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Home My WebLink About2011-06-16 Commissioner Minutes THURSDAY, JUNE 16, 2011 The Franklin County Commissioners met Thursday, June 16, 2011, with the following members present: David S. Keller, Robert L. Thomas and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, and the Pledge of Allegiance proceeded with the business of the day. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to adopt the agenda. There was no public comment. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the minutes of June 7, 2011 and June 9, 2011 meetings. The Board reviewed Aging matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the Agreement between the County of Franklin and Susquehanna Door Service to provide maintenance and service to include cleaning equipment, safety checks and necessary parts to repair to the automated door located at the Chambersburg Senior Activity Center on Norland Avenue, Chambersburg at a cost of $300.00 for the period of July 1, 2011 through June 30, 2012. The Board reviewed additional Aging matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the 2011 Budget Adjustment in the amount of $28,846.00 due to receiving additional grant funds for volunteer services to spend by June 30, 2011. This budget adjustment is to record the receipt of additional funds received from the grant. The Board reviewed Assessment matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Request from Weinstein Appraisal Group for a list of taxable parcels to update comparable data records for their appraisal department. Weinstein Appraisal Group will pay for the listing and the cost will determine amount of cards printed. The Board reviewed Fiscal matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Contract between the County of Franklin and Zelenkofske Axelrod, LLC to audit the Pennsylvania Commission on Crime and Delinquency (PCCD) State Grants for the year ended December 31, 2010 at a total cost of $6,000.00. This audit is a requirement mandated by PCCD since County receives $100,000 or more during the year. The Board reviewed Human Resources matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the Contract between the County of Franklin and Capital Blue Cross to administer the medical, Rx and vision benefit coverage to County employees and retirees for the period of January 1, 2011 through December 31, 2011. Continued on page 2 The Board reviewed MH/MR/EI matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Contract listing for all contracts and addendums for Fiscal Year 2010/2011 for the MH/MR/EI department. Contract listing is maintained for proper accounting of all contracts to include vendor name and address, type(s) of service provided and rate(s) charged for services. The Board reviewed Property Management matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the 2011 Budget Adjustment in the amount of $60,000.00 for HVAC improvements at the Human Services Building to be capitalized and depreciated over 10 years. These improvements will be “recaptured” through occupancy charges over the next 10 years. The Board reviewed additional Property Management matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Proposal from Harbaugh’s HVAC/Refrigeration, Inc. for repairs, maintenance and corrective measures to existing HVAC system at the Human Services building on Franklin Farm Lane at a cost of $59,700.00. This repair is needed due to current equipment is operating at only 50% efficiency and complete failure is imminent. There will be a $15,000 payback from lower utility consumption in three years and continued savings thereafter. This was previously bid twice by public advertisement and there was no response. The Board reviewed Transportation matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Request to Pennsylvania Department of Transportation (PennDOT) to request a change from a flat fare rate to a mileage based structure for the Shared-ride transportation program. The last fare increase was on April 1, 2008 and went from $13.00 flat fare to $16.00 flat fare. This request is asking for approval of four separate zones in the County, in addition, requesting approval for a premium fare for trips outside county lines. With this change about half of the riders will experience a decrease in their trip costs. The Board reviewed Visitors Bureau matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Proposal from Purpose 1, Inc. to purchase 15 model 600 travel kiosks and 17 model 50 travel kiosk to be placed in lodging and attractions in Franklin County at a total cost of $25,078.00. The units include all components, are customized to Franklin County, and are provided delivered to the participating tourism partner. This company is on the State Contract listing. The PA Department of Community and Economic Development Tourist Promotion Grant is covering 90% of this cost and Room Tax Revenue is covering the remaining 10% of cost. In accordance with PA Acts 67, 68 and 127 notifications, Carl Bert & Associates notified the County of a Pennsylvania Department of Environmental Protection NDPES Permit application being applied by United Business Park for commercial/industrial development proposed by the Cumberland Valley Regional Development Corporation on property located in Southampton Township. