HomeMy WebLinkAbout2014-09-10 Meeting Packet - Block Grant Franklin County Commissioners COMMISSIONERS
Human Services Administrator’s Office David S. Keller, Chairman
Human Services Building Robert L. Thomas
425 Franklin Farm Lane Robert G. Ziobrowski
Chambersburg, PA 17202 www.franklincountypa.gov
Hearing Impaired Number: (717) 264-8474 Human Services Administrator
Telephone: (717) 261-3893 Richard C. Wynn
FAX: (717) 261-0999 rcwynn@franklincountypa.gov
Franklin County Human Services Block Grant Committee Meeting
September 10, 2014 (Human Services Building-Chambersburg)
2:00 – 4:00 PM
I. Welcome and Introductions
II. Fiscal Updates
12/13 Fiscal report approved by State
13/14 Preliminary totals including carryover funds into 14/15
III. 14/15 Plan
Status of submission
Debrief of plan process
o Public comments
o Advertising
IV. Service Demand Trends (Program by Program)
Additional funding requests for FY 14/15
V. PNA Committee (Priority/Needs-Assessment) Update
Outcomes from FY 13/14 Mini Grants
VI. Public Comments
VII. Next Block Grant Committee Meeting
February 10, 2015 Human Services Building 5:30-7:30
June 10, 2014 Page 1
Block Grant Planning Committee Meeting
June 10th 2014
Human Services Building
Attendance:
Voting Committee Staff Public Not Present
Manny Diaz Rick Wynn Shalom Black Christy Unger Amy Hicks
Ann Spottswood Carrie Gray Elizabeth Grant Sheri Morgan Lori Young
Karen Johnston Christy Briggs Cori Seilhamer Charlie Morgan Jeff Hoose
Kim Wertz Jennifer Lipko Doug Amsley Anne Larew
Sheldon Schwartz Jennifer Johnson Stacy Rowe Jean Snyder
Traci Kline Amanda Black
Megan Shreve Steve Nevada
Do not know why there were CYS regulations changes. We did not have to add
extraneous information. What guidance was given to the individuals writing this plan? The
guidance was the same as the year before; we start with allocation (same as the first two years).
CYS did not use their money so that became available. In MH and ID were projecting a small
amount over budget so in the plan they asked to move funds between MH and ID (which is
included in the plan); these are the only dollar changes. We took out the needs assessment in the
plan. General narrative states that outcomes are tracked as part of the program highlights; it is
important part to track those outcomes. The state is not requiring a needs assessment, nor did
they have a specific session in the plan on this. Shalom stated that does not mean the block grant
committee cannot do a needs assessment. Moving forward, the flexibility of the funding is when
the state will have a real need for a needs assessment; how and why we are spending in each
category. Discussions have been had about coordinating efforts with Summit Health for a
community needs assessment and the prosperity group because it seems the priorities from each
of the schools’ readiness, nutrition, mental health and access of care is of high priority. We need
to be aware of the desire to make sure we look at unique factors of the county as a whole. We
want to make sure everything we add to the plan is meaningful and holds it longevity. After this
meeting, there will be another public meeting with the commissioners on June 24 for approval of
the plan then it can be sent off to the state by June 27. The draft will be placed on the county
website for the public to view and receive comments. The committee also discussed having an
evening meeting for the 14/15 block grant plan. Kim Wartz made the motion to try one or two
evening block grant meeting(s), all were in favor. The next (unofficial) scheduled meeting is
September 10 at 2 PM. The committee strongly suggested that the information for the block
grant meetings, etc. need to be available to the committee members and the public ten days
before the meeting. Karen Johnston made the motion to make sure information is available,
published and the opportunity for comments can be made, Manny Diaz seconded it, all were in
favor. The acceptance of the current 14/15 draft plan motion was made by Sheldon Schwartz,
Megan Shreve seconded the motion, and all were in favor.
The mission statement for the block grant, the submitted draft version of this was,
“Franklin County Human Services Block Grant Planning Committee will help to maximize the
benefits of public funds in an efficient and coordinated manner by reviewing and recommending
the funding of quality services that are responsible to local needs of Franklin County” to the
committee’s changed version that was, “Franklin County Humans Services Block Grant
Planning Committee shall assist in identifying needs-based priorities for promoting the health,
June 10, 2014 Page 2
well-being and self-sufficiency for all people in Franklin County by and through maximizing
resources”. Megan Shreve made a motion to accept the revised version of the mission statement,
Sheldon Schwartz seconded, and all were in favor. The committee also stated to move to work
on guiding principles.
