HomeMy WebLinkAbout2023-02-08 Commissioner Minutes
WEDNESDAY, FEBRUARY 8, 2023
The Franklin County Commissioners met Wednesday, February 8, 2023, with the
following members present: David S. Keller, John T. Flannery and Robert G. Ziobrowski.
Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the
Pledge of Allegiance, proceeded with the business of the day.
The meeting was live streamed.
On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously
approved to adopt the agenda.
Valarie Jordan, from Fayetteville, provided public comment concerning the school district
sitting on taxpayer funds that they should be spending. She feels the students are not getting
ne and she
is hoping that the county is spending all the funds and not sitting on them. Chairman Keller
Kim Wertz, from Chambersburg, provided public comment that she comes to almost
every meeting and especially when the budget was on the agenda, and her opinion is that this
county is fiscally responsible for the dollars they spend and she is thankful for that.
Ms. Jordan wanted to clarify that she has no pro
want to see $40M just sitting in reserves because that money should be used.
On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously
approved all bills presented and ordered paid.
The minutes of the February 1, 2023 meeting were reviewed. On a motion by John T.
Flannery, seconded by Robert G. Ziobrowski; unanimously approved the minutes.
The Board reviewed Agreements, Contracts and Reports. The items will be decided
upon in the afternoon session.
This was the date to award/reject the bids for the Courthouse Annex renovations. Carrie
Gray, County Administrator, explained that Michael Henry from Noelker and Hull is attending
virtually and John Boozer, Project Manager; Robin Harmon, Procurement Director; and Solicitor
Elliott Sulcove are in attendance. Ms. Gray continued that after thorough research into the bids
we received for the five primes which are: plumbing, mechanical, elevator, general construction
and electrical, staff recommends splitting them into two resolutions. The first is a resolution to
award four of the five prime contracts. She continued that the awards are to Stouffer
Mechanical for the plumbing, MidState Electric for the electric, Lobar for the general contract
and Oracle for the elevator. The second resolution is to reject one of the five primes which is
Stouffer Mechanical for the mechanical work due to a discrepancy in the documentation that we
received. Ms. Gray stated that the four contracts are the low bids we received and all were
deemed responsive and qualified. She is asking the Board to rebid the mechanical as soon as
possible so we can maintain the timeframe for the renovation work. Commissioner Ziobrowski
asked why Stouffer Mechanical is nonresponsive. Solicitor Sulcove responded there was an
irregularity in completion on the bid form so being irregular is thereby nonresponsive. Chairman
Keller provided the amounts for each bid: General construction: Lobar, Inc. for a base bid
amount of $5,547,000.00 including alternate No. 1 in the amount of $4,000.00 (base flooring in
911 center) and alternate No. 2 (replacing of windows) in the amount of $331,400.00; electrical:
MidState Mechanical & Electrical, LLC for a base bid amount of $2,057,433.00 including
alternate No. 3 (include an emergency generator) in the amount of $127,697.00; plumbing:
Stouffer Mechanical Contractor LLC for a base bid amount of $703,999.00; and elevator:
Oracle Elevator Holdco Inc. for a base bid amount of $647,277.00. Ms. Gray stated these are
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spelled out in the resolutions they are considering today. The second resolution is to reject the
bid for the mechanical work. On a motion by John T. Flannery, seconded by Robert G.
Ziobrowski; unanimously approved resolutions #2023-05 and #2023-06 as previously
discussed. Chairman Keller asked for the timeline. He is hoping to get the notice to proceed
out and the contractors can begin mobilizing and that rebidding the mechanical contract is not
going to have an effect on that. Ms. Gray said that the goal is to issue the advertisement as
required by county code this weekend. Ms. Harmon responded that the advertisement will be in
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the paper on Tuesday, February 14. The mandatory pre-bid conference is scheduled for
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February 20 at 10:00 a.m. with a due date for the Controller to receive the bids by February
thst
28 so the Board can open the bids on March 1. Ms. Gray continued that given that time
frame, John Boozer will keep the other primes up to speed but we
change any of the timing we had in the original bid. The construction is to begin mid to end of
March.
The Board reviewed appointments to the Local Emergency Planning Committee. On a
motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to
appoint Mary K. Seville, Jacob Stoner, Kelly Knepper, Rochelle Barvinchack and Donald Farr
for terms to expire on December 31, 2025.
The Board reviewed appointments to the Franklin County Mental Health/Intellectual &
Developmental Disabilities/Early Intervention Advisory Board. On a motion by John T. Flannery,
seconded by Robert G. Ziobrowski; unanimously approved to appoint Brendan Finucane and
Stacy Hess for terms to expire on March 1, 2026.
The Board recessed and will reconvene at 2:00 p.m. for final approval of the items that
were reviewed.
The Board reconvened at 2:00 p.m.
There was no public comment.
Commissioner Flannery announced that Chairman Keller had another obligation this
afternoon so he was not able to attend the meeting.
The Board reviewed Aging Office matters. On a motion by Robert G. Ziobrowski,
seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute
the quote from Comcast Business to provide Comcast internet service and move internet
service from the old Waynesboro Senior Activity Center location to its new location for an
amount of $3,358.56 for the term of February 8, 2023 through February 8, 2025.
