The URL can be used to link to this page

Home My WebLink AboutGovernment Facilities Master Plan FRANKLIN COUNTY, PENNSYLVANIA GOVERNMENT FACILITIES MASTER PLAN FINAL REPORT PREPARED FOR: Franklin County, PA PREPARED BY: Carter Goble Lee August 2009 FRANKLIN COUNTY, PENNSYLVANIA GOVERNMENT FACILITIES MASTER PLAN TABLE OF CONTENTS CARTER GOBLE LEE COMPANIES i TABLE OF CONTENTS CHAPTER PAGE EXECUTIVE SUMMARY Introduction .......................... ..................................................................................................................... ES-1 Space Standards ............................................................ .......................................................................... ES-2 Space Assessment ...................................................................................................... ............................. ES-3 Facilities/Sites Inventory and Evaluation ................................................................................................... ES-7 Space Development Options ..................................................................................................................... ES-8 Recommended Master Plan .......................... ........................................................................................... ES-14 Facility Development Process ........................................................................ .......................................... ES-15 1 INTRODUCTION Introduction .......................................................................................................................... ........................ 1-1 Project Goals and Objectives ...................................................................................................................... 1-1 Overview of Franklin County ........................................................................................................................ 1-2 Demographics .......................................... ........................................................................................... 1-2 Government ............................................................................................ ............................................. 1-5 List of Departments and Facilities ................................................................................................................ 1-6 Report Outline ............................................................................................................................................. 1-6 2 SPACE STANDARDS Introduction .................................................................................................................................................. 2-1 Net Space Standard .................................................................................................................................... 2-1 Administrative Space Standards ............................... ........................................................................... 2-2 Judicial Space Standards .............................................................................................. ....................... 2-3 Public Safety Standards ....................................................................................................................... 2-4 General Support Space Standards ...................................................................................................... 2-5 Parking Space Standards ............................................ ......................................................................... 2-6 Department Gross Square Feet ............................................................................................ ....................... 2-7 Office/Staff-Driven Department Space Planning Standards ................................................................. 2-7 Other Department Space Planning Standards ..................................................................................... 2-8 Building Gross Square Feet ........................................................................ ................................................ 2-14 Summary ......................................................................................................................................... ........... 2-14 3 DEPARTMENT/OFFICE PROFILES Introduction ............................................................................................................................................ ...... 3-1 Department Profiles ..................................................................................................................................... 3-1 Administration Profiles ................................................................................................................................. 3-3 Ag Extension ........................................... ............................................................................................ 3-4 Archivist/Central Telephone .......................................................................... ....................................... 3-6 Commissioners’ Office ......................................................................................................................... 3-8 Commissioners’ Solicitors ................................................................................................................... 3-10 Controller ..................................... ....................................................................................................... 3-12 Fiscal/Accounts Payable .................................................................. ................................................... 3-14 Human Resources .............................................................................................................................. . 3-16 Management Information Systems – Admin/Software Office .............................................................. 3-18 Management Information Systems – Network/Hardware Office ......................................................... 3-20 Planning ............................................................................................................................... .............. 3-22 Purchasing ......................................................................................................................................... 