the Grantee becomes aware of a subgrantee’s, contractor’s, or subcontractor’s violation of these provision, the Grantee
shall use its best efforts to ensure their compliance with these provisions.
5. CONTRACTOR RESPONSIBILITY
a. Definition. For the purpose of these provisions, the term “Contractor” means as any person, including, but not limited to, a bidder,
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offeror, loan recipient, grantee or lessor, who has furnished or performed or seeks to furnish or perform, goods, supplies, services,
leased space, construction or other activity, under a contract, grant, lease, purchase order or reimbursement agreement with the
Commonwealth. The term also includes a permittee, licensee, or any agency, political subdivision, instrumentality, public authority, or
other public entity in the Commonwealth.
b. Contractor Representations.
i. The Contractor represents for itself and its subgrantees, contractors, and subcontractors required to be disclosed or approved by the
Commonwealth, that as of the date of its execution of this agreement, that neither the Contractor, nor any of its subgrantees,
contractors, and subcontractors, are under suspension or debarment by the Commonwealth or any governmental entity, instrumentality,
or authority and, if the Contractor cannot make this representation, the Contractor shall submit, along with the agreement, a written
explanation of why the certification cannot be made.
ii. The Contractor represents that, as of the date of its execution of this agreement, it has no tax liabilities or other Commonwealth
obligations, or has filed a timely administrative or judicial appeal, if any liabilities or obligations exist, or is subject to a duly approved
deferred payment plan if any liabilities exist.
c. Notification. The Contractor shall notify the Commonwealth if, at any time during the term of the agreement, it becomes delinquent in
the payment of taxes, or other Commonwealth obligations, or if it or, to the best of its knowledge, any of its subgrantees, contractors, or
subcontractors are suspended or debarred by the Commonwealth, the federal government, or any other state or governmental entity.
The Contractor shall provide this notification within 15 days of the date of suspension or debarment.
d. Default. The Contractor’s failure to notify the Commonwealth of its suspension or debarment by the Commonwealth, any other state,
or the federal government constitutes an event of default of the agreement with the Commonwealth.
e. Reimbursement. The Contractor shall reimburse the Commonwealth for the reasonable costs of investigation incurred by the Office of
State Inspector General for investigations of the Contractor's compliance with the terms of this agreement or any other agreement
between the Contractor and the Commonwealth that results in the suspension or debarment of the Contractor. These costs include, but
are not limited to, salaries of investigators, including overtime; travel and lodging expenses; and expert witness and documentary fees.
The Contractor shall not be responsible for investigative costs for investigations that do not result in the Contractor's suspension or
debarment.
f. Suspension and Debarment List. The Contractor may obtain a current list of suspended and debarred Commonwealth contractors by
visiting the eMarketplace website at http://www.emarketplace.state.pa.us and clicking the Debarment list tab.
6. AMERICANS WITH DISABILITIES ACT
a. No Exclusion. Pursuant to the Americans with Disabilities Act, 42 U.S. Code § 12101, et seq., no qualified individual with a disability
may, on the basis of the disability, be excluded from participation in this agreement or from activities provided for under this agreement.
b. Compliance. For all goods and services provided pursuant to this agreement, the Grantee shall comply with Title II of the Americans
with Disabilities Act, the "General Prohibitions Against Discrimination” set forth in 28 C. F. R. § 35.130, and all other regulations
promulgated under Title II of the Americans with Disabilities Act that apply to state and local governments.
c. Indemnification. The Grantee shall indemnify the Commonwealth against all third-party claims, suits, demands, losses, damages,
costs, and expenses, including without limitation, litigation expenses, attorneys' fees, and liabilities, arising out of or in connection with
the Grantee's failure or its employee’s or agent’s failure to comply with the provisions of paragraph a, as determined by the
Commonwealth in its sole discretion.
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7. APPLICABLE LAW AND FORUM
This agreement is governed by and must be interpreted and enforced in accordance with the laws of the Commonwealth of
Pennsylvania (without regard to any conflict of laws provisions) and the decisions of the Pennsylvania courts. The Grantee consents to
the jurisdiction of any court of the Commonwealth of Pennsylvania and any federal courts in Pennsylvania and waives any claim or
defense that such forum is not convenient or proper. Any Pennsylvania court or tribunal has in personam jurisdiction over the Grantee,
and the Grantee consents to service of process in any manner authorized by Pennsylvania law. This provision may not be interpreted as
a waiver or limitation of the Commonwealth’s rights or defenses.
