HomeMy WebLinkAbout2023-09-27 Commissioner Minutes
WEDNESDAY, SEPTEMBER 27, 2023
The Franklin County Commissioners met Wednesday, September 27, 2023, with the
following members present: David S. Keller, John T. Flannery and Robert G. Ziobrowski.
Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the
Pledge of Allegiance, proceeded with the business of the day.
The meeting was live streamed.
On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously
approved to adopt the agenda.
Mayer Dick Starliper provided public comment and on behalf of the Board of Directors of
the Rotary, they appreciate Commissioner Flannery keeping them up to date on Franklin
County. Commissioner Flannery thanked the Mayor and that he had a great time there and
they are a great group of people. He thanked the Mayor for the opportunity.
The Board met with Controller Harold Wissinger for Prison Board matters.
On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously
approved all bills presented and ordered paid.
The minutes of the September 20, 2023 meeting were reviewed. On a motion by Robert
G. Ziobrowski, seconded by John T. Flannery; unanimously approved the minutes.
The Board reviewed Agreements, Contracts and Reports. Chairman Keller said one of
the items on the listing is adoption of the Comprehensive Plan. Planning Director Steve Thomas
is here to provide a brief overview of where we are and what we need to do to proceed. Mr.
Thomas said that we are at the finish line and he thanked the Board of Commissioners for their
effort that was put into this so he really appreciates the fiscal support and also the support of his
team in the d
After 16 plus months of hard work, I am pleased to present for your consideration and adoption,
have before you will help guide and chart the growth, development and future of Franklin
County for the next 10-plus years. My team and I, in strong partnership with our consulting firm
Michael Baker International, have prepared a plan that will allow us to address challenges and
issues in a direct and head-on manner. In addition, the plan has also been designed to be
nimble and a living document so as to address issues that may, and will most likely, arise within
the next ten years. The Plan that you have before you, is the result of intense and focused
coordination and collaboration with many individuals and organizations around Franklin County.
As part of the planning process, we engaged in numerous citizen engagement events,
interviewed 50+ stakeholders and conducted 13 focus groups all of this in an effort to really
understand what people love about Franklin County, why they like living, working and recreating
here, and then what do they see as the challenges facing our communities in the coming years.
With that information at hand, along with data gathering efforts and support from the County GIS
Department and Communications Coordinator, we began creating a mission, vision and goals to
craft the plan. The 15-member Steering Committee, along with the Franklin County Planning
Commission, played a vital role in reviewing the work prepared, providing feedback and critique,
and helping to craft the final product. The Final Plan is an effective, efficient and direct approach
to plannin
Focus Area reports contained within the plan succinctly capture current and existing data and
information that is easily readable and understandable and creates a solid picture of where
Franklin County is at. Once we knew where we are at, we decided where we want to go. The
planning team and its supporting partners created a list of actionable, attainable and
implementable strategies and action items that can be purs
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more is that the Planning Department understands that not all of the goals and actions are
achievable by the department alone, but that many stakeholders and outside partners are to
play a pivotal role in the plan implementation. Those stakeholders have been involved in the
planning process and understand their roles as well, which truly makes this a comprehensive
planning effort. With all that being said, I am excited to present to you, Imagine Franklin 2035:
Commissioner
Ziobrowski stated a good job and a lot of people put a lot of work into the plan and the Board
thinks the finished product is representative of where they want the county to go. Chairman
Keller thanked Steve and his department, the Planning Commission, the Steering Committee
and all the folks in the community that took the time to comment which was close to 1,500 that
took the time to provide feedback. He thinks it accurately reflects our values, hope and
ted watching the next 10 years and how it rolls out and is implemented and
tweaked as needed. He supports the plan and they will consider it for final approval this
afternoon. Commissioner Ziobrowski asked more information on item #6, contract with
Splashwire. Carrie Gray, County Administrator, said the contract between the County and
Splashwire is to provide Chief Information Officer (CIO) services. The contract is a little more
detailed than the last time they saw a contract for CIO services about six months ago. She
continued that while we learned a lot from our previous contractor we feel moving to Splashwire
will be a better fit from both a contract structure and experience perspective. This contract is
ome in Mechanicsburg and Harrisburg, and it is a
fee per month that also includes an initial cyber assessment as well as ongoing monitoring. If
there are some recommendations like endpoint detection that would be an additional cost we
would bring to them.