The Board reviewed CJAB matters. On a motion by Robert G. Ziobrowski, seconded by
John T. Flannery; unanimously approved the application to PA Commission on Crime and
Delinquency to request funds in the amount of $161,227.00 to provide a Grant-in-Aid to the
Franklin County Adult Probation Department to support staffing levels to effectively provide
Adult Supervision to Franklin County residents. The information provided will contain an
accurate reflection of data for the required fields related to supervised statistics from the
previous year. The Grant period is July 1, 2022 through June 30, 2023.
The Board reviewed Department of Emergency Services matters. On a motion by
Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved the agreement
between the County of Franklin and the Borough of Waynesboro to formalize First Responder's
access, use and associated responsibilities of third-party web-based remote alerting
applications. This covers the Waynesboro Police and Fire Departments.
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The Board reviewed Human Resources matters. On a motion by Robert G. Ziobrowski,
seconded by John T. Flannery; unanimously approved the collective bargaining agreement
between the County of Franklin and General Teamsters and Allied Workers Local 992, affiliated
with the International Brotherhood of Teamsters effective January 1, 2023 through December
31, 2025.
The Board reviewed Human Services Administration matters. On a motion by Robert G.
Ziobrowski, seconded by John T. Flannery; unanimously approved for the Chairman of the
Board to execute the contract between the County of Franklin and Rhodes Grove Camp to
provide conference space and breakfast for the Human Services Training Day on April 11, 2023
at a cost of $1,960.00.
The Board reviewed Jail matters. On a motion by Robert G. Ziobrowski, seconded by
John T. Flannery; unanimously approved the Intergovernmental Agreement between the County
of Franklin and Centre County Correctional Facility to house adult offenders over the age of 18
for both males and females based upon available cell space at a rate of $75.00 per inmate per
day for the period of January 1, 2023 through December 31, 2024. This facility is PREA
certified and abides by all PA Title 37 regulations. This agreement is to replace the current
contract approved on October 20, 2021 to increase the amount due to the County of Centre
performing an assessment of housing cost.
The Board reviewed additional Jail matters. On a motion by Robert G. Ziobrowski,
seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute
the agreement between the County of Franklin and Eastern Elevator Service and Sales
Company to renew the agreement providing the Jail with maintenance service for the hydraulic
elevator at a cost of $2,220.00 for the term of March 1, 2023 through February 29, 2024. This
agreement provides inspection service and covers a monthly maintenance examination
including cleaning, lubricating and performing adjustments. This agreement also includes a
regular systematic examination and cleaning of the car top, elevator machine room, and
shaftway components.
The Board reviewed Planning Office matters. On a motion by Robert G. Ziobrowski,
seconded by John T. Flannery; unanimously approved the Intergovernmental Agreement
between the County of Franklin and Quincy Township to establish standards for naming
roadways, posting road signs and assigning numbers to all dwellings, principal buildings,
businesses and industries within Franklin County.
The Board reviewed Property Management matters. On a motion by Robert G.
Ziobrowski, seconded by John T. Flannery; unanimously approved the proposal from Berkshire
Systems Group, Inc. for renewal of the Fire Alarm Testing and Inspections of the fire alarm
system located at the Judicial Center, 14 N Main Street Chambersburg, at a cost of $5,242.00
for the term of April 1, 2023 through March 31, 2024. The alarm system installed at the site is
proprietary to Berkshire.
The Board reviewed additional Property Management matters. On a motion by Robert
G. Ziobrowski, seconded by John T. Flannery; unanimously approved for the Chairman of the
Board to execute the amendment to the agreement (dated June 30, 2021) between the County
of Franklin and Ehrlich Pest Control to provide bi-
Building on Franklin Farm Lane for an additional cost of $60.00 per service for the term of
February 1, 2023 through December 31, 2023. All other terms and conditions of the original
agreement will remain in full force and effect.
The Board reviewed Procurement matters. On a motion by Robert G. Ziobrowski,
seconded by John T. Flannery; unanimously approved Resolution #2023-04 to allow sale of the
items listed on the resolution by auction as required by county code. The list of items no longer
serve any purpose to benefit the County and are being stored with no current or future use
planned.
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The Board reviewed Risk Management matters. On a motion by Robert G. Ziobrowski,
seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute
the agreement between the County of Franklin and Allcom Global Services, Inc. to provide
ongoing preventive maintenance services as part of the Standard Service Package Services at
a cost of $58,200.00 for the term of February 9, 2023 through February 9, 2024. These Services
shall include scheduled care and servicing for the purpose of maintaining equipment and
systems in satisfactory operating condition by providing for systematic inspection, detection, and
correction of incipient failures either before they occur or before they develop into major defects.
Scheduled or routine maintenance activities are proactive measures that help prevent, predict,
and minimize the risk of system, subsystem, and component failure.
In accordance with PA Act notifications, Gannett Fleming notified the County of a
Pennsylvania Department of Environmental Protection NPDES renewal of existing permit being
applied by Waynesboro Borough Authority Wastewater Treatment Plant for discharge of treated
wastewater to an unnamed tributary to the East Branch of the Antietam Creek on property
located in the Borough of Waynesboro.
The meeting was adjourned at 2:08 p.m. with a motion by Robert G. Ziobrowski;
seconded by John T. Flannery.
Carrie E. Gray
County Administrator/Chief Clerk
FRANKLIN COUNTY COMMISSIONERS
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David S. Keller, Chairman
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John T. Flannery
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Robert G. Ziobrowski