HomeMy WebLinkAbout2019-07-23 - Block Grant Minutes
FRANKLIN COUNTY COMMISSIONERS
COMMISSIONER’S
Human Services Administrator’s Office David S. Keller, Chairman
Human Services Building Robert L. Thomas
425 Franklin Farm Lane Robert G. Ziobrowski
Chambersburg, PA 17202
www.franklincountypa.gov
Hearing Impaired Number: (717) 264-8474
Human Services Administrator
Telephone: (717) 261-3893 Stacie M. Horvath
FAX: (717) 261-0999 smhorvath@franklincountypa.g ov
Franklin County Human Services Block Grant Committee Meeting
Minutes
Date: July 23, 2019
Time: 2:20 p.m. – 4:40 p.m.
Location: Franklin County Human Services Building
425 Franklin Farm Lane
Chambersburg, PA 17202
Attendance:
Voting Committee Staff Staff Staff
Anne Larew Stacie Horvath Lori Young Doug Amsley
Intellectual Developmental Disabilities (IDD) Human Services MH/IDD/EI C&Y
Consumer Rep. Administrator Department Department
Shelly Schwartz Marisa Shields Stacey Brookens Stacy Yurko
Aging Consumer Rep. Grants Department MH/IDD/EI Information &
Department Referral/211
Kim Wertz Stacy Rowe Missy Reisinger
Mental Health (MH) Consumer Rep. Fiscal Department TMCA
Carey Freeman Glenda Helman Traci Kline
Early Intervention (EI) Consumer Rep. Grants Department Aging Department
Ann Spottswood (Conference Call)
April Brown Sharyn Overcash
Health Planning Community Experience Rep. D&A Department H.S. Admin. Assist.
H.S. = Human Services D&A = Drug and Alcohol C&Y = Children and Youth
MH/IDD/EI = Mental Health/Intellectual & Developmental Disabilities/Early Intervention
TMCA = Tuscarora Managed Care Alliance
Meeting Documents/Handouts:
1. Today’s Meeting Agenda
2. Meeting Minutes with an added Addendum, from the last meeting (April 30, 2019)
3. Human Services Block Grant Presentation (Dated: July 30, 2019)
4. Human Services Block Grant Fiscal Report (Dated: July 23, 2019)
5. Policy and Procedure – Human Services Block Grant Funding Requests (draft)
6. 2019-20 Application for Unspent Funds (draft)
7. Scoring and Review System Sheet
8. Franklin County Human Services Block Grant 2018/2019 Membership
9. Human Services Block Grant Calendar Dates
I. Welcome and Introductions
* There are no additional public members in attendance of today’s meeting.
II. Approval of April 30, 2019 Meeting Minutes
a. Shelly Schwartz motioned to approve
b. Anne Larew seconded the motion
c. All approved
III. Thank you and Appreciation to 3 (three) Current Members with Expiring Terms –
Forever Grateful for ALL the Help and Guidance!
IV. FY 2019/2020 Block Grant Submission/Discussion and Approval
Powerpoint Presentation/”Human Services Block Grant/July 30, 2019”
● Background:
o Glenda Helman and Stacy Rowe reviewed the Annual Human Services Block
Grant Presentation. This presentation will be presented to the Commissioners
and will be submitted to the State for approval.
o Starting with Fiscal Year 2012/2013, the Block Grant started out as a pilot
project. It was established by putting together the County Budget along with
the County Plans which were submitted to the State. Allowing 20 (twenty)
counties to participate.
o The Block Grant has grown considerably. There are currently 30 (thirty)
counties participating.
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o This is the 8 (eighth) year for the Block Grant.
o During Fiscal Year 2017/2018, the State removed Children and Youth special
grants. The allowable carry-over increased from 3% (three) to 5% (five).
o Over the last 7 (seven) years, the reinvested funds have totaled $923,971 with
an additional $158,999 projected for Fiscal Year 2018/2019.
