HomeMy WebLinkAbout2013-03-05 Commissioner Minutes
TUESDAY, MARCH 5, 2013
The Franklin County Commissioners met Tuesday, March 5, 2013, with the
following members present: David S. Keller and Robert L. Thomas. Chairman Keller
presided and after calling the meeting to order, a Moment of Silence, and the Pledge of
Allegiance proceeded with the business of the day.
Chairman Keller announced that Commissioner Ziobrowski will be joining the
meeting soon. On a motion by Robert L. Thomas; seconded by David S. Keller;
approved to adopt the agenda.
Commissioner Ziobrowski entered the meeting room at 9:35 AM.
Ken Jones, Chambersburg provided public comment and asked for more
clarification on board action item #2, change order with W. Harley Miller assumes the
estimated amount from June, 2012 was $11,465 and the correct amount is $7,379. Mr.
Jones also would like more explanation on items #3 with Zelenkofske Axelrood, #4 & 5
with Tyler Technologies. Chairman Keller said the Board would provide more
information on these items during board action discussion.
The minutes of February 26, 2013 and February 28, 2013 meetings were
reviewed. These will be approved Thursday, March 7, 2013.
The Board reviewed Agreements, Contracts and Reports. Chairman Keller
asked John Hart, County Administrator to explain item #2, Change Order with W. Harley
Miller. Mr. Hart explained that in June 2012 the Board approved the change order in the
amount of $11,465 to replace Junior Fire Company roof. County staff thought it was a
high number so this change order required the contractor to use time and material
method for the cost of replacing the roof. It took some time for the subcontractor to
provide information to W. Harley Miller. The repair work was lowered to $7,379.00 and
no payment was made from the first change order. This change order allows us to pay
for repairs to the roof. Mr. Hart said the Board should give Mike Seilhamer credit for
getting the price lowered. Chairman Keller explained that items #4 & 5 with Tyler
Technologies are the ongoing maintenance of the MUNIS system and is consistent with
what the county has paid in the past for this service. It is a prudent management
practice in both the private and public sector to pay for annual maintenance of software
applications, which ensures receipt of software updates, technical support and continuity
of operations. An audit was completed recently to make sure not paying for anything not
using, this is industry standard and making sure only paying for modules that using. Mr.
Hart explained that item #3 with Zelenkofske Axelrod is the second year of a four year
contract and this is the engagement letter so that auditors can do a thorough audit and
review the County’s books. Chairman Keller announced that in 2009 a competitive bid
process was completed and Zelenkofske Axelrod was the best price. Commissioner
Thomas said this software is the backbone of the County’s system. The County would
have to hire a lot more people if it did not utilize MUNIS. Commissioner Ziobrowski
supported the expenditures and noted that Mr. Jones would have "sticker shock" even if
the contracts cost half as much. Chairman Keller noted that the questions were valuable
and that it is important for the board's own benefit to examine how the decisions are
mad. The items will be approved Thursday, March 7, 2013.
Continued on page 2
The Board reviewed Election matters and conducted a Request for Proposals
opening for Delivery of Voting Equipment. The following bidder submitted a bid: Zody’s
Moving and Storage at a bid of: fuel surcharge of $69.30; 2 men and a truck at $136.50
an hour and 1 hour of travel time will be added to start/end time per day. Jean Byers,
Deputy Chief Clerk said the County has used Zody’s for the past 6 years and normally
cost approximately $11,000 per election. They have five trucks and deliver Monday and
pickup Wednesday. They also pack trucks on the Fridays before so can roll out at 7:00
AM Monday before election. She is recommending awarding to Zody’s Moving and
Storage. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas;
unanimously approved to award to Zody’s Moving and Storage. This was the only bid
received.
The Board conducted a bid opening for the Sale of three sheriff vehicles. The
following bidders submitted bids: Beecher’s Auto Salvage bid the following: Vehicle #1
(2003 Chevy Impala) at $450.00; Vehicle #2 (2004 Dodge Durango) at $650.00; and
Vehicle #3 (2002 Chevy Astro Van) at $500.00: Troy Wenger, Sr. of Greencastle bid the
following: Vehicle #1 (2003 Chevy Impala) at $111.11; Vehicle #2 (2004 Dodge
Durango) at $133.33; and Vehicle #3 (2002 Chevy Astro Van) at $127.27. On a motion
by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved to
award to Beechers Auto Salvage for a total bid amount of $1,600.00. This was the
highest bid received.
Commissioner Ziobrowski asked Mr. Hart to explain what will happen if get more
snow than expected and have to cancel the meeting Thursday. Mr. Hart responded that
the announcement will be made on local radio stations, on the County’s website and on
the switchboard phone message. He anticipates a Wednesday event and should be ok
for Thursday’s meeting. Mr. Hart hopes to make the call by 4:30 p.m. today about
Wednesday.
The meeting was adjourned at 10:05 a.m. with a motion by Robert G. Ziobrowski;
seconded by Robert L. Thomas.
FRANKLIN COUNTY COMMISSIONERS