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HomeMy WebLinkAbout2023-01-04 Commissioner Minutes WEDNESDAY, JANUARY 4, 2023 The Franklin County Commissioners met Wednesday, January 4, 2023, with the following members present: David S. Keller, John T. Flannery and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. Chairman Keller asked everyone in attendance to keep the family and friends of Shelly Schwartz in their thoughts and prayers. He said we lost Shelly a little over a week ago. He had a tremendous impact on the county as a volunteer in numerous ways. The meeting was live streamed. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to adopt the agenda. There was no public comment. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. The minutes of the December 28, 2022 meeting were reviewed. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the minutes. The Board reviewed Agreements, Contracts and Reports. Chairman Keller asked Carrie Gray, County Administrator, to provide the background on board action item #7, purchase of . Ms. Gray explained that the request is to provide $15,120.00 The National Defense and Authorization Act (NDAA) applies to the County as we are a federal contractor and it relates to the fact that subcontractors among others are restrained from purchasing some security and surveillance systems that are on a prohibited list from the Federal Government. She continued that the list is extensive and dynamic and we realized that the cameras that the coroner had installed were not compliant. Immediately upon realizing the non Office to take down the system. This purchase is NDAA compliant so we can provide the Coroner with the cameras he needs to comply with the Federal regulations. Commissioner Ziobrowski asked if the prohibition has to do with possible interference from other foreign entities electronically. Ms. Gray responded affirmatively t. Commissioner Flannery asked Ms. the Coroner has educated her about the importance of the chain of evidence where he believes there could be cri security for chain of command issues. The items will be decided upon in the afternoon session. The Board conducted a bid opening for Printing and Mailing of County Tax & Per Capita Tax Bills. Jodi Martin, Director of Tax Services, explained that these are for the annual mailing of tax bills that go out in March for County, Municipal and Library taxes. She continued that we do receive reimbursement from municipalities that have taxes on this bill. The following bidders submitted a bid: Allegra Marketing from Allentown, PA bid an amount of $48,529.80; DHF Associates from Lancaster, PA bid an amount of $49,726.00; Government Software Services from Honesdale, PA bid an amount of $57,649.05; Integrated Voting Systems from Medina, Ohio bid an amount of $45,452.50; Mercersburg Printing from Mercersburg, PA bid an amount $44,015.00. The Board will award or reject the bids at the 2:00 p.m. meeting today. Continued on page 2 On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to enter an executive session at 11:20 a.m. for the purpose of reviewing pending litigation matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to reconvene into regular session at 11:41 a.m. No action was required after the executive session. The Board recessed and will reconvene at 2:00 p.m. for final approval of the items that were reviewed. The Board reconvened at 2:00 p.m. There was no public comment. The Board reviewed Aging Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the quote from Surgically Clean Air for Purchase of (13) Jade 2.0 Air Purifiers at $1,395.00 each including freight of $350.00 for a total of $18,485.00 to be used for air purification at the 8 Senior Centers and the Aging office. The revenue for this purchase is 100% funded by Federal ARPA funds. The Board reviewed Grants matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the request from Waynesboro Community & Human Services (WCHS) to modify their Emergency Solutions 2021 Grant (ESG). The request is to move $5,000 from the Rapid Rehousing Financial Assistance line item, $4,103 from Homeless Prevention Financial Assistance and $1,000 from the Homelessness Prevention Services line item totaling $10,103. These funds will be added to the Homelessness Prevention Rental Assistance line item. WCHS has identified an increased need for Homelessness Prevention Rental Assistance during this ESG grant year. WCHS provides a dollar for dollar match for their ESG 2021 funding. The Board reviewed Grants/CJAB matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved amendment #4 to the contract between the County of Franklin and Pyramid Healthcare dated October 1, 2017 to provide inpatient services for participants of the Good Wolf Treatment Court. This amendment is to extend the contract from September 29, 2022 to September 29, 2023. All other terms and conditions of the original agreement will remain in full force and effect. The Board reviewed Jail matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute amendment number 3 to the agreement between the County of Franklin and Global Tel*Link Corporation d/b/a ViaPath Technologies dated May 29, 2019. The amendment includes the following: mail scanning solution language (Text behind); 1:1 tablet and upgrade on data IQ Link Intel; in addition, all inmate phone call rates and commissions will remain the same for the remainder of this agreement. All other terms and conditions of the original agreement will remain in full force and effect. The Board reviewed additional Jail matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the quote from REVEAL Media USA, Inc. for software licenses and support for the Jail's body cameras at a cost of $2,496.00 for the term of September 1, 2022 through September 1, 2023. This support is for Year 2 of service to maintain all licenses, support and maintenance for the cameras. The Board reviewed additional Jail matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Memorandum of Understanding between the County of Franklin and the County of Armstrong to house adult offenders over the age of 18 for both males and females of Franklin County at Armstrong County Jail at a cost of $65.00 per Continued on page 3 inmate per day for the term of January 1, 2023 through December 31, 2023. This agreement is based upon the availability of cell space. The County of Armstrong - Armstrong County Jail is PREA certified and abides by all Pennsylvania State Title 37 regulations. Armstrong County reserves the right to accept offenders at their discretion. All medical expenses accrued will be solely the responsibility of the County of Franklin. The Board reviewed Risk Management matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the quote from ATA Security Systems to provide National Defense Authorization Act (NDAA) compliant interior and exterior cameras for the Franklin County Coroner's Office at a cost of $15,120.00 that includes labor and materials for installation. In accordance with PA Act notifications, Institute at Renfrew, Inc. notified the County of a Pennsylvania Department of Environmental Protection permit being applied for a bridge replacement for access to an educational facility on property located in Washington Township. In accordance with PA Act notifications, Waste Management notified the County of a Pennsylvania Department of Environmental Protection Title V permit being applied for installation of a new enclosed landfill gas flare to replace an existing enclosed flare on property located in Greencastle. In accordance with PA Act notifications, Scotch Hill Solutions notified the County of a Pennsylvania Department of Environmental Protection amendment to an NPDES CAFO permit being applied by Mercer Vu Farms, Inc. for their existing dairy operation as per their approved Nutrient Management Plan on property located in Montgomery Township. The Board further considered the bids received for the Printing and Mailing of County Tax & Per Capita Tax Bills that was opened during the morning session. Jodi Martin, Director of Tax Services, explained that after review the two lowest bidders were nonresponsive bids so she is recommending awarding to Mercersburg Printing for a bid amount of $47,945.00 with an approximate total of $145,539.00 over three years. Robin Harmon, Director of Procurement, explained that the bid from Masters Touch included a different sealing method for the mailers that did not meet the specifications and they did not guarantee the price for years two and three. She continued that the bid for Integrated Voting Systems did not have complete information on the bid they submitted. The County solicitor confirmed that both bids were nonresponsive. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to award the bid to Mercersburg Printing. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Notice of Award to Mercersburg Printing for the Printing and Mailing of County Tax & Per Capita Tax Bills. The meeting was adjourned at 2:13 p.m. with a motion by John T. Flannery; seconded by Robert G. Ziobrowski. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ____________________________________ John T. Flannery ___________________________________ Robert G. Ziobrowski