HomeMy WebLinkAbout2011-05-26 Commissioner Minutes
THURSDAY, MAY 26, 2011
The Franklin County Commissioners met Thursday, May 26, 2011, with the
following members present: David S. Keller, Robert L. Thomas and Robert G.
Ziobrowski. Chairman Keller presided and after calling the meeting to order, and the
Pledge of Allegiance proceeded with the business of the day.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved to adopt the agenda.
There was no public comment
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved all bills presented and ordered paid.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved the minutes of May 19, 2011 meeting.
The Board reviewed Aging matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the Purchase of five
Automated External Defibrillations (AED) from Cardiac Science Corporation for use at
the Senior Activities Centers at a cost of $6,495.00 to be paid with Aging Block grant
funds. Staff and volunteers will be trained to utilize these machines for participants, staff
and visitors should they experience a cardiac event. This company is on the CoStars
#012 state contract listing. Funds for this purchase are coming from the Aging Block
Grant/Prime Time Health Funds and no County funds are being used.
The Board reviewed Assessment matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the Request from Rescue
Hose Co. No. I Inc. for a mailing list of Antrim Township property owners to be used for
their annual fund drive. There is no cost to fire and rescue companies for this service.
The Board reviewed Children & Youth matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Certification
Statement of Children & Youth Programs to PA Department of Public Welfare. This
invoice in the amount of $2,045,239.00 is submitted to the State for reimbursement for
expenses incurred for the period of January 1, 2011 to March 31, 2011.
The Board reviewed Commissioners’ Office matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the Interlocal Agreement between the County of Franklin and the
Emergency Services Alliance for the County to reimburse the Alliance a total not to
exceed $270,000 of COPS grant funds for the radios purchased by member agencies of
the Alliance included in the grant application. Member agencies include: Antrim
Township, Blue Ridge Summit Fire Department, Fannett-Metal Fire Dept., Fayetteville
Fire Dept., Greencastle Borough, Hamilton Township, Letterkenny Township, Lurgan
Township, Marion Volunteer Fire Dept., Mercersburg Borough, Metal Township, Metal
Township Fire Dept., Mont Alto Borough, Mont Alto Fire Dept., Montgomery Township,
MMPW Fire Dept., Orrstown Borough, Pleasant Hall Fire Dept., Saint Thomas
Township, Warren Township, Washington Township, Waynesboro Borough,
Waynesboro Borough Fire Dept., Fannett Township, Greene Township, Guilford
Township, Peters Township, Quincy Township, Southampton Township, Waynesboro
ALS-Company 200 and West Shore EMS-Company 100. The Alliance agrees to utilize
up to $2,400 for each mobile, portable, pager or base unit requested by the Alliance
members until June 30, 2011. These agreements will be used for accountability and
reporting purposes.
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The Board reviewed Department of Emergency Services matters. On a motion
by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the
Dress Code Policy #20110115 to establish the standards of proper attire for all staff of
Emergency Services, which includes departmental issued uniform shirts.
The Board reviewed Fiscal matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the 2011 Budget Adjustment
to amend budget to add refinancing of 2002 bond that includes redistributing issuance
costs, decreasing original budgeted principal and interest payments, appropriating for
payoff of balance of 2002 bond and showing revenue for proceeds to new note. Net
impact is a decrease in budgeted cash outflow.
The Board reviewed Human Resources matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the Update Application for Group Benefits from Capital BlueCross
to remove John Aguirre, former Human Resources Director and add Tiffany Bloyer, new
Human Resources Director as the new Group Leader so that she can communicate and
request information with Capital BlueCross on medical and RX coverage.
The Board reviewed Mental Health matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the Franklin/Fulton County
Mental Health Plan for FY 2013-2017 to Office of Mental Health & Substance Abuse
Services (OMHAS). A notice of public hearing was advertised in local newspapers and
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will be held on Monday, May 23. Emails, newsletters and announcements were
distributed to providers.
The Board reviewed Planning matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the
Board to execute the Maintenance Quote from esri to provide annual maintenance of the
esri software that is used for the County’s Geographic Information System (GIS) at a
cost of $11,900.00 for the period of July 1, 2011 through June 30, 2012. This software
provides an easy way to house and analyze geographic information in relation to
numerous types of other data for quick interpretation and decision making. It also
creates an interface for other non-county entities to input or extract necessary data in
their spheres of influence. These entities include, but are not limited to Townships,
Boroughs, Franklin County Area Development Corporation, and public constituents.
This software is also used for analysis of Public Works systems, Economic
Development, Public Safety, and Contracting. Additional services are planned for
implementation in the near future.