8. RIGHT TO KNOW LAW
a. Applicability. The Pennsylvania Right-to-Know Law, 65 P.S. §§ 67.101-3104, (“RTKL”) applies to this agreement.
b. Grantee Assistance. If the Commonwealth needs the Grantee’s assistance in any matter arising out of the RTKL related to this
agreement, the Commonwealth shall notify the Grantee that it requires the Grantee’s assistance, and the Grantee shall provide to the
Commonwealth:
i. access to, and copies of, any document or information in the Grantee’s possession (Requested Information) arising out of this
agreement that the Commonwealth reasonably believes is a public record under the RTKL, within ten calendar days after receipt of
written notification; and
ii. any other assistance as the Commonwealth may reasonably request, in order to comply with the RTKL with respect to this
agreement.
c. Trade Secret or Confidential Proprietary Information. If the Grantee considers the Requested Information to include a Trade Secret
or Confidential Proprietary Information, as those terms are defined by the RTKL, or other information that the Grantee considers
exempt from production under the RTKL, the Grantee shall notify the Commonwealth and provide, within seven calendar days of
receipt of the written notice a written statement, signed by a representative of the Grantee, that explains why the requested material is
exempt from public disclosure under the RTKL. If the Commonwealth determines that the Requested Information is clearly not exempt
from disclosure, the Grantee shall provide the Requested Information to the Commonwealth within five business days of receipt of
written notice of the Commonwealth’s determination.
d. Reimbursement
i. Commonwealth Reimbursement. If the Grantee fails to provide the Requested Information and the Commonwealth is ordered to
produce the Requested Information, the Grantee shall reimburse the Commonwealth for any damages, penalties, or costs that the
Commonwealth may incur as a result of the Grantee’s failure, including any statutory damages assessed against the Commonwealth.
ii. Grantor Reimbursement. The Commonwealth will reimburse the Grantee for any costs that the Grantee incurs as a direct result of
complying with these provisions only to the extent allowed under the fee schedule established by the Office of Open Records or as
otherwise provided by the RTKL.
e. Challenges of Commonwealth Release. The Grantee may file a legal challenge to any Commonwealth decision to release a record to
the public with the Office of Open Records, or in the Pennsylvania Courts, however, the Grantee shall reimburse the Commonwealth
for any legal expenses incurred by the Commonwealth as a result of the challenge, including any damages, penalties or costs that the
Commonwealth may incur as a result of the Grantee’s legal challenge, regardless of the outcome.
f. Waiver. As between the parties, the Grantee waives all rights or remedies that may be available to it as a result of the
Commonwealth’s disclosure of Requested Information pursuant to the RTKL.
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g. Survival. The Grantee’s obligations contained in this Section survive the termination or expiration of this agreement.
9. OFFSET
The Commonwealth may set off the amount of any state tax liability or other obligation of the Grantee, or its subsidiaries, owed to the
Commonwealth against any payments due the Grantee under any contract between the Commonwealth and Grantee.
10. AUTOMATED CLEARING HOUSE (ACH) PAYMENTS
a. Payment Method. The Commonwealth shall make payments to the Grantee through the Automated Clearing House (ACH). Within
10 days of the grant award, the Grantee must submit or must have submitted its ACH information within its user profile in the
Commonwealth's Master Database. The Grantee may enroll to receive remittance information via electronic addenda and email (e-
Remittance). ACH and e-Remittance information is available at the following:
https://www.budget.pa.gov/Services/ForVendors/Pages/Direct-Deposit-and-e-Remittance.aspx
b. Unique Identifier. The Grantee must submit a unique invoice number with each invoice submitted. The Commonwealth shall list the
Grantee’s unique invoice number on its ACH remittance advice to enable the Grantee to properly apply the state agency’s payment to
the respective invoice or program.
c. ACH Information in the Commonwealth's Master Database. The Grantee shall ensure that the ACH information contained in
Commonwealth’s Master Database is accurate and complete. The Grantee’s failure to maintain accurate and complete information may
result in delays in payments.
