HomeMy WebLinkAboutMHIDDEI-406 Reimbursement for County Contracted Services1
FRANKLIN/FULTON COUNTY
MENTAL HEALTH/INTELLECTUAL & DEVELOPMENTAL
DISABILITIES/EARLY INTERVENTION
425 Franklin Farm Lane
Chambersburg, PA 17202
(717) 264-5387
MH/IDD/EI PROCEDURE STATEMENT
PROCEDURE SUBJECT: Reimbursement for County Contracted Services
PROCEDURE NUMBER: MHIDDEI-406
Effective Date: January 1, 2005
Date Revised: October 31, 2023
INTRODUCTION:
In order to receive reimbursement for services, all Providers must submit bills on a monthly
basis. Fee-for-service billings will be submitted by the 15th of the following month, and program
funded billings will be submitted by 20th of the following month. Requests for other billing
arrangements need to be approved by the Program Specialist and respective Fiscal Officer.
PROCEDURE:
Mental Health
Providers may submit billing by: (1) electronic bill or (2) invoice
1. Electronic Billing (preferred method)
a. Providers will submit billing via CPR-Web. A submission can only contain billing
for a single calendar month. Billings for prior months must be submitted
separately.
b. The Provider will notify the Fiscal Officer via email that the batch has been
posted. Notification will include the month, batch number, and amount itemized
by County.
c. Billing software training is available upon request.
2. Invoice
a. Providers who cannot enter billing into CPR-Web must submit a Provider
generated invoice which includes the company information, date, invoice number,
and authorized approver’s signature.
b. Invoices will itemize the Franklin/Fulton amounts and be submitted to the
Program Specialist or Fiscal Officer using mhfiscal@franklincountypa.gov.
c. Invoice will be accompanied by supporting documentation containing number of
unduplicated persons served and number of units provided.
2
Intellectual & Developmental Disabilities and Early Intervention
Providers may submit billing by: (1) electronic bill or (2) invoice
1. Electronic Billing
a. Providers will submit billing via PROMISe. Billings will be downloaded weekly
from SeGov and imported into Tracker Software to generate a remittance advice
(RA).
b. Upon approval and coding, the Fiscal Officer will send the RA to the Provider via
secure email.
c. Providers will notify the Fiscal Officer if there are discrepancies with the RA.
d. Billing software training is available upon request.
2. Invoice
a. Providers who do not have access to PROMISe must submit a Provider generated
invoice which includes the authorized approver’s signature.
b. Invoices will itemize the Franklin/Fulton amounts and be submitted to the
Program Specialist or Fiscal Officer using iddfiscal@franklincountypa.gov or
eifiscal@franklincountypa.gov.