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to appoint Alicia Kanelopoulos and Sheldon Schwartz to the Franklin/Fulton County MH/MR Advisory Board for a term of May 2011 through May 2014. This was publicly advertised and approved by the nominating committee. The Board met with the Human Resources Director and the Controller for Salary Board matters. Continued on page 3 John Hart, Chief Clerk/County Administrator informed the Board of a sewer line back up at the Nursing Home that is in need of replacement due to the pipe is broken and separated. Mr. Hart asked for an emergency resolution to replace 180 feet of the pipe at a cost of $52,750.00. The cost includes sewer bypass system which will keep the FSNH operational during sewer line replacement. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved Resolution #2011-07 for emergency repair of the sewer line at the Nursing Home and that the attached resolution be made a part of these minutes. Teresa Beckner, Fiscal Director met with the Board to discuss the following items: Review of 2011 expense and revenue budget performance through April. In comparing current year-to-date expenses and revenues with revised budgets Fiscal identified six operations with expenses in excess of 33% of their budget but this will resolve throughout the year. Ms. Beckner said that general fund expenses are under budget through April. She said that three Elected Officials have revenues higher than expected and most times revenue fluctuates but they are on track or better than expected through April. Ms. Beckner reported that due to the change in the tax base for 2011 billings are $150,000 higher than budgeted on the billing side for property taxes. The meeting was adjourned at 10:23 a.m. with a motion by Robert L. Thomas; seconded by Robert G. Ziobrowski. FRANKLIN COUNTY COMMISSIONERS RESOLUTION #2011 - 07 Emergency Repair of the Sewer Line at Falling Spring Nursing and Rehabilitation Center WHEREAS, the proper operation of the sewer line is essential for the health, safety and welfare of the County employees working and residents at the Falling Spring Nursing and Rehabilitation Center ( FSNRC), 201 Franklin Farm Lane, Chambersburg, PA; WHEREAS, the main sewer line for the FSNRC is in need of repair due to being broken and coming apart. This line must be replaced as quickly as possible under the provision of the County Code, Section 1802, Contract Procedures; Terms and Bonds; Advertising for Bids, Subsection B, stating that the requirements of this subsection need not be followed in cases of emergency and passage of a resolution declaring an emergency and Subsection H(1), which states that maintenance, repairs or replacements of water, electric light, or other public works of the County where they do not constitute new additions, extensions or enlargements of existing facilities and equipment do not require advertising or bidding. WHEREAS, BE IT RESOLVED, BY THE BOARD OF COUNTY COMMISSIONERS OF FRANKLIN COUNTY that: an emergency condition exists for the replacement 180 feet of sewer line located at the Falling Spring Nursing and Rehabilitation Center, 201 Franklin Farm Lane, Chambersburg, PA and that this repair be made as quickly as possible in order to prevent blockage in the sewer line to the nursing home and that these repairs be exempt from the bidding procedures as set forth in the County Code. The cost of this repair is estimated $52,750. NOW BE IT RESOLVED by the Board of Commissioners of Franklin County that the sewer line will be replaced as quickly as possible to prevent a third clog of the main sewer line for the operation of nursing home. RESOLVED this 16 day of June, 2011. ATTEST: FRANKLIN COUNTY COMMISSIONERS /John . Hart David S. Keller, Chairman Chi lerk/County Administrator Robert L. Thomas Robert G. Zi r ski CHAMBERLIN & WINGERT Sanitary Services, LLC Shippensburg Office 535 Lurgan Ave. Shippensburg, Pa. 17257 Phone: 717 -530 -9741 Fax: 717 -530 -0335 (EIN # 251877213) E -Mail randallchamberlin @comcast.net June 15, 2011 The Franklin County Nursing and Rehabilitation Center 201 Franklin Farm Lane Chambersburg, PA 17202 Estimate on Project to replace 180' of Sewer Line at FSNRC Based on Project Specifications as provided by Steve Rock attached. Estimate to complete project as specified. All costs included. Project start date June 21, 2011 Our estimate to perform Project as specified start to finish would be $ 52,750.00 Includes hauling away of excavated material if required. Thank you for the opportunity to provide our service. Sincerely, Roger Wingert Randall Chemberlin From: Steve Rock <slrock @co.franklin.pa.us> Sent: Wednesday, June 15, 201110:33 AM To: randallchamberlan @comcast.net Cc: Lynn Brookens Subject: REVISIONS 1- read carefully Mr Wingert - please prepare a cost estimate for sewer line repairs At the Falling Spring Nursing and Rehabilitation Center using the following information as a guide. Project Located at: The Franklin County Nursing and Rehabilitation Center 201 Franklin Farm Lane Chambersburg, Pa. 17202 Estimate due Date: Project Description: Replace approx. 