HomeMy WebLinkAbout39-5103.1 Custody of Exhibits Special Provisions1
39th Jud. Dis. R. Jud. Adm. 5103.1. Custody of Exhibits. Special Provisions.
(a) Photographs of Non-Documentary Exhibits.
1. In advance of a proceeding, the Proponent shall prepare a physical,
photographic copy of all potential, non-documentary exhibits pursuant to
Pa. R.J.A. 5103(b).
2. The Proponent shall also include a separate document describing the
photograph(s), including:
i. the complete case name,
ii. docket number,
iii. judge assigned,
iv. Proponent name and counsel name, if represented,
v. date photograph was taken, and
vi. the date of the proceeding where the exhibit is intended to be
offered.
(b) Media Depositions. Media depositions presented at trial shall be retained
by the Proponent. The Proponent shall submit either a copy of the media
deposition on a portable media device or a transcript of the media deposition
as an exhibit provided it complies with subdivision (c) of this Rule .
(c) Reproduction of Oversized or Voluminous Documentary Exhibits.
1. Where the intended, original documentary exhibit(s) exceeds 250 pages
(single sided), the Proponent shall cause the exhibit to be transformed
into a portable document file (“pdf”) and placed onto a flash drive, thumb
drive, usb drive, or other portable media -containing device.
2. The Proponent shall place the portable media device in an envelope not
exceeding 8 ½ by 11 inches containing either a label on the envelope or a
separate document within the envelope describing the device’s contents,
including:
i. the complete case name,
ii. docket number,
iii. judge assigned,
iv. Proponent name and counsel name, if represented,
v. creation date of original documents (if known),
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vi. date documents were reduced to pdf, and
vii. the date of the proceeding where the exhibit(s) is intended to be
offered.
(d) Status Conference for Bulky, Oversized, or Otherwise Physically
Impractical Exhibits.
1. In advance of any proceeding where a Proponent anticipates their
exhibit(s) will be categorized as bulky, oversized, or otherwise physically
impractical pursuant to Pa. R.J.A. 5103(c)(3), the Proponent shall motion
for a status conference to be attended by all counsel and parties of record,
if unrepresented.
2. A status conference held pursuant to this subdivision may be held via
telephone or other electronic means at the dis cretion of the presiding
judge.
3. The presiding judge, counsel, and parties if unrepresented, shall discuss
maintenance and security of the exhibit(s) both during and after the
proceeding consistent with Pa. R.J.A. 5104(a)(4), and the presiding judge
shall confirm same per an Order of Court.
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Adopted by Order of Court, February 5, 2024
Published in the Pennsylvania Bulletin, 54 Pa.B. 955, Pa.B. Doc. No. 24-227, February 24, 2024