company will be responsive, they will be closer and in addition we think we need somebody who
will be here 20-25 hours a week at first. Their experience with county government in PA is
another advantage over the last company that we considered. Commissioner Ziobrowski said
he would like her to share the advantages of contracting out as opposed to hiring a CIO and that
this is actually replacing what would be a very high end appointment. Ms. Gray explained how
the CIO was a full-time emp-time CIO. Splashwire will
be able to keep up with the credentials that they need and the expertise in keeping up with
things like network security, cyber security, and awareness of trends in the field with more
frequency than we typically provide training for county staff. They have more access to
company that can have the technological expertise and target Franklin County versus being an
employee that needs to get the technology expertise. IT moves a lot faster today than it used to
with respect to software and hardware, and we feel like this is the most economical way for us
to stay safe and secure with respect to our systems and our processes. Commissioner
Ziobrowski said if his numbers are right, that's a $99,000 a year contract. If we had a full-time
effective move for us. Ca
we were paying the former CIO position that became vacant about 18 months ago. So it may
even be two times at this point. Commissioner Flannery said the resources that Splashwire
provides are so much more, depending on when you look at IT there are so many facets of that
occupation that the resources they can bring to us. Is there any insight on the resources
Spashwire has available that she can provide. Ms. Gray responded with a relative example
NIST which is a National Institute of Standards and Technology. And the gentlemen that will
operate as the CIO with Splashwire is Josh Hinkle and he has proposed his cyber security
assessment following NIST standards that has a number of assessment and tools and
monitoring that is part of the compendium of products that Splashwire already has. So instead
of Franklin County having to acquire all of
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has performed these NIST assessments multiple times and the experience that Josh has in
performing them versus having a new employee having to learn all that and Franklin County
having to pay for all that in order to do it for just one company. This is an
addressing as an advantage to a contract. There were no further questions. The items will be
decided upon in the afternoon session.
Janelle Friese, Fiscal Director, provided a fiscal update to the Board which is attached
She explained
that today she will be reviewing the 2023 budget performance through July. Ms. Friese
reviewed the General Fund revenues which are at $56.4M and we have recognized $46M which
is 81.6%. If we compare that to last year we had recognized $43.8M so we are up $2.2M or 5%
from last year. The $2.2M is primarily made up of two sources, first is tax revenues, the
this year compared to last year. An additional $800,000 relates to increased interest earnings
from initiatives taken to improve rates that the county is earning on deposits. She continued
that the General Fund earned approximately $900,000 of interest from January to July of 2023.
Compared to last year we had collected about $100,000 in interest during that same period last
year.
looking at July so we have from August forward to have that interest even higher.
Commissioner Flannery said for the record the County will increase its investment revenue by
exceeded our budget by $500,000 so they knew going into this year that they would have
increased interest revenue so they anticipated some of that but they had budgeted $400,000 for
interest in 2023 and we well exceeded that by $500,000 already. Ms. Friese provided more
information on General Fund Revenue by revenue type and charges for services and that about
70% of our General Fund Revenue comes from taxes. Ms. Friese provided more information on
the departments that have significant charges contributing to the General Fund revenue. They
look well in line but one item she wanted to mention was the Register and Recorder Office. This
impact is from fewer transactions due to a low housing inventory and higher interest rates which
is all based on the housing market so we saw higher revenue in 21 and 22 so they budgeted
anticipating those same numbers so they are lower than they had anticipated. Commissioner
Ziobrowski stated that you might be reading that the real estate market is still going well but he
can say from his previous experience as a real estate appraiser the refinances are probably
virtually nil and a lot of that revenue from the Register and Recorder comes from refinances.
Ms. Friese reviewed the real estate tax collections 2023 net billings were at $45.2M and
collections were at $44.0M or 97.5% of what we anticipate to be able to collect from this year.
Last year we collected $43.2M so we are up $0.8M or about 1.9%. Our collections are right on
par with what we anticipated to collect. She stated that the expense budget is $60.4M and we
have spent $32.3M or 53.5%. She continued that we are tracking under budget and if we look
at performance by function the two main areas that are pushing that are public safety and
transfers. Ms. Friese provided more information on additional data regarding expenditures and
revenues.
The Board recessed and will reconvene at 2:00 p.m. for final approval of the items that
were reviewed.
The Board reconvened at 2:00 p.m.
There was no public comment.
The Board reviewed Children & Youth matters. On a motion by Robert G. Ziobrowski,
seconded by John T. Flannery; unanimously approved the report to the PA Department of
Human Services Office of Children, Youth and Families (OCYF) for the fiscal year 2024-2025
Children and Youth Needs-Based Plan and Budget.
Continued on page 4
The Board reviewed CJAB matters. On a motion by Robert G. Ziobrowski, seconded by
John T. Flannery; unanimously approved the application to PA Commission on Crime and
Delinquency (PCCD) to request a grant in the amount of $46,999.00 to be used to cover a
portion of the Executive Director's wages at the Over the Rainbow Child Advocacy Center. The
Executive Director is vital to addressing the need for continued services to Franklin County child
abuse victims and addressing issues that may arise as the OTR-CAC continues to work on
policies and procedures and maintain their NCA accreditation. This grant is for the period of
January 1, 2024 through December 31, 2024.
