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HomeMy WebLinkAbout2018-08-20 - Minutes Franklin County Commissioners COMMISSIONERS Human Services Administrator’s Office David S. Keller, Chairman Human Services Building Robert L. Thomas 425 Franklin Farm Lane Robert G. Ziobrowski Chambersburg, PA 17202 www.franklincountypa.gov Hearing Impaired Number: (717) 264-8474 Human Services Administrator Telephone: (717) 261-3893 Stacie M. Horvath FAX: (717) 261-0999 smhorvath @franklincountypa.gov Franklin County Human Services Block Grant Committee Meeting Monday, August 20, 2018 3:00 – 4:30 PM Human Services Building Attendance: Voting Staff Staff Staff Public Committee Anne Larew Stacie Horvath Doug Amsley Michelle Mosher Megan Shreve Kim Wertz Christy Briggs April Brown Stacy Yurko Ann Spottswood Traci Kline Missy Reisinger Sharyn Overcash Sheldon Schwartz Stacy Rowe Cori Seilhamer Lori Young Ashley Yinger Glenda Helman Justin Slep  Welcome and Introductions  Approval of 5/16/18 Minutes  Anne Larew motioned to approve  Kim Wertz seconded the motion  All approved  Approval of the By-laws as Written (Revised 5/29/18)  Sheldon Schwartz motioned to approve  Anne Larew seconded the motion  All approved  Fiscal  Preliminary June 30 Fiscal Summary o Stacy Rowe reviewed the Preliminary June 30 Fiscal Summary. o FY 17/18’s total allocations for the year are $6.1 million. o Of that $6.1 million, the carryover was $167,477 from FY 16/17, which needed to be spent by 6/30/18. o The County is required to contribute 2.7% on all State Funded Expenditures. The County contribution averages around $145,000 annually. This is a Preliminary year to date estimate. Expenditures of $5,667,155 leaving an available Carry-over Balance of $393,808. o This fiscal year the Block Grant is allowing to retain up to 5% of all of the saving expenditures, which totals $277,449. This is the first year the 5% is in effect. The state does not allow waivers to carry over funds in access of that amount. o Currently, over the allowable carry-over by $116,359. These funds either need to be reallocated on expenditures that have already occurred or they need to be returned to the state by 6/30.  Approval for Allocation of Funds Over 5% Allowable o This fiscal year the Block Grant is able to retain up to 5% of all of the saving expenditures, which totals $277,449. This is the first year the 5% is in effect. The state does not allow waivers to carry over funds in access of that amount.  Proposed FY 17-18 Retained Revenue Distribution o Discussion/Questions  Some areas within other programs that had a need for services had been fully expended by 6/30.  There is an opportunity to shift some of the Block Grant Funding into the following areas:  There is an opportunity to supplement some Aging services through the Human Services Developmental Fund. The proposal is $71,780 to be allocated to this area. Serving 582 individuals. Traci Kline added that they have always sent back money to the State. With some changes with the State, they found they are underfunded. - The Protective Services Program - This program is where individuals have been abused, neglected and exploited. There is two (2) staff members dedicated to do the investigations with the reports they have received. Since last year, there has been an increase of 60%. - Information and Referral - The reason for the increase is due to the State adding a program called Person Center Counseling. This is to help offset the change in the prior year that took the application process for individuals with very low income and very high medical needs to apply for the Aging Waiver took this out of their hands and gave it to an independent Enrollment Broker. - Personal Care Program – (This is the greatest increase) This program is a one (1) hour, one on one personal care for individuals in their home. Provides activities of daily living. Within one (1) year there has been an increase of 23,344 units (hours of care).  The next 5 categories are under Drug and Alcohol. Recovery Support Services - $14,433 –. A few Board meetings ago, there had been a discussion regarding re-designing the CRS (Certified Recovery Specialist) model with SCCAP (South Central Community Action Programs). The SCCAP CRS has moved from being a SCCAP employee to contracting with a local provider. For the first portion of the contract, it was made program funding. Funds were given up front for what they needed to get started. Case Management Services – $5,782 - This is the time Case Managers put into servicing those who are in treatment. IDU Services (Injection Drug User Services) – $210 - HIV and HEP C testing is contracted out to Keystone Health. This includes contact, promotion of their programs and working with individuals for their testing. If the testing is positive, this will also get them into treatment. Outpatient Services - $6,723 – Treatment on a community based Outpatient Level.  