180 feet of underground sanitary line located of the south side of the facility A- wing. Start of project to completion will be 7 days. Any conflict requiring additional time outside of this window is to be communicated to Franklin County immediately. The project cost is to be based on the following; Project Specifications: - Start date June 21, 2011 - As project proceeds coordinate with Guilford Township on inspections as Guilford Township requires - Perform and Coordinate with Franklin County Maintenance the Pa 1 call, 1- 800 - 242 -1776 allowing atleast 3 days prior to start of excavation - The project is to follow and abide by all code requirements as appliers for the outlined work - Fencing to the rear of the ARC building for "yard out " purposes will be temporarily removed as required and returned to original condition by the contractor - By -pass sewage pumping is to be provided as necessary during the course of this project - Identify and locate the sewer line extending from the manhole marked "X" to the FSNRC A wing - Secure work area with construction tape and safety cones to detour all traffic and provide adequate safety measures for employee and public safety - Saw cut macadam and concrete as necessary the entire length of trench to be excavated - Excavate as required - sanitary service to be maintained for Nursing Home through by -pass sewage pumping support - Remove excavated debris - Prepare new sewer piping for installation; pipe spec SDR -26 - Coordinate with Franklin County in advance should sanitary service require disruption - Existing rate of fall is .125 " /ft - Install new sewer line pipe to match current size and rate of flow following all established code requirements applying to sanitary line installation - Test newly installed pipe for flow and proper seal at joints - Close ditch with crush stone as recommended by Guilford authority or 2A spec - Install ID warning ribbon above new pipe in crush stone for future digging. Ribbon is to extend the full length of the trench - Compact crush stone to 3" below surrounding surface 1 - Apply new hot asphalt filling the remaining three inches. Asphalt is to be adequate in amount to allow for finish rolling to evenly match existing macadam surfaces surrounding. - Seal both cut edges where old and new material with hot tar - Replace concrete areas removed for this project with 4" of 2A base, 3500 PSI concrete w/1/2" rebar. Finished appearance to be a "broom finish ". - Perform all surrounding area cleanup to a broom finish - The 900 ft of extending sewer line, between the four manholes, is to be mechanically cleared using the high pressure Jetter process. Alternate price; - Please provide a alternate cost to haul away and remove soil from the 180 feet of trench being excavated and refilled with 2A crush stone Conditions and requirements: - Contractor must provide a valid certificate of liability insurance to Franklin County prior to start of project. The certificate holder should read; County of Franklin, 14 North Main St., Chambersburg, Pa. 17201 - The contractor will provide and identify a site project superintendent lead as a single point of contact for daily on the job customer communication. - Once the project has begun work will continue consecutively until completion through the 7 day time frame unless advance notice is given to the customer, and mutually agreed upon by Franklin County. -The contractor will perform any internal and external necessary job site clean -up on a day to day basis to maintain a neat and orderly appearance at all times. - The successful contractor assumes and is responsible for the security and providing of all project materials, tools, equipment or property otherwise owned or provided by the contractor or contractors employees and transportation associated to this project and required for completion. Tools, equipment and material storage on site must be coordinated with the Franklin County project manager /designee. - On site parking of contractor vehicles is available. Vehicles are to be parked preventing obstructions to traffic, Nursing Home operations, County operations, emergency vehicles access or public road access. Parking on non - macadam areas is prohibited. Designated parking areas will be coordinated at the start of the project. Franklin County reserves the right to assess and deduct damages and repair costs from the total cost of the successful bid for grounds or other damages. - The successful contractor is fully responsible for the acts and omissions of individuals under their employment or sub contractors accordingly while working on County property at any location. Inappropriate language, conduct, attire, comments, etc. are not acceptable and will not be tolerated. - Upon completion of the project the area of construction is to be left in a clean, neat orderly manor upon which it was found. - The successful contractor is responsible to obey and abide by all safety regulations and practices as they apply and provide the necessary provisions to facilitate accordingly. - A signed and returned copy of this document will be required by the successful contractor prior to award of contract. Contractor Signature - Pint Name W t ✓7 �/�' 1 gyp' ��` Date 2 6/15/2011 12:49 PM FROM: Cramer Insurance Carl L. Cramer Insurance LLC TO: 2649684 PAGE: 002 OF 003 Ede CERTIFICATE OF INSURANCE DATE ( iwffl�/M • Insurancier THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY 611 -- ,/] 1 100 Ede h isumnce Pica • Ede. M. 165M NWE AND ADDRESS DF AGENCY CARL L CRAMER INSURANCE LLC AGENn NO. 811W KING STRFET AA7401 tio: L 11 E t SHIPPENSBURG, PA 17257-9201 l IrTeolln emn R .. orne -in -Fact R A MY (717)530-8600 This Certificate is issued for information purposes only. It does not NAMEAND MAILINGADIDIRESSOF INSURED list amend, extend, or otherwise alter the terms and conditions of CHAMBERLIN & WINGERT SANITARY insurance coverage contained in the Poficy(ies) indicated below issued by ERIE. The terms and conditions of the Pohcy(ies) 535 LURGAN AVENUE OnVFM thPirmitranrp rnitproop as iflifffim In an 9111p" i4lialin" SHIPPENSBURG, PA 17257 Any party can request a policy and/or Declaration by asking the Insured or the Agent. Limits shown may have been reduced by , claims paid TMs 1istop!y& that p!?!"asI cx1tedq1hePoLiqNum*dbmeffWr below are In force for the Named busaired at the time that the Certificate Is bed g Issued. M 'M .................. I ............ -- .... ................ .............. ............................................... .................. - - -: - -: F.DLJE : ................................... .......... I .......... ................................ bi*w : gmam. ........... .. ................. ............................. .................................. ............ .................... E Ej GENERAL LIABILITY S 1 COMMERCIALGENERALLIABILITY Q3 0153789 1/12 6 1,000,000 .... ....................... CIAMSMADE OCCUR fY11jXEXPtAri j9`udP"6: S 5,000 :TE RSWULItAM. I NJUR�T s 1000,000 ......... . ............... GE -------------- — ----- z:-;WA ... : 2,000,000 r 2,000,000 NI LAGGREGATE LIMITAPPL mt Aki S IES PER; now . owo. ............ ................. POLICY ❑ PROJECT ❑ LOG ... ........... .................. ................... ........... E ❑ AUTOMOBILE LIABILITY 'ANYAUTW (OWNED,19RED, Q01 0131619 1/1/11 1/1/12 hERS ................. NOR-OWNED) .... ........... $ - 1 OWNED - v VIDE. ifti.E S . ............... . . . . .. .. . .. ................. .... ........ I ..................... HIRED ............... .......... .......................... S . ........... z:- a ❑ NON .... .................... I ............. - -OWNED .]'i P S - - to w ............... ... s . ❑ ................ GARAGE ........ .............. i .............. ......................... E. EXCESS LIABILITY S 10,000,000 ........ Q25 0172854 1/1/11 1/1/12 OCCURRENCE 10,000,101 S 00 ....... ....... ....... ......................... ..................... S ❑ RETENTION S 0 .................. qw: .............. ................ ...... ... ..... ... ................ .... . ... . ............................ . G WORKERS COMPENSATION & ...... ..... EMPLOYERS LIABILITY Q85 510254 1/11 1/1/12 NI S 100,000 EACH ACCIDENT DISEASE S 500.000 POLICY Lima DISEASE S 100,000 EACH EMPLOYEE OTHER DESCRIPTION OF OPERATIONSILOCATIONSNEHICLESfEXMtISHMADDED BY ENDONSEMENT13KCIAL PRMSIONIS CANCELLATION FOR NON-PAYMENT, CAUSE OR NAMED IINSUREDIS REQUEST: When an automobile policy is cancelled, written notice will be mailed to the Certificate Holder. When any of the above described policies (other than automobile) are cancelled before the expiration date thereof, ERIE will endeavor to mail written notice to the Certificate Holder after the decision to cancel. Failure to mad such notice shall impose no obligation or liability of any kind upon ERIE, its Agents or representatives. [] CANCELLATION FOR SPECIAL CONTRACTS. (f the box is checked, this Certificate involves a special contract and the following cancellation provisions apply) When an automobile policy is cancelled, written notice will be mailed in the Certificate Holder. When any of the above described policies (other than automobile) are canceled before the expiration date thereof, ERIE wig endeavor to mail — days written notice to the Certificate Holder after the decision to cancel. Failure to mad such notice Shall impose no obligation or fiability of any kind upon ERIE, its Agents or representatives. CERTIFICATE HOLDER . -:ENT ION.CEIMFICATf.*HDL-DE'lt*:*:':':'::::':':':':':': .......... FRANKLIN CO NURSING & If your firm is a Certificate Holder for other policies of this Insured, Certificates of Insurance for these other policies will REHABILITATION CENTER be forwarded to you as soon as they are processed. 201 FRANKLIN FARM LANE AUTHDFM PHRESMATIVE CHAMBERSBURG, PA 17202 hG-6230 11107 Page I of 2 k 6/15/2011 12:49 PM FROM: Cramer Insurance Carl L. Cramer Insurance LLC TO: 2649684 PAGE: 003 OF 003 i t i E I i 1 I f IMPORTANT C C If the certificate is an ADDITIONAL INSURED, the poiicy(ies) must be endorsed. A statement on this certificate does not confer rig to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder n ieu Of such endorsement(%;. M f DISCLAIMER I s The Certificate of Insurance on the first page of this form does not constitute a contract between { the issuing insurer(s), authorized representative or producer, and the certificate `-older, nor does it E ! affirmatively or negatively amend, extend or aster the coverage afforded by the poices listed thereon. C i 1 E l i C � f { C 7 r i E t I t E r I f - -- --- - - - - -- -- - -- - - -- -- - -- - - - - - -- -- - - - - -- - - - - -- - - -- - - - - - -- -- ----- - - - - -- - - - - -- - -- - -- - ------------ - EIG -6230 11/07