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HomeMy WebLinkAbout2011-11-10 Commissioner Minutes THURSDAY, NOVEMBER 10, 2011 The Franklin County Commissioners met Thursday, November 10, 2011, with the following members present: David S. Keller, Robert L. Thomas and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, and the Pledge of Allegiance proceeded with the business of the day. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to adopt the amended agenda. Chairman Keller recommended to table the appointments to the Redevelopment Authority Board till the end of the year and remove from the agenda. Allen Piper provided public comment and congratulated the commissioners on their election win. Mr. Piper requested that before each vote the Board allow the public to have comment and to have public comment at beginning and at the end of each meeting. He said they should give citizenry the right to speak. Mr. Piper also requested the Board to have a word of silent prayer before each meeting. He requested the Board get back to him about their decision. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the minutes of November 1, 2011 and November 3, 2011 meetings. The Board reviewed agreements and contracts. Commissioner Thomas asked about the Aging Block Grant agreement and how much we received four years ago. John Hart responded that will research and provide that number to the Board. John Hart asked to include an additional item to the board action listing. He explained the County had lead paint testing done at Harmon’s Rahauser and Fire House buildings and there was some lead paint detected. This contract is with Analytical Laboratory Services, Inc. to provide asbestos abatement contract documents. The Board approved the addition of this contract to the list. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the proposal from Analytical Laboratory Services, Inc. for task #1 to provide contract documents for asbestos abatement services for Harmon’s building, Rahauser building and Fire House building at a cost of $1,200.00 and $500.00 for 8 hour shift for tax #2 to provide onsite air monitoring during asbestos abatement. The Board reviewed Aging Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Agreement between Franklin County and Pennsylvania Department of Aging to receive Aging Block Grant Funds and to provide services to older adults in the County, aged 60 years and over in the amount of $12,302,851.00 for the period of January 1, 2012 through June 30, 2016. The Board reviewed additional Aging matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Agreement between Franklin County and Commonwealth of Pennsylvania, the Department of Public Welfare, and the Pennsylvania Department of Aging to receive Medicaid Funds and to provide waiver and assessment services to older adults in the County, aged 60 years and over in the amount of $1,898,473.00 for the period of January 1, 2012 through June 30, 2016. Continued on page 2 The Board reviewed Commissioners Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the adoption of The Investment Policy Statement of the Franklin County Other Post-Employment Benefits (OPEB) Trust presenting objectives, policies, guidelines, monitoring, and review procedures relating to the OPEB plan, effective November 10, 2011. The Board reviewed Fiscal matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Engagement letter from Zelenkofske Axelrod, LLC to perform audit of the Visitors Bureau for the period ended June 30, 2011 at a cost of $4,000.00. The Board reviewed Nursing Home matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the new contract between the County of Franklin and Health Drive Medical and Dental Services to provide mobile dental and optometric services to residents of a non-surgical nature. Health Drive provides the equipment; the nursing home provides space for the appointments. The contractor will bill the resident’s private health insurance, Medicare A or Medicare B and is effective as of November 10, 2011 with an automatic renewal if both parties agree. The Board reviewed Property Management matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the new contract between the County of Franklin and Rodgers Clock Service for annual preventative maintenance on the tower clock of the Courthouse for a one-time cost of $295.00 for the period of January 1, 2012 through December 31, 2012. In accordance with PA Acts 14, 67, and 68 notifications, Arro Engineering and Environmental Consultants notified the County of a Pennsylvania Department of Environmental Protection application for the submission of a Water Quality Management Permit for the Shippensburg Wastewater Treatment Plant, Southampton Township. In accordance with PA Act 14 notifications, Fred Williams notified the County of a Pennsylvania Department of Environmental Protection application for a Water Obstruction and Encroachment Permit to install stream bank protection, Warren Township. John Hart, Chief Clerk/County Administrator and Teresa Beckner, Fiscal Director met with the board to present the 2012 preliminary budget. Mr. Hart informed the Board the budget is an all request budget and includes all requests submitted. He requested the board provide their ideas or thoughts after they review this all request budget and advise staff if they have any questions or require additional information. Ms. Becker reviewed and explained an All Services Budget. Mr. Hart provided detail on the 2012 budget. All requests for personnel and capita are included and staff has budgeted 1.8 million to complete the facility remodeling project. Mr. Hart said that some of the positions requested have to do with security due to opening up the front of the old courthouse and fire house and include the following positions: 3 sheriff deputy positions; 4 part time security guards, Domestic Relations Officer, IS positions, Geographical Information Services (GIS) position; Drug Task Force detective, and Children & Youth, Mental Health and Early Intervention case worker positions. Mr. Hart advised that a 3% pay increase for employees is included in the budget. Some of the capital items included are: vehicle replacements; security equipment including metal detector and handheld wands; additional cameras; security equipment for the jail; laptops and desktops; file server replacement, and