The Board reviewed Drug & Alcohol matters. On a motion by Robert G. Ziobrowski,
seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute
the quote from Alden Dimensional Media to purchase wall-mounted Narcan event kits (NarKit)
units to hold Naloxone, gloves, face shields, and Operation Save a Life guide to help recognize
opioid overdoses and safely administer Narcan medication at a cost of $19,918.48 being funded
by the State Opioid Response Prevention Dollars. Narkits are an evidence-based harm
reduction tool to help those experiencing an opioid overdose quickly and safely. Quotes were
requested with three responses. This was the lowest qualified quote received.
The Board reviewed additional Drug & Alcohol matters. On a motion by Robert G.
Ziobrowski, seconded by John T. Flannery; unanimously approved for the Chairman of the
Board to execute the quote from Medicine Safe to purchase a yearly supply of medication
carrying cases to promote safe and secure handling of prescription medication at a cost of
$19,991.62 being funded by the State Opioid Response Prevention Dollars. This is an evidence-
based prevention strategy supported by Prevention and Case Management outreach within our
community. Quotes were requested with three responses. This was the lowest qualified quote
received.
The Board reviewed Human Resources matters. On a motion by Robert G. Ziobrowski,
seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute
the application to PA Department of Labor & Industry - Bureau of Workers' Compensation to
continue self-insured workers' compensation employer status with the PA Department of Labor
and Industry for 2024. Information within the application has been revised from previous years
to include updated building locations and employee counts, as well as updated expenses and
claims data provided by our third party administrator, Inservco Insurance Services, Inc. The cost
of the application fee is $100.00.
The Board reviewed ITS matters. On a motion by Robert G. Ziobrowski, seconded by
John T. Flannery; unanimously approved the contract between the County of Franklin and
SPLASHWIRE to provide Chief Information Officer Services to include assessment and
organizational discovery/investigation, strategic planning and initiative prioritization. In addition,
the contractor will support county operations by co-chairing the IT Governance committee and
managing IT and technology-dependent departmental projects with a focus on budget and
time management. The contract period runs September 27, 2023 through September 27, 2024
and shall renew annually upon the request of the parties. Monthly rate is $8,250.00 with a 3%
increase annually each year with the first increase occurring 12 months from the effective date.
The Board reviewed Jail matters. On a motion by Robert G. Ziobrowski, seconded by
John T. Flannery; unanimously approved the second amendment to the contract dated April 27,
2021 between the County of Franklin and Fulton County for Fulton County to house up to five
adult offenders at the Franklin County Jail. This amendment is to amend the original contract to
renew on July 1, 2023 for a term of two years and to adjust the amount per inmate, per day to
$81.00. All other terms and conditions of the original agreement will remain in full force and
effect.
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The Board reviewed additional Jail matters. On a motion by Robert G. Ziobrowski,
seconded by John T. Flannery; unanimously approved the first addendum to the contract dated
January 11, 2023 between the County of Franklin and Prime Care Medical to extend the non-
Vivitrol treatment program for inmates to September 29, 2024 at an additional cost of $542.57
per day. The addendum also allows for increased hours for the various medical providers by
four (4) hours per week.
The Board reviewed Planning matters. On a motion by Robert G. Ziobrowski, seconded
by John T. Flannery; unanimously approved the Resolution #2023-16 of the Franklin County
Board of Commissioners to adopt a new County Comprehensive Plan in accordance with the
Pennsylvania Municipalities Planning Code.
The Board reviewed Purchasing matters. On a motion by Robert G. Ziobrowski,
seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute
the proposal from Automated Logic Contracting to approve the energy conservation equipment
for the HVAC system in the renovated Courthouse Annex. The total of the purchase is
$82,645.21. Two different contract vehicles are being used for this purchase and both refer to
the 2019 Professional Service Agreement with ALC. $34,143.21 of the equipment is being
purchased through GSA contract# GS-07F-135DA and $45,502.00 is being purchased through
COSTARS contract # 028-E22-033.
The Board reviewed Risk Management matters. On a motion by Robert G. Ziobrowski,
seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute
the quote from Allcom to add one (1) camera to the Administration Building at a cost of
$3,679.41.
The Board reviewed additional Risk Management matters. On a motion by Robert G.
Ziobrowski, seconded by John T. Flannery; unanimously approved for the Chairman of the
Board to execute the quote from AutoClear for two (2) X-Ray units for the Courthouse Annex
and Hearing Annex at a cost of $52,464.68 that includes the equipment, training and an
extended warranty. The two (2) current X-Ray units located at the Hearing Annex and
Courthouse Annex are not able to be under our current contract since they are more than 7
years old. The current contract ended on August 31, 2023.