3-24 Risk Management ............................................................................................................................... 3-26 Tax Services ..................................................... .................................................................................. 3-28 FRANKLIN COUNTY, PENNSYLVANIA GOVERNMENT FACILITIES MASTER PLAN TABLE OF CONTENTS CARTER GOBLE LEE COMPANIES ii TABLE OF CONTENTS (continued) CHAPTER PAGE 3 DEPARTMENT/OFFICE PROFILES (continued) Treasurer ............................................................................................................................................ 3-30 Veterans Affairs .................................................................................................................................. 3-32 Visitors Bureau ............................................... .................................................................................... 3-34 Voter Registration .......................................................................................... ..................................... 3-36 Weights and Measures ........................................................................................................................ 3-38 Falling Springs Nursing Home ..................................................................................................................... 3-40 Falling Springs Nursing and Rehabilitation Center ............................................................................... 3-41 Human Services ............................................................................. ............................................................ 3-43 Area Agency on Aging ................................................................................................................ ......... 3-44 Children, Youth, & Family Services ..................................................................................................... 3-46 Community Services ....................... .................................................................................................... 3-48 Drug & Alcohol .............................................................................. ..................................................... 3-50 Human Services – Administration ....................................................................................................... 3-52 Human Services – Criminal Justice Quality Improvement Office (Grants) .......................................... 3-54 Managed Care ............................................................... ..................................................................... 3-56 Mental Health – Main Office ................................................................................................ ................ 3-58 Mental Health – Developmental Disabilities ........................................................................................ 3-60 Mental Health – Case Management .................................................................................................... 3-62 Transportation .............................................................................. ...................................................... 3-64 Judicial Profiles ......................................................................................................................... ................. 3-66 Court Filings ....................................................................................................................................... 3-67 Adult Probation ................................................................................................................................... 3-68 Clerk of Courts/Orphans Court ...................... ...................................................................................... 3-70 Common Pleas Judges ....................................................................................... ................................ 3-72 Court Administration ............................................................................................................................ 3-75 District Attorney .................................................................................................................................. 3-78 District Judge ......................... ............................................................................................................. 3-80 Divorce Master ..................................................................... .............................................................. 3-83 Domestic Relations ................................................................................................................ ............. 3-85 Juvenile Court Master ......................................................................................................................... 3-87 Juvenile Probation ............................................................................................................................... 3-89 Prothonotary ..................................................... .................................................................................. 3-91 Public Defender ............................................................................................... ................................... 3-93 Register of Wills/Recorder of Deeds ................................................................................................... 3-95 Property Management Profiles .................................................................................................................... 3-97 Property Management – Administration .............................................................................................. 3-98 Property Management – Maintenance ................................................................. ............................. 3-100 Liquid Fuels ...................................................................................................................................... 3-101 Public Safety Profiles ............................................................................................................................... 3-103 Coroner ............................ ................................................................................................................ 