HomeMy WebLinkAbout2009-04-02 Commissioner MinutesTHURSDAY, APRIL 2, 2009
The Franklin County Commissioners met Thursday, April 2, 2009, with the
following members present: Robert L. Thomas, David S. Keller and Robert G.
Ziobrowski. Chairman Thomas presided and after calling the meeting to order, and the
Pledge of Allegiance proceeded with the business of the day.
On a motion by David S. Keller, seconded by Robert G. Ziobrowski; unanimously
approved to adopt the agenda.
On a motion by David S. Keller, seconded by Robert G. Ziobrowski; unanimously
approved all bills presented and ordered paid.
On a motion by David S. Keller, seconded by Robert G. Ziobrowski; unanimously
approved the minutes of March 24, 2009 and March 26, 2009 meetings.
The Board reviewed Fiscal matters. On a motion by David S. Keller, seconded
by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to
execute the HUD LOCCS Voice Response Access Authorization for Teresa Beckner to
have access for the Special Need Assistance Program.
The Board reviewed Emergency Services matters. On a motion by David S.
Keller, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the County/City Certification to Pennsylvania Emergency
Management Agency for Use of Wireless E9-1-1 Funds.
The Board reviewed additional Emergency Services matters. On a motion by
David S. Keller, seconded by Robert G. Ziobrowski; unanimously approved the Contract
Change Order No. C-1 from Kings Fire Protection for the Emergency Service Building
Project to relocate the drain pipe out of the pre-action system cabinets to the rear of the
building for an additional amount of $2,441.00.
The Board reviewed Jail matters. On a motion by David S. Keller, seconded by
Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute
the Maintenance Agreement between the County of Franklin and Modern Group Power
Systems for annual maintenance work and filter changes on the generator at a cost of
$100.00 per hour and 25% off list price for parts for the period of March 1, 2009 through
March 1, 2010 and shall automatically renew until terminated by either party with 30
day's written notice.
The Board reviewed additional Jail matters. On a motion by David S. Keller,
seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the
Board to execute the Facilities Use Agreement between the County of Franklin and
Shippensburg University for use of rooms and catering services at the University for
Franklin County Criminal Justice Advisory Board meeting being held on April 16th and
April 17th at a total cost of $4,120.50.
The Board reviewed Juvenile Probation matters. On a motion by David S. Keller,
seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the
Board to execute the Subgrant Award from Pennsylvania Commission on Crime and
Delinquency for a grant amount of $10,000.00 for the Juvenile Probation Summer Work
Program for the Project period of April 1, 2009 through March 31, 2010.
Continued on page 2
The Board reviewed MIS matters. On a motion by David S. Keller, seconded by
Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute
the Agreement between the County of Franklin and Tyler Technologies, Inc. MUNIS
Division to provide annual support for the MUNIS software at a cost of $51,524.00 for
the period of April 1, 2009 through March 31, 2010.
The Board reviewed additional MIS matters. On a motion by David S. Keller,
seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the
Board to execute the Agreement between the County of Franklin and Tyler
Technologies, Inc. MUNIS Division to provide annual maintenance support on operating
system database and administrative support at a cost of $8,903.00 for the period of April
1, 2009 through March 31, 2010.
The Board reviewed additional MIS matters. On a motion by David S. Keller,
seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the
Board to execute the Annual Maintenance Agreement between the County of Franklin
and BIGWireless, LLC to provide annual maintenance of all wireless equipment, cable
and connectors at a cost of $32,320.00 for the period of April 1, 2009 through March 31,
2010.
The Board reviewed Planning matters. On a motion by David S. Keller,
seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the
Board to execute the Local Government Acknowledgment/Approval from Aero Tech, Inc.
for aerial spray operations for gypsy moth control.
The Board reviewed Planning matters. On a motion by David S. Keller,
seconded by Robert G. Ziobrowski; unanimously approved the Housing Trust Fund
Grant Agreement between the County of Franklin and Chambersburg Project for a grant
amount of $5,000.00 to be used for the ongoing home repair program to be completed
by December 31, 2010.
The Board reviewed Property Management matters. On a motion by David S.
Keller, seconded by Robert G. Ziobrowski; unanimously approved the Proposal from
Bonded Applicators, Inc. for Human Services Building roof repair from wind storm
damage at cost of $17,899.00.
The Board reviewed additional Property Management matters. On a motion by
David S. Keller, seconded by Robert G. Ziobrowski; unanimously approved the Proposal
from Hagerstown Paint and Glass for Human Services Building window replacement
from wind storm damage at cost of $2,690.00.
The Board reviewed Risk Management matters. On a motion by David S. Keller,
seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the
Board to execute the Report of compensation paid in calendar year 2008 to the Bureau
of Workers' Compensation.