● Summary of Funds Reinvested:
o Fiscal Year 2012 – 2013, with the Total Reinvested Funds of $129,563.
o Fiscal Year 2013 – 2014, with the Total Reinvested Funds of $35,428.
o Fiscal Year 2014 – 2015, with the Total Reinvested Funds of $169,504.
o Fiscal Year 2015 – 2016, with the Total Reinvested Funds of $147, 774.
o Fiscal Year 2016 – 2017, with the Total Reinvested Funds of $167,477.
o Fiscal Year 2017 – 2018, with the Total Reinvested Funds of $274, 225.
o Fiscal Year 2018 – 2019 (Projected) $158,999.
o The Total Human Services Block Grant Reinvestment Funds to Date:
$1,082,970.
● Reinvested Funds:
o Over the years, a summary of the areas where the funds were reinvested. This
summary details through Fiscal Year 2017-2018, because these are the years of
which are closed. The bulk of reprogramming has gone to Startup Costs for
new programs, projects and services in the amount of $448,341.
o Provided Startup Costs include:
▪ Children’s Advocacy Center
▪ Summer Work Program and Pathways in Intellectual and Developmental
Disabilities
▪ Supported Living in Mental Health
▪ Implementation costs for the Data Warehouse Project
o Over the years, the Block Grant has contributed:
▪ To the Drug and Alcohol Program for Treatment and Prevention
Services in the amount of $227,966.
▪ For housing base services, such as; Homeless Assistance Shelter
Support, Rental Assistance and Mental Health Housing, in the amount
of $200,307.
▪ For Human Services Training Days in the amount of $33,600.
▪ To the Outreach Project in the amount of $13,757. This included the
printing of the Human Services brochures and a NICU Project which
included marketing and outreach of Drug and Alcohol services for
pregnant females within Franklin County.
● FY 2019/2020 – Block Grant Planning Process:
o This year, the Plan guidelines and the template were released on June 19, 2019.
There were a few minor changes from the previous years.
o The First Public Hearing is: Today, July 23, 2019.
o The Public notifications, via the County website and the Public Opinion
newspaper are published 10 (ten) days in advance.
o Another Public Hearing/Meeting will be held at the Commissioner’s Office on
Tuesday, July 30, 2019. This will be the submission of the final draft for the
Commissioners signatures on Thursday, August 1, 2019.
o After the Commissioners sign the Human Services Block Grant Plan, the Plan
will be submitted to the State.
o The Plan is due to the State no later than August 23, 2019.
o Shelly Schwartz and other Block Grant members made a few comments
regarding the Human Services Block Grant Plan.
1. Shelly Schwartz expressed how the Plan replicates the same items over and
over annually and feels there are other priorities, highlighted in the just
completed County Health Needs Assessment, which are not mentioned, that
have goals and objectives that he feels should marry with the Human
Services Block Grants goals and objectives. Shelly gave an example, the
Social Determinants of Health, as being a very important subject that
everyone needs to concern themselves with. He said there is not 1 (one)
word in the plan that mentions this important subject. Shelly feels that as
Human Services this is a subject that should be talked about.
2. Another comment Shelly made was regarding goals and high priority items.
He said, there are items that should be separated instead of being listed as 1
(one) category. An example is Suicide Prevention and Education. They
should be in separate categories.
3. Stacie Horvath discussed Shelly’s comments, for clarification, and stated
that we need to make sure the Block Grant narrative continues to flow
cohesively. There are sections that appear choppy due to several
individuals writing separate sections. Stacie also discussed that we will
continue to work together as a group to determine Franklin County’s main
objectives for Block Grant in relation to programs and services.
4. The Block Grant supports several programs. Shelly feels that each program
should be documented in the Plan.
5. On page 41, it says, how can ODP assist the program? The question is not
answered. Shelly feels that the plan can be “made better” in the years to
come.
6. Anne Larew feels there should be a “statement” of what is believed to be
important. A “Statement of Belief”.
7. Stacy Rowe expressed that this is not our document. It is a standard, across
the board template that we were given to fill out. All counties use the same,
consistent, template. We do not have a lot of control over what goes in the
Plan. Stacy also said, “if we deviate from what is given, it will be rejected.''
● FY 2019/2020 – Projected Budget and Individuals Served:
o The Human Services Block Grant Fiscal Report does not change very much
from one fiscal year to the other. The instructions received are to take the
previous year’s allocations, which in this case, would be Fiscal Year 2018/2019,
back out any 1 (one) time funding received and that would become the budget.