updating backup system. Also included is updating the comprehensive plan and long range transportation plan which are reimbursed with PennDot funding. Property Management is requesting to replace air conditioning units and resurfacing parking lots. Staff is looking for comments and Continued on page 3 direction from the Board in order to start reducing requests and meet the board’s desires. Commissioner Ziobrowski complimented everyone for surplus and county has to accept 2.5 million decrease in transfer funds because state and federal funds have decreased. He asked Mr. Hart to see if anyway to cut out 3.4 million from list to bring down to 2.68 million and said this is not the time for a tax increase. He mentioned things that he doesn’t want to cut including: GIS, and Comprehensive Plan. Commissioner Thomas said the board has a commitment to courthouse project and this has to happen. Mr. Hart pointed out that utilizing technology is key to success for any kind of operation and governments can’t do business the same way as they did years ago. Chairman Keller said that used to engage in deficit spending in past but not to tune of 6.9 million and tax payers can’t bear a tax increase because a lot of people are still out of work and there is not a desire to increase taxes now. It’s apparent that need to take a good look at nursing home operations which has a significant increase. He also said need to look at 911, anytime have increased technology there is increased maintenance costs and need to do outside the box thinking and find out if anyway to reduce these additional expenses. Chairman Keller said there still need for guidance of Comprehensive Plan and GIS project and wants to see them continue and he agrees with Commissioner Thomas that investments in information technology are paying dividends and are saving money. He said the board is unanimous and supportive of technology projects and would like to see it continue from hardware and software as well as personnel standpoint. If can stay in 2.5 - 2.7 million framework will continue to support information technology initiatives. He said District Attorney presented a good argument for increasing compliment of Drug Task Force. He said that security and safety are big issues and ok for additional sheriff deputies but would like a staffing analysis done due to sizeable increase of staff so would be prudent to see if Sheriff office is right sized. In general want to maintain commitment to Franklin County Area Development Corporation (FCADC), Women In Need and other outside agencies. Commissioner Thomas said they are always looking for ways to make operations more efficient and also insuring community remains safe. Chairman Keller asked John Hart reason for the 3% cost of living adjustment. Mr. Hart said staff looked at CPI for 2011 and it was 3.9% in September and staff conducted a brief review of some positions and determined Franklin County wages are below the market. He also stated there are replacement costs for employees that leave county employment. Commissioner Thomas said the County can’t afford to be farm team where we get them trained and then send them off somewhere else so he has no problems with what is John suggesting? The Board agreed to the 3% increase. Commissioner Thomas said it was a wise decision to put everything in contingency last year and complimented John Hart for doing this. Commissioner Ziobrowski said when in contingency that second look was very successful. Mr. Hart advised the Board staff will develop a budget as directed and staff will provide the preliminary budget on November 22nd. Staff requested that if there are any additional considerations that these items can be discussed on Tuesday or Thursday of next week. Chairman Keller said will review slides and have follow-up conversation next week. Commissioner Thomas said this type of presentation was first to the board and appreciates this information and helps him to have a better appreciation and more fluid means of communication. Jim Wyrick provided comment and congratulated the Board on their reelection and said the next four years will be most challenging of the board’s career. With unemployment numbers still bleak and will be tough choices and he applauds the tone the board engaged in today and the general population will not be able to sustain any tax increases. He has seen examples of prudence at their meetings and his prayers are with them. Continued on page 4 Commissioner Ziobrowski said the state pension crisis is not getting any better and we are all in the 99% and will have a tough go of it in next 10 years. We were cut 2.5 million in transfers and will be a tough four years but they are up to the challenge. Mr. Piper echoed Mr. Wyrick comments and agreed with reduction in budget expenditures and no tax increase. Mr. Piper asked Mr. Hart what costs are to demolish the Harmon’s building, have asked before and never got it answered. Mr. Piper requested information on how many county employees have left county employment within the last 5 years due to low salaries. He would like a copy of the budget information as presented today. Commissioner Thomas responded that request for positions that leaving will be a part of John Hart’s analysis. Mr. Hart stated the county can provide information on employees leaving county employment; however, it is difficult to determine the cause of their separation. Mr. Hart advised a modest amount of money can be aside to conduct a wage study. Staff will perform most of the work associated with the salary study. Chairman Keller responded that the Harmon’s demolition cost will be part of 1.8 million that is estimated on that project and won’t know costs until bids come in but he remembers costs to be estimated at $175,000 - $200,000 but depends on bids. The Board recessed and will reconvene at 1:30 p.m. to settle tax assessment appeals. The Board of Assessment and Revision of Taxes met to settle tax assessment appeals. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the changes or denials to the attached Franklin County Appeals Schedule dated October 13, 2011 and October 17, 2011, which is attached and made a part of these minutes. The meeting was adjourned at 3:00 p.m. with a motion by Robert L. Thomas; seconded by Robert G. Ziobrowski. 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