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HomeMy WebLinkAbout2023-02-22 Commissioner Minutes WEDNESDAY, FEBRUARY 22, 2023 The Franklin County Commissioners met Wednesday, February 22, 2023, with the following members present: David S. Keller, John T. Flannery and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. The meeting was live streamed. Commissioner Ziobrowski wanted to note the passing of a dear friend and county employee, John Richard Buhrman, who passed away on Friday apparently of natural causes; he was a court employee. Chairman Keller said he wanted to say a few words about Mr. downtown Chambersburg. He was a friend of the community and a friend of him personally and Keller told a story about Mr. Buhrman helping him at Christmas time with buying a nice gift for his wife after she was there to buy him an expensive sports jacket and he wrapped his gifts for st . He will be missed. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to adopt the agenda. There was no public comment. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. The minutes of the February 15, 2023 meeting were reviewed. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the minutes. The Board reviewed Agreements, Contracts and Reports. The items will be decided upon in the afternoon session. This was the date to award/reject the bid for the kitchen floor replacement at the Franklin County Jail. Warden Chris Schell is requesting to move the award/reject two weeks to review the bid further. He continued that there are outstanding questions they have for the bid cove that is around the surface of the the bid, would like to know why the difference in the thickness. His team would like to reach out to the references, as well as, they want to visit a local place the bidder did work to look at the upkeep of it. Warden Schell stated that this is a large amount of money and they do not want to come back in three years and say the floor needs to be replaced again. He wants to make sure they do due diligence on this before they reject or accept the bid. Commissioner Flannery wanted to mention the thickness of the floor too low that could be a significant issue so he appreciates the fact they are being persistent about getting those answers. The Board will defer consideration of awarding/rejecting the bid to March 8, 2023 at 11:00 a.m. The Board recessed and will reconvene at 2:00 p.m. for final approval of the items that were reviewed. Continued on page 2 The Board reconvened at 2:00 p.m. Chairman Keller wanted on the record that there was public comment from a concerned citizen via the website from Mr. Max Justice of Maximum Justice Cyber Security who expressed security. Mr. Justice and his colleagues are offering to meet with county individuals to talk about it. Chairman Keller referred the inquiry to our team to follow-up and do due diligence and if there is follow-up conversation or further explanation on those topics they will keep the Board apprised. The Board reviewed Aging Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the rental agreement between the County of Franklin and Antrim Brethren in Christ Church for use of their downstairs banquet room on Friday, April 21, 2023 for the Volunteer Banquet being held that day at a cost of $150.00. The Board reviewed Children & Youth matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Children and Youth first quarter report to Commonwealth of PA, Office of Children, Youth and Families (OCYF) of fiscal year 2022-2023 income and expenditure report. Expenditures for 1st quarter totaled $3,375,850 resulting in a required local County share totaling $665,386. The Board reviewed Fiscal matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the Letter of Engagement from Korn Ferry to provide required actuarial services related to the County's retiree health plan (OPEB) for the County's January 1, 2023 valuation as well as year- end disclosures for 12/31/2023 and 12/31/2024. The valuation is required on a biennial schedule with roll-forward calculations on the alternating years. The information is included in the County's audited financial statements, as well as determining if the plan needs additional funding. The same firm is engaged to provide actuarial services for the employees' pension plan, creating efficiencies and economies of scale. The Board reviewed Human Resources matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the agreement between the County of Franklin and Snappy App, Inc. to replace previous years of service vendor to offer gifts to employees for their years of service. The system is able to send automatic notices to employees based on anniversary dates at an estimated annual cost of $12,125.00 for gift spending effective March 1, 2023. The county will only be invoiced for their items recipients claim and the actual cost of the item plus 15%, which will often save on the spending budget for employee recognition. The vendor agreed to waive the $10,000 set up fee if the order form was completed before February 28, 2023. With this partnership, the processes will be streamlined and more efficient. The Board reviewed Planning Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Policy that is set forth by the Department of Community and Economic Development (DCED) for regulations to outline the requirements of Franklin County to assist in relocation efforts in the event a Community Development Block Grant (CDBG) project displaces an individual or family during ongoing program activities. Continued on page 3 The Board reviewed additional Planning Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Policy that is set forth by the Department of Community and Economic Development (DCED) for regulations to outline the requirements of Franklin County to avoid involvement in excessive force during any Community Development Block Grant (CDBG) project. This policy applies to any individual, municipality, organization, or related persons to any specific CDBG funded project. The Board reviewed additional Planning Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Policy that is set forth by the Department of Community and Economic Development (DCED) for regulations to outline the requirements of Franklin County to perform educational outreach and publicly advertised events in relation to a Community Development Block Grant (CDBG) project, primarily during the application process, and throughout remaining program activities. Local municipalities, related organizations, and the general public are focal areas of communication. The Board reviewed additional Planning Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Policy that is set forth by the Department of Community and Economic Development (DCED) for regulations to outline the requirements of Franklin County when generating any program income during Community Development Block Grant (CDBG) funded projects and recognizes the necessary actions required regarding proper utilization of generated income. The Board reviewed Tax Claim matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to accept a bid made by Dallas Yeatts in the amount of $100.00 on the repository sale of a mobile home located in St. Thomas Township. The Board reviewed additional Tax Claim matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to accept a bid made by Paige Harne in the amount of $305.00 on the repository sale of a mobile home located in Peters Township. In accordance with PA Act notifications, Wm. F. Hill & Associates notified the County of a Pennsylvania Department of Environmental Protection NPDES renewal permit being applied by Valley Creek Estates Homeowners Association for the continued discharge of effluent on property located in Montgomery Township. The Franklin County Commissioners and Tiffany Bloyer, Human Resources Director, on behalf of the STAR (Special Thanks and Recognition Committee) were present to award Ms. Krista Mock as the Employee of the Month for February. Ms. Mock has worked at Franklin County since October of 2020. She currently serves as Correctional Officer at the Franklin County Jail. The selection for the February 2023 Employee of the Month was determined by the STAR Committee. There were a total of seven nominations, one of which was for her. Ms. Bloyer read the nomination form which is attached and made a part of these minutes. Ms. Mock thanked them for giving her the opportunity to work here. Chairman Keller said they appreciate great work our er Ziobrowski said if she came aboard during October of 2020, that was during the height of Covid and before there were vaccines so he applauds her bravery and commitment and this is a well-deserved reward. He thanked her. Chairman Keller thanked the STAR Committee for the great job they do and for making tough choices every month. He also thanked the support team from the Jail for being here today and supporting Ms. Mock. Continued on page 4 The meeting was adjourned at 2:11 p.m. with a motion by John T. Flannery; seconded by Robert G. Ziobrowski. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ____________________________________ John T. Flannery ___________________________________ Robert G. 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