Discussion of projections on the roll over amount from 13/14; if we have deficits in any
areas of the block grant, Rick has asked the committee to approve that the categoricals use
unspent funds to pay for any final bills for services that are submitted by providers. Second
recommendation, sit on any available balance we currently have, which is $41,308 to roll over
into 14/15. Ann Spottswood made a recommendation to use for educational services for direct
client/patient services. Megan Shreve made a motion that the committee will support funds to be
flexible for clients, Ann Spottswood seconded the motion, and all were in favor.
Rick met with Karen to discuss her block grant letter that was submitted. Rick suggested to
Karen that we (block grant) do not fund anything further until we know what the budget is.
Rick strongly urged for committee members and public to attend the commissioners meeting that
will discuss the draft block grant plan. Again, this Commissioners meeting is on June 24 at 9:30
AM. Kim suggested that Commissioner Keller be invited to our block grant planning committee
meeting to see how the meeting is operating and make any suggestions. Rick stated that Carrie
Gray and he share details to John Hart, County Administrator on how things are going with the
meetings and the block grant plan.
Public comment.
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As of August 26, 2014
Franklin County Human Services Block Grant
FY 2013-2014 Approved Redistribution of Funds
Block Grant Committee Approval - May 22, 2013
Fund Funds
Category Description Redistributed
Drug and Alcohol BHSI - Funds used for Inpatient/Outpatient Services, and Treatment 52,733$
Children and Youth Transfer from Family Development Credentialing to Family Group Decision Making 4,410
Homeless Assistance Program Rental Assistance 23,000
Human Service Development Fund Teen Intervene Program (D&A Prevention)8,000
Human Service Development Fund Elementary Intervention Groups (D&A Prevention)12,000
Human Service Development Fund Franklin County Transportation Services (Marketing/HS Study)10,000
TOTAL 110,143$
Franklin County Human Services Block Grant
FY 2013-2014 Approved Redistribution of Funds
Block Grant Committee Approval - November 20, 2013
Fund Program Funds
Category Description Redistributed
Homeless Assistance Program Rental Assistance 35,000$
Human Service Development Fund Asset Building Luncheon (Waynesboro - March 2014)1,500
Human Service Development Fund Resiliency and Compassion Fatigue Program for HS Employees & Providers 11,750
Human Service Development Fund Red Ribbon Week (D&A Prevention)5,000 (b)
Human Service Development Fund Healthy Communities Partnership One by One Mentoring Program (D&A Prevention)12,083 (c)
TOTAL 65,333$
Notes:
(a) The committee approved $46,894 for a summer youth work program in ID, the contract crossed fiscal years with a period of May-August 2014;
ID is funding the FY 13-14 portion within their regular operating budget.
(b) The committee approved $10,000 for Red Ribbon Week, only $5,000 is needed for FY 13-14 due to the use of FY 12-13 carryover funds.
(c) The committee approved $20,000 for Healthy Communities Partnership One by One Mentoring Program, only $12,083 is needed for FY 13-14
due to the use of FY 12-13 carryover funds.
Franklin County Human Services Block Grant
FY 2013-2014 Approved Redistribution of Funds
Block Grant Committee Approval - February 12, 2014
Fund Program Funds
Category Description Redistributed
Intellectual Disabilities Mini Grants - AHEDD/Family Care Services/NHS/OSI 22,652$
Human Service Development Fund Mini Grants - HCP/WIN 6,645
TOTAL 29,297$
Franklin County Human Services Block Grant
FY 2013-2014 Approved Redistribution of Funds
Block Grant Committee Approval - February 12, 2014
Fund Program Funds
Category Description Redistributed
Human Service Development Fund Play Therapy - Children's Aid Society 9,522$
Human Service Development Fund Resource Parent Recruiter - Family Care Services 10,000
TOTAL 19,522$
Please Note - These mini-grants were approved by the committee on February 12, 2014 pending State
approval, the State approved the mini-grants on March 19, 2014.
