HomeMy WebLinkAbout2020-05-20 Commissioner Minutes
WEDNESDAY, MAY 20, 2020
The Franklin County Commissioners met Wednesday, May 20, 2020, with the
following members present: David S. Keller, John T. Flannery and Robert G.
Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment
of Silence, and the Pledge of Allegiance, proceeded with the business of the day.
The Commissioners meeting was held remotely and everyone participated by
phone or video conferencing including commissioners, staff, public and press. The
meeting w
A roll call vote was taken and individuals participating in the meeting remotely
identified themselves.
On a motion by John T. Flannery, seconded by Robert G. Ziobrowski;
unanimously approved to adopt the agenda.
There was no public comment.
Chairman Keller said there were a fair amount of public comments leading up to
summarized the public comments received either by email, phone call or the public
extraordinary amount of comments on the county moving from red to yellow phase which
demonstrates there are a variety of opinions on this issue. The Board of Commissioners
is taking every single call, email and public comment form submitted to heart very
seriously and they want to continue to do what is right for the county. He welcomed
additional input from the community as they work through this public health crisis.
Commissioner Flannery said he would be interested in breaking down those comments
by zip codes since it seems the comments from the Borough of Chambersburg want to
Ziobrowski said that some people are unaware of the fact that this situation is legally in
the hands of the governor and regardless of our opinion, we are obligated to follow the
law. He continued that each of them reached out to the governor to ask to move
Franklin County to the yellow phase. He is happy when someone comments on their
ers. Chairman Keller
couple weeks and even as early as yesterday and he made
make and he will continue to advocate that position. He continued that whether people
like it or not, the courts have affirmed the gover
from red to yellow. He thanked Julia for covering all the comments and thanked the
public for staying in touch with the commissioners.
The minutes of the May 13, 2020 meeting were reviewed. These will be decided
upon in the afternoon approval session.
Continued on page 2
The Board reviewed Agreements, Contracts and Reports. Commissioner
Ziobrowski asked Mr. Hart to review the change orders for the administration building
project. John Hart, Project Manager, explained action #2 is a change order to delete the
purchase of a county flag by the contractor due to the county being able to purchase the
flag cheaper. He continued that action #3 is to change the location of the recessed curb
at the intersection at Grant Street and Second Street due to the contractor not knowing
to change the location at the request of the borough. Mr. Hart continued that action #4 is
to adjust the mail delivery slots at the Admin. Annex where the interoffice mail and US
He continued that action #5 is to add pipe enclosures inside the building due to having to
change the location of the downspouts. Mr. Hart said that we are at .46% of change
orders for this building project and our goal was to be less than 10% so he feels we are
in a good position. Jason Miller, Assistant Communications Coordinator, explained that
action item #7, change order 1 with Motorola Solutions for the CAD system is to remove
the purchase of hardware servers provided by Motorola. He stated that the biggest
change will be law enforcement agencies can get on this CAD system whereas now they
use their own system. Their current system does not work well for them. The other
change is that fire and EMS can build in their own response plan so it will be a huge
savings and it will take a lot of the error out of that process. John Thierwechter,
Assistant County Administrator, explained that when they did the RFQ it indicated that
we would host the solution on our virtual server but Motorola added server hardware to
the contract so it resulted in a reduction of almost $82,000. Additionally when they
negotiated this contract we were able to get another year of maintenance for free so it
will pay for itself in 3-4 years. Steve Malesker from C.S. Davidson was present to
explain action item #6, notice of award, contract and notice to proceed to Susquehanna
Valley Construction for construction of county bridge 121 on Heisey Road. He explained
that it will be paid for by 80% federal funds, 15% state funds and 5% county funds. The
bid amount was $1.5 M which is a great price and there were eight bidders. They have
used Susquehanna Valley before and he recommends them. Mr. Malesker said this was
bid through PennDOT EMS system and bidders have to be approved by PennDOT to
Chairman Keller asked when the construction will start and how long the project will
th
take. Mr. Malesker responded that the Notice to Proceed is dated July 27 and the
project could take nine months to a year but it depends if there will be a winter
shutdown. He said in the worst case scenario it should be open by May of next year.
The items will be approved in the afternoon approval session.
The Board recessed and will reconvene at 1:00 p.m. for final approval of the
items that were reviewed.
The Board reconvened at 1:00 p.m.
There was no public comment.
On a motion by John T. Flannery, seconded by Robert G. Ziobrowski;
unanimously approved all bills presented and ordered paid.
On a motion by John T. Flannery, seconded by Robert G. Ziobrowski;
unanimously approved the minutes of the May 13, 2020 meeting.
Continued on page 3
The Board reviewed Commissioners matters. On a motion by John T. Flannery,
seconded by Robert G. Ziobrowski; unanimously approved the motion to issue Notice to
Proceed to C.S. Davidson for construction engineering services (part 4) for Bridge 121.
The agreement for these services was approved on December 19, 2019.
The Board reviewed additional Commissioners matters. On a motion by John T.
Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute change order #6 from Lobar, Inc. to delete the purchase of a
county flag for the Administration Building project, for a cost reduction of $160.00.