The projected expenditures would also need to match or the report will not
validate.
o This year, for each of the following categories, the projection is to serve:
▪ Intellectual and Developmental Disability (IDD) services – 194 Individuals.
▪ Mental Health (MH) - 8,463 individuals.
▪ Drug and Alcohol (D&A) – 1,380 individuals.
▪ Homeless Assistance – 459 individuals.
▪ Human Services Developmental Fund (HSDF) – 4,780 individuals.
▪ With a total of 15,276, unduplicated individuals served.
● Continuous Quality Improvement (CQI)
o Working committees will continue to be formed, when needed, for special
projects or to review ongoing operations and procedures.
o Last year, an internal committee was formed to work on the Block Grant By-
laws.
o This year, an internal committee was formed to review the Policies and
Procedures: the Block Grant formulated a request for Additional Funds Policy
and Procedure for being able to do that. A Request Form was put together to
request additional money/or for “new” money from the Block Grant. A Scoring
Tool was also created.
o Will continue working on recruiting new community members to fill the
vacancies of the individuals who met their terms for the Human Services Block
Grant.
o A “Special” thank you to the Committee Members and the staff members of the
Franklin County Human Services Block Grant Planning Committee.
o Stacie Horvath suggested adding to the power point that an orientation has been
created for new committee members.
V. Calendar Dates for the Block Grant
● Human Services Block Grant Committee Meeting – Initial Public First Draft
Plan Meeting/Public Hearing:
o Date: July 23, 2019
o Time: 2:00 p.m. - 4:30 p.m.
o Location: Human Services Building, 425 Franklin Farm Lane, Chambersburg,
PA 17202.
● Human Services Block Grant Second Public Draft Plan Meeting/Public
Hearing:
o Date: July 30, 2019
o Time: 9:30 a.m.
o Location: Commissioners Complex, 340 North Second Street, Chambersburg,
PA 17201.
● Human Services Block Grant Final Approval on the Draft Plan:
o Date: August 1, 2019
o Time: 9:30 a.m.
o Location: Commissioners Complex, 340 North Second Street, Chambersburg,
PA 17201.
VI. Fiscal Review and Reports Update
Current Fiscal Report thru May 31, 2019. This is a summary of where the Block Grant is
to date.
● Fiscal Year 2018/2019 Summary:
o Projected, currently, on the main numbers, to spend approximately 6.7 million
dollars over 6.9 million dollar allocation.
o Projected to carry over $158,999.
o Under Intellectual and Developmental Disabilities, there is a projection of a
return in the amount of $32,024 for the Federal Waiver dollars.
o Of the total projected to spend 6.7 million dollars the County has to match
2.70% on all State dollars, which is projected to be $172,205.
● Voted to allocate the FY 2017/2018, Carry-Over money of which totaled $274,225:
o Mental Health – Supported Living and Outpatient Services - $50,000
o Mental Health – Mobile Psych Nurse - $27,816
o Mental Health – Co-Responder Program - $27,276
o Mental Health – Family Housing - $18,000
o Human Service Developmental Fund – Aging Services - $60,000
o Human Service Developmental Fund – Data Warehouse - $31,141
o Human Service Developmental Fund – Strengthening Families Program -
$18,000
o Human Service Development Fund – Training Day - $12,000
o Homeless Assistance Program – Shelter Support - $29,992
o The total 2017-2018 Carry-Over amount is $274,225
* Stacy Rowe’s comment was that all of the projects are “on target” and everything
has been spent by June 30, 2019.
● Proposed Distribution of Available FY 2018/2019 Funding:
o Human Services Development Fund – Projected Overage – Information &
Referral - $13,633
o Homeless Assistance Program – Shelter Support/General Human Services
Housing - $65,000
o Human Services Developmental Fund – Aging Services – Senior Center
Renovations - $20,000
o Human Services Developmental Fund – Aging Services – Foster Grandparents
Partnership Program - $8,000
o Human Services Developmental Fund – Training Days - $12,000
o Human Services Developmental Fund – Data Warehouse – Children & Youth -
$7,000
o Human Services Developmental Fund – Strengthening Families Program -
$34,000
▪ Recently received a request from HCP (Healthy Communities Partnership)
for another year of funding.
o The total 2018-2019 Proposed Carry-Over is $159,633
o Currently, projecting to have $158,999 available for Fiscal Year 18-19
o The above requests have been received and will require further discussion.