11. WORKER PROTECTION AND INVESTMENT
The Grantee shall comply with all applicable Pennsylvania state labor laws and worker safety laws including, but not limited to, the
following:
a. Construction Workplace Misclassification Act;
b. Employment of Minors Child Labor Act;
c. Minimum Wage Act;
d. Prevailing Wage Act;
e. Equal Pay Law;
f. Employer to Pay Employment Medical Examination Fee Act;
g. Seasonal Farm Labor Act;
h. Wage Payment and Collection Law;
i. Industrial Homework Law;
j. Construction Industry Employee Verification Act;
k. Act 102: Prohibition on Excessive Overtime in Healthcare;
l. Apprenticeship and Training Act; and
m. Inspection of Employment Records Law.
ADDITIONAL PCCD TERMS FOR ALL PROJECTS
1. Grant Project - Grantee is requesting that the Pennsylvania Commission on Crime and Delinquency ("PCCD") provide a specific
grant of funds for Grantee to perform a project as described in this application (the "Grant Project").
2. Status of Grantee - Except for an Grantee that is a Commonwealth agency, Grantee, its officers, agents and employees act in an
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independent capacity with respect to the Grant Project and are not to be deemed to be officers, agents or employees of the
Commonwealth or PCCD.
3. Grant Agreement - An application that is executed by all required Commonwealth of Pennsylvania (“Commonwealth”) officials and to
which Grantee signifies its agreement as set forth below constitutes the agreement governing the Grant Project (the "Grant Agreement").
PCCD may modify the content of the application following the Grantee's initial application, but prior to disbursement of funds, to reflect
programmatic or fiscal concerns, or both. Grantee will signify its agreement to the final version of the application when it does one or
both of the following: (1) accepts all or part of the funds it requested in connection with the Grant Project; or (2) fails to give notice of
objection to PCCD within 10 business days after PCCD delivers to Grantee a final version of the application.
4. Entire Agreement - No modifications, alterations, changes, or waivers to the Grant Agreement or any of its terms will be valid or
binding unless accomplished by an amendment executed in accordance with PCCD procedures.
5. Applicant's Manual - The Grant Agreement incorporates PCCD's "Applicant's Manual-Financial and Administrative Guide for Grants"
(the "PCCD Applicant's Manual") by reference. To the extent these Standard Terms and Conditions are inconsistent with any portion of
the PCCD Applicant's Manual, these Standard Terms and Conditions govern.
6. Project Expenditures/Duration of Grant Project - PCCD may not disburse Grant Project funds to Grantee until all required
Commonwealth officials have executed the application. PCCD will not reimburse costs incurred prior to a starting date specified in the
Grant Agreement (the "Effective Date"). Substantial program implementation is required within 60 days of the Effective Date.
Obligations outstanding at the termination date must be liquidated within 60 days. Any funds remaining unexpended at the close of the
60-day period must be returned to PCCD. Grantee's obligations to PCCD under the Grant Agreement survive despite termination of the
Grant Project.
7. Utilization of Funds - Grantee may expend Grant Project funds only for goods and services covering activities in the approved
application, Grantee may only expend funds within the Grant Project period. Grantee shall obtain prior approval from PCCD for project
changes between budget categories which exceed 10% of total project cost (total project cost is the sum of PCCD funds, project income
and Grantee's match funds) and for a change(s) to purchase additional items or other items that were not included in the approved
project budget.
8. Project Income - Grantee shall account for all project income earned or realized by the Grantee through the use of grant funds or as a
result of conducting the Grant Project. Such project income must be used to reduce total project costs or, with prior approval of PCCD,
may be used to expand the project.
9. Subcontracts - Any subcontract, pass-through agreement or similar agreement entered into by Grantee for execution of project
activities or provision of services to a Grant Project must provide that Grantee shall retain ultimate responsibility for the Grant Project
and that the subcontractor shall be bound by these Standard Terms and Conditions and any other requirements applicable to Grantee in
the conduct of the project. By appropriate language incorporated in each subcontract or other document under which funds are to be
disbursed, Grantee shall ensure that these Standard Terms and Conditions and, where applicable, special grant conditions apply to all
recipients of grant funds. Upon request by PCCD, Grantee shall provide PCCD with a copy of any document relating to a subcontract
or similar agreement.