After looking at those areas, there are still an amount of funds to allocate. There is an opportunity to allocate these funds within Mental Health and Intellectual & Developmental Disabilities through Cost Settlement. Cost Settlement allows looking at the various providers and giving them the remainder of money to bring them to what their actual expenses are. Ann Spottswood made a comment regarding the $17,293. She feels it is the Committees responsibility to look at the documentations and make sure the funds are being spent as indicated/documented. She feels there needs to be more information/documentation provided. Stacy Rowe assured they are evaluating specifically. They can pick and choose what is funded and what is not. What are looked at are providers that overspent in service areas. They want to make the providers “whole”. The money needs allocated or it will be sent back to the State. The money needs allocated to items that have already occurred. Anne Larew suggested a breakdown of the Cost Settlement Funds in the future. o Voting and Approval  Sheldon Schwartz motioned to approve  Anne Larew seconded the motion  All approved o The total allowable carry-over (Retained Revenue) is $277,449. All funds are to be spent by 6/30/19. A plan will need to be submitted to the State along with the FY 17-18 Expenditure Report. The State will approve the plan. o Program descriptions with amounts: (Handout provided)  Mental Health - Family Housing - $18,000 – This amount is the same amount as last year and is considered a continued need. Funding will be used to coordinate needed support to families and individuals in accessing and maintaining stable housing.  Mental Health - Mobile Psych. Nurse - $27,816 – Funds will be used to contract with a psychiatric nurse to coordinate outreach services and provide education/training to Franklin County individuals. The psychiatric nurse position was a previous position within the department. The goal is to bring this position back to the department.  Mental Health – Co-Responder Program - $30,500 – The program focuses on engaging individuals to services to divert them from entering or re-entering the criminal justice system. The department subcontracts with Keystone Health. Keystone Health hired a Mental Health Liaison. The liaison is stationed within three (3) different municipalities. The funding is through a PCCD Grant, which will end December, 2018. The department is asking for funding through June 30, 2019, while they work on sustainability.  Mental Health – Supported Living and Outpatient Services - $50,000 – TrueNorth provides apartments where adults live independently while having support staff nearby. They are in the process of renovating to bring two (2) new apartments to the community for Supported Living. Currently, there are sixteen (16) apartments. The criteria are to have a serious mental illness. Priority is given to those who are returning to the community from an Inpatient stay or from a State Hospital facility. If there isn’t anyone in that transition at that time, it would go to someone that is homeless. Currently, there are thirty-two (32) individuals on the waiting list.  Human Services Development Fund – Data Warehouse - $31,141 – Funding will be to complete the data transformation process and validation steps for Phase II of the implementation process. There are Seven (7) data systems of which are identified for the Human Services Data Warehouse. So far, three (3) of the seven (7) systems have a complete extract with “good” data. Two (2) of the systems, data has been obtained and are still in the developing process. Two (2) of the systems are State systems. The data can be viewed on the Tablo App. on the Franklin County Website. The $31,141 will come out of the Human Services Block Grant Funding. The remaining portion of this project will come from the Tuscarora Managed Care Alliance.  Human Services Development Fund – Strengthening Families - $18,000 – Funding is to expand this program to the Chambersburg area. This is a seven (7) week evidence based program for parents and youth.  Human Services Development Fund – Training Days - $12,000 – Quality professional training to enhance skills, increase professional development and increase awareness of current trends. Training Days is scheduled for October 16, 2018. This event will be held at the Rhodes Grove Conference Center. The training will be based on Early Education and helping to build family strengths. Dr. Judy Cameron from the University of Pittsburgh, Center for Neuroscience, will be the Guest Speaker.  Human Services Development Fund – Aging Personal Care Services - $60,000 – To provide Aging personal care services to seniors living in Franklin County.  Homeless Assistance Program – Shelter Support - $29,992 – This is the last safety net for residents who may find themselves without a place to live.  Approval of the Proposed FY 17-18 Retained Revenue Distribution  Sheldon Schwartz motioned to approve  Anne Larew seconded the motion  All approved  Orientation Subcommittee Report Out  Review of Last Meeting and Updates o The Block Grant Orientation and Professional Development Subcommittee Meeting met August 2, 2018. It was a very good meeting which covered several items. o The next meeting is scheduled for August 31, 2018 at 1:00 pm.  Distribute the Committee Member Interest Form o Included in the Human Services Block Grant packet is the Committee Member Interest Form. o This form has been approved by the Commissioner’s. o IT (Information Technology) is working on a fillable form. The forms will only go to Stacie Horvath.  Powerpoint Plans and Handbook o Recruitment  Next Meeting(s):  Block Grant Orientation and Professional Development Subcommittee Meeting: Friday, August 31, 2018, 1:00pm – 2:30pm at the Human Services Building, 425 Franklin Farm Lane, Chambersburg. Front Meeting Room #157  Human Services Block Grant/External Committee Meeting Wednesday, November 7, 2018, 2:30pm – 4:00pm at the Human Services Building, 425 Franklin Farm Lane, Chambersburg. Front Meeting Rooms