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Home My WebLink AboutEI Provider Meeting Minutes 01-18-23 Early Intervention Provider Meeting Wednesday, January 18, 2023 3³ ¥¥ 0±¤²¤³Ȁ Jenn Hawbecker, Erin Nye, Trina Ross 0±®µ¨£¤±² 0±¤²¤³Ȁ Megan Lesko Ȩ"´¨«£¨¦ "«®¢ª² 4§¤± ¯¸ȩǾ Stefany Messina Ȩ)µ® HealthCare), Lauren Everetts Ȩ-®µ¨¦ -®´³ ¨² 0¤£¨ ³±¨¢ 4§¤± ¯¸ȩǾ Krista Miracle Ȩ0¤£¨ ³±¨¢ 4§¤± ¯¸ 3¯¤¢¨ «¨²³²ȩ, Cynthia Bosserman and Lori Beam (PennCares), Holly Whiteside (SAM) -%%4).' -).54%3 7¤«¢®¬¤ ǉ )³±®£´¢³¨®² This meeting was held via Google Meet. All providers introduced themselves and their agency affiliations. 0±®µ¨£¤± 5¯£ ³¤² ǉ !®´¢¤¬¤³² 0¤£¨ ³±¨¢ 4§¤± ¯¸ 3¯¤¢¨ «¨²³² Ȩ043ȩ o Kaylee is coming back from maternity leave at the end of January. o PTS is looking to bring on a new full-time occupational therapist and part- time occupational therapist. o Claudia and Riley are still working on Family Guided Routines Based Intervention (FGRBI) coaching training. o Tori from Fulton County will be on maternity leave for the next three (3) months. )µ® HealthCare o Invo would like to hire a full-time occupational therapist. -®µ¨¦ -®´³ ¨² 0¤£¨ ³±¨¢ 4§¤± ¯¸ o Moving Mountains has hired a new speech therapist for Franklin County. Her name is Julie Price. o Heather is working through the FGRBI training for coaching. o Nicole Nicholson, Director of The Family Center (Franklin County), is doing a Zoom option for the infant massage class. She also took the Director training so she is working on getting her certification for that. Infant massage classes areoffered to anyone at the Family Center for free. o Lauren will forward information about the neonatal summit happening in February. The course will look at information like Inpatient NICU and after discharge at home. S¤±µ¨¢¤ !¢¢¤²² ǉ - ¦¤¬¤³Ǿ )¢ȁ Ȩ3!-ȩ rd . o Heather Cook is back to work as of January 3 Early Intervention Provider Meeting Wednesday, January 18, 2023 o SAM recently contracted with Luzerne and Wyoming Counties for case management services. Heather has been doing virtual intakes with families there as there are a lot of referrals coming in. Heather only has about 12-13 children in Franklin County right nowwhich allows her the ability to assist in the other counties. SAM has also recently contracted with Potter County. Holly is temporarily supervising Huntingdon/Mifflin/Juanita staff untila new supervisor is hired. o Rachel, Michelle, and Raquel are doing the bulk of the intakes and initial evaluations for Franklin/Fulton EI. Cara, Madison, and Raquel are doing ongoing service coordination. Madison is doing her own annuals. Cara just did her first annual. They both have been there for about a year anddoing well. "´¨«£¨¦ "«®¢ª² 4§¤± ¯¸ o Emily is available on call for evaluations for any speech concerns but is not on the schedule. 0¤# ±¤² 3´¯¯®±³ 3¤±µ¨¢¤² o PennCares is looking to hire new staff either an OT or PT. This was just posted for. o PennCares submitted a grant proposal to Summit Endowment for a mommy and me speech group that Diane Vielwould be in charge of. PennCares is looking to work with the Library for some space for a small group that would focus on speech and language. &¨²¢ « 5¯£ ³¤² Ashley was unable to attend the meeting. Jenn provided the necessary fiscal updates. !´£¨³ Letters o Providers should have received audit letters from Ashley. If there are any questions or concerns please reach out to Ashley. Ashley would like to have the audit letters back as soon as possible. 2023-ΑΏΑΓ #®³± ¢³ Timelines o We are coming up on contract season.Jenn is getting all the documents together now. Appendix A and budget documents for those who have negotiated rates for services that aren’t state set rates will receive these thst documentsby February10. Providers will have until March 31 to get them back to Jenn and Ashley. o Contract amounts will be based on amounts ending this year. Please reach out to Jenn to set up a meeting to discuss the rates and any necessary contract amendments. Billing Early Intervention Provider Meeting Wednesday, January 18, 2023 th o Please make sure that you are billing by the 15 of each month. Make sure that you email both Jenn and Ashley when you have voids or adjustments with billing. 0±®µ¨£¤± 2¤¦¨²³±¸ 5¯£ ³¤ Jenn received an email fromthe Office of Child Development and Early Learning (OCDEL) regarding a change in how the Bureau will be using the provider registry to collect and report staff qualifications and staff training and will use this data for the January 2024 determinations. For the last two (2) years, Jenn has had to go in at the end of the fiscal year and pull reports to see if there is anything missing. Jenn would then reach out to everyone and tabulate if everyone has gotten all of their hours and required trainings in. Because of this new change, Jenn is requesting that all the training information be st entered into the Provider Registry by August 1. Jenn will still be looking to see if there is anything missing but OCDEL will be the one that is actually pulling the data this year. Jenn said that she will reach out to see if there is going to be a specific date that OCDEL will be pulling those reports and pass that information along if so. Reminders: o Making sure that providers are updating information in a timely manner will help ensure that those reports are up-to-date and accurate. o Licenses, clearances, mandated reporter, and CPR/First Aid must be entered on the education tab. This will then populate into the report. When entering this information, make sure that you are selecting “add new” in the dropdown and DO NOT edit the existing information. o If a provider took CPR or mandated reporter training, it must be entered in the EI training section to get credit for the hours. o If a training is for one of the annual training topics please make sure to mark that as well in order to get credit for it. o If a provider provides direct service for one (1) or more children in a county, they need to be added to that County. o Make sure that end dates are updated appropriately. o Do not enter your name for two (2) different roles. For example: agency administrators who also provide service. 