Loading...
HomeMy WebLinkAbout2016-12-15 Commissioner Minutes THURSDAY, DECEMBER 15, 2016 The Franklin County Commissioners met Thursday, December 15, 2016, with the following members present: David S. Keller, Robert L. Thomas and Robert G. Ziobrowski. The Board attended the Prison Board meeting. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. John Hart, Chief Clerk, asked to amend the agenda to include a contract with Constellation to provide electric for county facilities. Contract locks in kilowatt rate for a 3 year period and an addendum to the contract with Bonded Applicators for the roof projects to extend the contract by 28 days. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to adopt the amended agenda. There was no public comment. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the minutes of the December 6, 2016 and December 8, 2016 meetings. The Board reviewed Drug and Alcohol matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Supplemental Appropriation in the amount of$143,133.00 to increase the budget for additional grant funded revenue and increase the corresponding expenses. The Board reviewed Emergency Services matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the Letter of Authorization to all telephone service providers and current 9-1-1 system vendors operating in Franklin County, notifying that Essential Management Solutions, LLC is an agent of the county and has been given authority to access information considered confidential or proprietary on behalf of the County. All purchasing/ordering authority remains solely with the County. The Board reviewed Fiscal/Liquid Fuels matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the applications to encumber Liquid Fuels Tax Funds to the Pennsylvania Department of Transportation for the following bridges in Franklin County: • Bridge 55- Increase to $605,000.00 • Bridge 130 — Remains at $200,000.00 • Bridge 84 & 84a— Reduce to $450,000.00 • Bridge 121 — Reduce to $12,500.00 • Bridge 60 — Reduce to $0.00 • Bridge 32— Reduce to $0.00 Continued on page 2 The Board reviewed Jail matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the agreement between the County of Franklin and Gregory King DBA Scissors Palace to provide on-site barbering services at the Franklin County Jail at a cost of$5.00 per beard, $10.00 per haircut and $15.00 for both beard and haircut for the period of December 1, 2016 through December 31, 2018, with the option to renew through December 31, 2020. Inmates will reimburse the County for these services. The Board reviewed Jail matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the agreement between the County of Franklin and Guardian RFID for the installation of a Guardian RFID system at the Franklin County Jail, for the period of December 12, 2016 through December 12, 2019. This system provides automatic inmate identification, real-time data sharing, UCM/OMS integration and a guard system which will log each inmate and their movement as well as record Correctional Officer checks on each unit. The system will be purchased by County Commissioners Association of Pennsylvania (CCAP) through their insurance division PCoRP and the annual cost will be covered for three years. After three years the county will assume the annual fee estimated at $3,500.00, with a yearly increase of up to 3.5%. The Board reviewed Jail matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the amendment to the original agreement between the County of Franklin and PrimeCare Medical, Inc. (dated May 30, 2002) to allow PrimeCare to purchase Vivitrol for the Residential Substance Abuse Treatment (RSAT) Program in the amount of$31,200.00, for the period of December 12, 2016 through December 31, 2017. Cost will be covered by the Pennsylvania Commission on Crime and Delinquency (PCCD) Residential Substance Abuse Treatment Grant. All other terms and conditions of the original agreement will remain in full force and effect. The Board reviewed Mental Health matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Supplemental Appropriation in the amount of$7,104.00 to transfer unspent funds from Fiscal Year 2015-2016 into Calendar Year 2016 for expenditures. The Board reviewed Planning matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and the Borough of Waynesboro to award $41,300.00 from the Franklin County Tourism and Quality of Life Enhancement Grant, utilizing the Marcellus Legacy Fund. Grant funds will be used for paving a new community walking trail from East 4th Street to Renfrew Park. The Board reviewed additional Planning matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and Peters Township Supervisors to award $83,500.00 from the Franklin County Tourism and Quality of Life Enhancement Grant, utilizing the County Hotel Tax. Grant funds will be used for the reconstruction of the Fort Loudon stockade and shooting platforms. Continued on page 3 The Board reviewed Planning matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and Totem Pole Playhouse to award $33,000.00 from the Franklin County Tourism and Quality of Life Enhancement Grant, utilizing the County Hotel Tax. Grant funds will be used for the theater's lighting project. The Board reviewed Tax Claim matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the 2016 Exoneration of taxes on mobile homes that were abandoned, destroyed or moved out of the County. These same parcels will be exonerated for the 2016 County and County Library taxes in 2017 after the 2016 returns are processed by the Tax Claim Bureau. The Board reviewed Tax Services matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the quote from SSS printing to print County Tax Bills and Per Capita Bills at a cost of$4,763.00. A portion of the cost will be reimbursed by the townships and boroughs. Request for quotes were completed and this was the lowest qualified quote. The Board reviewed Commissioners Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the Electricity Supply Agreement between the County of Franklin and Constellation to provide fixed pricing for electricity for various County owned and leased properties for