The Board reviewed Visitors Bureau matters. On a motion by David S. Keller,
seconded by Robert G. Ziobrowski; unanimously approved the Professional Services
Agreement between the County of Franklin and Gascoyne to provide ad design and to
resize and swap out seasonal images in existing ads for printed media at a cost of
$3,600.00 for the period of April 9, 2009 through May 22, 2009.
Continued on page 3
The Board reviewed additional Visitors Bureau matters. On a motion by David S.
Keller, seconded by Robert G. Ziobrowski; unanimously approved the Professional
Services Agreement between the County of Franklin and Richard Fox to portray
Benjamin Franklin to promote Franklin County at a cost of $3,450.00 for the period of
April 9, 2009 through December 31, 2009.
The Board reviewed additional Visitors Bureau matters. On a motion by David S.
Keller, seconded by Robert G. Ziobrowski; unanimously approved the Professional
Services Agreement between the County of Franklin and Michael Levick to portray
Benjamin Franklin to promote Franklin County at a cost of $3,850.00 for the period of
April 9, 2009 through December 31, 2009.
The Board reviewed additional Visitors Bureau matters. On a motion by David S.
Keller, seconded by Robert G. Ziobrowski; unanimously approved the Professional
Services Agreement between the County of Franklin and Robert S. Harrison to portray
Benjamin Franklin to promote Franklin County at a cost of $3,350.00 for the period of
April 9, 2009 through December 31, 2009.
The Board reviewed additional Visitors Bureau matters. On a motion by David S.
Keller, seconded by Robert G. Ziobrowski; unanimously approved the Professional
Services Agreement between the County of Franklin and Maryland Life Magazine -
Great State Publishing, Inc. to promote spring travel to Franklin County with the
promotion of the upcoming Taste of the Arts and Mercersburg Home and Garden Tour in
the spring issue at a cost of $1,830.00 for the period of April 9, 2009 through Mary 1,
2009.
The Board reviewed additional Visitors Bureau matters. On a motion by David S.
Keller, seconded by Robert G. Ziobrowski; unanimously approved the Professional
Services Agreement between the County of Franklin and Comcast Spotlight to advertise
the Franklin County Trout Derby with 248 commercials with an additional 50 provided as
bonus coverage at a cost of $2,724.00 for the period of April 9, 2009 through May 1,
2009.
In accordance with PA 67, 68 and 127 Notifications, Sucevic, Piccolomini and
Kuchar Engineering, Inc. notified the County of a PA Department of Environmental
Protection permit application being applied by PA Department of Transportation to
replace the structure that carries S.R. 0997 over Nunnery Run located in Quincy
Township.
In accordance with PA 67, 68 and 127 Notifications, R. Apel and Associates
notified the County of a Plan Approval Modification application to the PA Department of
Environmental Protection being applied by Fayetteville Contractors, Inc. for use of
recycled asphalt pavement in the asphalt plant located in Antrim Township.
In accordance with PA 67, 68 and 127 Notifications, Dennis E. Black
Engineering, Inc. notified the County of a PA Department of Environmental Protection
NPDES General Permit being applied by Scot-Greene Estates for proposed sound
barrier construction at Scot-Greene Estates located in Greene Township.
The Board recessed at 9:30 a.m. and will reconvene at 10:00 a.m.
Continued on page 4
The Board held further discussion on the proposed budget adjustments. John
Hart, Chief Clerk/County Administrator provided an overview of the various personnel
proposals from Managers and Elected Officials. Mr. Hart provided each department
proposal. The Board reviewed and discussed each proposal. After discussion and
deliberation some adjustments were made to the original proposals. A consensus was
reached and instruction was given to the fiscal department to develop a budget
adjustment for official action by the Board. There was a discussion to include a two week
severance pay package for employees who would lose their jobs. In total 26 positions
are recommended to be eliminated, 5 to change from full-time to part-time and 150
employees to be affected by reduction in work hours. There are 7 incumbents that will be
furloughed and 4 incumbents will move from full-time to part-time. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to accept
the proposals and to include a 2 weeks severance package processed as soon as
possible to employees that have lost their jobs.
The Board recessed and will reconvene at 1:00 p.m. so that the Fiscal Director
can prepare the financial impact of the personnel matters and provide final overall
budget adjustment figures to the Board.
The Board reconvened at 1:00 p.m. Teresa Beckner, Fiscal Director informed the
Board that the savings for operating expenses, capital purchases, and increased
revenues is $2.1 million and total with personnel is $3,831,535 which is a savings of
8.3%. On a motion by David S. Keller, seconded by Robert G. Ziobrowski; unanimously
approved the Budget Amendment as presented.
The meeting was adjourned at 2:04 p.m. with a motion by David S. Keller;
seconded by Robert G. Ziobrowski.
FRANKLIN COUNTY COMMISSIONERS