HomeMy WebLinkAbout2011-7-15 EI Provider Minutes
Early Intervention Provider Meeting Minutes
July 15, 2011
Staff: Trish Elliott, Ed Franchi, Claire Hornberger, Melissa Petrucci
Providers: Jenn Hawbecker-UCP, Cynthia Bosserman-UCP, Adam Rowland-Advanta
Absent: Holly Divelbliss, Megan Cook
Welcome/Introductions
Pelican and new contracts for 2011: The County is hoping that all the billing
problems will be worked out for the 2011/2012 fiscal year. Contracts are in place and
signed for 2012. No cost settlement is necessary this year (with the exception of
hearing and vision providers), per the State. Jen Lipko sends out emails to providers
re: the dates reports are due. Please review the s procedure statements on the website
if you question whether the report is for EI. Ed Franchi reviewed provider financial
report processes and reiterated the importance of adhering to contract stipulations
regarding due dates of these reports.
Annual Reviews: Service Coordinators (SC) require materials from therapists at
least two weeks in advance of the date annual reviews are due. Providers will need
to reiterate to therapists the importance of the timeliness with which this information
is provided to the SC’s.
Holly and Trish attended a meeting in Harrisburg this week during which guidelines
of service were reviewed. The 14-day deadline form is due two days after the first
visit. Months cannot go by without that form being turned in. The 14 day deadline
formis expected to be submitted before or at the same time as the notes from the very
first family visit. The State will be enforcing the policy more than ever due to
pressure from the Federal Government.
Website: The County is developing a website to transfer confidential information of
the EI program to providers and to post documentation. Information will be able to
be communicated one-way only via the County laserfiche system. Providers will not
be able to respond through the website.
Pelican Billing: The group reviewed a spreadsheet regarding 10-11 billing that is
due for completion by 7/19. It’s crucial the spreadsheet is inclusive of every billing
issue encountered so FY 2010-2011 may be closed. The County’s ability to spend
end of fiscal year money is time limited. Moving forward, this form should be
completed every month to stay on top of billing concerns as they arise. The County
contracts stipulate that billing is due by the 15th of each month. With the Promise
system bills can be entered every week which would give us a heads-up to quickly on
any billing issues that may arise.
Billing Code #5: This code is a Promise issue and will need to be followed up by
providers.
Miscellaneous: The possibility exists to hire a fifth SC for the EI team. The hiring
process would begin only after approval had been received from the State.
UCP is launching a new website with a large section of community resources. The site is
scheduled to go live this evening, 7/15/11. Penn State is conducting a live webinar of the
Autism Conference in State College this year.
The meeting was adjourned. The next EI Provider meeting will be held on October 21, 2011
at 425 Franklin Farm Lane in Chambersburg.
Minutes by Melissa Petrucci