The Board reviewed additional Commissioners matters. On a motion by John T.
Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute change order #7 from Lobar, Inc. to relocate a recessed curb at the
intersection of Grant Street and Second Street for the Administration Building project, at
a cost of $6,956.81.
The Board reviewed additional Commissioners matters. On a motion by John T.
Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute change order #8 from Lobar, Inc. to revise casework and mounting
locations for mail delivery slots for the Administration Building project, at a cost of
$1,101.50.
The Board reviewed additional Commissioners matters. On a motion by John T.
Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute change order #9 from Lobar, Inc. to provide and add pipe
enclosures for the Administration Building project, at a cost of $3,366.56.
The Board reviewed additional Commissioners matters. On a motion by John T.
Flannery, seconded by Robert G. Ziobrowski; unanimously approved the motion to
provide Notice of Award, Contract Execution and Notice to Proceed (contingent on
Solicitor review) to Susquehanna Valley Construction Corporation, with a bid amount of
$1,513,827.00, for the construction of Bridge 121. This was the lowest qualified quote.
The Board reviewed Emergency Services matters. On a motion by John T.
Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute change order #1 from Motorola Solutions for the CAD system
(dated December 26, 2019) to remove hardware servers provided by Motorola, for a cost
reduction of $81,540.00. The change order will also adjust the contract value to
$216,776.05 and payment terms accordingly. All other terms and conditions of the
original agreement will remain in full force and effect.
Franklin County. Chairman Keller said that Judge Mary Beth Shank, Peggy Shank,
condolences. The Board knows that their hearts are breaking but the board is so
grateful they have taken the time to be with them today. They sent a card expressing
their condolences and the family continues to be in their hearts and prayers. The board
wanted to honor Buzz and this is a small token of admiration and appreciation for who
he was and what he means to the communities of Franklin County. Chairman Keller
Continued on page 4
read the proclamation. In addition to the proclamation the county has a flag of Franklin
County to present to the Shank family in memory of Buzz for all he did and all he meant
to us. Commissioner Ziobrowski said for many years he had a full time appraisal
business and Buzz had his tax office next door and on a daily basis he would walk to the
courthouse before we had things on line here in the county and he would frequently stop
by the tax office and he would spend time listening and talking with Buzz until somebody
would come in to pay their taxes that was his clue to leave. He cherished those times,
never thought as wasted time, and was better spent with Buzz on a plethora of different
subjects. Buzz was a smile maker and he will miss him. Commissioner Flannery said
ne had to say
he knows he will be sadly missed. Carrie Gray said her thoughts and prayers go out to
Peggy and the whole family during this difficult time. John Hart said his relationship with
Buzz started out a little rocky. The Board at that time was at odds with tax collectors and
Buzz was the President of the Tax Collectors Association. So he and Buzz had some
frank and open conversations but over the years they got by and they developed a
would go to the Chambersburg Club and stopped by on a regular basis to talk to him.
He always had time to stop in to see Mary B which is what he called Mary Beth. He will
be missed. John Thierwechter said he did not have the pleasure of working with Buzz
but he did have the pleasure of working with Mary Beth Shank and wishes her and her
family sincere condolences. Chairman Keller invited the Shank family to comment.
Judge Shank said on behalf of her family they are touched by the kindness of the County
and the Commissioners and everyone who spoke on recognizing her dad. He was a
nd heartwarming to know
others loved him. She wanted to share a story that for 10 years she sat in a number of
commissioners meetings and as she was growing her career as a young professional.
One day she was in a Commissioners meeting and it was either Chris Daywalt or John
in that immediate moment she was taken aback and she thought she was Mary B to him
right now and not Solicitor Shank and she decided in the moment to wave and smile
y dad to tap on
doing what was important to him and in that moment he was connected to her and taking
pride in seeing her do what she did for work She is touched and thankful to the County,
his legacy was that he made people feel good and feel important and he made time for
people. He loved going to work, loved his community and his church. At the end of the
honoring him. Peggy Shank wanted to thank the Board, Buzz would be so humbled by
this, he loved everybody and he never said anything derogatory about anyone. He was
a wonderful husband and father and she is so grateful for them remembering and
honoring him in this beautiful way. Chairman Keller responded that all
characteristics, one of the best things about Buzz was we got Peggy in the package
deal. They think about her each and every day. Chairman Keller thanked the whole
Shank family and told them to reach out to the Board if there is anything they can do.
Continued on page 5
On a motion by Robert G. Ziobrowski, seconded by John T. Flannery;
unanimously approved to sign Franklin County Proclamation #2020-07 proclaiming May
attached
proclamation be made a part of these minutes.
The Board held a Retirement Board meeting.
Michael Shone, Marquette Associates President, met with the Board to provide a
report of the Franklin County Other Post-Employment Benefits (OPEB) Fund.
The meeting was adjourned at 3:45 p.m. with a motion by Robert G. Ziobrowski;
seconded by John T. Flannery.
Carrie E. Gray
County Administrator/Chief Clerk
FRANKLIN COUNTY COMMISSIONERS
____________________________________
David S. Keller, Chairman
____________________________________
John T. Flannery
___________________________________
Robert G. Ziobrowski