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Home My WebLink AboutMHIDD-306 Property Purchase Verification1 FRANKLIN/FULTON COUNTY MENTAL HEALTH/INTELLECTUAL & DEVELOPMENTAL DISABILITIES/EARLY INTERVENTION 425 Franklin Farm Lane Chambersburg, PA 17202 (717) 264-5387 MH/IDD/EI PROCEDURE STATEMENT PROCEDURE SUBJECT: Property Purchase Verification PROCEDURE NUMBER: MHIDD-306 Effective Date: May 9, 2019 Date Revised: January 24, 2022 Reference: MHIDDEI-407 Asset Purchases with County Funds PURPOSE: The property purchase verification process will be initiated whenever a service provider is intending to purchase a property with County funding from State, Federal and/or County match. The intent is to assure that said property satisfactorily meets all pertinent requirements and standards as per the jurisdiction in which it is located. A Property Purchase Verification Checklist (see below) will outline the information and specific documentation to be requested from the service provider. PROCEDURE:  The assigned MH/IDD/EI Program Specialist will discuss with the service provider that the County has a property purchase verification process. The MH/IDD/EI Program Specialist will provide an electronic copy of this procedure statement and the Property Purchase Verification Checklist to the service provider when it has been determined the service provider will be using funding from State, Federal and/or County match to purchase property for an eventual County contracted service. The MH/IDD/EI Program Specialist will provide the name and contact information of the MH/IDD/EI Deputy Administrator who will be the contact person for the service provider for the purchase verification process.  The service provider will submit the names and addresses for all inspectors, contractors and real estate agency to the MH/IDD/EI Deputy Administrator within five (5) business days of initiation of the verification process.  Before proceeding with their vendor/contractor/real estate agency, the service provider will wait for the results of the vendor check procedure.  Within one (1) business day, the MH/IDD/EI Deputy Administrator will submit the names and addresses to the County’s Risk Management department for a vendor check procedure. 2  After Risk Management provides feedback for the vendor check procedure, the MH/IDD/EI Deputy Administrator will inform the service provider the results of the vendor check procedure (approved or not approved) within one (1) business day.  If a vendor check procedure is not approved through Risk Management, the MH/IDD/EI Administrator will be notified about the feedback of the vendor check procedure. The MH/IDD/EI Deputy Administrator will inform the service provider of the name of the vendor/contractor/real estate agency that was not approved noting the County will not enter into an agreement with a service provider whose inspector/contractor/real estate agency did not pass the vendor check procedure.  The service provider will have an opportunity to select another vendor/contractor/real estate agency to provide services and to submit the name and address to the MH/IDD/EI Deputy Administrator within ten (10) business days of receiving notification of non- approval. Before proceeding, the service provider will wait for the feedback from the vendor check procedure. The MH/IDD/EI Deputy Administrator will follow bullets four (4) through six (6).  After receiving notification that all vendors/contractors/real estate agencies were approved through the vendor check procedure from the MH/IDD/EI Deputy Administrator, the service provider will complete the following sections on the checklist: seller’s information, prospective purchaser’s information, preliminary information, document section; providing copies as indicated and verify available public utilities and outreach to community. The service provider will forward the completed checklist and corresponding documents electronically to the MH/IDD/EI Deputy Administrator within fifteen (15) business days.  The checklist and corresponding documents will be reviewed by the MH/IDD/EI Deputy Administrator within three (3) business days.  The Property Purchase Verification Checklist and supporting documents will be forwarded by the MH/IDD/EI Deputy Administrator, along with any feedback/concerns, to the MH/IDD/EI Administrator for final review. The MH/IDD/EI Administrator will finalize the review within three (3) business days.  If any additional concerns are noted by the MH/IDD/EI Administrator, these will be compiled and submitted to the service provider. The service provider will have five (5) business days to provide feedback.  If the checklist and supporting documents are approved, the MH/IDD/EI Administrator will notify the service provider that the submitted Property Purchase Verification Checklist and all supporting documents were approved. ATTACHMENT: Franklin/Fulton County Property Purchase Verification Checklist 3 Property Purchase Verification Checklist Franklin/Fulton County Property Purchase Verification Checklist Name of person providing information: _________________________________________________ Name of assigned MH/IDD/EI lead staff person: __________________________________________ Name of MH/IDD/EI staff reviewing submitted checklist by service provider: __________________ Seller’s Information Seller’s name Seller’s phone number Seller’s email address Real Estate Agent Information Prospective Purchaser’s Information (Service Provider’s Information) Prospective Purchaser’s name Prospective Purchaser’s phone number Email address of representative for the Prospective Purchaser Real Estate Agent Information Preliminary Information Property address Approximate year built Approximate square footage Number of bedrooms Number of baths Number of buildings on property Number of floors Direction house faces: North, South, East, West Documents Item Yes No Comments All title documents of landowner Is the property approved by lending banks Are there any mortgages on the property; ask for latest bank statement from the bank Check for encumbrance certificate Check if property tax has been paid for the past 2 years; ask for receipts Occupancy permit from builder Verify construction permits Verify deed of sale in present seller’s name 4 Agreement of sale & construction executed by developer in favor of seller Latest electric bill; receipt of payment Sanctioned building plan A copy of all registered previous agreements; in case of re-sale property Zoning compliance certificate Ensure a clear title (property is free to be sold) A copy of asbestos inspection A copy of mold inspection A copy of radon study results A copy of the termite inspection A copy of property purchase inspection A copy of existing insurance policies, certifications and any pending claims against the property A list of any pending litigation, if any, affecting the seller’s ability to convey this property Confirmation of habitability/determine whether currently or ever in the past determined to be a condemned property Availability of Public Utilities Item Yes No Comments Water; sufficient pressure for sprinklers Electricity, sewerage, storm water Gas How are the public utilities billed Is the seller up to date with utility payments Community Outreach – did the provider outreach to the community? Yes No How and when was outreach done? Describe the outcome and include any additional steps/actions to be taken 5 Vendor/Contractor Clearance-Franklin County Risk Management Department Vendor/Contractor/Real Estate Agency Name and Address Date Clearance Completed/Results