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HomeMy WebLinkAbout2019-04-30 - Minutes Franklin County Commissioners COMMISSIONERS Human Services Administrator’s Office David S. Keller, Chairman Human Services Building Robert L. Thomas 425 Franklin Farm Lane Robert G. Ziobrowski Chambersburg, PA 17202 www.franklincountypa.gov Hearing Impaired Number: (717) 264-8474 Human Services Administrator Telephone: (717) 261-3893 Stacie M. Horvath FAX: (717) 261-0999 smhorvath @franklincountypa.gov Franklin County Human Services Block Grant Committee Meeting April 30, 2019 2:30 p.m. – 4:00 p.m. Franklin County Human Services Building Attendance: Voting Voting Staff Staff Staff Staff Committee Committee Shelly Michelle Stacie Horvath Sharyn Justin Slep Glenda Schwartz Sedgwick Overcash Helman Carey Ann Christy Briggs Missy Patty Marisa Freeman Spottswood Reisinger Winebrenner Shields Anne Larew Kim Wertz Stacey Stacy Rowe Lori Young Julia Dovey, Brookens Fulton Doug Reaser April Brown Stacy Yurko Cori Seilhamer ⮚ Welcome and Introductions A “Special Welcome” to Doug Reaser and Michelle Sedgwick. Doug and Michelle are new Block Grant Committee Members. Doug is representing the Community Housing Advocate category. Michelle is representing the Employment/Training and Education Advocate category. The Human Services Block Grant has a potential voting member. Her name is Mary Margaret Bittle. Mrs. Bittle would represent the Faith Based Advocate category. There was a discussion surrounding three (3) current, long-term members whose terms are ending as of June 30, 2019. We are extremely grateful for their leadership in the design and implementation of the committee. Also, we are thankful for their time and dedication to the Block Grant Committee. Thank you so much Anne Larew, Shelly Schwartz and Kim Wertz. ⮚ Approval of February 21, 2019 Minutes ● Shelly Schwartz motioned to approve ● Kim Wertz seconded the motion ● All approved ⮚ Fiscal (Stacy Rowe) ● Handouts: (1) Human Services Block Grant Fiscal Report Summary of Retained Earnings Expenditures by Fiscal Year (2) Human Services Block Grant Summary of Retained Earnings Expenditures by Fiscal Year ● Update/Review o Stacy Rowe reviewed the handouts. ▪ Summary of where the Block Grant is year to date, through February, 2019 ▪ Currently, projecting where the Block Grant will be June 30, 2019 ▪ Projecting carry-over money in the amount of $114,124 ▪ The County is required to match all of the State expenditures . The amount is $173,400 for Fiscal Year 18/19. ▪ ● FY 18/19 Available Carry-over o FY 18/19 Program Proposals for Carry-over ▪ The programs associated with the Human Services Block Grant are; Intellectual Developmental Disabilities, Mental Health, Drug & Alcohol, Homeless Assistance and Human Service Development Fund (HSDF). ▪ The Summary of Retained Earnings report summarizes each category. What amount is State funding and what amount is Federal funding. ▪ Federal funding does not have flexibility. ▪ This is for all programs - If the amount of Federal funds is not spent, the funds will be returned to the State. There is only flexibility with State funding. o The Human Service Development Fund (HSDF) is used for services. It was set up to be a supplement to various programs. This Block Grant uses this funding to fund the Information & Referral Program (I&R). ▪ The HSDF can be used to supplement anything that would fall under the above programs, as long as it meets the requirements of the HSDF. ★ Cori Seilhamer explained the outcome of Supported Living Out-Patient Services. - They will gain two (2) Supported Living apartments. - This will service two (2) more individuals with Supported Living. - Not time limited. - It is a “stepping stone” to independent living. ★ Cori Seilhamer defined the Mobile Psych Nurse - This is an individual who they contract with. This individual is a Registered Nurse. - She goes out into the community to educate individuals about medications as well Mental Illness. - The Mobile Psych Nurse with individuals along with Providers. ★ Cori Seilhamer talked about the Co-Responder Program - The funding is helping to pay for individuals of which are Mental Health professionals who are housed with Waynesboro, Washington Township and Greencastle Police Departments. - She works directly with Law Enforcement, where she receives referrals from the Police Officers for individuals they encounter on calls that may be better served