HomeMy WebLinkAbout2018-05-01 Commissioner Minutes
TUESDAY, MAY 1, 2018
The Franklin County Commissioners met Tuesday, May 1, 2018, with the
following members present: David S. Keller, Robert L. Thomas and Robert G.
Ziobrowski. Vice Chairman Thomas presided and after calling the meeting to order, a
Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the
day.
Commissioner Thomas announced that Chairman Keller may be a few minutes
late to the meeting. On a motion by Robert G. Ziobrowski; seconded by Robert L.
Thomas; unanimously approved to adopt the agenda.
There was no public comment.
The minutes of the April 24, 2018 and April 26, 2018 meetings were reviewed.
These will be decided upon on Thursday, May 3, 2018.
The Board reviewed Agreements, Contracts and Reports. Kurt Hoffeditz, CIO,
was present to explain board action item #3, quote from Dell. He explained that this
system will create efficiencies by saving hours during deployment of computers. The
technicians normally have to input software into each computer but this will already have
the software preloaded. This will reduce staff time and save money. Steve Nevada,
Assistant County Administrator, explained that the Drug & Alcohol supplemental
appropriation is to focus on prevention and expand the Student Assistance Program at
the elementary schools. The items will be approved Thursday, May 3, 2018.
On a motion by Robert G. Ziobrowski; seconded by Robert L. Thomas;
unanimously approved the revised Director of Procurement position description in the
Procurement Department.
On a motion by Robert G. Ziobrowski; seconded by Robert L. Thomas;
unanimously approved to enter an executive session at 9:43 a.m. this date for the
purpose to review real estate matters. John Hart, Project Manager, said that action may
be required after the executive session. The Board reconvened into regular session at
10:17 a.m.
Chairman Keller entered the Commissioners meeting at 9:50 AM.
John Hart, Project Manager, explained that the Coyle Library rented the Grant
Street site during their renovations but they have since moved out due to the renovations
being complete. Mr. Hart said he has had a combination of discussions with the owners
of the site concerning the opportunity of the County leasing the Grant Street site. He
discussed that a letter of intent would be the first step to move forward with a lease
agreement for the property. He explained that the lease would be a 10 year lease at
$5.00 a square foot for the garage area and $10.00 a square foot for the office area with
no inflationary figure. The total square foot is 16,000 with 10,500 square feet in the
garage/storage area and 5,500 square feet in the office area. This lease would come
with 80 parking stalls, which is a value to the county as we move forward with the facility
project. Mr. Hart explained further that there is an option to purchase at the end of the
lease period so this lease requires a $100,000 down payment that is refundable if we
decide not to purchase at the end of the 10 year lease. He said one possibility that staff
is to look at is records storage space. He is requesting the Board approve this letter of
intent today as this will help with transition space. Commissioner Thomas said that
when they were rolling out the facility project, there was discussion of the need for
transition space so this helps to settle that issue. He continued that parking is an issue
that everyone is concerned about and the garage area is perfect for the mock up
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courtrooms that need set up. He said this would be an ideal location for the Archives
building also. He said it gives us temporary space, complete total construction for the
mock up courtrooms and the potential down the road for a long term fix for the Archives
building. Chairman Keller said he likes the flexibility this gives the County, as it helps
with parking which is an issue, and the possibilities down the road for our operations.
He said there is value presented in terms of the lease price and the option to purchase,
so he is supportive of this action.
On a motion by Robert G. Ziobrowski; seconded by Robert L. Thomas;
unanimously approved the letter of intent from b.developed and to authorize the down
payment on the option to purchase and develop a final lease as well as the terms
mentioned by Mr. Hart.
The meeting was adjourned at 10:26 a.m. with a motion by Robert G. Ziobrowski;
seconded by Robert L. Thomas.
Steven A. Nevada
Assistant County Administrator
FRANKLIN COUNTY COMMISSIONERS
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David S. Keller, Chairman
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Robert L. Thomas
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Robert G. Ziobrowski