10. Monitoring and Evaluation - PCCD, in its sole discretion, may undertake a programmatic monitoring of the Grant Project.
Grantee shall cooperate with any monitoring and provide any documents or information requested by PCCD. PCCD may require an
external evaluation of this project, such evaluation to be funded from the project budget. PCCD reserves the right to approve the
selection of the individual or organization to conduct such evaluation.
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11. Confidentiality Privilege - If any funds under this Grant Agreement are used to employ the services of a sexual assault counselor as
defined by 42 Pa.C.S. § 5945.1, Grantee shall ensure that the counselor: has undergone a minimum of 40 hours of training; provides
services under the control of a direct services supervisor of a rape crisis center; and is employed with the primary purpose to render
advice, counseling or assistance to victims of sexual assault, as defined in the statute. This requirement is necessary to sustain the
confidentiality of information transmitted between the victim and a sexual assault counselor, as provided by 42 Pa.C.S. § 5945.1.
If any funds under this Grant Agreement are used to employ the services of a domestic violence counselor/advocate as defined by 23
Pa.C.S. § 6102, Grantee shall ensure that the counselor/advocate is engaged in a domestic violence program, the primary purpose of
which is the rendering of counseling or assistance to victims of domestic violence, and has undergone a minimum of 40 hours of training
as defined in 23 Pa.C.S. § 6102. This requirement is necessary to sustain the confidentiality of information transmitted between the
victim and a domestic violence counselor/advocate, as provided by law.
12. Reports - Grantee shall submit, at such time and in such form as may be prescribed truthful and accurate information that PCCD
may require.
13. Fiscal Regulations - The fiscal administration of grants is subject to such rules, regulations and policies concerning accounting,
records, payment of funds, allowance of costs and submission of financial reports as may be prescribed by PCCD or any other
governmental entity. Grantee understands that it is required to file an annual information statement (IRS Form 1099) with the Internal
Revenue Service for each contracted consultant or other supplier of personal services (other than employees subject to tax withholding)
receiving payments under this Grant Project. Accounting procedures must provide for accurate and timely recording of receipt of funds
by source, expenditures made from such funds, and unexpended balances. Controls must be established that are adequate to ensure that
expenditures charged to grant activities are for allowable purposes and that documentation is readily available to verify that the charges
are accurate.
14. Purchases - Grantee shall obtain all supplies, equipment and services for use in the Grant Project at the lowest practicable cost.
Grantee shall comply with procurement standards as set forth in the PCCD Applicant's Manual or as otherwise prescribed by PCCD.
15. Intellectual Property (not applicable for Commonwealth agencies including PA State System of Higher Education institutions):
a. If Grantee produces or purchases patentable items, processes, inventions, or similar matter, patent rights, or copyrightable works
relating to the Grant Project, Grantee shall promptly and fully inform PCCD of that fact.
b. Unless there is a prior agreement between Grantee and PCCD on disposition of intellectual property rights, PCCD shall determine
whether protection for such rights shall be sought. PCCD shall also determine how rights (including rights under any copyrights, patents,
or trademarks issued thereon) shall be allocated and administered in order to protect the public interest.
c. Upon completion or termination of the Grant Project, Grantee shall, upon request, give PCCD all papers, files, and other documents
or material related to intellectual property interests created through the Grant Project.
d. In the event of alleged or actual infringement of another's intellectual property rights by Grantee or a designee/subcontractor engaged
in grant-related activities:
i. Grantee shall defend and indemnify PCCD and the Commonwealth.
ii. The Commonwealth may choose to defend itself or otherwise participate in such litigation, at Grantee's expense.
iii. Grantee shall compensate the Commonwealth for related infringements on right holder's products.
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SECTIONS:
16. Required Coverages - Grantee shall maintain insurance coverage(s) as required by law.
17. Title to Grant-Funded Property (not applicable for Commonwealth agencies including PA State System of Higher Education
institutions):
a. Title to Personal Property - Title to non-expendable personal property acquired in whole or in part with grant funds shall vest in the
Grantee. Grantee shall have possession and use of such property so long as it is being used for purposes of the
Grant Project by Grantee.
b. Title to Real Property - Title to real estate acquired in whole or in part with grant funds shall vest in Grantee, and the deed shall
designate PCCD as first lien holder.
