HomeMy WebLinkAbout2011-09-22 Commissioner Minutes
THURSDAY, SEPTEMBER 22, 2011
The Franklin County Commissioners met Thursday, September 22, 2011, with
the following members present: David S. Keller, Robert L. Thomas and Robert G.
Ziobrowski. Chairman Keller presided and after calling the meeting to order, and the
Pledge of Allegiance proceeded with the business of the day.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved to adopt the agenda.
Mr. Jay Lightfoot provided public comment and asked for more clarification of the
cost of the snow removal contract and why the sexual harassment training is so
expensive. Chairman Keller responded that will discuss further during board action
discussion.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved all bills presented and ordered paid.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved the minutes of September 13, 2011 and September 15, 2011
meetings.
John Hart, Chief Clerk/County Administrator informed the Board of the addition of
two contracts that is not included on the Board Action listing. One is for Peirce Park to
provide investment advisor services for the OPEB (Post-Employment Benefits) trust and
the other is for M&T to serve as the trustee of the account.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved the agreement between the County of Franklin and Peirce Park
Group, Inc. to provide investment advisor services for the OPEB Trust at a cost of .15%
of value of the fund with a minimum of $20,000.00. This agreement is effective
September 22, 2011 and shall continue in effect for successive one year terms ending
on the anniversary of the initial termination date.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved the agreement between the County of Franklin and M&T Bank to
serve as the trustee of the OPEB account at a cost of .03% of the total market value
than a 5% discount will be applied based on transactions. The County has the right to
terminate this agreement at any time.
Chairman Keller wanted to clarify the questions raised by Mr. Lightfoot about two
contracts. John Hart, Chief Clerk/County Administrator explained that the snow removal
contract is not a set amount because all depends on equipment used and how much
snow the area receives. He said this contract is to haul snow off site only and not
plowing which the county self performs. Chairman Keller explained further the sexual
harassment training and that with the County having over 900 employees the expense
per employee is modest and it will cost more if the County would have to go to court if
don’t have this training. He said the County’s insurance carrier recommends having this
training every two years.
Continued on page 2
The Board reviewed Children & Youth matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Subsidized
Adoption Assistance Agreement #1 on behalf of the Franklin County Children and Youth
Department to provide a subsidy to adoptive parents to be used for adoptive children
with special needs for payment in the amount of $29.00/day for the period of September
24, 2011 through September 23, 2016, in addition a one-time payment not to exceed
$504.50 to cover non-recurring adoption expenses. The different needs of the child
determine the cost per month. The County is reimbursed through the Federal Financial
Participation program.
The Board reviewed additional Children & Youth matters. On a motion by Robert
L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Subsidized
Adoption Assistance Agreement #2 on behalf of the Franklin County Children and Youth
Department to provide a subsidy to adoptive parents to be used for adoptive children
with special needs for payment in the amount of $46.00/day for the period of September
15, 2011 through September 14, 2016, in addition a one-time payment not to exceed $ -
0- to cover non-recurring adoption expenses. The different needs of the child determine
the cost per month. The County is reimbursed through the Federal Financial
Participation program.
The Board reviewed additional Children & Youth matters. On a motion by Robert
L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Subsidized
Adoption Assistance Agreement #3 on behalf of the Franklin County Children and Youth
Department to provide a subsidy to adoptive parents to be used for adoptive children
with special needs for payment in the amount of $46.00/day for the period of September
15, 2011 through September 14, 2016, in addition a one-time payment not to exceed $ -
0- to cover non-recurring adoption expenses. The different needs of the child determine
the cost per month. The County is reimbursed through the Federal Financial
Participation program.
The Board reviewed additional Children & Youth matters. On a motion by Robert
L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Subsidized
Adoption Assistance Agreement #4 on behalf of the Franklin County Children and Youth
Department to provide a subsidy to adoptive parents to be used for adoptive children
with special needs for payment in the amount of $40.00/day for the period of September
24, 2011 through September 23, 2016, in addition a one-time payment not to exceed
$378.50 to cover non-recurring adoption expenses. The different needs of the child
determine the cost per month. The County is reimbursed through the Federal Financial
Participation program.
The Board reviewed Emergency Services matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the renewal
contract between the County of Franklin and CenturyLink to lock in pricing for 911
circuits at the current circuit line billings. The Wireless Grant will cover 48% and the
Wireline Grant will cover 52% of the $167,920.00 cost for the period of September 22,
2011 through September 21, 2012.
The Board reviewed additional Emergency Services matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the
Chairman of the Board to execute the new contract between the County of Franklin and
Motorola for maintenance on the County’s radio system. Motorola subcontracts with
Capital Area Communications. This is on state contract pricing at a cost of $116,212.67
for the period of July 1, 2011 through January 31, 2012, covered 100% by Wireline
Funding.