3-104 Day Day Reporting Center ....................................................... ................................................................. 3-106 Emergency Services/E911 Backup Center ....................................................................................... 3-108 Security ............................................................................................................................................ 3-109 Sheriff ............................. .................................................................................................................. 3-111 Summary ………………………………………………………………………………………………………. …..3-112 FRANKLIN COUNTY, PENNSYLVANIA GOVERNMENT FACILITIES MASTER PLAN TABLE OF CONTENTS CARTER GOBLE LEE COMPANIES iii TABLE OF CONTENTS (continued) CHAPTER PAGE 4 NEEDS ASSESSMENT Introduction .................................................................................................................................................. 4-1 Personnel Projections .......................... ....................................................................................................... 4-1 Space Projections ......................................................................... .............................................................. 4-4 Summary ............................................................................................................................ ......................... 4-6 5 EXISTING FACILITIES EVALUATION Introduction ........................................................................................................................... ....................... 5-1 Facility/Site Inventory and Evaluation .......................................................................................................... 5-1 Administration Annex – Sears .............................................................................................................. 5-2 Falling Springs Nursing and Rehabilitation Center .................... ........................................................... 5-4 Franklin Farm Building 2 Agricultural Extension .................................................................................. 5-6 Franklin Farm Building 3 ...................................................................................................................... 5-8 Franklin Farm (Old County Jail) ........................................................................................................... 5-10 Human Services ....................................................................... .......................................................... 5-12 Courthouse Annex (New Courthouse) ................................................................................................ 5-14 Old Courthouse .................................................................................................................................. 5-16 Adult Probation ........................... ........................................................................................................ 5-18 Commissioners’ Complex .................................................................. .................................................. 5-20 Day Reporting Center .......................................................................................................................... 5-22 Area Agency on Aging/Senior Center ................................................................................................ 5-24 Coroner’s Office ........................................ ......................................................................................... 5-26 Summary ................................................................................................ .................................................... 5-28 6 OPTIONS ANALYSIS & MASTER PLAN Introduction ............................................................................................... ................................................... 6-1 Existing Space and Projected Need ............................................................................................................. 6-1 Recommended Allocation of Space ............................................................................................................. 6-3 Facility Development Options .................... ................................................................................................... 6-6 Recommended Option – Expand Admin Annex Site for Judicial ..................................... ..................... 6-7 Alternate Option – Expand Court House Annex for Judicial ................................................................ 6-6-12 Recommended Master Plan .................... .................................................................................................... 6-16 Facility Development Process ................................................................ ..................................................... 6-17 Summary .................................................................................................................................... ................ 6-18 APPENDICES Appendix A – Detail Judicial Caseload Projections Appendix B – Existing Space Utilization Plans FRANKLIN COUNTY, PENNSYLVANIA GOVERNMENT FACILITIES MASTER PLAN TABLE OF CONTENTS CARTER GOBLE LEE COMPANIES iv LIST OF TABLES TABLE PAGE ES-1 Summary of Facility & Site Assessment .................. ............................................................................................. ES-8 ES-2 Summary of Existing Leases .................................................................... ............................................................ ES-8 ES-3 Recommended Option Project Summary ............................................................................................. ................ ES-10 ES-4 Recommended Option Project Cost Estimate ...................................................................................................... ES-11 ES-5 Alternate Option Project Summary ....................................................................................................................... ES-13 ES-6 Alternate Option Project Cost Estimate ................................................................................................................ ES-14 1-1 Historic County Population ................................... ................................................................................................... 