HomeMy WebLinkAbout2020-09-23 Commissioner Minutes
WEDNESDAY, SEPTEMBER 23, 2020
The Franklin County Commissioners met Wednesday, September 23, 2020, with
the following members present: David S. Keller, John T. Flannery and Robert G.
Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment
of Silence, and the Pledge of Allegiance, proceeded with the business of the day.
Carrie Gray, County Administrator, asked to amend the agenda to include
voucher a
motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved
to adopt the amended agenda.
There was no public comment.
The minutes of the September 16, 2020 meeting were reviewed. These will be
decided upon in the afternoon approval session.
The Board reviewed Agreements, Contracts and Reports. John Hart, Project
Manager, provided more information on action item #1 with Affordable Excavating &
Hauling which is for the North Main Street Storm Sewer Diversion Project. Mr. Hart
investigating the system it was determined that it was too old to handle that amount of
water. Noelker & Hull and Dennis E. Black Engineering said we needed an alternative.
This work is being completed by the Borough of Chambersburg and we are reimbursing
the Borough. Mr. Hart explained change order #23 with Lobar is for the elevator shaft to
b
will determine at a later date who will be ultimately responsible for the cost of this
change order. Mr. Hart explained change order #26 with Lobar for the Judicial Center is
needed due to the Borough of Chambersburg mandating what soil we need to use when
planting trees along the curb. This was unknown to the County earlier but we found this
out through the permitting process. Change order #27 with Lobar is to divide overflow
drains for the Courthouse project. Through the permitting process we discovered the
order will put in four overflows which will help with this issue. Mr. Hart said with these
change orders we are still less than 2% in change orders for the total project. Mr. Hart
explained item #7, amendment with Noelker and Hull Associates is needed due to
additional costs due to a miscalculation made on subservice for pouring footers. He said
that Noelker and Hull requested a higher amount but this price was negotiated down.
He will have conversations down the road about who will pay. The items will be
approved in the afternoon approval session.
On a motion by Robert G. Ziobrowski; seconded by John T. Flannery;
unanimously approved all bills presented and ordered paid.
On a motion by Robert G. Ziobrowski; seconded by John T. Flannery;
unanimously approved to enter an executive session at 11:23 a.m. this date for the
purpose to review Personnel matters. The Board reconvened into regular session at
11:57 a.m. No action was required after the executive session.
The Board recessed and will reconvene at 1:00 p.m. for final approval of the
items that were reviewed.
The Board reconvened at 1:00 p.m.
Continued on page 2
There was no public comment.
On a motion by John T. Flannery, seconded by Robert G. Ziobrowski;
unanimously approved the minutes of the September 16, 2020 meeting.
The Board reviewed Children & Youth matters. On a motion by Robert G.
Ziobrowski; seconded by John T. Flannery; unanimously approved the agreements
between the County of Franklin and University of Pittsburgh for the following Children &
Youth Caseworkers: Miranda Behanna, Juliana Mowen and Megan Simmons to attend
graduate school via the PA Child Welfare Educational Leadership Program (CWEL)
which is operated by the University of Pittsburgh. There is no cost to the County since
the State of PA pays for this program.
The Board reviewed Commissioners Office matters. On a motion by Robert G.
Ziobrowski; seconded by John T. Flannery; unanimously approved Change Order No. 1
from Affordable Excavating & Hauling, Inc. for the North Main Street Storm Sewer
Diversion Project. This change order is needed due to unstable material was discovered
during excavation which resulted in additional excavation, more stone backfill and more
pavement; a utility conflict was discovered when crossing main street; and to change the
ron pipe and added an inlet structure on the east curbline of Main
Street. With this change order the new amount will be $171,488.67.
The Board reviewed additional Commissioners Office matters. On a motion by
Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the
Memorandum of Understanding between the County of Franklin and the Franklin County
Conservation District to address district operations, functions and responsibilities as they
relate to both state law and the county government in order to provide the highest
degree of mutual understanding and cooperation. This Agreement will be reviewed
every five years or as needed.
The Board reviewed additional Commissioners Office matters. On a motion by
Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the
Chairman of the Board to execute Change Order #23 for the Judicial Center Project from
--spec
compliant elevator for an additional cost of $41,489.12.
The Board reviewed additional Commissioners Office matters. On a motion by
Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the
Chairman of the Board to execute Change Order #26 for the Judicial Center Project from
Lobar, Inc. to revise the aggregate in the structural soil from limestone as specified to
sandstone due to a change in the Chambersburg Borough requirements for an additional
cost of $6,716.81.
The Board reviewed additional Commissioners Office matters. On a motion by
Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the
Chairman of the Board to execute Change Order #27 for the Judicial Center Project from
Lobar, Inc. to provide four (4) conductor heads with overflow d
aluminum downspouts with dark bronze anodized finish and concrete splash blocks for
an additional cost of $8,245.87.
The Board reviewed additional Commissioners Office matters. On a motion by
Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the
amendment to the Professional Services Agreement between the County of Franklin and
Noelker and Hull Associates, Inc. for redesigned foundations for a lower allowable
bearing pressure than what was originally recommended in the soils investigation
prepared by Hillis-Carnes Engineering Associates, Inc. dated May 30, 2019 at a cost of
$5,000.00.
Continued on page 3
The Board reviewed Department of Emergency Services matters. On a motion
by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the
Chairman of the Board to execute the quote from Motorola Solutions to add an interface
to the new CAD system for the Chambersburg Fire Department to interact with the new
system at a cost of $6,195.42.
The Board reviewed Domestic Relations matters. On a motion by Robert G.
