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HomeMy WebLinkAbout2020-01-30 Commissioner Minutes THURSDAY, JANUARY 30, 2020 The Franklin County Commissioners met Thursday, January 30, 2020, with the following members present: David S. Keller, John T. Flannery and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. Chairman Keller wanted to amend the agenda to include consideration of a supplemental appropriation for the retirement fund. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to adopt the amended agenda. There was no public comment. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the minutes of the January 21, 2020 and January 23, 2020 meeting. The Board reviewed Personnel matters. Ms. Gray explained that the standard position in the past is that when there is an open position, the job descriptions are reviewed and revised if needed prior to a person being hired. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the revised job description for the Program Specialist I (MH/IDD) position description in the Mental Health/Intellectual Developmental Disabilities department. Carrie Gray, County Administrator explained that Fiscal staff and Administration do not have the supplemental appropriation action for retirement board ready. Since the Controller is here she thought he could provide details about the supplemental appropriation which is a request to the board for additional money that was not budgeted during budget time. Harold Wissinger, Controller, explained that the Fiscal Department is concerned the retirement fund is about $300,000 more in expenses for 2019. He continued that this a budgetary exercise only and the retirement fund is fully funded because 2019 was an extremely good year for the retirement fund. He said the only increase in expenses is the increase of $300,000 for employees that selected option 4 and annuities were up by $100,000. The retirement fund is fully funded and able to make its obligations and that there is no actual transfer of money from the General Fund to the retirement fund needed. Mr. Wissinger explained that Option 4 is the employee taking out all of their own money but also getting their retirement pay from the counties General Fund is not affected at all. The Board reviewed Aging Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the License Agreement between the County of Franklin and Western Kentucky University Research Foundation, Inc. to implement the Bingocize program at the Franklin County Senior Activity Centers at a maximum encumbrance of $1,130.00 for a period of January 14, 2020 through January 13, 2022. The costs will be paid from the PA Department of Aging Block Grant. The Board reviewed Clerk of Courts matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and David C. Wertime, Esquire to provide contract attorney services at a cost of $5,108.60, for the period of January 1, 2020 through December 31, 2020. Continued on page 2 The Board reviewed Department of Emergency Services matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the agreement between the County of Franklin and CenturyLink to provide fiber diversity to reroute and deliver all of Emergency Services telecommunication lines if the ring is damaged or cut in one direction at a cost of $26,160.00 for the period of March 24, 2020 through March 23, 2022. This will prevent loss of service to the 911 center. The costs will be paid from Act 12 Universal 911 surcharge. The Board reviewed additional Department of Emergency Services matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the agreement between the County of Franklin and Priority Dispatch to lock in a 3-year price for software license renewals at a cost of $38,423.25 for the period of September 12, 2020 through September 11, 2023. This software enables the DES quality assurance coordinator to check 911 calls, as required by PEMA, and determine that the dispatcher handled the call in a timely and correct manner, as per protocol standards. These call checks provide data that can be used to improve the centers' performance. The costs will be paid from Act 12 Universal 911 surcharge. The Board reviewed Election matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the grant application to Commonwealth of PA Department of State to request financial assistance for election modernization and security to reimburse the County for not more than 60% of the cost to purchase a new voting system. Commissioner Ziobrowski complimented Deputy Chief Clerk Jean Byers, staff, and the Election Board on the virtually problem-free implementation of the new voting machines in the November 2019 General Election. The Board reviewed Grants/CJAB matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the service agreement between the County of Franklin and Pennsylvania Counseling Services for the hiring of a Certified Recovery Specialist to provide direct service to individuals participating in Good Wolf Treatment Court who are in need of substance use and co-occurring and recovery supports. This agreement is for the period of January 1, 2020 through January 31, 2021 and is for an amount of $59,517.00 provided by the Drug Court Initiative 2019 grant. The Board reviewed additional Grants/CJAB matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the application to The Trooper Kenton Iwaniec Memorial Foundation to provide the Franklin County Sheriff's Office with one Preliminary Breath Test (PBT) Unit. This will assure that individuals reporting to court under the influence are prevented from driving away under the influence. The Board reviewed Information Technology Services matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the quote from General Code to include five (5) additional LaserFiche participation user licenses to allow users to participate in LaserFiche forms at a total cost of $485.00. The Board reviewed Jail matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and the County of Indiana to house adult inmates in accordance with the ability of cell space at a cost of $65.00 per day per inmate, for the period of January 1, 2020 through December 31, 2020. This facility is PREA certified and abides by all PA Title 37 regulations. Indiana County reserves the right to accept offenders at their discretion. All medical expenses accrued will be the responsibility of the County of Franklin. Continued on page 3 The Board reviewed additional Jail matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the service agreement between the County of Franklin and Water Treatment By Design to provide a water quality assurance program for cooling and heating at the Jail at a cost of $1,950.00 per year. This service permits the system to run at its most efficient way which will extend the life and operations for which it was designed. This agreement is for the period of January 1, 2020 through December 31, 2021. The Board reviewed Risk Management matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the renewal policy insurance at a cost of $89,043.00 for the period of February 1, 2020 through February 1, 2022. The Board reviewed additional Risk Management matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Letter of Agreement between the County of Franklin and Zhiping Mo, MD, of Wellspan Occupational Health to provide medical advice on health issues identified in the workplace, issues standing orders for various medical vaccines and tests including tuberculosis screenings, chest x-rays and Hepatitis B immunizations at a cost of $500.00 for the period of January 1, 2020 through December 31, 2020. The Board reviewed Tax Services matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the quote from Government Software Services, Inc. to print and mail tax claim return letters for unpaid prior year taxes at a total cost of $15,325.35 for the period of January 1, 2020 through December 31, 2022. The price includes postage. In accordance with PA Act notifications, Strait Steel, Inc. notified the County of a Pennsylvania Department of Environmental Protection Air Quality State Only Operating Permit being applied for property located in Antrim Township. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to enter an executive session at 9:52 a.m. this date for the purpose to review personnel and real estate matters. No action will be required after executive session. The Board reconvened into regular session at 11:25 a.m. The meeting was adjourned at 11:26 a.m. with a motion by John T. Flannery; seconded by Robert G. Ziobrowski. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ____________________________________ John T. Flannery ____________________________________ Robert G. Ziobrowski