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HomeMy WebLinkAbout2019-02-21 - Minutes Franklin County Commissioners COMMISSIONERS Human Services Administrator’s Office David S. Keller, Chairman Human Services Building Robert L. Thomas 425 Franklin Farm Lane Robert G. Ziobrowski Chambersburg, PA 17202 www.franklincountypa.gov Hearing Impaired Number: (717) 264-8474 Human Services Administrator Telephone: (717) 261-3893 Stacie M. Horvath FAX: (717) 261-0999 smhorvath @franklincountypa.gov Franklin County Human Services Block Grant Committee Meeting February 21, 2019 2:30 p.m. – 4:00 p.m. Franklin County Human Services Building Attendance: Voting Staff Staff Staff Public Committee Carey Freeman Stacie Horvath Julia Dovey Cori Seilhamer Megan Fulton County Shreve Anne Larew Christy Briggs Stacy Rowe April Brown Shelly Schwartz Traci Kline Stacy Yurko Patty Winebrenner Kim Wertz Missy Reisinger Lori Young Sharyn Overcash  Welcome and Introductions  Approval of 11/7/18 Minutes  Shelly Schwartz motioned to approve  Kim Wertz seconded the motion  Anne Larew abstained (was not present at the 11/7/18 meeting)  Fiscal Review and Reports Update (Handouts) - Stacy Rowe, Human Services Fiscal Manager  FY 18/19 Update o The State has approved the Spending Plan and also the Fiscal Report for 17/18. o There is an approximate amount of $6.9 million available to spend in FY 18/19. The State allows a carry-over of 5%, which is approximately $277,000. o For this report, there are actual expenses through December 31, 2018. There is approximately $2.8 million through December, 2018, which is (6) six months into the fiscal year. o Also, projecting out where the fund amounts will be for FY 18/19. o There are funds which can potentially be available to either carry into FY 19/20 or if the committee choices to reallocate funds based on the proposals of which will be presented, and can reallocate during the fiscal year. o Starting with the Summary of FY 17/18 Carry-Over Redistribution  Mental Health - $50,000 for the Supported Living & Outpatient Services.  Mental Health - $27,816 for a Mobile Psych Nurse.  Mental Health - $27,276 for the Co-Responder Program.  Mental Health - $18,000 for Family Housing.  Human Service Development Fund (HSDF) - $60,000 for Aging Services.  Human Service Development Fund - $31,141 for further implementation of the Data Warehouse.  Human Service Development Fund - $18,000 for the Strengthening Families Program.  Human Service Development Fund - $12,000 for Training Days. Of which Training Days occurred in October, 2018 and will occur in April, 2019.  Homeless Assistance Program - $29,992 for Shelter Support.  All of the projects are moving ahead and should be fully expended by June 30, 2019. o FY 18/19 Allocation. Which gives the total of what can be spent in FY 18/19, which is approximately $6.9 million. o Six months into this year, through December 31, 2018, the amount is $2.8 million. o Projected to be at approximately $6.8 million, for the fiscal year, which would be in the amount of $59,284 available to either carry-over or currently reallocate.  Categorical Proposals for Reallocation of Available 18/19 Funding st o 1 Proposal – Information & Referral (I&R) Program - Stacy Yurko, I&R/PA 211 & Training Coordinator  The I&R Program has expanded and is currently at a deficit.  The I&R Program is part of PA211/Access Center.  Shelters and/or Housing Programs require individuals to call PA211 or to come into the Access Center to be assessed for the appropriate service needed.  Assessments can take from 30 to 90 minutes.  There were 249 assessments done last year.  So far this year, they have done 58 assessments.  For the year 2017, I&R had a total of 3,224 individuals of which they spoke with or helped them to find needed services. There was an increase in 2018, with a total of 4,059 individuals. nd o 2 Proposal - South Central Community Action Program (SCCAP) – Megan Shreve, Chief Executive Officer at SCCAP  There has been significant changes that have taken place in shelters.  The funding is received from the Emergency Solutions Grant (prior name was the Emergency Shelter Grant). This is where they have moved money to support shelters and opened it up to Rapid Rehousing Rental Assistance. Prior to Rapid Rehousing (three (3) years ago), the $200,000 grant went to cover staffing at the shelter.  The last grant, prior to this current grant, was $181,000 with half of the money going to rental assistance and the other half going towards staffing. For the current, they will receive $119,000 with $60,000 going towards staffing. The total costs for the shelter’s staffing is $201,753 with the costs for shelter operations (utilities, food, cleaning supplies, etc.) is $48,100.  SCCAP has another shelter in Adams County which was impacted more significantly than Franklin.. Their total grant amount was $64,000.  