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HomeMy WebLinkAbout2021-03-10 Commissioner Minutes WEDNESDAY, MARCH 10, 2021 The Franklin County Commissioners met Wednesday, March 10, 2021, with the following members present: David S. Keller, John T. Flannery and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to adopt the agenda. There was no public comment. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. The minutes of the March 3, 2021 meeting were reviewed. These will be decided upon in the afternoon approval session. The Board reviewed Agreements, Contracts and Reports. John Hart, Project Manager provided more information on change order #007 from Frank Lesher Co. Inc. for the Administration Building Project. Commissioner Flannery asked how the budget looks overall with all the change orders coming through. Mr. Hart responded that he is currently working with the Fiscal Director and pulling numbers together but he feels we are still in good shape and still only at 2-2.5% of budget with change orders. Commissioner Flannery asked if we researched other alternatives for action item #4 with the Chambersburg Mall for a mass vaccination site at $6,000 per month plus utilities. Carrie Gray, County Administrator, explained that there were a number of sites that were assessed for viability but WellSpan was concerned about all of the other sites and they feel that this location meets all their needs. Some of their criteria were openness of the space inside, availability of parking, access, central location as well as total square foot and infrastructure needed. Ms. Gray said that we may qualify to receive FEMA funds that are available for mass vaccination sites to help cover the costs of the site. Commissioner Flannery stated that he wants to make sure we are not paying for the full we can cancel if we do not need the full 6 month lease. Commissioner Ziobrowski asked if people from Cumberland County can access this site since the site is close to Shippensburg and the response was yes but everyone has to schedule an appointment either online or by phone through WellSpan. There will be information put on our website to link people to the WellSpan appointment site. Chairman Keller asked for a brief overview of action item #8 for OMSe platform. Warden Bill Bechtold explained that their current OMS platform is outdated and no longer supported by the provider. The new OMSe platform will allow them to fingerprint an individual on the way in and tie it to a picture of the person. Jail staff will use this information to confirm the individual identities upon release. The items will be decided upon in the afternoon approval session. The Board recessed and will reconvene at 2:00 p.m. for final approval of the items that were reviewed. The Board reconvened at 2:00 p.m. There was no public comment. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the minutes of the March 3, 2021 meeting. Continued on page 2 The Board reviewed Children & Youth matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the updated contract listing for all contracts and addendums for Fiscal Year 2020/2021 for the Children & Youth department. Contract listing is maintained for proper accounting of all contracts to include vendor name and address, type(s) of service provided and rate(s) charged for services. The Board reviewed Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute Change Order #007 from Frank B. Lesher Co., Inc., to provide additional time & material work as directed by owner for various tele/data, security, furniture, door hardware, circuiting receptacles and light fixture installations or revisions at the Administration Building for an additional cost of $22,797.00. The Board reviewed additional Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute Change Order #008 from Frank B. Lesher Co., Inc., to provide 25 pair copper cable from the main distribution frame (MDF) room to the intermediate distribution frame (IDF) room at the Administration Building project for an additional cost of $4,198.00. The Board reviewed additional Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the license agreement between the County and Chambersburg Mall Realty, LLC, for the use, occupancy, and possession of the former Burlington Coat Factory space within the Chambersburg Mall shopping center. The license is for the period of April 1, 2021, through September 30, 2021, at the cost of $6,000 per month for a total of $36,000. This space will be used as a site for a mass vaccination clinic. The Board reviewed Day Reporting Center matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the lease between the County and Gary Mahon for the Reentry Service Center Building at 550 Loudon Street, Chambersburg for a monthly rate of $3,700.00. This lease is for the period of April 1, 2021, through March 31, 2022, with the option to extend for up to 4 additional years at the discounted monthly rate. The Board reviewed additional Day Reporting Center matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the contract between the County and South Central Community Action Program (SCCAP) for services connected to the administration of the Moving Forward Grant received from Vital Strategies through PCCD in the amount of $50,000.00 for the period of February 1, 2021 through September 30, 2021. The grant includes additional hours for the reentry coordinator to complete duties connected to the grant, money for attendance incentives and awards, and money for supplies. The Board reviewed Fiscal matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Supplemental Appropriation in the amount of $95,237.00 to record the second shift in funding for FY 2020-2021 with the Human Services Block Grant. This appropriation shifts funding to the Drug & Alcohol (D&A) program for case management services and CRS training, and the Homeless Assistance Program (HAP) for rental assistance and shelter support services. Continued on page 3 The Board reviewed Jail matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Statement of Work from Dynamic Imaging to work in conjunction with DSI ITI for the Jail's new OMSe platform. This was preapproved in 2020, but due to COVID did not move forward. The statement of work is a breakdown that describes in detail the work to be performed by Dynamic Imaging for the delivery, configuration, integration, and installation of the Positive ID+ Solution System. The only cost will be for the Positive ID+ Solution (Fingerprinting system). The invoice will come once the work is complete and the OMSe system is available. The Board reviewed Planning matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Subrecipient Agreement between the County and Waynesboro Community and Human Services (WCHS) to complete the CDBG-CV FY 2020 WCHS - Rental and Utility Assistance project. This project will utilize $39,182.00 of CDBG-CV funds and $20,178.00 of Housing Trust Funds to provide emergency subsistence payments to approximately 30 households within Franklin County. The Board reviewed additional Planning matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the contract between the County and Shippensburg University of Pennsylvania for the Franklin County Planning Department (FCPD) and Center for Land Use and Sustainability of Shippensburg University (CLUS) to partner to develop a housing assessment for the County. This information has the potential to be utilized in the updated Comprehensive Plan and in a future Strategic Housing Plan for Franklin County. This contract is for the cost of $15,607.00 for the period of February 1, 2021, through December 31, 2021. In accordance with PA Act notifications, St. Thomas Development, Inc. notified the County of a Pennsylvania Department of Environmental Protection BAQ-GPA/GP3 General Permit for a portable stone crushing plant at St. Thomas Development on property located in St. Thomas Township. In accordance with PA Act notifications, Christina & Greg Gress notified the County of a Pennsylvania Department of Environmental Protection General NPDES permit being applied for a small flow sewage treatment plant located in Letterkenny Township. The Board met with Tiffany Bloyer, Human Resources Director (attended virtually) and the Controller Harold Wissinger for Salary Board matters. Also in attendance was Jeff Conner, Coroner. The meeting was adjourned at 2:18 p.m. with a motion by John T. Flannery; seconded by Robert G. Ziobrowski. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ____________________________________ John T. Flannery ___________________________________ Robert G. Ziobrowski