3¤±µ¨¢¤ $¤«¨µ¤±¸Ȁ #® ¢§¨¦ !¢±®²² 3¤³³¨¦² 5¯£ ³¤ The Core Leadership team, at the last meeting, finalized the action plan for the Coaching Across Settings for FY22-23. There are goals and activities/action steps to reach those goals. o First goal – to establish protocol for initial training opportunities to prepare EI team members in our county to be competent and confident in implementing coaching practices in all settings with fidelity. Activities/action steps outlined for this goal are: Early Intervention Provider Meeting Wednesday, January 18, 2023 Request all providers to watch the Coaching Across Settings Professional Development Resource videos on the EITA portal. Request all providers watch the Coaching Across Settings Pennsylvania videos on the EITA portal. If you have new staff, please make sure they are completing these trainings. o Second goal – to establish protocol for on-going training and mentoring opportunities for new and existing EI team members in our county to be competent and confident in practicing coaching in all settings with fidelity. The activities/action steps for this goal are: Review current IFSP outcomes and complete training on writing functional and routines-based outcomes to support FGRBI principles. Discuss coaching practices and steps moving forward at quarterly provider meetings. Analyze and utilize CLT Data Tracking Sheet IT 3.27.2022 to track data regarding where EI providers are in the process of reaching fidelity. o Third goal – to provide a consistent message about coaching practices in the Franklin/Fulton EI program to the community, which includes EI providers, families, referral sources, ECE providers, etc. The activities/action steps for this goal are: Hold an all provider meeting to discuss FGRBI coaching and discuss how Franklin/Fulton will move forward in the process. Discuss FGRBI coaching practices with LICC members and receive input from community perspectives. Jenn will be sending the Provider Tracking Form out to the providers to keep track of trainings for all their staff. o There is a tab that provides suggestions on using the Core Leadership Team Data Tracking Sheet. If there are any questions or concerns, please reach out to Jenn and she will help you walk through it. Jenn will send out an email with a due date for this information once she decides on it. o Cynthia from PennCares had a question regarding how often Jenn will be asking for the tracking sheet and provider registry to be updated. Jenn said that she will ask for an initial due date and then at the end of the year when the training records are due in the provider registry. Jenn is also thinking about sending out a mid-year reminder too. Jenn said that she will be discussing this at the next core leadership meeting to see if they have any suggestions about it. Trainings Information regarding the trainings can be found in the EI Provider Meeting presentation handout. EI Service Delivery, FGRBI, and Supporting Adult Learners are all on the EITA Coaching Across Settings portal. Jenn would like all staff to complete these trainings. Early Intervention Provider Meeting Wednesday, January 18, 2023 Jenn also reminded everyone about the five (5) short Pennsylvania videos that can be logged on one coaching form since they are so short. On the same page as the PA videos, providers can sign up for the coaching corner monthly newsletter. Writing High-Quality IFSP Outcomes and IEP Goals (reminder) o Jenn asked to have all providers view this previously EI Service Delivery and FGRBI (reminder) Supporting Adult Learners TUI and LUI Transition meeting recordings are still available EITA Annual training !££¨³¨® « 5¯£ ³¤² %) 0±®µ¨£¤± 2®²³¤± o Jenn sent out the EI provider Roster for everyone to review and make sure information is correct. 0±®µ¨£¤± 2¤¯®±³² $´¤ 0±¨®± ³® ³§¤ .¤·³ -¤¤³¨¦ Progress Report on Outcomes in Appendix A (Generally not required for contracts with an encumbrance under $50,000) – * ´ ±¸ Βΐ Schedule of Revenues / Expenditures (July-Dec) (for non-state-set rates) – &¤¡±´ ±¸ ΐΔ Appendix A for upcoming fiscal year (Generally the Program Goals and Outcomes are not required for contracts with an encumbrance under $50,000) – - ±¢§ Βΐ Budget packets (to include Budget/Rate Letter, Staff Roster, Unit Assumptions, and BudgetNarrative for upcoming fiscal year – if appropriate)(Not required from providers whose service is being paid at a "State-set" rate.) – - ±¢§ Βΐ th Monthly Billing – £´¤ ΐΔ®¥ ¤ ¢§ ¬®³§ th Employee Debarment and Exclusion Check – £´¤ ΐΔ®¥ ¤ ¢§ ¬®³§ 2¤¬¨£¤±² ®¥ ³§¤²¤ ±¤¯®±³² ±¤ ²¤³ ®´³ Ζ-Η ¶¤¤ª² ¯±¨®± ³® ³§¤¨± £´¤ £ ³¤ȁ 9®´ ¢ «²® ±¤µ¨¤¶ ³§¤ ±¤¯®±³²ȝ£´¤ £ ³¤² ¨ ¯±®¢¤£´±¤ ²³ ³¤¬¤³ -()$%)-ΗΔΙ #®³± ¢³ 2¤°´¨±¤£ 2¤¯®±³² £ $´¤ $ ³¤²ȁ Next Meeting: 7¤£¤²£ ¸Ǿ !¯±¨« ΐΘǾ ΑΏΑΒ starting at 10:00 a.m. Minutes by Trina Ross