Ann Spottswood was unable to attend this meeting but she sent an email to Stacie Horvath sharing her input of program priorities; “Particularly given the conversation on housing and homeless shelters and the shifting of funding at the federal and state levels during our recent Healthy Franklin County Leadership meeting, I am now even more concerned regarding our depth of attention to this fundamental need here in Franklin County. Megan Shreve’s comments that given this current path, shelters will be going away was profound and should create a hard stop for program planners. While rapid rehousing provides a resource for individuals, it clearly lacks the associated services, the absolute necessity of case management, with the appropriate amount of intensity and duration to create a measurable and sustainable plan for our most vulnerable families. While I appreciate all of the prior work via the Block Grant, please allow me to offer a challenge. Thus far, it seems that Block Grant funding has supplemented other funding streams, which, of course is not necessarily a bad thing if additional services are provided to individuals in need. However, now, as the homeless shelter situation has reached a crisis point, I recall that the Block Grant was created for Counties to innovate, to design programs in order to meet the individual and complex needs of its citizens. Could we focus on the priority of housing and homeless issues from a more comprehensive Block Grant Lens? This, of course, would require a strategic approach that addresses these complexities, with a plan not limited to the increased funding (which I do appreciate seeing) for FY18-19. Realistically, with a $200,000 cut in shelter funding, these increased dollars will likely only prolong managing a critical program that will never escape it’s deficit, never truly having the opportunities to work toward better understanding the constraints of safe, affordable housing”. rd o 3 Proposal – Area Agency on Aging (AAA) – Traci Kline, AAA Director  Traci recently found out they were granted additional funding from the Pennsylvania Department of Aging (PDA).  Traci is putting her plan out as a “contingency plan”.  If they would receive additional funding, the funding would go towards;  Personal Care  Transportation  Adult Daycare  Offset Aging Block Grant  Upgrade and update the Senior Activity Center  Referrals have increased dramatically;  December, 2017 - 24 referrals. December, 2018 - 72 referrals.  January, 2018 - 21 referrals. January, 2019 – 66 referrals  February, 2018 – 15 referrals. February, 2019 – so far, 29 referrals  The funding goes to the lower income individuals who need help paying for services.  Aging is also seeing the perception that the need of the individuals who are referred to them has increased. Previously, the Care Plans had started at a rate of $200. Currently, the starting rate is $550.  Voting and Approval for Expenditures of FY 18/19 Funds  Review of FY 19/20 Bloc17, 2019k Grant Planning and Proposal – Stacy Rowe  The plan/process for FY 19/20; o The Block Grant will release the budgeting tool for FY 19/20. o The Fiscal Department has 30-60 days to put together a plan regarding how the funding will be spent for FY 19/20. o The plan will include;  A narrative from each program  A considerable amount of data.  Fiscal information showing where the anticipated funds will be allocated. o The plan will go before the Commissioners. The requirement is to have two (2) public meetings for approval of the plan.  Discussion of Program Priorities – Stacy Rowe  There is 100% flexibility of the funding. o Do we want to start thinking about, in FY 19/20, being more strategic with how things are budgeted? o I&R has been running at a deficit for 3 years. Do we want to start thinking about allocating additional funds to I&R? o The shelters are in crisis and are running at a deficit. Do we want to plan on reallocating funds to the shelters?  Block Grant Committee Operations & Subcommittee Reports  New Member Orientation, Recruitment and Professional Development Update o No subcommittee reports available. Will meet as needed.  Departmental Program Review and Updates  All Human Services Departments, Regardless of Monies Within Block Grant Participation o Franklin/Fulton Drug & Alcohol (FFDA) – April Brown, D&A Administrator ▪ FFDA has received and will continue to receive additional dollars from the Department of Drug & Alcohol Programs (DDAP) inclusive of state and federal funding streams. The majority of these additional dollars have strict expenditure parameters for Opioid-related activities only. FFDA has been able to continue Block Grant expenditures to support current projects. ▪ Block Grant supported FFDA activities: ✓ Medication Lock Box Campaign continues Any provider/agency that has a need can contact FFDA ✓ Mobile Vivitrol The mobile unit is currently providing services in both