18. Inspection and Audit - PCCD, in its sole discretion, may undertake an inspection or audit, or both, of the financial records of the
Grantee relating to the Grant Project. The Grantee shall provide PCCD with full and complete access to all records relating to the
performance of the Grant Project and to all persons who were involved in the Grant Project. PCCD may also require, as a condition of
award, that an independent financial audit be completed.
19. Record Retention - Regardless of any other applicable requirement, Grantee shall retain all records pertinent to the Grant Agreement,
including financial, statistical, property and participant, and supporting documentation for a period of at least three (3) years from the
date of submission of the final fiscal report or three (3) years after completion of the audit, whichever is later. If any litigation, claim,
negotiation, audit or other action involving the records has been started before the expiration of the three-year period, the records must
be retained until completion of the action and resolution of all issues that arise from it.
20. Termination:
a. PCCD may terminate the Grant Agreement for its convenience if PCCD determines termination to be in its best interest. The
Grantee shall be paid for work satisfactorily completed prior to the effective date of the termination, but in no event is the Grantee be
entitled to recover lost profits.
b. PCCD's obligation to make payments during any Commonwealth fiscal year succeeding the current fiscal year is subject to availability
and appropriation of funds. When funds (state and/or federal) are not appropriated or otherwise made available to support continuation
of performance in a subsequent fiscal year period, PCCD may terminate the Grant Agreement.
c. PCCD may, upon written notice to Grantee, to terminate the Grant Agreement prior to the expiration of the Grant Project period, or
to suspend payments, on account of Grantee's failure to carry out the project goals, plans or methodology as set forth in the Grant
Agreement, or for Grantee's failure to comply with any of its obligations under the Grant Agreement. If it is later determined that PCCD
erred in terminating the Grant Agreement for cause, then, at PCCD's discretion, the Grant Agreement will be deemed to have been
terminated for convenience.
d. Upon termination for any reason, Grantee shall stop expending funds disbursed through the Grant Agreement and shall return
immediately any such funds remaining unexpended.
21. Publication - Any publication (written, visual, or sound, but excluding press releases, newsletters, and issue analyses) issued by the
Grantee or by any subcontractor describing any portion of the Grant Project must contain the following statement:
"This project was supported by PCCD Grant # ______________ [refer to page 1 of application for number], awarded by the
Pennsylvania Commission on Crime and Delinquency (PCCD). [Add if federal funding is involved: The awarded funds originate with
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SECTIONS:
the Office of Justice Programs, U.S. Department of Justice or U.S. Department of Education or U.S. Department of Health and Human
Services, as the case might be.] The opinions, findings and conclusions expressed within this publication/program/exhibition are those of
the author(s) and do not necessarily reflect the views of PCCD [or the applicable federal agency]."
Grantee shall submit two copies of any such publication to PCCD to be placed on file and distributed as appropriate to other potential
grantees or interested parties.
22. Paid Media Advertising – Grantee shall comply with Act 90 of 2015, also known as the Taxpayer-Funded Advertising Transparency
Act. Act 90 of 2015 requires that paid media advertising include a statement that it is funded, in whole or in part, by the Commonwealth
of Pennsylvania General Fund and include the following specific statement: “Paid for with Pennsylvania taxpayer dollars.” In the case of
print advertising, the statement must be included so that it is easily seen and read. In the case of broadcast advertising, the statement
must be included as an audio tagline so that it is easily heard. The term "media advertising" includes broadcast advertising and print
advertising. The term "broadcast advertising" includes television, radio and other audiovisual advertising. The term "print advertising"
includes print and electronic newspaper advertising, print and electronic magazine advertising and billboard advertising. Print advertising
does not include advertising in the classified section of a newspaper. This condition only applies to state-funded projects.