Franklin County Human Services Block Grant
FY 2013-2014 Approved Redistribution of Funds
Block Grant Committee Approval - May 7, 2014
Fund Program Funds
Category Description Redistributed
Homeless Assistance Program Shelter Support 12,000$
TOTAL 12,000$
Franklin County Human Services Block Grant
FY 2013-2014 Approved Redistribution of Funds
Block Grant Committee Approval - June 10, 2014
Fund Program Funds
Category Description Redistributed
Intellectual Disabilities Fiscal Year Service Overages 8,000$
TOTAL 8,000$
Franklin County Human Services Block Grant
FY 2013-2014 Mini-Grants
Agency Name Project Name Fund Category Project Description
Amount
Approved Outcomes
AHEDD Parent Seminars Intellectual
Disabilities
AHEDD will provide 5 educational seminars to parents of youth who receive SSI in order to promote
employment. As a result of these seminars, AHEDD will identity 20 families who have a current or future
interest in the employment of the SSI youth. AHEDD will provide individualized one on one work incentive
counseling to parents and SSI youth, ages 14-21, in order to promote employment and influence transition
and career planning of these individuals. This specialized counseling will be provided by AHEDD staff that
have successfully completed national certification and are considered to be essential to promoting
employment for this population. Grant funds will cover staff salaries, promotional activities, supplies,
travel, and administration.
$ 10,000 Although the goal was to target 20
students, only 11 expressed an
interested in learning more about
the impact of work and SSI. The
attendance for the seminars was
limited with approximately ten
people in attendance
Children’s Aid
Society
Play Therapy HSDF Expansion of play therapy program to increase number of children served by Leiter Caring Center by
adding one full-time position. Goals: 1) Eliminate the waiting list of children waiting for play therapy
services at the Leiter Center. At the end of the year 2013, there were 13 children on the waiting list. Goal
2) – Serve more children. It was anticipated that by the end of the 2013/2014 fiscal year that the new
position would have a caseload of 22 children, that at least 65 children would be served during the fiscal
year, and that at least 425 hours of play therapy would be provided.
$ 9,522 Goal 1) – At the end of the
2013/2014 fiscal year, June 30,
2014, there were no children
waiting for play therapy services. In
the first quarter of 2014 only 1
intake was conducted while in the
second quarter, with the new
therapist in place, 13 intakes were
conducted. Goal 2) By the end of
the 2013/2014 fiscal year the new
position had a caseload of 11, the
number of children served during
the fiscal year was 39 and 412
hours of service were provided
during the fiscal year. Funds 100%
expended.
Healthy
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Partnership
Kickoff Your Drug Free
Summer
Human
Services
Development
Fund
This year’s events will be the 5th one held in Chambersburg and the 2nd in Waynesboro. In previous years
HCP, with the assistance of the Community Coalition, various service providers and volunteers, has held
successful events at Mike Waters Park (located on 2nd Street in Chambersburg) and Renfrew Park
(located in Waynesboro). The events are planned to expose youth and families to activities, programs, and
various services that are available to youth for the summer. These programs are based on safe, healthy
and drug free activities that youth can get involved with over the summer break. In previous years, there
have been over 400 persons attend these events with many area services and agencies being represented
as well.
3,545 Chambersburg: 327 attended; 17
vendors. Waynesboro: 127
attended; 14 vendors. Community
exposure through PSAs, news
coverage. Funding spent 100%;
$3900 in-kind donations.
Franklin County Human Services Block Grant
FY 2013-2014 Mini-Grants
Agency Name Project Name Fund Category Project Description
Amount
Approved Outcomes
Lutheran Social
Services
MH Services for Tuscarora
Schools
Mental Health Officials for Tuscarora School District contacted Lutheran Counseling Services and expressed a need for
mental health services for children struggling with behavioral and emotional challenges within their
district. In 2013, Lutheran Counseling Services began offering mental health services to students in St.
Thomas Elementary School. At the end of the school year, TSD officials requested that we expand the
program to the other schools in the district: the high school, middle school and the 3 additional
elementary schools. A Licensed Behavioral Health Clinician will facilitate program interventions in the
least restrictive environment to provide optimal support to students. The therapies will take place weekly
and will be scheduled at appropriate times so as not to interfere with or affect the student’s academic or
social standings within the school.
4,810 Were not able to provide services
to children. However, they did
revise parent packets in
preparation for 2014-15; hired two
therapists; contacted social
workers; purchased mobile play
therapy kits. Were not able to
expend funds.
TrueNorth Mental Health First Aid Mental Health TrueNorth Wellness Services is requesting funds for the training of one additional Mental Health First Aid
trainer and to provide four Mental Health First Aid trainings to stakeholder groups in Franklin County.
Each training will allow up to 25 participants to receive the Mental Health First Aid curriculum and
associated materials including handouts, training books, and lunch.
