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HomeMy WebLinkAboutMHIDDEI-402 Employment Clearances1 FRANKLIN/FULTON COUNTY MENTAL HEALTH/INTELLECTUAL & DEVELOPMENTAL DISABILITIES/EARLY INTERVENTION 425 Franklin Farm Lane Chambersburg, PA 17202 (717) 264-5387 MH/IDD/EI PROCEDURE STATEMENT PROCEDURE SUBJECT: Employment Clearances PROCEDURE NUMBER: MHIDDEI-402 Effective Date: January 1, 2008 Date Revised: December 19, 2021 Reference: Act 33 – Service Provision to Children OCYF Bulletin 3490-08-03 PROCEDURE: MH/IDD/EI and all service providers contracted by the MH/IDD/EI Office or service agencies are required to adhere to the provisions and procedures established through Act 33 and Act 73. Beginning July 1, 2015, clearances must be obtained every sixty (60) months. Timelines for renewed clearances are based upon the date of each individual clearance. If an individual or agency elected to renew all clearances at the same time, the date of the oldest clearance rather than the most recent would be used. Any employee with current certification issued prior to July 1, 2015 must renew their certifications within sixty (60) months from the date of their oldest certification or if their current certification is older than sixty (60) months. If an individual or agency, however, elects to renew all certifications at the same time, the date of the oldest certification, rather than the most recent, is the date to be used for the renewal date. All personnel hired after January 1, 1986 will submit an application for Child Abuse Clearance and Criminal History Background check as follows: 1. Form CY 113-PA Child Abuse History Clearance can be completed online or submitted to Child Line and Abuse Registry, P.O. Box 8170, Harrisburg, PA 17105-8170. To access online, visit the Child Welfare Portal: www.compass.state.pa.us/cwis. Those submitting a new application will need to create a User account. 2. Form SP4-164 Request for Criminal Records Check can be completed online at https://epatch.state.pa.us/ or submitted to PA State Police Central Repository, 1800 Elmerton Avenue, Harrisburg, PA 17110-9758. 2 3. FBI Federal Criminal History Clearance (fingerprinting background check) must register at https://www.identogo.com/. After registering online, a fingerprint submission must be completed at one (1) of the locations listed on the IdentoGo System website. Any service program which, either routinely or periodically, serves children is required to have appropriate reference checks and supportive documentation on file for each staff person hired after January 1, 1986. This includes direct contact with the children to be served, or staff members who are identified by contract personnel roster as having direct service staff responsibilities for a service program that serves or could serve children. When an employee begins employment with a new agency, institution, organization or other entity that is responsible for the care, supervision, guidance or control of children, new clearances must be obtained prior to the start of employment. Each agency must have on file, and available for review by MH/IDD/EI staff, DHS staff or their designees, agency procedures for meeting the requirements of Act 33 and Act 73. This must include a procedure for requesting from applicants a background check from the Department of Human Services, the Pennsylvania State Police, and the Federal Bureau of Investigation. An agency procedure on processing applications using the background check is required. Agency procedures must also clearly state the criteria for applicants who are not covered under the provisions of Act 33 and Act 73.