in the Mental Health system. - The goal is to keep individuals out of the Criminal Justice System and to have less interaction with Law Enforcement and to connect individuals with appropriate services. ★ Patty Winebrenner spoke on Family Housing. - The main focus is “families” - The population Family Housing serves are individuals/any family member with the household, who are chronically homeless or a history of Mental Illness. - Both HUD programs offer rental assistance. One (1) program provides more supportive services. - They encourage participants to connect with Service Access Management (SAM) to get a case manager. ★ Stacy Rowe spoke on Aging - $60,000 was put towards Personal Care Services. ★ Missy Reisinger spoke on the Data Warehouse - The purpose of the Data Warehouse is to give Directors better information and Dashboards on how to manage their programs. - Eight (8) systems were chosen. Out of the eight (8) systems, six (6) have complete extracts in the data system. Children & Youth along with Aging data extracts have been problematic. - There is one (1) dashboard “live” and is being piloted by one (1) of the programs. - Two (2) dashboards are in development. The dashboards are Mental Health and Intellectual Developmental Disabilities. - The goal is to have the six (6) programs, that are in the system, to be up and running by 6/30/19. ★ Stacy Rowe spoke on Strengthening Families Program - This is an evidence based program. - Strengthening Families is a Children & Youth program and is contracted to Healthy Communities Partnership (HCP). - This is a six (6) to eight (8) week class. They bring children and parents together to teach them skills to strengthen their families. ★ Stacy Yurko spoke on “Training Day”. - Training Day is an all-day training event that is provided free to Human Services or individual agency programs. - There is one (1) Training Day in October as well as in April. The most recent was April 17, 2019. - There are 12 different sessions of training. The topics are current, interesting and very helpful. ★ Stacy Rowe spoke on Shelter Support. - Providing additional funding for the shelters to stay open longer (through SCCAP). ★ Will not vote on these items at this meeting. ▪ Stacy Rowe gave a brief overview of the proposed items that have been received to date. ★ Block Grant will need to vote on these items, at some point, in August, 2019. Will need to go to the State in September, 2019. ★ Information & Referral (I&R) is running at a deficit of $10,566. Proposal is that the Block Grant will fund Information & Referral for FY 18/19. ★ Megan Shreve gave a presentation, at the last meeting, regarding Shelter and Housing Support. The deficit they are looking at for next year is $65,000. This would require more discussions. ★ Aging services of $20,000. There was a request to do Senior Center renovations that are desperately needed. This was discussed at the last meeting. A new request from Aging in the amount of $8,000. This would be for a new partnership program for foster grandparents. ★ A yearly request is for Block Grant to fund Training Days. ★ Data issues with Children & Youth. A request of $7,000 in order to get their dashboard systems up and running for the Data Warehouse. ▪ Ann Spottswood made a suggestion to include any kind of changes that are made, to be a written part of the Block Grant meeting packet. She feels that it would be difficult to vote on an oral report. ▪ Projections for FY 18/19, Stacy Rowe said they are projecting to reinvest over 1 million dollars. ⮚ Review of FY 19/20 Block Grant Planning and Proposal (Stacie Horvath) ● Set aside 3% - 5% of funding from each category o Discussion: Stacie Horvath presented/suggested the possibility for the programs to do things in an opposite way/different approach for the Block Grant funding. This would be to set aside three (3%), four (4)% or five (5)% at the beginning of the program. Where the programs would set aside a decided/voted upon amount of money. The monies that are set aside would go into a “pot”, within the Block Grant. The monies would be set aside because you have an end goal to where you want them to go. If written in the Plan, the monies would be able to be carried over to the following year, but would need to be spent by the end of that year. o Discussion – Shelters and Rapid Re-Housing. o Stacie Horvath mentioned bringing guest speakers to the Block Grant meetings. ⮚ Internal