23. Recovery of Restitution and Penalties - If Grantee is a governmental entity, it represents that it is, and will remain, in compliance
with the requirements of 42 Pa.C.S. § 9728, as amended by Act 84 of 1998 (relating to restitution collection and allocation to victims),
and with obligations under the Crime Victims Act, as set forth at 18 P.S. § 11.1302 (relating to use of restitution to reimburse the Office
of Victims' Services for its award of compensation) and at 18 P.S. § 11.1101 (relating to collection of costs to be paid into the Crime
Victim's Services and Compensation Fund).
24. Other Laws and Regulations - Grantee shall comply with the current requirements of all applicable federal, state, or local laws and
regulations.
ADDITIONAL TERMS FOR PROJECTS USING FEDERAL FUNDS
1. Information Systems - With regard to programs related to criminal justice information systems, Grantee shall make adequate
provisions for system security, the protection of individual privacy and the integrity and accuracy of data collection. Grantee further
agrees that:
a. It shall make all computer software produced under this grant available to PCCD and the federal/state government for transfer to
authorized users in the criminal justice community without cost other than that directly associated with the transfer. Systems will be
documented in sufficient detail to enable a competent data processing staff to adapt the system, or portions thereof, to usage on a
computer of similar size and configuration made by any manufacturer.
b. It shall provide a complete copy of system documentation to PCCD. Documentation will include, but not be limited to, system
description, operating instructions, user instructions, program maintenance instructions, input forms, file descriptions, report formats,
program listings and flow charts for the system and programs.
c. It shall avail itself, to the maximum extent practicable, of computer software already produced and available without charge.
2. Conflict of Interest - Grantee covenants that neither it, members of its board of directors, its officers or employees will engage in
conduct that constitutes a conflict of interest relating to the Grant Project. Such conduct includes using the Grant Project for private gain
or creating the appearance of such use, or otherwise undermining the confidence of the public in the integrity of PCCD or the federal
funding entity. Requests for proposals (RFPs) for bids issued by the Grantee to implement the project must provide notice to
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SECTIONS:
prospective vendors that the federal Organizational Conflict of Interest Guidelines are applicable and that contractors that develop or
draft specifications, requirements, statements of work and/or RFPs for a proposed procurement will be excluded from bidding or
submitting a proposal to compete for the award of such contract.
3. Other Federal Laws and Regulations - In conducting activities under this grant, Grantee certifies and assures that it will comply with
any federal statutes, regulations, guidelines and documents, if applicable, including but not limited to the following:
a. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 2 CFR Part 200, Ex. Order
12372 (intergovernmental review of federal programs) and any applicable regulations such as 28 C.F.R. Parts 18, 22, 23, 30, 35, 38, 42,
54, 61 and 63.
b. Hatch Political Activity Act, 5 U.S.C. 1501-1508.
c. Davis-Bacon Act, 40 U.S.C. §§ 276a to 276a-7, as supplemented by U.S. Department of Labor regulations, 29 C.F.R. Part 5.
d. Executive Order 11246 of September 24, 1965 (Equal Employment Opportunity), as amended by Executive Order 11375 of October
13, 1967, and as supplemented in Department of Labor regulations, 41 C.F.R. chapter 60.
e. Copeland "Anti-Kickback" Act, 18 U.S.C. § 874 as supplemented in U.S. Department of Labor regulations, 29 C.F.R. Part 3.
f. Sections 103 and 107 of the Contract Work Hours and Safety Standards Act, 40 U.S.C. § 327, as supplemented by U.S. Department
of Labor regulations, 29 C.F.R. Part 5.
g. All applicable standards, orders, or requirements issued under section 306 of the Clean Air Act, 42 U.S.C. § 1857(h); Section 508 of
the Clean Water Act, 33 U.S.C. § 1368; Executive Order 11738; and Environmental Protection Agency regulations, 40 C.F.R. part 15.
h. Mandatory standards and policies relating to energy efficiency that are contained in the state energy conservation plan issued in
compliance with the Energy Policy and Conservation Act 42 U.S.C. §§ 632 1-6327.
i. Minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, 29 U.S.C. Chapter 8.
j. Uniform Relocation Assistance and Real Property Acquisition Act of 1970, 42 U.S.C. Chapter 61 (for grants to programs that will
result in the displacement of persons).
k. Regulations concerning the confidentiality of identifiable research and statistical information set forth in 28 C.F.R. Part 22 (for grants
of funds originating from the U.S. Department of Justice).
l. Criminal Intelligence Systems Operating Policies set forth in 28 C.F.R. Part 23 (for grants funded under the Omnibus Crime Control
and Safe Streets Act of 1968/Drug Control and System Improvement).
m. Office of Justice Programs (OJP) Financial Guide pertaining to financial and administrative requirements (for grants of funds
originating from the U.S. Department of Justice).
n. U.S. Department of Health and Human Services regulations pertaining to grant administration (for grants of funds originating from the
U.S. Department of Health and Human Services).