Chambersburg and Waynesboro, one time/month.. Hard copy and electronic program flyers are available upon request. ✓ Naloxone Leave Behind Kits The kits are available to medical First Responders so they can leave it kit behind with the overdose victim and their support person. Kits include the medication, face shield, gloves and numerous resource materials. ✓ Operation Save A Life (OSAL) Trainings FFDA will continue its contract with Healthy Communities Partnership (HCP) as they have been doing a “fantastic” job with the trainings. ✓ FFDA has been able to honor 100% of the funding requests for treatment, with the assistance of block grant dollars. ✓ SCCAP – Certified Recovery Specialist (CRS) Project The CRS is an employee at Pennsylvania Counseling Services (PCS). Going very well. This project is fully supported through the Block Grant Funding for Drug & Alcohol. If the Board would like an update or a presentation on the outcomes of the project, please contact April. o Tuscarora Managed Care Alliance (TMCA) – Missy Reisinger, Executive Director  Data Warehouse  The Data Warehouse contract ends December 20, 2020.  The plan is for every department to have a dashboard in the next six (6) months.  The two (2) systems they have been unable to load into the Data Warehouse are Aging and Children & Youth.  The County has the contract for the Data Warehouse. The Block Grant Committee committed two (2) years of implementation. The other half of the cost for the Data Warehouse is paid by TMCA.  Health Choices Medicaid Expansion Care Categories  Missy has seen the numbers drop in Franklin and Fulton County. There are approximately 200-300 individuals less qualifying for this category of assistance. o Information and Referral – Stacy Yurko  Franklin County Training Day  Franklin County Training Day is April 17, 2019.  Releasing registration March 4, 2019. Everybody will have 1 month to sign up to attend all kinds of free, beneficial trainings. There are thirteen (13) sessions scheduled.  Al Condeluci will be the keynote speaker. o Fulton County Human Services – Julia Dovey – Administrator  There was a discussion about the significant changes in Medical Assistance Transportation, in Fulton County. o Mental Health/Intellectual Developmental Disabilities/Early Intervention (MH/IDD/EI) & Housing Stacey Brookens is the new Administrator for the departments.  Mental Health – Cori Seilhamer, Mental Health Program Specialist  For the Supported Living Program, the contractors have come back with the plans. There will be two (2) apartments in the building. They are working with the borough to get the permits.  The Chambersburg Police Department has a Co-Responder.  Still working with Keystone Service Systems to find a location for a Specialized Community Residence (SCR) with a forensic focus.  Mobile Psych Nurse is going well. She is in Franklin and Fulton County seeing/meeting individuals who are going into nursing homes.  Intellectual Developmental Disabilities – Lori Young, IDD Program Specialist  There was money unspent in IDD because transportation rates were to increase as of January 1, 2019. They found out, in December, they are not due to increase until July 1, 2019.  Services have changed and have gone to Community Participation Support Services. These are services where they expect individuals to not be in a licensed facility but be out in the community and be active. IDD would like to use Block Grant Funds to help subsidize one of the existing providers to open a Day Program. The two (2) providers they reached out to decline to open a day program as it was not cost effective. Individuals will utilize existing home and community habilitation supports, companion supports or a combination that will meet their needs.  CSG Program Block Grant funded. This is a short term service for individuals which usually lasts six (6) to nine (9) months. The service is for individuals who have Mental Health challenge and an Intellectual Disability. They struggle with being able to keep their residence, stay at home and/or keep their jobs. The program, for this year, started in October and is serving one (1) individual. It is off to a good start. The second individual is in the assessment and intake phase and will start services in the next month.  Area Agency on Aging (AAA) – Traci Kline o The Caregiver Program had some major changes this year. The program works with individuals who give care, seniors or seniors who are caregivers for grandchildren or great-grandchildren. They must be 55 years or older. o The change came from the State. The focus is now on the Caregivers needs. What does the Caregiver need to maintain the difficult needs in the community? o If you know of anybody that may benefit from this program, please contact the Area Agency on Aging.  Date: April 30, 2019  Time: 2:30 p.m. – 4:00 p.m.  Location: Franklin County Human Services Building