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HomeMy WebLinkAbout2018-10-04 Commissioner Minutes THURSDAY, OCTOBER 4, 2018 The Franklin County Commissioners met Thursday, October 4, 2018, with the following members present: David S. Keller, Robert L. Thomas and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to adopt the agenda. There was no public comment. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the minutes of the September 25, 2018 and September 27, 2018 meeting. The Board reviewed Adult Probation matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the agreement between the County of Franklin and W.B. Mason for monthly rental of 4 water coolers at a cost of $11.96 per month. W.B. Mason is the bottles of water, as needed, and billed as delivered. The Board reviewed Commissioners Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the amendment to the agreement between the County of Franklin and Peirce Park Group to provide comprehensive investment management consulting services for assets held in the Pension and OPEB funds effective October 1, 2016. This amendment modifies fee provisions to a 15 basis point schedule. All terms and conditions of the original agreement will remain in full force and effect. The Board reviewed Emergency Services matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the quote from Capital Area Communications to relocate the 911 back-ck out of the back-up center and into the climate controlled server room at a cost of $9,500.00. Costs are eligible under Act 12 funds. The Board reviewed Grants/CJAB matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the amendment to the original agreement (dated April 25, 2018) between the County of Franklin and Keystone Rural Health Center to provide services to participants in the Jail to Community Treatment Program. This amendment will extend the contract term through September 30, 2018. All other terms and conditions of the original agreement will remain in full force and effect. The Board reviewed additional Grants/CJAB matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Project Modification Request to Pennsylvania Commission of Crime and Delinquency (PCCD) to provide a complete breakdown of program costs and additional funding from Children & Youth and Local Law Enforcement for the Medical Services for Victims at the Child Advocacy Center (CAC), for the period of January 1, 2018 through December 31, 2018. Continued on page 2 The Board reviewed additional Grants/CJAB matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Project Modification Request to Pennsylvania Commission of Crime and Delinquency (PCCD) to provide a complete breakdown of program costs and additional funding from Children & Youth and Local Law Enforcement for the Child Advocacy Cente Endowment Act Grant, for the period of January 1, 2018 through December 31, 2018. The Board reviewed Human Services Administration matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the contract listing for all contracts and addendums for January 2018 through September 2018 for the Human Services Administration Department. Contract listings are maintained for proper accounting of all contracts to include vendor name, address, type(s) of service provided and rate(s) charged for services. The Board reviewed Planning matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the amendment to the Agreement (dated January 18, 2018) between the County of Franklin and Greene Township for the Franklin County Tourism of Life Enhancement Grant for the Conococheague Creek Trail Project. This amendment will extend the agreement through December 31, 2019. All other terms and conditions of the original agreement will remain in full force and effect. The Board reviewed Property Management matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the proposal from Compliance Management International (CMI) to perform ground penetrating radar work in parking lots 1-5 behind the Courthouse, Lighten Up and Wogan Buildings at a cost $4,100.00. The Board reviewed Risk Management matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the quote from B&H Photo-Video-Pro Audio for the purchase of hard drives to expand the storage capacity of The Board reviewed Tax Claim Bureau matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the exoneration of partial taxes for a property in Letterkenny Township that was being taxed with the incorrect square footage. In accordance with PA Acts 14, 67, 68 and 127 notifications, Dennis E. Black Engineering Inc. notified the County of a Pennsylvania Department of Environmental Protection NPDES Permit application being applied by the Franklin County Commissioners for the construction of a new Administrative Annex, located in the Borough of Chambersburg. In accordance with PA Acts 14, 67, 68 and 127 notifications, Dennis E. Black Engineering Inc. notified the County of a Pennsylvania Department of Environmental Protection NPDES Permit application being applied by the Franklin County Commissioners for the construction of a new Judicial Center, located in the Borough of Chambersburg. In accordance with PA Acts 14, 67, 68 and 127 notifications, Team Ag Inc. notified the County of a Pennsylvania Department of Environmental Protection NPDES CAFO Permit application being applied by the Junk-Inn Farms, LLC for to expand existing operations to include a proposed swine finishing barn and other needed structures for expansion, located in Metal Township. Continued on page 3 John Hart, Project Manager, provided an update on the floor plans for the courthouse facility project. Mr. Hart explained that the purpose of this update is to present floor plans that have been slightly modified and to provide more details. There are only a few minor changes to what was rolled out in January, 2018. He has met with the Courts, Elected Officials and Managers over the last few months and they provided comments and feedback. He explained that security is critical with these plans. We are attempting to achieve the goals of security, safety and efficiencies that have been stated in the past. Mr. Hart explained that in the new judicial center on the first floor the change is to provide a space in a secure setting for victims and witnesses. The other change in this building is in the basement where they will include a fingerprint room next to the new Judicial Center with little change other than moving a few walls and doors. Chairman Keller responded that the footprints show as was presented in January but the details are greater. He knows how much time Mr. Hart took working with the various stakeholders and this is the end result. He continued that the amount of work ongoing is substantial. Mr. Hart responded that he had a lot of input and interaction which is appreciated. There were many good comments that helped with fine tuning the facility to meet the needs of today. There is improvement with handicapped accessibility with this plan. He continued that the basement of the Courthouse Annex has changed with adding classrooms for the DUI school that is currently held in trailers on Franklin Farm Lane and a deli or vending machine type of area for anyone in the building to enhance the ability to get something to eat. Chairman Keller responded that this would blend well Hart continued to explain who will be housed on each floor of the Courthouse Annex and Old Courthouse with little changes other than moving of walls and doors. Chairman Keller said that when this was presented in January, the plan was to have a total of six judges in the new Courthouse and maintain an area for a seventh judge in the old Courthouse. Mr. Hart responded that he believes that we are on track with maintaining the budget with construction costs for all construction and renovations at $43,800,000 and the total project is pricing. Commissioner Thomas said that this puts a light on and accentuates the old Courthouse. This will serve the purpose for generations to come. The historic building will still be available to serve justice in the county. He is pleased how this has come out and is happy architecturally with the project. Mr. Hart said he is looking for approval by the Board today to relay information to the architect and also to forward floor size plans to everyone interested so they have the information. Chairman Keller said he is pleased and the goal was to get all the court related offices on the same campus, there is advantages to having all court offices on the same block since they all work together and this will accommodate space needs for the seeable future. This is a solid plan and the additional detail is there now so he feels good about it. He feels ready to move to the next step. Mr. Hart noted the building will be setback further from North Main Street for security purposes, and the distance between the building and the historic courthouse will be expanded. Commissioner Ziobrowski noted that not only will the new facility meet the functional needs of the judiciary, but will also be aesthetically pleasing. He agreed with Commissioner Thomas that the view of the old Courthouse will be enhanced, and that it square where we can still have public activities as it blends well together, provides more space and it will complement downtown. Mr. Hart said the next steps if he gets approval today will be to get back to the design team, continue with design of the buildings with more details, and getting documents together to go to bid during the first quarter of 2019. Demolition bid is out now and demolition is to start after the Christmas parade and will include the Sheetz building on Second Street and should be complete by January. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the floor plans as presented and to authorize Mr. Hart to move forward with the final design to the architects and begin developing the bid documents. Continued on page 4 On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to enter an executive session at 10:33 a.m. this date for the purpose to review Personnel matters. No action was required after executive session. The Board reconvened into regular session at 11:00 a.m. The meeting was adjourned at 11:02 a.m. with a motion by Robert L. Thomas; seconded by Robert G. Ziobrowski. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ____________________________________ Robert L. Thomas Robert G. Ziobrowski