1-2 1-2 Historic Municipality Population .......................................................... ..................................................................... 1-3 1-3 Projected County Population ............................................................................................. ...................................... 1-4 2-1 Administrative Space Standards ......................................................................................................................... ..... 2-2 2-2 Judicial Space Standards ........................................................................................................................................ 2-3 2-3 Public Safety Space Standards ............................................................................................................................... 2-4 2-4 General Support Space Standards .......................................................................................................................... 2-5 2-5 Parking Space Standard ............................. ............................................................................................................ 2-6 2-6 Office/Staff-Driven Space Standards .............................................. ......................................................................... 2-7 2-7 Judicial Space Standards ............................................................................................ ............................................ 2-9 2-8 Existing Department Space & Recommended Office Standard .............................................................................. 2-11 4-1 Summary of Personnel Needs ................................................................................................................................ 4-1 4-2 Detail of Personnel Needs ...................................................................................................................................... 4-2 4-3 Summary of Department Gross Space Needs ......................................................................................................... 4-4 4-4 Detail of Department Gross Space Needs .................................. ............................................................................. 4-5 4-5 Comparison of Projections ....................................................................................... ............................................... 4-6 5-1 Summary of Facility/Site Assessment ........................................................................................................... .......... 5-28 5-2 Summary of Office Leased Facilities ....................................................................................................................... 5-28 6-1 Existing and Projected Space by Campus/Building ................................................................................................. 6-2 6-2 Existing Lease Summary ...................... .................................................................................................................. 6-2 6-3 Recommended Grouping of Functions Summary .................................. .................................................................. 6-3 6-4 Recommended grouping of Functions Detail ................................................................................... ........................ 6-4 6-5 Recommended Option – Expand Admin Annex Site for Judicial Summary ............................................................. 6-7 6-6 Recommended Option – Expand Admin Annex Site for Judicial Detail ................................................................... 6-8 6-7 Recommended Option – Expand Admin Annex Site for Judicial Project Cost Estimate ......................................... 6-11 6-8 Alternate Option – Expand Court House Annex for Judicial Summary ................................................................... 6-13 6-9 Alternate Option – Expand Court House Annex for Judicial Detail ......................................................................... 6-13 6-10 Alternate Option – Expand Court House Annex Project Cost Estimate .................................................................. 6-16 FRANKLIN COUNTY, PENNSYLVANIA GOVERNMENT FACILITIES MASTER PLAN TABLE OF CONTENTS CARTER GOBLE LEE COMPANIES v LIST OF FIGURES FIGURE PAGE ES-1 Master Space and Facilities Planning Process ..................................................................................................... ES-1 ES-2 Summary of Existing and Projected Space ............................................... ............................................................ ES-4 ES-2a Detail of Administration Projections .......................................................................................... ............................ ES-5 ES-2b Detail of Human Services Projections ................................................................................................................... ES-5 ES-2c Detail of Judicial Projection .................................................................................................................................. ES-6 ES-2d Detail of FSNC & Property Management Projection ............................................................................................. ES-6 ES-2e Detail of Public Safety Projection .......................................................................................................................... ES-7 ES-3 Recommended Option Concept ....................................... .................................................................................... ES-11 ES-4 Alternate Option Concept .............................................................................. ...................................................... ES-13 ES-5 Facility Development Process ........................................................................................................ ...................... ES-15 1-1 Master Space and Facilities Planning Process ........................................................................................................ 1-1 1-2 Comparison of Municipal Population ........................................................................................................................ 