Ziobrowski; seconded by John T. Flannery; unanimously approved the interim contract
between the County of Franklin and Attorney James Stein to provide Support Master
services until a new contract is approved. This contract is at a cost of $20,000.00 for the
period of October 1, 2020 through March 31, 2021.
The Board reviewed Elections matters. On a motion by Robert G. Ziobrowski;
seconded by John T. Flannery; unanimously approved the agreement between the
County of Franklin and Beidel Printing House, Inc. for printing of ballots for the General
Election being held on November 3, 2020 at a cost of $18,980.00. This agreement
includes blank ballot stock and the printing of pollbooks. The Commissioners awarded
the bid on September 2, 2020.
The Board reviewed GIS matters. On a motion by Robert G. Ziobrowski;
seconded by John T. Flannery; unanimously approved the quote from Pinnacle Business
Products for new server licensing needed for GIS Enterprise System to replace and
expand current GIS infrastructure at a cost of $4,938.83. The old infrastructure is no
longer supported by the GIS software vendor and also causing compatibility issues with
Microsoft updates. Old servers do not have enough resources to fill current needs of
service consumers. New servers will allow for increased access, expansion of services,
failover backup environment, implementation of internal county portal and testing
environment.
The Board reviewed Grants/ CJAB matters. On a motion by Robert G.
Ziobrowski; seconded by John T. Flannery; unanimously approved the Project
Modification Request to PA Commission on Crime and Delinquency (PCCD) being made
to allow for expenditure of grant funding which was delayed due to COVID-19 and
contract negotiations for a 12-month no-cost extension, which will extend the grant end
date to 9/29/2021. This request is with PrimeCare. The funds are utilized for the County
Jail-based Medication Assisted Treatment at the Jail and will cover the daily rate for
PrimeCare services and purchase Medication Assisted Treatment medications for the
program.
The Board reviewed Planning matters. On a motion by Robert G. Ziobrowski;
seconded by John T. Flannery; unanimously approved the Fair Housing Resolution
#2020-11 that is a requirement from the U.S. Department of Housing and Urban
Development for the County to pass every year to ensure the County implements
programs to guarantee equal opportunity in housing for all persons.
The Board reviewed Purchasing matters. On a motion by Robert G. Ziobrowski;
seconded by John T. Flannery; unanimously approved for the Chairman of the Board to
execute the Interlocal contract for cooperative purchasing between the County of
Franklin and Houston-Galveston Area Council(H-GAC) to grant access to the County to
be a vendor to work with for workstations in the Department of Emergency Services.
There is no charge for the membership.
Continued on page 4
The Board reviewed Risk Management matters. On a motion by Robert G.
Ziobrowski; seconded by John T. Flannery; unanimously approved for the Chairman of
the Board to execute the Annual Safety Program Renewal (HandS) Application to the PA
Accident and Illness Prevention Program for the period of January 1, 2021 through
December 31, 2021. This application is required to approve the Coun
Accident and Illness Program, as required by self-insurance regulation.
The Board reviewed additional Risk Management matters. On a motion by
Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the
Chairman of the Board to execute the -Insurance Renewal
of
$100.00, for the period of January 1, 2021 through December 31, 2021. This application
is necessary to maintain our self-insurance status.
The Board reviewed Tax Claim matters. On a motion by Robert G. Ziobrowski;
seconded by John T. Flannery; unanimously approved to accept a bid on the repository
list made by Roger Ott in the amount of $100.00 to purchase a mobile home located in
Chambersburg, PA.
The Board held a bid opening for the County Bridge Program for Guide Rails and
Paving. Carrie Gray, County Administrator, introduced Etta Rotz, Controllers Office,
Steve Malesker, C. S. Davidson, Nicole Bowling and Kenana Korkutovic, both from
explained that this bid is for maintenance work on several county bridges. He explained
contract #1 is for paving at six different bridges. This took eight weeks because
everything has to be approved by PennDOT. He continued that contract #2 is replacing
guide rail at four bridges that are needed due to collisions. There is no time constraints
for these bids and there are no alternates. Chairman Keller asked Mr. Malesker to
identify the bridges for each bid. Mr. Malesker responded that for the paving bid they
are the following bridges: 13 in Guilford Township, 38 & 39 in St. Thomas Township, 55
in Fannett Township, 98 in Peters Township and 124 in Montgomery Township. For the
Guide Rails bid they are: #5 in Greene Township, 26 in St. Thomas and Hamilton
Townships, 93 in Washington Township and 104 in Peters Township. Carrie Gray
opened the four bids received and announced the bidders and the amounts of the bids
as per the attached chart. On a motion by Robert G. Ziobrowski; seconded by John T.
Flannery; unanimously approved to forward the bids received to the Bridge Engineer,
Planning Department and the Bridge Department for review and to award/reject the bids
th
on Wednesday, September 30 at 1:30 PM.
The meeting was adjourned at 1:26 p.m. with a motion by Robert G. Ziobrowski;
seconded by John T. Flannery.
Carrie E. Gray
County Administrator/Chief Clerk
FRANKLIN COUNTY COMMISSIONERS
____________________________________
David S. Keller, Chairman
____________________________________
John T. Flannery
___________________________________
Robert G. Ziobrowski
BID RESULTS
Owner:Franklin County
Project Name:2020 Bridge Maintenance Program
Engineer's Project No.5050.8.24.02
Bid Opening:9/23/2020 at 1:00 PM
CONTRACT NO. 1
COMPANYBASE BIDALTERNATE NO. 1
Lobar Associates, Inc.$219,759.50$219,759.50
JVI Group, Inc.$289,723.61$279,383.85
CONTRACT NO. 2
COMPANYBASE BID
Wm. Orr & Sons, Inc.$49,194.50
L.S. Lee, Inc.$118,778.13