HomeMy WebLinkAbout2018-04-19 Commissioner Minutes
THURSDAY, APRIL 19, 2018
The Franklin County Commissioners met Thursday, April 19, 2018, with the
following members present: David S. Keller, Robert L. Thomas and Robert G.
Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment
of Silence, and the Pledge of Allegiance, proceeded with the business of the day.
Chairman Keller asked to approve the agenda with an additional item. Staff
would like to have an executive session to discuss real estate. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved to adopt the
amended agenda.
There was no public comment.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved all bills presented and ordered paid.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved the minutes of the April 10, 2018 and April 12, 2018 meetings.
John Frey from Public Financial Management (PFM) met with the Board
regarding financing $54,225,000 of the 2018 bond issue. Mr. Frey had good news for
the Board on the results of the competitive RFP pricing for the bonds. He explained that
yesterday the Underwriter went out to find interest rates for the bond. They received
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good rates and since March 1 the interest rates have stayed stable and attractive. The
County is locked in at 3.14% interest rate which is a very attractive interest rate. Mr.
Frey provided a summary of the 2018 financing plan. After a few questions from the
Board, Mr. Frey said that the County team has been great to work with and their
professionalism and expertise is incredible. And because of this, the county received a
strong affirmation with AA credit rating which really helped to receive the low interest
rate.
Sean Fredericks from Barley Snyder explained the ordinance that was advertised
on April 16, 2018 in the Public Opinion newspaper. Mr. Fredericks explained that the
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bond documents will be signed a week before the closing date of May 30. A press
release is being developed for the Board to review and Commissioner Ziobrowski asked
that we include in the press release that the AA bond rating we received and because of
our fiscal policies we received a better interest rate. On a motion by Robert G.
Ziobrowski, seconded by Robert L. Thomas; unanimously approved Ordinance #2018-
01 authorizing the incurrence of nonelectoral debt of the County by the issuance of
$54,225,000 aggregate principal amount of general obligation bonds, Series of 2018.
The Board reviewed Commissioner’s Office matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the adoption of
HIPAA Privacy and Security Policies and Procedures Manual and Corporate Compliance
Manual to assure regulation compliance in the areas of HIPAA, ADA, HUD, Title VI, and
other federal or state regulations as well as to enhance the County's current corporate
compliance manual. These manuals replace and update all existing policies related to
these subject matters.
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The Board reviewed Day Reporting Center matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved amendment #9 to
the original agreement between the County of Franklin and B.I. Incorporated (under
GEO) to extend the term on a month-to-month basis until such time as either party
provides 30 day written notice to terminate this amendment or the parties enter into a
new agreement. All other terms and conditions of the original agreement will remain in
full force and effect.
The Board reviewed Emergency Services matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the proposal from
Essential Management Solutions, LLC to provide assistance with yearly review and
updates for submittal of annual plans and funding requests to PEMA for 9-1-1
Wireline/Wireless/VIOP funds as required by Act 12. Proposal term is June 1, 2018
through May 31, 2019 at a cost of $16,200.00. This will ensure proper compliance, as
well as provide assistance with audits, reconciliations and appeals. Costs are eligible to
be covered by Act 12 (9-1-1 Subscriber and Consumer fees).
The Board reviewed Jail matters. On a motion by Robert L. Thomas, seconded
by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to
execute the quote from Power DMS to provide service for maintaining consistency with
policies, standards, test, surveys and training for the document management system.
This is an inclusive electronic maintenance system managing the accreditation workflow
and processes and is unique and will assist not only the Jail but Adult Probation and
Sheriff’s department. This quote is at a cost of $15,611.14 which will be shared with all
three departments.
The Board reviewed Veterans Affairs/Drug & Alcohol matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the
Supplemental Appropriation in the amount of $144,714.00 to increase the budget for
Operation REACH, a veteran’s treatment services initiative through the Department of
Drug and Alcohol (DDAP). Veterans Affairs will oversee the majority of the services,
with the balance of $9,000.00 being managed by D&A. The D&A program will pass the
funds through to Veterans Affairs for their portion.
In accordance with PA Acts 14, 67, 68 and 127 notifications, Dennis E. Black,
Inc. notified the County of a Pennsylvania Department of Environmental Protection
NPDES permit application being applied by White Rock, Inc. for proposed 45 single
family homes in Penn National St. Annes subdivision along St. Annes/Sandwich Lanes,
located in Guilford and Quincy Townships.
In accordance with PA Acts 14, 67, 68 and 127 notifications, Dennis E. Black,
Inc. notified the County of a Pennsylvania Department of Environmental Protection
NPDES permit application being applied by WCN Properties, L.P. for the construction of
40 new paved trailer parking stalls adjacent to existing site pavement and modify
existing storm water management basin at Franklin Logistics, located in Guilford
Township.
In accordance with PA Acts 14, 67, 68 and 127 notifications, R. Lee Royer &
Associates notified the County of a Pennsylvania Department of Environmental
Protection NPDES permit application being applied by Snowberger Homes, Inc. for
residential construction of Antietam Commons, located in Washington Township.
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In accordance with PA Acts 14, 67, 68 and 127 notifications, R. Lee Royer &
Associates notified the County of a Pennsylvania Department of Environmental
Protection NPDES permit application being applied by Fil-Tec for industrial building
construction at Wharf Road Industrial Park, located in Washington Township.
Teresa Beckner, Fiscal Director, met with the Board to review the 2018 expense
and revenue budget performance through February, 2018. Ms. Beckner advised that the
county’s health insurance plan is a high deductible plan that includes a health savings
arrangement. Again this year, the county made a contribution to the HSA plan for all
eligible participating employees which created a year-to-date variance in expense
budgets for most departments. She continued that consistent with prior years, the
impact will be softened as the contribution is mitigated. Ms. Beckner explained there
were also association fees, dues and maintenance agreement fees, but at this time she
expects them to balance out over the balance of the year. She said general fund
expenses are at 15.8% of budgeted expenses for February. Ms. Beckner said revenues
are 3.2% collected of general fund revenue budget which amounts to $1,474,300. Ms.
Beckner reported that the tax bills for 2018 went out at the beginning of last month so
property tax revenues will be on the March report. Commissioner Ziobrowski asked
about the 2% discount offered to taxpayers to pay their property taxes earlier, which is
not required and it costs the County $702,000 by giving this discount. He would like to
know how many other counties do the discount, which Ms. Beckner will research and
provide to the Board. Ms. Beckner responded that this discount does incentivize paying
sooner.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved to enter an executive session at 10:26 a.m. this date for the
purpose to review real estate matters. No action will be required after executive session.
The Board reconvened into regular session at 11:05 a.m.
The meeting was adjourned at 11:05 a.m. with a motion by Robert L. Thomas;
seconded by Robert G. Ziobrowski.
FRANKLIN COUNTY COMMISSIONERS