1-3 1-3 Map of Franklin County Municipalities ..................................................................................................................... 1-4 1-4 Franklin County Organization Chart ......................................................................................................................... 1-5 6-1 Recommended Option – Expand Admin Annex Site for Judicial ............................................................................ 6-10 6-2 Alternate Option – Expand Court House Annex ..................................................................... ................................. 6-15 6-3 Facility Development Process ............................................................................................................................... . 6-17 Executive Summary FRANKLIN COUNTY, PENNSYLVANIA EXECUTIVE SUMMARY GOVERNMENT FACILITIES MASTER PLAN CARTER GOBLE LEE COMPANIES ES-1 INTRODUCTION Carter Goble Lee (CGL) was retained by Franklin County to prepare a 20-year master space and facilities plan for County department and offices. The County began to study space and facility needs in 2001 with a Facilities Master Plan prepared by L. Robert Kimball. Since the completion of that study, the County has constructed a new Jail and is in the process of renovating/expanding an existing facility for a new 911/Emergency Operations Center. As a result of steady population growth, Franklin County is confronted with the need to review and update facility space allocations to adequately house and perform county government functions. Many departments and offices are operating in overcrowded conditions and there is no additional space for future service and staff growth. The County desires to develop a comprehensive plan and to avoid a “piece meal” space expansion. The scope of services consists of four phases: Needs Assessment, Facilities Evaluation, Development Options, and Strategic Plan. An overview of the main tasks for each phase is presented in Figure ES-1. Figure ES-1: Master Space and Facilities Planning Process Confirm Project Goals & ObjectivesFormulate Long-RangeMaster PlanKEYPHASE 1 –NEEDS ASSESSMENTPHASE 2 –FACILITIES EVALUATIONPHASE 3 –OPTIONS ANALYSISPHASE 4 –MASTER PLAN DEVELOPMENTIdentify Applicable Space Planning StandardsAssess Facilities Conditions & PotentialsProject Future Personnel LevelsProject Future Space NeedsDefine Space Development OptionsEvaluate Site OptionsAssessOperations & TrendsProfile County Functions The project goal is to prepare a 20-year space utilization and facilities plan for County departments and offices based on a sound forecast methodology and space standards. To achieve this goal, the following objectives are to be incorporated: 􀂙 Quality work space for employees and the public. 􀂙 Space for departments/offices based on space standards. 􀂙 Appropriateness of staffing levels based on location and/or proximity. 􀂙 Strategic location of departments/offices to improve department communication and public services. 􀂙 Maximum use of existing County-owned facilities and sites. 􀂙 Incorporation of plan with County’s comprehensive long-range planning efforts. 􀂙 Maximum utilization of electronic document management and imaging. The Consultant organized the County departments/offices included in the project by six main categories: Administration, Falling Springs Nursing Home, Human Services, Judicial, Property Management, and Public Safety. Following is a list of departments/office included in the project by main category. FRANKLIN COUNTY, PENNSYLVANIA EXECUTIVE SUMMARY GOVERNMENT FACILITIES MASTER PLAN CARTER GOBLE LEE COMPANIES ES-2 Administration -Ag Extension -Commissioners' Office -Controller -Fiscal -Human Resources -Management Informational Systems -Planning -Purchasing -Risk Management -Tax Services -Tourist Promotion Authority -Treasurer -Veterans Affairs -Voter Registration -Weights and Measures Falling Spring Nursing Home -Falling Springs Nursing and Rehab Center Human Services -Area Agency on Aging -Children, Youth, & Family Services -Community Services -Drug & Alcohol -Human Services Administration -Human Services Criminal Justice Quality Improvement Office (Grants) -Managed Care -Mental Health Administration -Mental Health/Developmental Disabilities -Mental Health Case Management -Transportation Judicial -Adult Probation -Clerk of Courts/Orphans Court -Common Pleas Judges -Court Administration -District Attorney -District Judge -Divorce Master -Domestic Relations -Juvenile Court Master -Juvenile Probation -Prothonotary -Public Defender -Register of Wills/Recorder of Deeds Property Management -Property Management -Liquid Fuels (Bridge Crew) Public Safety -Coroner's Office -Day Reporting Center -Department of Emergency Services -Security -Sheriff A list of county-owned and leased facilities included in the study is below. Own -Administration Annex-Sears -Falling Springs Nursing & Rehabilitation Center -Franklin Farm, Building 2 -Franklin Farm, Building 3 -Franklin Farm, Old County Jail -Human Services Building -New Court House -Old Court House -Probation Department Lease -Commissioners' Complex -Day Reporting Center -Area Agency in Aging/Senior Center -District Justice Offices (Several Locations) -Coroner’s Office SPACE STANDARDS Space standards and professional practice guidelines provide an objective basis to identify uniform measurements of space expressed in square feet per person or use area. Space standards are required to: 􀂃 Make the most efficient use of state-owned and leased space; 􀂃 Establish uniformity and consistency among personnel in all departments and agencies; 􀂃 Establish uniformity and consistency in the allocation of space for equipment; 􀂃 Provide a uniform basis for forecasting space needs for personnel and equipment in order to logically plan for the acquisition of future owned and leased space; and 􀂃 Determine the probable cost of needed space. FRANKLIN COUNTY, PENNSYLVANIA EXECUTIVE SUMMARY GOVERNMENT FACILITIES MASTER PLAN CARTER GOBLE LEE COMPANIES ES-3 In a master space plan, the size of individual offices/work stations is not as important as the total allocation of space for each staff position. For example, an office may be 100 square feet (SF), but the total space to support that office requires corridors, conference rooms, public counters, etc. The total department gross square footage (DGSF) is the sum of the various personnel, support, public, storage, equipment, and circulation net square footage spaces within the confines