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Home My WebLink About2023-11-08 Commissioner Minutes WEDNESDAY, NOVEMBER 8, 2023 The Franklin County Commissioners met Wednesday, November 8, 2023, with the following members present: David S. Keller, John T. Flannery and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. The meeting was live streamed. Chairman Keller explained that Carrie Gray is asking to amend the agenda. Ms. Gray said that there are no matters for the Prison Board because there are no jail vouchers to approve today. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to adopt the amended agenda. Valarie Jordan from Fayetteville provided public comment and wished Dave well in his next job. She also wanted to formally congratulate Dean Horst for becoming our next Franklin County Commissioner. She knows a few years ago that John Flannery did not get the job as the head commissioner even though he got the most votes. She thinks Bob Ziobrowski and John Flannery will agree with her that experience helps so she believes Commissioner Flannery should be the next commissioner even though Dean got more votes than him because experience matters. The other thing is moving forward she does not want to see a deficit and it not good. S l add on to the Jail and incarcerated but she also thinks the people that work there deserve something like this building here. She asked when was the last time that building was rehabbed. Chairman Keller asked if operational and that the current jail is on Opportunity Avenue and is 19 years old. Ms. Jordan rcerate and he responded it is and there is capacity there. She said if each department comes to them with a budget they should go with it since they know what they are doing. She hopes she can come here and speak freely and not get cut off like what happens to her at the school district. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the voucher for election poll worker pay in the amount not to exceed $70,000. The minutes of the November 1, 2023 meeting were reviewed. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the minutes. Continued on page 2 The Board reviewed Agreements, Contracts and Reports. Chairman Keller said board action item #1 on the agenda is for approval this morning. He sees no controversy that would cause us to delay it any longer. He said we have received several Veterans Trust Fund grants over the years in support of several of the outreach programs in Veterans Affairs and this one is to provide funding for training related to Save-A-Vet/Save-A-Pet and have thus far certified and trained 13 service dogs for local veterans. They want to see that successful program continue. saving almost $30,000 on the agenda. The remaining items will be decided upon in the afternoon session. The Board reviewed Grants matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the grant application to The PA Veterans Trust Fund requesting a grant amount of $15,000 to cover the cost of contracted training services for the Save-A-Vet, Save-A-Pet program for 12 months at a cost of $1,250.00 per month. To date Operation Save-A-Vet, Save-A-Pet has trained and certified 13 service dogs for local veterans. The Board reviewed a Personnel matter. Ms. Gray said this is a follow up job th description when the position was approved on October 4. This is one of the positions that is resulting from the opioid settlement funds that was identified as a need from the Taskforce that was created as a result of the plan to identify and make sure to maximize the use of those funds. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the position description for Recovery Oriented Systems of Care Specialist in the Drug & Alcohol Department. The Board recessed and will reconvene at 2:00 p.m. for final approval of the items that were reviewed. The Board reconvened at 2:00 p.m. There was no public comment. The Board reviewed Children & Youth matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the fiscal year 2022-2023 Needs- Based Plan Budget Amendment to Commonwealth of PA, Office of Children, Youth, and Families (OCYF). A budget amendment is required when there is a need to increase one or more of the four major service categories by 10% or $10,000, whichever is greater, from the approved annual needs-based plan for that cost center. Overall the program was under budget by $2,260,302 but a cost center budget adjustment is needed. The Board reviewed Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Change Order #01 from Elevated Facility Services for the Franklin County Courthouse Annex Project elevator construction for a deduction of a wheelchair lift from the elevator contract for a decreased amount of $29,775.00. The Board reviewed additional Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the addendum to the agreement between the County of Franklin and Newcomer Associates to revise architectural plans and construction drawings of the proposed Magisterial District Judge renovations in the amount of $11,500.00. All other terms and conditions of the original agreement will remain in full force and effect. Continued on page 3 The Board reviewed Community Connections matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the following lease agreements for the HUD Permanent Supportive Housing Lease Program (Supportive Housing Program SHP I/II) that covers the total rent plus any landlord covered utilities for participants for the period of November 1, 2023 through November 1, 2024. The County holds the Lease with the landlord and the participant subleases from the County. Program participants are responsible for any utilities not included in the lease rent, up to 30% of their adjusted gross income. Participants are linked with Supportive Services and case management to assist them with maintaining permanent stable housing. a. Beverly Court, LLC for a total lease amount of $9,000.00 b. Rodney & Cindee Mose for a total lease amount of $9,750.00 c. Rodney & Cindee Mose for a total lease amount of $9,750.00 d. 80 S. Main LLC (Shelter Plus Care PA0649) for a total lease amount of $9,000.00 The Board reviewed Department of Emergency Services matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the Standard Form of Space License Agreement between the County of Franklin and The American National Red Cross for the use of the multi-purpose training room, office space (when available) and storage of the Red Cross Trailer at the Department of Emergency Services; for the period of November 1, 2023 through October 31, 2025. The Board reviewed Grants matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the application to the Department of Community and Economic Development requesting a Local Share Grant in the amount of $225,175.20 for the Franklin County Library System to purchase a new Book Buggy, which will make 15 - 20 childcare center stops monthly and reach approximately 800 children per month countywide. This amount also includes a 2% administrative fee for the Grantee's administration of the grant. The Board reviewed additional Grants matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the application to the Department of Community and Economic Development requesting a Local Share Grant in the amount of $1,158,992 for the Franklin Fire Company to replace a 2004 fire pumper with a new pumper to arrive in late 2026 or early 2027. The 2004 pumper does not comply with the National Fire Protection Association standards and is beginning to be cost-prohibitive to operate. This amount also includes a 2% administrative fee for the Grantee's administration of the grant. The Board reviewed Information Technology Services matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the quote from Dell Technologies to provide Adobe Sign which allows for an electronic workflow for the signing of documents at a cost of $49,625.55 for the period of December 7, 2023 through December 6, 2024. Additionally, it allows for a Business Associates Agreement keeping us compliant with HIPAA. Requests for quotes were completed with four responses. This was the lowest qualified quote received. Continued on page 4 The Board reviewed Jail matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for theChairman of the Board to execute the service agreement between the County of Franklin and Securitas Technology Corporation to provide a month to month agreement in the amount of $3,888.00 per month for up to one (1) year November 1, 2023 through October 31, 2024. This has been a sole source vendor (formerly Stanley Security) used for system failures with the camera system, intercoms, door controls and CCTV system. This agreement covers semi-annual inspections and system calibrations, free telephone consultations, diagnosis of system problems and guaranteed repair, access control interface and utility control interface and security management. In accordance with PA Act notifications, New Enterprise Stone & Lime Co., Inc. notified the County of a Pennsylvania Department of Environmental Protection, Bureau of Air Quality renewal permit for their Mt. Cydonia Sand Plant located in Greene Township. In accordance with PA Act notifications, Rosetree Consulting notified the County of Pennsylvania Department of Environmental Protection NPDES permits for Concentrated Animal Feeding Operations being applied by the following: Funk Family Farm located in Warren Township; Hord Family Farm located in Peters Township, Tuscarora Farms, LLC located in Metal Township; North Mountain Gobbler #1 located in Hamilton Township; Michael Hege located in Waynesboro; and We Kings Farm located in Antrim Township. The meeting was adjourned at 2:10 p.m. with a motion by John T. Flannery; seconded by Robert G. Ziobrowski. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ____________________________________ John T. Flannery ___________________________________ Robert G. Ziobrowski