The Board reviewed additional Risk Management matters. On a motion by Robert G.
Ziobrowski, seconded by John T. Flannery; unanimously approved the PCoRP Loss Prevention
Grant Program Application to provide funding in the amount of $30,000.00 towards
implementation of the X-Ray machines for the Hearing Annex. This grant is provided through
the County Commissioners Association of Pennsylvania (CCAP) every year.
The Board reviewed Veterans Affairs matters. On a motion by Robert G. Ziobrowski,
seconded by John T. Flannery; unanimously approved the agreement with Incorporated Bill of
Susquehanna Regional Transportation Authority d/b/a Rabbit Transit for the sum of $1.00. The
Transferee has agreed to use the van to provide transportation services to Franklin County
veterans.
In accordance with PA Act notifications, Osman Environmental Solutions, LLC notified
the County of a Pennsylvania Department of Environmental Protection Air Quality State Only
Operating Permit Renewal application being applied by Warrior Roofing Manufacturing of PA for
existing air emission sources at their facility located in Greene Township.
Continued on page 6
The Franklin County Commissioners and Tiffany Bloyer, Human Resources Director on
behalf of the STAR (Special Thanks and Recognition Committee) were present to award Ms.
Christina Daywalt as the Employee of the Month for September. Ms. Daywalt has worked at
Franklin County since June of 1990. She currently serves as Administrative Assistant in the
determined by the STAR Committee. There were a total of twenty-seven nominations, eleven of
which were for her. Ms. Bloyer read the nomination form which is attached and made a part of
these minutes.Ms. Bloyer wanted to mention that she works with Chris a lot and has since from
every
-deserved so she is super proud
of her. Ms. Daywalt thanked everyone that nominated her and she originally thought Tiffany
sent the email to the wrong person. She has really enjoyed working for the County for the past
33 years and most of them in the Commi
loves them all. She thanked them for their kind words and for the STAR Committee for
of their way to no
thanked her. Commissioner Flannery congratulated her and said she keeps him straight and
the administration office here and he hopes to catch up when she goes to North Carolina to visit
ontinues to do. Commissioner
Ziobrowski said the night that he was elected in 2007, outgoing Commissioner Warren Elliott
introduced him to the staff and told him that they will be like family to you and how right he was.
Jean and Chris are the only ones
affection
The meeting was adjourned at 2:18 p.m. with a motion by Robert G. Ziobrowski;
seconded by John T. Flannery.
Carrie E. Gray
County Administrator/Chief Clerk
FRANKLIN COUNTY COMMISSIONERS
____________________________________
David S. Keller, Chairman
____________________________________
John T. Flannery
___________________________________
Robert G. Ziobrowski
FRANKLIN COUNTY
STAR COMMITTEE
Special Thanks And Recognition Committee
272 North Second Street ~ Chambersburg, PA 17201
Telephone (717) 261-3150 Fax (717) 261-3156
September 27, 2023
The Franklin County Commissioners on behalf of the STAR Committee (Special Thanks And
Recognition) proudly present the Employee of the Month award to Ms. Christina Daywalt.
Ms. Daywalt has been employed with Franklin County since June 1990. She currently serves as the
Administrative Assistant II in the Commissioner’s Office. The selection for the September 2023
Employee of the Month was determined by the STAR Committee. There were twenty- seven
nominations, eleven of which were for Christina.
The STAR nomination form asks what recent event or occurrence made you select Christina and the
answer stated:
“Chris is absolutely stellar- always kind, courteous, helpful and friendly! Chris never has an unkind
word to say and goes above and beyond to help others. She will always make time to find an answer
for you, change an appointment, or will just be there to listen to your concerns. Chris’s
professionalism and ability to multi-task is beyond compare. Chris deserves this Employee of the
Month because she truly exemplifies what an outstanding employee should be.”
“Chris is critical to County operations. Her institutional knowledge of County procedures and
resources are almost unmatched. Chris has a great, positive attitude, no matter what.”
Ms. Daywalt’s outstanding characteristics are attributes that have not gone unnoticed by her peers.
Those who work alongside Christina used numerous positive words to describe her. These
included positive, dedicated, responsive, resourceful, kind, helpful, supportive, courteous and
brilliant.
We are so grateful to Ms. Christina Daywalt as she exudes a high standard of knowledge, leadership
and excellence to the employees and residents of Franklin County.
Sincerely,
The STAR Committee
TLB/SMC cc: Personnel File; Supervisor
Telecommunication Device for the Deaf (717) 264-8474
Telephone: (717) 261-3150 Fax: (717) 261-3156
Website: www.franklincountypa.gov