Workgroup – Process/Procedure ● Discussion – Previously, the Internal Block Grant Committee had a discussion of how there is not a process and procedure in place as to how individuals come to the committee for requests and then how the committee would bring the requests to the external Block Grant meetings for discussion. Stacie asked for volunteers to form an internal workgroup. ⮚ Departmental Program Review and Updates ● All Human Services Departments, Regardless of Monies Within Block Grant Participation o Lori Young (Intellectual Developmental Disabilities) ▪ CSG Behavioral Supports is a block grant funded program. ▪ The Block Grant supported a pilot of 2 people to start. ▪ It is a program that comes in and works with a person who is having issues that may cause the services to be terminated. ▪ Both slots in the program are filled and the program is proceeding nicely. ▪ The program is short term. ▪ They work with the individual and their team to develop strategies that both the person and the team can use to de-escalate the behavior. ▪ Once the strategies are in place and the team is trained they start backing out their services. ▪ The Intellectual and Developmental Disabilities Program are optimistic that the program will produce good outcomes where people will retain their services and be able to a success and have an "Everyday Life". o Stacey Brookens (Mental Health/Intellectual & Developmental Disabilities/Early Intervention) ▪ Moving forward with the Keystone Service Systems/SCR (Specialized Community Residence) , forensic focus. Keystone purchased the home and will start to remodel. Anticipated start date is July 1, 2019. o Patty Winebrenner ( Mental Health/Intellectual & Developmental Disabilities/Early Intervention) ▪ Will be going to the Salvation Army to discuss needs and locations of homeless population with other agencies. ▪ January Pit Count – No results. Another agency turned in his own pit count and his results are pending. The next Pit Count will be in August o Glenda Helman (Grants Department) ▪ The Pit Counts are due to HUD today (April 30, 2019). They were to be reported by the Continuum of Care. The information will be sent out soon. o Stacy Yurko (Information & Referral) ▪ This month has been very busy with assessments. There were forty-four (44) assessments done for homeless individuals. The increase is due to the warmer weather. Individuals are being forced out of their homes that they have been in all winter. ▪ Stacy attended a training last week. Coordinated Entry has been officially going since January 24, 2018. They are in the process of working on a Strategic Plan for diversion. Staff realize that shelter funding is dwindling which is causing the availability of shelter beds to be reduced. They are planning and working ahead. They are pushing diversion and training on how to get individuals to not rely on shelters. ▪ Training Day was April 17, 2019. o Carey Freeman (Voting Member) ▪ Lori Young is helping on May 18, 2019, Safety in the Community. This will be held at the Coyle Free Library from 1:00 pm until 3:00 pm. All disabilities are welcome. o Missy Reisinger (Tuscarora Managed Care Alliance) ▪ For the next year, Missy does not project needing to use much, if any, Block Grant funds. ▪ Medicaid eligible continues to decline. ▪ Also, they are seeing Drug & Alcohol utilization decline. There are not as many In-patient stays as there are individuals using Out-patient facilities. o April Brown (Drug & Alcohol) ▪ Going into the next Plan year, there could be less utilization of Block Grant dollars for Treatment as additional/supplemental funds have become available through the state. FFDA will be looking at potential infrastructure building across the continuum of care, such as a reduction of funds for service provision and potentially increased funds for developing sustainable/long-term infrastructures. One (1) area of consideration is potentially building a Recovery Friendly/Oriented Workforce in Franklin County. ▪ FFDA will continue with Operation Save A Life (OSAL) Trainings. ▪ FFDA will continue with the Medication Lock Box Campaign. The campaign has expanded to Wilson College and to Penn State Mont Alto for their students (young adults eighteen to twenty-five). ⮚ Next Scheduled Meeting ● Date: To Be Determined ● The next meeting, there will be continued/additional conversation regarding the projecting carry-over money in the amount of $114,124.