● Senior Center Renovations, Foster Grandparents Partnership Program and the
Senior Center Community Grant: (Traci Kline)
o Senior Center Renovations:
▪ There are 8 (eight) Senior Centers in Franklin County.
▪ The buildings need improvements.
▪ In addition, they would like to update the activities resources and etc. to
make the Senior Centers a better focal point for the community.
▪ One of the ways to look at exactly what the money is for is to ask the
seniors themselves. What they would like to see at the centers.
o The Foster Grandparents Program:
▪ This is a Quality Assurance Program.
▪ It is a partnership program for daycare center.
▪ Recently talked to Keystone Stars representative. It would start small in
the Waynesboro area.
▪ It would cost approximately $8,000 to get the program started.
o The Senior Center Community Grant/Received money to purchase 3
(three) Co-Pilot Systems:
▪ This is a system that talks to the State Mandated Reporting System.
▪ It is a touch screen that the seniors would use to schedule their lunches
and activities.
▪ This system allows the Aging Department to send reminders/memos to the
seniors who come into the center.
▪ The Co-Pilot Systems are located at 3 (three) of the Senior Centers.
▪ The seniors enjoy using the systems.
● Training Days: (Stacy Yurko)
o Training Days is a standing request for $12,000.
o There are 2 (two) trainings days scheduled per year (October and April).
o The event will be held at the Rhodes Grove Conference Center/.
o This year the Training Days schedule has been changed around. The day will
end between 3:30 and 3:45pm. Prior years, the last session of the day ended
around 4:30pm. Stacy is hoping the time change will increase attendance.
o Marvin Worthy will be the Keynote Speaker this year.
o They are doing several things that have to do with Diversity as well as making
sure “Housing” is a part of the schedule.
o The funding will cover:
▪ The Rhodes Grove Conference Center
▪ The meals
▪ Some small supplies
▪ The Keynote Speaker
▪ Last year, they were able to apply for CEU’s.
▪ The format is electronic
● Stacie Horvath asked Glenda Helman if there is additional funding for the requested
items. Glenda replied that there is funding for Re-entry. She recently worked with
Kim Eaton to write a Re-entry Grant for Housing through “Home for Good”. This is
for individuals who are incarcerated with a possibility of being released. This is only
if they would have a “Home Plan”.
VII. Discussion and Approval of Human Services Block Grant Funding Requests.
a. Policy and Procedure approval (Missy Reisinger)
o The subcommittee Policy and Procedure meeting:
▪ The meetings started out with a discussion regarding, what would be
reasonable for the Policy and Procedure for the Human Services Block
Grant Funding Requests.
▪ There was a discussion of the different requests from other organizations.
▪ Missy put the framework to a Policy and Procedure and compared against
other industry standards.
▪ The priority of funding goes to the programs that have needs that are
currently funded within the Block Grant.
▪ The second priority goes to those programs within the County that are
Human Services related, but not in the Block, but have needs.
▪ If there are funds available, they would go to external agencies.
b. Forms for approval
o Franklin County Human Services Block Grant 2019-2020 Application for Unspent
Funds. (Glenda Helman)
▪ At this point, this application is still a “draft”.
▪ This is an application for the initial Human Services Block Grant Funding
and an application for unspent funds.
▪ There is a list of categoricals along with a fill in line with the ones you
would be interested in.
▪ The second page asks for the actual, specific service(s), the amount
requested, the number to be served, the number of units and the per cost
unit cost.
▪ A question of, are you currently providing the service(s) for the funding
request? And if yes, the funding streams that are currently available to
you for providing the service(s).
▪ Is there a waiting list for those services?
▪ If the Human Services Block Grant funding is not available, how will
these services be provided?
▪ Statement of Need for the funding?
▪ Describe the program.
▪ OUTCOMES/How will the Outcomes be measured
▪ Further comments that will support your request.
o Scoring Tool (Stacy Rowe)
▪ This is a scoring and review system for the funding requests.
