HomeMy WebLinkAbout2011-10-21 EI provider minutes
Early Intervention Provider Meeting Minutes
October 21, 2011
Staff: Trish Elliott, Ed Franchi, Megan Cook, Jennifer Lipko
Providers: Jenn Hawbecker-UCP, Cynthia Bosserman-UCP, Adam Rowland-Advanta , Shelley
Tobin-Invo Healthcare, Theresa Miller-Invo Healthcare, Jody Bering-LIU #12
Absent: Holly Whiteside, Claire Hornberger
Welcome/Introductions
Update on new staff in the EI department
Jessica Volk, Kaitlyn Taylor, and Rachel Lane (starting November 7th and our
fifth EI service coordinator), are the newest members of the EI staff. Trish
reminded all providers if there are any issues with staff please contact Holly
Whiteside or Matt Yingling.
Trish reviewed the Ounce/COSF email that Holly sent out to providers on
October 12th. It was an update on the changes with the Ounce System. A few
things are a completed annual COSF for children is no longer needed, effective
10/23/11 a new screen in Pelican will take the place of the Ounce System; prior to
this date you can continue to enter exit data into Ounce. Providers and therapists
can complete previously used before Ounce forms and fax them to Holly for entry
kids as well as exit kids. COR will no longer be assigned in Pelican; we will still
continue to indicate on the 14-day deadline form for whoever is responsible for
completing the COSF. (UCP provided COSF Crosswalk that will be attached
with minutes.)
Update on PBS Grant
Positive Behavioral Support Grant for $30,000 is partnering with LIU and help
from Dr. Amy Eskeridge. Stacey Ott from UCP will be overseeing all the
programs this grant will help fund. Six home instructors for families will be
available. This grant is another step closer to virtual communication with
families and county staff, and will help with consultations and productivity of
therapists. There are some questions of how using video of children could be
confidential and paperwork for permission to use documentation for services
continues to be worked out. Providers discussed how technology for this
generation of children is becoming more and more developed and how they
depend on it and use it in everyday life.
Highlights of Leadership meeting
If we have to begin making families provide co-pays for Early Intervention
services, how will it affect the number of families we provide services for and
how will the co-pays affect the counties budget?
New Pelican page and ECO
HCSIS website address has not changed from .state to .gov yet.
Trish briefly reviewed the HCSIS Release 6.13.0 Overview with everyone.
(Highlights will be attached with minutes.)
Fiscal Updates
Reminder to all providers to submit all billing to the county by the 15th of month.
Megan is doing reminder emails; if there should be an issue or if adjustments to
claims have been made please contact Megan Cook at mlcook@co.franklin.pa.us.
Ed asked, “What are some of the issues that are causing billing submission to be
later than the 15th of the month?” Providers stated that simply collecting all
invoices from staff and submitting billing was the main problem, as well as not
having EIX and MA numbers. Providers are revisiting their ways of collecting
and submitting billing in a more efficient manner.
Ed has been having problems connecting Jason at Invo Healthcare to discuss cost
settlement for fiscal year 2009-2010. He is in the process of setting up a meeting
with UCP because he’s still having problems reconciling revenue from previous
fiscal years.
Miscellaneous
N/A
The meeting was adjourned. The next EI Provider meeting is TBA at 425 Franklin Farm Lane in
Chambersburg.
Minutes by Jennifer Lipko