the period of December 15, 2016 through December 14, 2019. The Board reviewed Property Management matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the contract change order for the new roof installation project on Building 426 and Franklin Farm Lane Bridge Building with Bonded Applicators. This change order is to extend the project by 28 days only. All other terms and conditions of the original contract will remain in full force and effect. Fred Boylstein, Pennsylvania Emergency Management Agency Director, presented Jake Crider, Department of Emergency Services Assistant Director, with his Basic Certification as the Franklin County Emergency Management Coordinator. Mr. Boylstein said it is a pleasure to work with Franklin County and it makes their job at PEMA easier when they have great DES staff to work with. He presented the certificate on behalf of Director Flynn, Deputy Thomas and himself and congratulated Mr. Crider on a job well done. Tiffany Bloyer, Human Resources Director, and Human Resource staff was in attendance to present a check to Summit Oncology Bridge Fund from the No Shave November Fundraiser that the County held. The Bridge Fund is used to offer assistance when individuals have cancer. Employees raised $185.00 through the contest. Beth Stephey, from Summit, said the person who founded the Oncology Fund, Janet Daniels, is grateful to Franklin County for helping with this fund. Janet Daniels thanked the Board for considering the Bridge Fund and donating to it. She said a lot of people need help when they have cancer and especially with transportation. She thanked Franklin County for the donation. Chairman Keller thanked Summit Health for the wonderful work they do in the community and thanked Ms. Daniels for creating the fund. He also thanked the employees who stepped up to support the effort and thanked the employees in HR that spearheaded the effort. Continued on page 4 The Planning Office held a public hearing for the Community Development Block Grant (CDBG) Program to present the budget and provide their recommendations. Phil Tarquino, Planning Director, explained that they met with the Board last week and provided the applications that were received. Sam Thrush, Planner, explained the process and the public meetings held in October. He said the total amount received is $299,741.00 with administration cost of$53,954.00. The total to be distributed will be $245,787.00. He provided the following information on the applications that were presented last week: Indian Lake Camp Corporation requested $78,000.00 to replace their water treatment building which is the final phase of the water system improvement; Indian Lake Camp Corporation requested $93,000.00 for a new water well; South Central Community Action Program requested $15,000.00 to help fund the Gleaning Program; the Borough of Greencastle requested $62,042.00 for new curb ramps in the Borough; and Quincy Township requested $1,048,923.18 for two projects. The first project is for water lateral assistance for low to moderate income residents and the second project is for water mainline extension from the Township Building to Quincy Village along Mentzer Gap Road. Mr. Thrush opened the floor for anyone in attendance to provide public comment. Jay Eury, from SCCAP, wanted to thank the Commissioners for their support in the past and for Commissioner Keller helping to support the program at an event at Benders Potato Farm in September. Mr. Eury provided some updates that over a course of the 2016 gleaning season, the program saved 155,000 pounds of fruits and vegetables which was an increase of 75,000 pounds from last year. They distributed that through 37 different community partners. They served 12,000 unduplicated individuals which was only possible because they had over 400 volunteers. SCCAP's model is to pay one credited hard working person and get community support to make the program happen. Eden Ratliff, Greencastle Borough Manager, explained their sidewalk and ramp project. They are requesting to build 22 ramps in the Borough. He explained that sidewalks are a big issue that he has been working on as Borough Manager. He explained that they need to put in the corner ADA ramps first before putting in the sidewalks. Mr. Ratliff thanked the Board and appreciated the opportunity to apply for CDBG funds again this year. Angelo Tesoriero, Indian Lake Engineer, thanked the Board for all the years they have helped Indian Lake with funding. Mr. Tesoriero explained the treatment building project and the well project. He is hoping that the State's PES program will help with the well project and save the County money. He said the well had deteriorated further but it has served them well in the past but they would have to rehab it as part of the treatment process. He said the best longer term solution would be to have a second well. Mr. Thrush provided the following recommendations: Provide $55,260 for the Borough of Greencastle ramp project; provide $15,000 to SCCAP for the Gleaning project; and provide $78,000 to Indian Lake for the treatment building project. He explained there is $97,527 remaining that they would like some guidance from the Board on where that remaining amount should go. If they decide to put that amount towards Quincy Township's project that may help Quincy with the competitive grant they are applying for. Mr. Tarquino said they will do more investigation on the Indian Lake Well request before the final hearing on December 27, 2016. Mr. Thrush said they have to advertise the proposed budget today and after the final hearing on the 27th he will submit the applications to the State after the Board approves the applications. John Hart suggested advertising the remaining balance as reserves and that it's a tentative proposed budget so that Planning can get the advertisement to the paper today. Continued on page 5 On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to advertise the tentative CDBG budget as recommended. The meeting was adjourned at 10:54 a.m. with a motion by Robert L. Thomas; seconded by Robert G. Ziobrowski. FRANKLIN COUNTY COMMISSIONERS