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SECTIONS:
o. U. S. Education Department General Administrative Regulations (EDGAR) pertaining to financial and administrative requirements
(for grants of funds originating from the U.S. Department of Education).
4. National Environmental Policy Act Compliance:
a. Grantee assures that it will assist PCCD and the sponsoring federal agency in complying with the National Environmental Policy Act
(NEPA) and related federal requirements for environmental-impact analyses. Accordingly, prior to obligating grant funds, Grantee shall
first determine if any of the following activities will be related to the use of the grant funds. Grantee understands that this special
condition applies to its following new activities whether or not they are being specifically funded with the grant funds. That is, as long as
the following activity is being conducted by Grantee or any third party and the activity needs to be undertaken in order to use the grant
funds, this condition must first be met. The activities covered by this condition are one or more of the following:
i. New construction;
ii. Minor renovation or remodeling of a property either (i) listed on the National Register of Historic Places or (ii) located within a 100-
year flood plain;
iii. A renovation, lease, or any proposed use of a building or facility that will either (i) result in a change in its basic prior use or (ii)
significantly change its size; or
iv. Implementation of a new program involving the use of chemicals other than chemicals that are (i) purchased as an incidental
component of a funded activity and (ii) traditionally used, for example, in office, household, recreational, or education environments.
b. Application of this condition to Grantee's existing programs or activities: for any of Grantee's existing programs or activities that will
be funded by the Grant Project funds, the Grantee, upon specific request of the U.S. Department of Justice (DOJ), shall cooperate with
DOJ in any preparation by DOJ of a national or program environmental assessment of that funded program or activity.
c. Grantee will comply with all requirements established to avoid or mitigate adverse environmental effects upon its properties.
5. Mitigation of Health, Safety and Environmental Risks:
a. General Requirement: Grantee shall comply with Federal, State, and local environmental, health, and safety laws and regulations
applicable to the investigation and closure of clandestine methamphetamine laboratories and the removal and the disposal of the
chemicals, equipment, and wastes used in or resulting from the operations of these laboratories.
b. Specific Requirements: Grantee understands and agrees that any program or initiative involving either the identification, seizure, or
closure of clandestine methamphetamine laboratories, can result in adverse health, safety, and environmental impacts to:
i. the law enforcement and other governmental personnel involved;
ii. any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory;
iii. the seized laboratory site's immediate and surrounding environment; and
iv. the immediate and surrounding environment of the site(s) where any remaining chemicals, equipment, and wastes from a seized
laboratory's operations are placed or come to rest.
6. Historic Places - Grantee assures that it will assist PCCD and the sponsoring federal agency in its compliance with Section 106 of the
National Historic Preservation Act of 1966 as amended (16 U.S.C. § 470), Executive Order 11593, and the Archeological and Historical
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SECTIONS:
Preservation Act of 1996 (16 U.S.C. § 469a-1) by:
a. Consulting with the State Historic Preservation Officer on the conduct of investigations, as necessary, to identify properties listed in or
eligible for inclusion in the National Register of Historic places that are subject to adverse effects by the activity and notifying PCCD of
the existence of any such properties; and
b. Complying with all requirements established to avoid or mitigate the adverse effects upon such properties.
7. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion
a. Grantee certifies by submission of this proposal that neither it nor its principals is presently debarred, suspended, proposed for
debarment, declared ineligible, sentenced to a denial of federal benefits by a State or Federal court, or voluntarily excluded from
participation in this transaction by any federal department or agency.
b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for
commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or
local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property.
