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HomeMy WebLinkAbout2011-12-08 Commissioner Minutes THURSDAY, DECEMBER 8, 2011 The Franklin County Commissioners met Thursday, December 8, 2011, with the following members present: David S. Keller, Robert L. Thomas and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, and the Pledge of Allegiance proceeded with the business of the day. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to adopt the agenda. Allen Piper provided public comment and asked for more explanation of the PharmCare Consultants Agreement with the Nursing Home. Chairman Keller responded that will answer his question when get to new business. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the minutes of November 29, 2011 and December 1, 2011 meetings. John Hart explained the PharmCare agreement is for consulting services which is a requirement by Federal and State law to provide a consultant to review resident’s medications including psychoactive medication, training, inspect med passes, documenting all information correctly and keeping track of medication regulations. He said this is the most economical way to provide this service instead of hiring a full time staff person. The Board reviewed Aging Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the renewal contract between the County of Franklin and NAC Alarm Communication Telephone Divisions to provide service to the fire alarm system at the Greencastle Senior Activity Center for the period of January 1, 2012 through December 31, 2012 in the amount of $300.00, covered 100% by Pennsylvania Department of Aging Grant. The Board reviewed Children & Youth matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the budget amendment for Fiscal Year 2010-2011 for Children & Youth to properly allocate funding for Administration, In-Home, Community-Based Placement, and Institutional Placement. Amendment will not change Federal or State reimbursements, nor will the County’s share change. The Board reviewed Human Services matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the supplemental appropriations for Homeless Assistance Program to reflect an increase in revenue received from the State for calendar year 2011, and to pay the corresponding invoices for services and expenses which include rental assistance and emergency shelter in the amount of $12,617.00. Continued on page 2 The Board reviewed Nursing Home matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the agreement addendum between the County of Franklin and Karen George Nutritional Services, LLC to provide dietician consulting services at the Falling Spring Nursing and Rehab Center for a cost not to exceed $69,094.08. This addendum is to extend the contract period from January 1, 2012 through December 31, 2012. There is no increase in price from previous year. The Board reviewed additional Nursing Home matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Agreement Addendum between the County of Franklin and Martin Hudzinski, MD to provide medical director services at the Falling Spring Nursing and Rehab Center for a cost not to exceed $21,624.00 plus $22.00 for each pre-employment physical. This addendum is to extend the contract period from January 1, 2012 through December 31, 2012. There is no increase in price from previous year. The Board reviewed additional Nursing Home matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Agreement Addendum between the County of Franklin and PharmCare Consultants to assist in providing safe medication services to residents at the Falling Spring Nursing Home and Rehab Center for a cost not to exceed $28,980.00. This addendum is to extend the contract period from January 1, 2012 through December 31, 2012. There is no increase in price from previous year. Brenda Covert, Purchasing Director provided a presentation to Board on Purchasing initiatives. First she wanted to update the Board on the office supplies initiative which has been very successful. She said all departments are utilizing requisitions for purchase orders and services. There are three parts: streamline services and supplies which have reduced the number of approved items the county would allow to be purchased from 25,000 items to 568 items. Ms. Covert said after an 18 month review toner savings are $41,250; general supply savings are $128,400 with a total hard dollar savings of $169,650. Ms. Covert informed the Board of new initiatives: Managed Print Services (MPS) where Impact is the vendor and will track printers including toner alerts for replenishments, tracks volume usage, provides service alerts which is sent directly to vender and is an all-inclusive price for 5 years. Monthly savings will be $1,000 with annual savings of $12,000. Copier conversion is the next initiative which is all in 1 units that includes fax, copy, print and scan. She said this will eliminate the needs for additional printers, fax machines and scanners. This has resulted in bulk purchase discount savings of 27.5% for the last 18 months. She also reported that paper consumption decreased by 272 cases or 1,360,000 prints eliminated in 18 months. rd Energy Initiative is a 3 party natural gas distribution. Ms. Covert said we will be burning same gas as in past but the vendor will be booking locked in prices for the county on our behalf. The vendor will also be using blended options if market fluctuates and price goes down can blend for the total time period. She reported the savings now at the Jail for a 2 year period is $23,208 and Franklin Farm Lane is $24,019. Dilution Control for custodial supplies which is a dispensing system for dispensing cleaning and sanitizing products and water. Ms. Covert said this saves because can’t use more than should and the estimated savings could be 25-30%. She said dispensing units are free of charge and are maintenance free. Continued on page 3 In conclusion Ms. Covert informed the Board that more will be coming in 2012 and asked for their continued support. Commissioner Thomas applauded Ms. Covert for these initiatives. The Board used to get lots of copies and Controllers Office still asks for paper but this has a good result and seeing the numbers is compelling. He asked since natural gas prices have going down is this a good time to do this contract. John Hart responded that the county will consult with the vendor and if prices keep going down will look at and may not lock in and will rely on the advice of consultants. He said the County did this several years ago and really saved then. He said there has been cooperation at the beginning for these initiatives and it’s due to Brenda Covert and Carla Couch working with people and still getting good quality products. Each office does require different products to operate and they worked with them. This has been a big effort on their part to talk to staff and salesmen. Chairman Keller thanked Ms. Covert for this good news and is optimistic about what her department is doing. He said the Board will continue their support. The meeting was adjourned at 10:34 a.m. with a motion by Robert L. Thomas; seconded by Robert G. Ziobrowski. FRANKLIN COUNTY COMMISSIONERS