HomeMy WebLinkAbout2018-02-22 Commissioner Minutes
THURSDAY, FEBRUARY 22, 2018
The Franklin County Commissioners met Thursday, February 22, 2018, with the
following members present: David S. Keller, Robert L. Thomas and Robert G.
Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment
of Silence, and the Pledge of Allegiance, proceeded with the business of the day.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved to adopt the agenda.
There was no public comment.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved all bills presented and ordered paid.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved the minutes of the February 13, 2018 and February 15, 2018
meetings.
The Board reviewed Aging Office matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the
Board to execute the Food & Beverage License to the Pennsylvania Department of
Agriculture for the Mont Alto Senior Center at a cost of $82.00. It is a state regulation to
have a food and beverage license renewed annually. There is no increase from last
year and is funded by the Pennsylvania Department of Aging Block Grant.
The Board reviewed Commissioners Office matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved Resolution #2018-
03, authorizing the donation of twenty-five doors to Habitat for Humanity Restore located
in Franklin County.
The Board reviewed Day Reporting Center matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the agreement
between the County of Franklin and Maranatha Ministry, Inc. to provide shelter beds and
transportation for Intensive Reentry Case Management (IRCM) grant participants for a
total amount of $13,730.00. This agreement is for the period of January 1, 2018 through
June 30, 2018.
The Board reviewed additional Day Reporting Center matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the
agreement between the County of Franklin and Waynesboro New Hope Shelter to
provide shelter beds for Intensive Reentry Case Management (IRCM) grant participants
for a total amount of $9,450.00. This agreement is for the period of January 1, 2018
through June 30, 2018.
The Board reviewed Fiscal matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the agreement between the
County of Franklin and Over the Rainbow Children’s Advocacy Center to provide pass
through funds from the PA Commission on Crime and Delinquency Grant in the amount
of $40,000.00. The funding will pay for staff wages and benefits as well as a yearly
subscription fee for NCAtrak.
Continued on page 2
The Board reviewed additional Fiscal matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Supplemental
Appropriation in the amount of $40,000.00 for Over the Rainbow Children’s Advocacy
Center to provide pass through funds from the PA Commission on Crime and
Delinquency Grant. The funding will pay for staff wages and benefits as well as a yearly
subscription fee for NCAtrak.
The Board reviewed additional Fiscal matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Supplemental
Appropriation in the amount of $95,000.00 to provide budget for the 2018 STOP grant.
Funds will pass through to Women in Need.
The Board reviewed additional Fiscal matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the agreement
between the County of Franklin and Women In Need to provide pass through funds from
PA Commission on Crime and Delinquency Grant in the amount of $95,000.00 from the
STOP Grant.
The Board reviewed additional Fiscal matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Letter of
Agreement between the County of Franklin and Zelenkofske Axelrod, LLC to extend the
contract for independent audit services for 2018 through 2021 for the county’s GSAB 34
financial statements and the required single audit. This agreement is for the following
years: December 31, 2018 at a cost of $102,854.00; December 31, 2019 at a cost of
$104,911.00; December 31, 2020 at a cost of $107,009.00; and December 31, 2021 at a
cost of $109,149.00.
The Board reviewed additional Fiscal matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Letter of
Engagement from Zelenkofske Axelrod, LLC for independent audit services for the year
ended December 31, 2017 including an audit of the County’s GASB 34 financial
statements and the County’s Single Audit, required for all programs receiving federal
and pass-through funds, at a cost of $102,854.00.
The Board reviewed Grants Management matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Emergency
Solutions Grant Program Contract between the County of Franklin and Department of
Community & Economic Development to provide grant funds in the amount of
$200,000.00 to be used for outreach, case management, financial assistance, rental
assistance, and homeless management information system data input to rapidly re-
house homeless individuals and families in Franklin County. This contract is for the
period of January 1, 2018 through June 30, 2019.
The Board reviewed Planning Office matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the agreement between the
County of Franklin and the Healthy Franklin County (administered by Summit Health) to
award $4,000.00 from the Franklin County Tourism and Quality of Life Enhancement
Grant, utilizing the County’s Marcellus Shale Fund. Grant funds will be used for
publishing of a walking/biking/healthy booklet and other items contained within their
application, for the period of February 22, 2018 through February 22, 2019.
The Board reviewed additional Planning Office matters. On a motion by Robert
L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Housing
Trust Fund Grant Agreement between the County of Franklin and Maranatha Ministries
for a grant amount of $15,000 to be used for their Total Person Transitional Housing
Program. This agreement is for the period of February 22, 2018 through December 31,
2018.
Continued on page 3
The Board reviewed Recorder of Deeds matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the agreement
between the County of Franklin and Richard K. Hoskinson, Esquire to provide contract
attorney services at a cost of $2,557.00 for the period of January 1, 2018 through
December 31, 2018.
The Board reviewed additional Register and Recorder matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the
Chairman of the Board to execute the agreement between the County of Franklin and
Info Quick Solutions to continue re-indexing deeds and miscellaneous recordings from
deed books 208-173 covering years 1914 through 1922, an estimated 14,233
documents. This will be added to the Recorder’s current Records Management
database. The total amount of this agreement is $32,775.00. This agreement will be
paid for from the Recorder’s Improvement Fund.
The Board reviewed Register of Wills matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the agreement
between the County of Franklin and Richard K. Hoskinson, Esquire to provide contract
attorney services at a cost of $2,557.00, for the period of January 1, 2018 through
December 31, 2018.