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with
commission of any of the offenses enumerated in paragraph 45 (2) below.
d. Have not within a three-year period preceding this proposal had one or more public transactions (Federal, State or local) terminated
for cause or default.
e. If Grantee is unable to certify to any of the statements in this certification, it shall attach an explanation to this proposal.
8. Certification Regarding Lobbying - Grantee, if requesting or receiving federal funds exceeding $100,000, certifies that:
a. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or
attempting to influence an officer or employee of an agency, a member of Congress, an officer or employee of Congress, or an
employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making
of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal amendment, or
modification of any federal contract, grant, loan, or cooperative agreement.
b. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a
member of Congress in connection with this contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
c. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers
(including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify
and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.
Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S. Code § 1352. Any
person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000
for each such failure.
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SECTIONS:
9. Certification Regarding Drug-Free Workplace - Grantee certifies that it will or will continue to provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled
substance is prohibited in the Grantee's workplace and specifying the actions that will be taken against employees for violation of such
prohibition.
b. Establishing an ongoing drug-free awareness program to inform employees about:
i. the dangers of drug abuse in the workplace;
ii. the Grantee's policy of maintaining a drug-free workplace;
iii. any available drug counseling, rehabilitation, and employee assistance programs; and
iv. the penalties that may be imposed upon employees for drug abuse violations occurring in the workplace.
c. Making it a requirement that each employee to be engaged in the performance of the Grant Agreement be given a copy of the
statement required by subparagraph (a) of this condition.
d. Notifying the employee in the statement required by subparagraph (a) of this condition that, as a condition of employment under the
grant, the employee will:
i. Abide by the terms of the statement; and
ii. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later
than five calendar days after such conviction.
e. Notifying the agency in writing within ten calendar days after receiving notice under paragraph (d)(ii) from an employee or otherwise
receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant
officer or other designee on whose grant activity the convicted employee was working, unless the federal agency has designated a central
point for the receipt of such notices. Notice shall include the identification number(s) of each affected Grant Agreement.
f. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (e) of this condition, with respect
to any employee who is so convicted:
i. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended; or
ii. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes
by a federal, state, or local health, law enforcement, or other appropriate agency.
g. Making a good faith effort to continue to maintain a drug-free workplace through implementation of subparagraphs (a) through (f) of
this condition.
10. Certification of Non-Supplantation - By submitting an application to PCCD and accepting funds disbursed pursuant to the Grant
Agreement, the Grantee certifies that the requested federal funds:
a. Will not be used to supplant or replace state or local funds already allocated.
b. Will be used to fund new projects or expand or enhance existing projects.
1.1.Has the applicant agency read and does the applicant agency agree to be bound by all terms and conditions listed above in this section?
Yes
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GRANT: 51555 Short Title: Franklin County Adult Probation Grant in Aid 26-27
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PERFORMANCE INDICATORS: Performance Indicators
1.Established by PCCD
2.Established by Grantee2.Established by Grantee
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APPROVAL CHECKLIST: Approval Checklist
A.Does the applicant agency have any type of audit done regularly?
Yes No
If yes, when was the last one completed?
12/31/2025
B.Is the applicant agency required to have an audit performed in accordance with the Single Audit Act?
Yes No
If yes, when was the last one completed?
12/31/2025
C.Does the Financial Officer listed in the Main Summary section have more than three years of experience?
Yes No
D.Does the Project Director listed in the Main Summary section have more than three years of experience?
Yes No
E.Does the applicant agency have a segregation of duties policy?
Yes No
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ATTACHMENTS: Section Attachments
List of Attachments required for submission of this Application for funding:
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The applicant has caused this subgrant application to be executed and attested to by its proper officials, pursuant to legal action authorizing
the same. Signature Page
Franklin County Commissioners
NAME OF APPLICANT AGENCY
By:
Title:
Date:
FOR PCCD USE ONLY
We certify that this application is approved and that funding has been received to support this subgrant award.
PCCD Executive Director or designee DATE
COMPTROLLER OPERATIONS DATE
Approved as to form and legality:
COUNSEL TO PCCD DATE
OFFICE OF GENERAL COUNSEL
DEPUTY ATTORNEY GENERAL
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GRANT: 51555 Short Title: Franklin County Adult Probation Grant in Aid 26-27