10,000 Goal One: Veronica Scott was
trained in both adult and youth
MHFA; sent a current MHFA
trainer, Sarah Binder, to be trained
in youth MHFA. Goal Two:
provided four trainings to
Stakeholders.42 participants were
trained. Goal Three: 82.9% of
participants either retained or
improved their scores from pre-
test to post-test. A total of 14.2%
increased their scores on the
knowledge section of the test and
another 6.8% increased their
scores on the opinion section of
the test.
Franklin County Human Services Block Grant
FY 2013-2014 Mini-Grants
Agency Name Project Name Fund Category Project Description
Amount
Approved Outcomes
Women in Need Money Matters Program Human
Services
Development
Fund
Women in Need will be expanding their existing Money Matters program, a financial empowerment
program, to serve 40 women who are survivors of domestic violence. This Financial Empowerment
Curriculum from the Allstate Foundation will be used to help each individual move toward financial
independence by working through five modules including understanding economic abuse, learning
financial fundamentals, mastering credit basics, building financial foundations, and creating budget
strategies. The program will fund an advocate/trainer, program supplies, and incentives.
3,100 3 programs, with 21 in attendance.
Of the returned post-tests:- 3
women opened a checking or
savings account with M&T bank.
One woman was able to change
her checking from a joint account
to a personal checking account
with the help of M&T Bank. Ten
women already had existing
personal checking accounts but
expressed a better understanding
of managing an account. -100% of
attendees were offered a lock box
for one year courtesy of M&T
Bank.-100% of attendees agreed
that they had a better
understanding of financial stability.-
100% of attendees were able to
create a budget that they would be
able to use.-100% of attendees
agreed they had a better
understanding of renting and
reading a lease.-14 women
obtained their credit report and 7
women declined their credit
report. Of those obtaining credit
reports they all agreed they had a
better understanding after seeing Family Care
Services
WRAP Class Mental Health This grant will be used to implement the Wellness Recovery Action Plan (WRAP®) at Family Care Services,
Inc. and to assist with expanding WRAP® throughout Franklin County. Because WRAP® is an evidence-
based practice, it has already been proven to help those suffering from mental illnesses. When people
learn how to manage their own treatment by having a plan to deal with symptoms before they become
severe, there is less utilization of formal mental health treatment services, including hospitalization. As a
result, costs for these services are reduced.
7,578 Held 2 WRAP classes. One for
elderly women, with 10
participants. Other for adolescents,
with 3.
Family Care
Services
Resource Parent Recruiter HSDF Requesting funds for staff person to recruit foster parents or caregivers for adults with ID. Funding would
cover salary, office supplies, transportation, advertising, printing, and postage.
$10,000 Goal: receive 5 completed resource
parent/ caregiver applications.
Have received 6, with 2 pending.
Attended 4 events, held 1 info
session, sent fliers, placed ads. Did
not fully expend funds.
Franklin County Human Services Block Grant
FY 2013-2014 Mini-Grants
Agency Name Project Name Fund Category Project Description
Amount
Approved Outcomes
NHS Circles Intellectual
Disabilities
Day Support Program for people with intellectual development disabilities. They would like to expand the
program and implement best practices in choice and opportunity for personal growth by creating
programs that will lead to more self-determination and personal outcomes. They would like funding to
start grocery/cooking groups, a computer lab, a craft shop, recreational activities, and a grooming center.
10,000 implemented successfully in all
areas
Occupational
Services, Inc.
Production Equipment Intellectual
Disabilities
OSI would like to purchase material handling equipment to support in-house production operations. This
equipment directly helps clients perform their jobs while at OSI. Included for purchase are (3) hand pallet
jacks with which clients use to move material to and from work centers. We would also like to purchase
(2) motorized pallet jacks. These units are an immediate help to our clients, acting in a supporting role
when hand pallet jacks are not enough. With a lifting capacity of 4,400 lbs., these jacks fill a role that
would otherwise be impossible to cover with a conventional pallet jack.
9,629 purchased and in use
Occupational
Services, Inc.
Conveyer and Sorting
Equipment
Intellectual
Disabilities
OSI would like to pursue a recycling service expansion, as it will be a natural progression in the services we
offer. With an expanded conveyor system we can give more clients the opportunity to work in our
recycling operation. The clients would be placed on both sides of the conveyor belt picking colored paper,
file folders, and other contaminants from the paper stream.