Continued on page 3
The Board reviewed Grants Management matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the quarterly report
to the Housing and Urban Development through the PA Department of Community and
Economic Development for the Homelessness Prevention and Rapid Re-Housing
Program (HPRP) for the period of July 1, 2011 through September 30, 2011. The
American Reinvestment and Recovery Act (ARRA) requires quarterly reporting per the
forms (Time Sheets and Expenditures) that the PA Department of Community and
Economic Development (DCED) created for the HPRP program.
The Board reviewed Human Resources matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the new contract
between the County of Franklin and HR Classroom/Curtis Communications, Inc. to
provide training to supervisors and employees on sexual harassment in the workplace.
Three quotes were received, and this was the lowest quote, at a cost of $7,100.00 for
the period of September 22, 2011 through September 23, 2012.
The Board reviewed Human Services Administration matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the
Chairman of the Board to execute the PA Department of Agriculture State Food
Purchase Program Expense and Data Report for Fiscal Year 2010–2011 for the South
Central Community Action Program, providing for Franklin County food pantries, covered
100% by the State Food Program in the amount of $141,571.00.
The Board reviewed additional Human Services Administration matters. On a
motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved
the Amendment to contract as a result of the final allocation from the state between the
County of Franklin and South Central Community Action Program (SCCAP) for Fiscal
Year 2011-2012 to provide rental assistance to County residents and assistance to the
Franklin County Emergency Shelter for the period of July 1, 2011 through June 30, 2012
for a total of $113,659.00, covered 100% by the State grant.
The Board reviewed Property Management matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the Proposal between the County of Franklin and M.S. Johnston
Company to replace two freezer doors and one cooler door at the Nursing Home.
Requests for proposals were requested, and this was the lowest qualified quote at
$9,110.00.
The Board reviewed additional Property Management matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the
Chairman of the Board to execute the Proposal between the County of Franklin and R.A.
Hill, Inc. on an as-needed basis for snow removal at the Courthouse, Franklin Farm
Lane, and Admin. Annex at a cost according to rates listed on proposal, depending on
equipment for the period of January 1, 2012 through December 31, 2012.
In accordance with PA Act 14 notifications, Red Barn Consulting, Inc. notified the
County of a Pennsylvania Department of Environmental Protection NPDES Stormwater
Permit for the construction of a free-stall dairy barn on the operation at 12285
Worleytown Road, Greencastle, PA.
In accordance with PA Act 14 notifications, Johnston and Associates, Inc. notified
the County of a Pennsylvania Department of Environmental Protection, Bureau of Dams
and Waterway Management General Permit for the construction activities that will take
place in an Unnamed Tributary to Licking Creek by Merle Metcalfe, in care of Barry
Metcalfe, 11748 Punch Bowl Road, Mercersburg, PA.
Continued on page 4
In accordance with PA Act 14 notifications, Franklin County Conservation District
notified the County of a Pennsylvania Department of Environmental Protection Water
Obstruction and Encroachment Permit for Dennis Koons in Washington Township.
Judge Richard Walsh and Mark Singer, Court Administrator were present to
discuss the Courts budget requests for 2012. Mr. Singer informed the Board of several
savings initiatives that have saved the County money. The Courts are requesting the
following items: Upgrade judicial secretary one grade; upgrade two Legal Secretary I’s
to Legal Secretary II’s; establish a Senior Law Clerk Position; hire Deputy Court
Administrator; upgrades to Courtroom I; requesting four (4) all-in-one copiers; replace a
kitchenette in Judge Walsh’s chambers; replace furniture in Judge Krum’s chambers;
requesting a mobile conferencing unit; increase billing to meet budget projections for line
items; requesting a projector. Mr. Singer informed the Board of the following Magisterial
District Judge’s requests: MDJ Pentz is requesting an additional staff person or increase
current staff to 40 hours a week; MDJ Carter and Plum are requesting to replace carpet;
four (4) postage meters; and two (2) all-in-one copiers.
Teresa Anthony, Domestic Relations Section (DRS) Director met with the Board
to discuss DRS budget requests for 2012. Mrs. Anthony is requesting the following
items: Additional scanner for Laserfiche; requesting an increase for conferences, meals
and lodging; establish Domestic Relations Officer position; reclassification of support
staff and management staff; and requesting a shredder, chairs and a fax machine.
Matt Fogal, District Attorney met with the Board to discuss District Attorney’s
budget requests for 2012. Mr. Fogal is requesting the following items: Upgrade one
position to Office Manager; establish a Narcotics Detective position for Drug Task Force;
establish an Administrative Assistant for Drug Task Force; and upgrade legal secretary
from part-time to full-time in Drug Task Force.
The meeting was adjourned at 11:44 a.m. with a motion by Robert L. Thomas;
seconded by Robert G. Ziobrowski.
John A. Hart
Chief Clerk/County Administrator
FRANKLIN COUNTY COMMISSIONERS
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David S. Keller, Chairman
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Robert L. Thomas
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Robert G. Ziobrowski