The Board reviewed Register and Recorder matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Agreement
between the County of Franklin and IMR, Limited to digitize existing microfilm deed
books 1-286 from existing microfilm and create electronic image duplication along with
deed book and page index to facilitate the uploading of information to the Landex system
at a cost of $35,750.00 to be paid from the Recorder’s Improvement Fund. This service
will eliminate large hard copy deed books and will add images to existing software
system. This company is on the Costars State contract listing and is a sole source
vendor for LANDEX.
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The Board reviewed Transportation matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the Agreement between the
County of Franklin and Manito Transportation Services to transport children to and from
summer therapeutic camps that have Autism and other behavior problems at a cost of
$22.50 per trip not to exceed a total of $160,000.00 for the period of June 1, 2011
through August 31, 2011. This service is mandated through the Department of Public
Welfare, Medical Assistance Transportation Program (MATP). Manito staff receive
specialized training in order to serve this population. Funds for this service come from
the Medical Assistance Transportation Program (MATP) Block Grant.
In accordance with PA Acts 67, 68 and 127 notifications, R. Lee Royer and
Associates notified the County of a Pennsylvania Department of Environmental
Protection NDPES Permit application being applied by Thomas Burke for commercial
development on property located in Antrim Township.
In accordance with PA Act 14 notifications, Valley Quarries, Inc. notified the
County of a Pennsylvania Department of Environmental Protection Air Quality Permit
application being applied to add a portable crushing and screening plant at the
Williamson Quarry Facility.
The Board reviewed appointments to the Franklin County Housing Authority
Board. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved to appoint Samuel King to serve for a five (5) year term to expire
on May 31, 2016.
Phil Tarquino, Planning Director, Noll Wilt, Information Services Director and the
GIS Workgroup met with the Board to provide an update on the Geographic Information
System (GIS). Mr. Tarquino explained that the County needs to build a system that can
bring on other departments and once this is established can bring in municipalities,
authorities and then the public so they can access information. Mr. Wilt explained that
the FCADC used state grant money to partner with the County in forming a county-
based GIS system and that it was used to buy a second server that was placed in the
Planning Department and created a backup system so that data flows back and forth.
Mr. Tarquino stated that parcel data is very critical so retained the services of Sidwell
who did a pilot in Southampton Township who presented this publicly to the
Commissioners in January and did receive good feedback from municipalities. Mike
Christopher from Washington Township explained that he recently did a project and had
to use the old tax maps which is inefficient and inaccurate but if had GIS would have
saved time and provided more accurate information. Mr. Christopher encouraged the
Commissioners to move forward with this advancement for this base map and need to
share knowledge going forward so doesn’t have to be recreated. David Donohue, DES
Director said they use GIS a lot in Emergency Services and is critical asset to plan and
prepare for emergencies. He said this can be a tracking tool and crime assessment
when determining where drug zones are and traffic patterns if need to evacuate. Mike
Ross spoke that FCADC has been partnering with the County on development of the
GIS system and secured $60,000 for this. He said this is an investment in the County
and its future and would be a basis for the comprehensive plan and can be used by
every sector of the community. David Mackley from FCADC said that recently was
asked for information and had to use old aerial photos and work with the Assessment
office which was very time consuming and took 2 weeks to put information together but if
had GIS implemented would have had the information before him and may only take a
couple hours. Mr. Mackley stated that would use this every day in his office. Mr.
Tarquino said there are four themes – land records, municipal use, public safety and
economic development and that the application would be the same but each department
would manipulate for individual use. He said the parcel data is a two year project and
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then Information Services would conduct trainings for all municipalities. Commissioner
Keller asked for further information on the pilot in Southampton Township and Mr.
Tarquino provided more information. Commissioner Ziobrowski said that every other
county to the north and south of us have GIS and it’s important to point out that the tax
maps have served their purpose but are not always accurate. He said that when
someone is looking to put a project in Franklin County and they hire a third party and ask
for data, if it takes 2 weeks to get then the County will not make the finals and they will
go elsewhere. Commissioner Ziobrowski said that the County loses opportunities for
economic development purposes. Commissioner Ziobrowski asked Mr. Donohue if a
GIS system would help with tornado warnings? Mr. Donohue responded that South
Central Alert already has GIS system to it and can evacuate certain areas but tornado
warnings are short and not enough time so recommends people listen to the radio or TV
for alerts. Commissioner Keller said that some information can be digitized and can be
built to serve the public in many ways and it’s been made clear that government has to
become more efficient. He said that the County is being asked to provide greater
services for less dollars and it’s clear that need to move forward and cannot deny this
needs to happen. Mr. Thomas asked what the next step is. Mr. Tarquino suggested
bringing in esri and Sidwell to meet with the Board and talk about their services.
Commissioner Keller suggested that esri and Sidwell also talk about pilot project and a
few applications that can be done along with the next step. Mr. Tarquino will schedule
as soon as possible.
The meeting was adjourned at 11:04 a.m. with a motion by Robert L. Thomas;
seconded by Robert G. Ziobrowski.
FRANKLIN COUNTY COMMISSIONERS