▪ There are 5 questions/categories with a rank of 1 (one) to 5 (five) per
question.
▪ The highest score would be 100.
o Comments regarding the Policy and Procedure of Human Services Block Grant
Requests, the Franklin County Human Services Block Grant 2019-2020
Application for Unspent Funds and the Scoring Tool:
▪ April Brown
- The goal is to implement and accept applications this fiscal year.
▪ Anne Larew
- Once word gets out, this could be a nice way for the community to be
aware of the meaning of the Block Grant and what the Block Grant
actually does.
- It would be a challenge to educate the community. The challenge is
going to be communicating this process to the community
Stacie Horvath asked if there were any other concerns and that the only 1 (one)
heard was “who would be the members of the committee”? Should the Policy
and Procedure stay as is or would anyone like to make a recommendation?
Anne Larew suggested Stacie Horvath asked 1 (one) voting member, since she is
the person who is appointing the committee. Anne feels 1 (one) voting member
would be a good idea.
● Approval of Human Services Block Grant Funding Requests
a. Anne Larew motioned to adopt the packet
b. Kim Wertz seconded the motion
c. All approved
VIII. Discussion of Membership and New Member Recruitment
● Please keep the suggestions and ideas coming. Anyone that you feel would be a good
advocate/addition to this Block Grant group, please let us know.
● April Brown’s D&A Advisory Board also has vacancies. Especially, the Faith Based
category. Please contact April if you know of anyone who is interested.
IX. Departmental Program Review and Updates
● Stacey Brookens
o Forensic Program
▪ Everything is ready to go.
▪ Met with the architect. They have started on the renovations.
▪ Will start accepting referrals in the next couple of weeks.
▪ Jim Gilbert has started a list of individuals. Jim has 5 (five) of the 8 (eight)
slots filled. There is a possibility of 1 (one) individual from Fulton County.
o Early Intervention
▪ Everything is going well.
▪ There is a possibility of adding a new provider. The provider is from the
York/Adams County area.
▪ There is an increase in referrals.
▪ Stacey has been trying to schedule a meeting with the Medical Assistance
Office. She would like to talk to them about how the process could be made
easier for families to receive benefits.
o CASSP
▪ Contacting the school districts to meet with them regarding their needs for the
upcoming school year.
▪ Specifically, looking at school based Outpatient Therapy.
● Lori Young
o Intellectual Developmental Disabilities
▪ Recently finished fiscal year renewals.
▪ PFD’s (Pension/Family Directed Support Waiver) – If individuals are
exceeding $33,000 for the year, there will be a cap exception this year so they
do not lose their existing service.
● April Brown
o One of the focus areas for the D&A Department is the Medical Marijuana
Program.
o The department is excited about 1 (one) of their Case Managers working with the
Children and Youth System in Franklin County.
o Prevention
▪ “Business as usual”.
o Treatment
● There are a lot of Specialty needs. Looking at residential facilities and gearing them
towards specialty services.
● Missy Reisinger
o Human Services Data Warehouse
▪ Still having issues with Children and Youth, as far as getting them out of their
statewide system.
▪ Early Intervention – They still have not received an answer from the State
regarding their data definitions.
▪ There are 2 (two) dashboards in operation. Drug & Alcohol and Mental
Health/Intellectual Developmental Disabilities.
▪ There is training on the application software they are using. The software is
called TABLO.
▪ Missy said they are still having problems with the Aging Dashboard. She said
the are “giving up”.
▪ They will switch the Aging data for the 211 and HMIS (Homeless
Management Information System data.
▪ The first Cross-Sectional Data Dashboard will start to meet with County
Executive Management in August. Targeting by November, 2019, having a
cross systems dashboard available.
● Stacy Yurko
o For Housing and Homeless, there are 120 households, for Franklin County,
currently on the queue. Seventy-five of the 120 are single, individual households.
o Officially, on June 27, 2019, Franklin County is one of the first counties to
eliminate giving out phone numbers for services. If someone would need a referral
for Rental Assistance or for Eviction Prevention, they are now required to go
through a Housing Specialist.
X. Next Scheduled Meeting: To Be Determined
XI. Adjournment