The Board reviewed Tax Claim Bureau matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved to accept the bids
that are on the repository sale list made by Barbara Lauffer to purchase a 1978 Norris
Mobile Home on property at 640 Mickey Inn Road, Lot 102, Chambersburg, PA for a bid
amount of $100.00. This property was not purchased at the Judicial Sale. Repository
sales are held on properties that are not purchased at the Judicial Sale.
In accordance with PA Acts 14, 67, 68 and 127 notifications, PA Department of
Human Services notified the County of a Pennsylvania Department of Environmental
Protection NPDES renewal permit application being applied by South Mountain
Restoration Center for discharge sewage on property located in Quincy Township.
In accordance with PA Acts 14, 67, 68 and 127 notifications, Chambersburg
Hospital notified the County of a Pennsylvania Department of Environmental Protection
Air Quality Program renewal permit being applied for 3 boilers and 3 emergency
generators on property located in the Borough of Chambersburg.
In accordance with PA Acts 14, 67, 68 and 127 notifications, C.S. Davidson, Inc.
notified the County of a Pennsylvania Department of Environmental Protection GP-11
General permit application being applied by Washington Township Board of Supervisors
for Country Club Road Driveway Bridge repairs on property located in Washington
Township.
In accordance with PA Acts 14, 67, 68 and 127 notifications, Buchart Horn
notified the County of a Pennsylvania Department of Environmental Protection NPDES
permit application being applied by Franklin County Regional Airport for construction of a
parallel taxiway on property located in Greene Township.
In accordance with PA Acts 14, 67, 68 and 127 notifications, Volvo Construction
Equipment notified the County of a Pennsylvania Department of Environmental
Protection Title V Operating Renewal permit application being applied on property
located in Shippensburg, PA.
Continued on page 4
In accordance with PA Acts 14, 67, 68 and 127 notifications, Edge Rubber
Recycling, LLC notified the County of a Pennsylvania Department of Environmental
Protection Waste Management Minor Modification application being applied to include a
whole tire shredding operation at the facility located in Chambersburg, PA.
Teresa Beckner, Fiscal Director, met with the Board to review the 2017 expense
and revenue budget performance through December, 2017. She shared that because it
is year-end, we have different requirements related to the cut-off between periods.
Expenses are still coming in that are required to be recorded back to 2017. Likewise, the
revenue figures shown are also changing as additional information is known and
adjustments are made for year-end accruals. They are still working on final adjustments
in order to formally close the year and prepare financial statements for audit. Ms.
Beckner advised there are some areas that have exceeded 100% of their expense
budget through December. Fiscal investigates each significant variance and works with
Directors as needed. The variances discussed throughout the year that related to the
timing of one-time purchases or fees worked themselves out by year-end. Ms. Beckner
mentioned that the General Fund transfers to other services. Some of the amounts
contributed by the General Fund are mandatory county share or matching funds for the
services rendered and some are considered over-match where fees or grant funds that
are passed through to the program are insufficient to pay the total costs of the services
the county provides. Our preliminary December numbers reflect that total county share
transfers are under budget by almost $500,000. This will change as final adjustments
are recorded and they perform a final close on the programs. Aside from these areas or
operations, expenses are under budget or variances are deemed insignificant. She said
general fund expenses are at 92.6% of budgeted expenses compared to 91.2% in
December of 2016, unadjusted. Ms. Beckner said revenues are 106% collected of
general fund revenue budget. Although some offices collected more than their total
revenue budget, the overall excess relates to gains on fiduciary funds (pension and
retiree health benefits). Ms. Beckner reported that the County has collected $38.2
million or about 95.4% of property taxes billed, compared to 95.7% collected through
December 2016. The average collections through December for the past five years is
95.1%. She continued that with regard to property taxes for 2017, our billings were
$533,000 more than budgeted and $596,000 more than budgeted for 2016. Ms.
Beckner reported that one mill generates $1,452,127 of tax revenue compared to
$1,430,536 for 2016, an increase of 1.5%. She explained that these are preliminary
figures, with many more adjustments to be completed, for both revenue and expense.
Ms. Beckner indicated that we are still on track to finish the year better than budgeted.
The meeting was adjourned at 9:59 a.m. with a motion by Robert L. Thomas;
seconded by Robert G. Ziobrowski.
FRANKLIN COUNTY COMMISSIONERS
County of Franklin
Resolution No. 2018-03
A RESOLUTION OF THE COUNTY OF FRANKLIN, COMMONWEALTH OF
PENNSYLVANIA, AUTHORIZING THE DONATION OF DOORS
WHEREAS, Section 1805 of the County Code, 16 P.S. §1805, authorizes the disposal of
personal property by sale or otherwise upon resolution; and
WHEREAS, the County currently owns approximately twenty-five doors that are of
minimal value and no longer serve any purpose to benefit the County and are being stored
with no current or future use planned except disposal; and
WHEREAS, the Franklin County Board of Commissioners has been made aware that
Habitat for Humanity Restore located in Franklin County, will receive and make use of the
doors owned by the county,
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Franklin
County as follows:
1. The County authorizes the disposal of the following doors by way of donation to
Habitat for Humanity Restore.
2. This resolution is effective immediately.
nd
RESOLVED, this 22 day of February, 2018.
ATTEST COUNTY OF FRANKLIN
_____________________________ _____________________________
Steven A. Nevada David S. Keller, Chairman
Assistant County Administrator
______________________________
Robert L. Thomas
______________________________
Robert G. Ziobrowski