10,000 purchased and in use
TOTAL $ 88,184 559 individuals served
Franklin County
Human Services Block Grant
Summary of Requests for Additional Funding
Fiscal Year 2014-2015
Fund Program Funds
Category Description Requested
Drug and Alcohol In-Patient and Out-Patient Treatment 25,000$
Homeless Assistance Program Rental Assistance 23,000
Human Service Development Fund D&A Prevention - Kick Off Your Drug Free Summer 4,800
Human Service Development Fund D&A Prevention - Elementary Groups 14,384
Human Service Development Fund D&A Prevention - Interrupted Group Program (Tobacco, Alcohol, and Marijuana)10,840
Human Service Development Fund Children's Advocacy Center 25,000
Human Service Development Fund MAPP Training 1,500
Human Service Development Fund PNA Planning 1,000
TOTAL FY 2014-2015 REQUESTS FOR ADDITIONAL FUNDING 105,524$
MEMORANDUM
August 15, 2014
TO: Richard C. Wynn, Human Services Administrator
Franklin County Block Grant Committee
FROM: Douglas N. Amsley, Director
Franklin County Children & Youth Service
RE: Human Services Block Grant funding
I am respectfully requesting that consideration be given to allocate any unused HSBG
funding to support the recently established Children’s Advocacy Center to serve
Franklin County youth.
The mission of the Over the Rainbow: Franklin County Children’s Advocacy Center
(OTR) is to meet the needs of abused children in the community by providing a
community-based, child-focused center that facilitates a compassionate,
multidisciplinary approach to the prevention, identification, investigation, prosecution,
and treatment of child abuse.
The OTR Program provides intake, forensic interviews, family advocacy, and case
review services. The program utilizes a Multidisciplinary Investigative Team (MDIT)
protocol to investigate child abuse cases. And, the program facilitates service delivery
to victims and their families.
A facility has been leased, furniture and equipment have purchased, and protocols have
been developed. Also, an Executive Director has been selected to administer the
program.
Funding in the amount of $25,000.00 is requested to help pay the first year salary of the
Executive Director.
Your consideration of this matter is appreciated.
Request for Block Grant Funding from HSDF
Shalom Black, Director of Grants
I would like to request that the Block Grant Planning Committee set aside $2,500 in HSDF funds to help
build an infrastructure for priority needs assessment and outcomes. For 2014-15, two needs have been
identified: for training for the Grants Director in the MAPP (Mobilizing for Action through Planning and
Partnerships) Framework; and for stipends and supplies pertaining to strategic planning sessions.
As we approach the point of 100% flexibility in Block Grant funding, it is vital that we have in place a
framework from which to evaluate current services and identify needs for new services. MAPP training
and planning is a critical step in this process, ensuring a stronger plan in the long run.
Block Grant Priority Needs Assessment Process
MAPP Training, $1,500: (Location not yet confirmed; cost will vary based on location)
$650: registration (non-member)
$350: 2-3 nights lodging
$500: travel/ per diem
Planning Process, $1,000:
$500: facilitator for meetings
$500: food, supplies, room rental
Franklin County Commissioners COMMISSIONERS
Human Services Administrator’s Office David S. Keller, Chairman
Human Services Building Robert L. Thomas
425 Franklin Farm Lane Robert G. Ziobrowski
Chambersburg, PA 17202 www.co.franklin.pa.us
Hearing Impaired Number: (717) 264-8474 Human Services Administrator
Telephone: (717) 261-3893 Richard C. Wynn
FAX: (717) 261-0999 rcwynn@franklincountypa.gov
HUMAN SERVICES BLOCK GRANT
ADDITIONAL FUNDING REQUESTS FY 14/15
HSDF:
Kick off Your Drug Free Summer
o Locations in Chambersburg and Waynesboro
o Held in June 2015
o Requesting $4,800
Elementary groups
o Funding will be needed around end of February 2015
o D&A funds are expended first
o If additional funding is not received, no further services will be provided.
o Requesting $14,384
Interrupted Program
o Program started in FY 13/14 through grant
o No funding is available through the County at this time
o Requesting $10,840
HAP:
Rental Assistance through SCCAP
o Funding will end in January 2015 if additional funding is not provided
o Requesting $23,000
D&A:
BHSI Treatment
o Last year at this time D&A was already awarded an additional $52,733 under BHSI and
$15,281 of ACT152 from FY 12/13 carryover.
o Based on current service demand, the Department has projected that they would need an
additional $65,000 but is only requesting $25,000.