of that department including interior walls. Based on national research and planning experience, the Consultant adopted an “office” DGSF per personnel allocation and/or a “non-office” DGSF per unit allocation (courtroom set, EOC, warehouse, large training room, etc.) for each department/office function based on: 􀂃 Department’s function; 􀂃 Present space deficiencies; 􀂃 Projected personnel growth derived from the alternative projection models; 􀂃 Planned or anticipated functional or operational changes; and 􀂃 Space standards based on generally accepted planning and design guidelines and/or the Consultant’s experience in similar projects. The recommended standards are applied against the estimated number of space units/personnel for each department/function to estimate total space needs in forecast intervals. This approach to master space planning is often called “block space planning” and is intended to allow a jurisdiction to test a variety of development options prior to developing a detailed architectural space program. Stressing again the methodology; the estimated requirements in the master plan are based upon assigning an aggregate amount of space per unit/personnel and is not based upon the development of a room-by-room identification of spaces. For typical office/staff-driven environments, the Consultant determined an average DGSF per staff by reviewing the function of the department to determine: (1) the mix of private offices versus open workstations; and (2) the types and sizes of support spaces (conference rooms, library, storage, etc.). For “other” non-office spaces (i.e., nursing home, judicial and judicial support spaces, etc.), the Consultant determined an appropriate future number based on the space type, insights gathered from the department interviews/surveys, and relevant industry standards as described in this section. SPACE NEEDS ASSESSMENT The following process was used to identify and project future space needs: (1) Interviewed County officials and staff to observe working condition and to discuss current needs and future trends; (2) Calculated the amount of existing floor area occupied by each department by location; (3) Collected historical data/workload indicators (court filings, caseloads, permits, calls for service, etc.); (4) Profiled each department to summarize its mission/function, historic trends, use of technology, current space deficiencies, location needs, and security; (5) Identified the “space driver” (i.e., staff, equipment, number of judges, type of courtrooms, etc.) for each department, used various projection models to determine future levels, and recommended a model or average of models as a space planning target in 5 year increments through 2028; (6) Recommended County space standards based on industry best practice; and (7) Applied the recommended space standard to the projected space driver in five year increments through 2028. FRANKLIN COUNTY, PENNSYLVANIA EXECUTIVE SUMMARY The following figure illustrates existing and projected space needs by main department category and the County’s adopted population projections for the next 20 years. Figure ES-2: Summary of Existing and Projected Space 28,131 33,868 36,895 39,245 41,840 Administration, 43,855 66,850 94,570 97,090 99,610 102,130 Falling Springs Nursing Home, 104,650 27,688 40,195 44,805 48,495 52,415 Human Services, 56,260 47,272 81,899 90,601 100,386 103,746 Judicial, 112,795 4,880 5,395 5,395 5,445 5,495 Property Management, 5,760 10,391 18,689 19,289 20,169 20,669 Public Safety, 20,439 8 Control Paper In summary, County space needs are projected to increase 79% over the next 20 years from 200,880 to 359,426 DGSF. The largest jump is from applying the recommended space standards to the existing level of services (the 2008 projection). Of the 20 year space need of 158,546 DGSF (359,426 – 200,880 existing), 56% of the deficit or 89,473 is from applying the recommended standards. The Judicial category is projected to have the highest percentage increase in space needs at nearly 139% and number increase at 65,523 DGSF (112,795 projected versus 47,272 existing) over the period. Note, paper/records storage is not projected to grow over the planning period. The following figures provide detail on the space projections by department in each category. Note, some departments include offices in multiple locations. FRANKLIN COUNTY, PENNSYLVANIA EXECUTIVE SUMMARY GOVERNMENT FACILITIES MASTER PLAN CARTER GOBLE LEE COMPANIES ES-5 Figure ES-2a: Detail of Administration Projections 7,347 290 4,769 200 1,760 2,480 1,946 1,545 1,650 384 721 1,882 963 440 874 480 400 7,930 1,010 4,950 710 3,030 3,225 3,510 5,350 2,920 745 1,505 3,250 1,170 630 2,690 780 450 -1,000 2,000 3,000 4,000 5,000 6,000 7,000 8,000 9,000 Ag ExtensionArchives/Central TelephoneCommissioners' OfficeCommissioners' SolicitorsControllerFiscal/Accounts PayableHuman ResourcesManagement Informational SystemsPlanningPur chasingRisk ManagementTax ServicesTreasurerVeteran AffairsVisitors BureauVoter RegistrationWeights & MeasuresSum of Space 2028Sum of Space 2018Sum of Space StandardSum of Space ExistingFigure ES-2b: Detail of Human Services Projection 5,920 5,975 2,000 385 1,870 385 10,001 1,152 6,990 13,975 2,405 2,580 3,405 860 21,260 4,785 -5,000 10,000 15,000 20,000 25,000 Area Agency on AgingChildren, Youth, & Family ServicesCommunity ServicesDrug & AlcoholHuman Services Managed CareMental HealthTransportation OfficeSum of Space 2028Sum of Space 2018Sum of Space StandardSum of Space Existing FRANKLIN COUNTY, PENNSYLVANIA EXECUTIVE SUMMARY GOVERNMENT FACILITIES MASTER PLAN CARTER GOBLE LEE COMPANIES ES-6 Figure ES-2c: Detail of Judicial Projection 6,334 1,970 10,247 2,250 3,900 2,180 820 7,622 715 3,028 1,980 3,580 2,646 12,610 3,625 39,244 9,530 9,200 5,881 2,070 9,090 2,070 7,150 3,425 4,950 3,950 -5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 Adult ProbationClerk of Court/Orphans CourtCommon Pleas Court Administration District AttorneyDistrict JudgeDivorce MasterDomestic RelationsJuvenile MasterJuvenile ProbationProthonotary's OfficePublic DefenderRegister of Wills/Deeds202820182008 Standard2008 Existing Figure ES-2d: Detail of FSNC & Property Management Projection 66,850 4,100 780 104,650 4,150 1,610 -20,000 40,000 60,000 80,000 100,000 120,000 Falling Springs Nursing & Rehab CenterLiquid Fuels Property ManagementSum of Space 2028Sum of Space 2018Sum of Space StandardSum of Space Existing FRANKLIN COUNTY, PENNSYLVANIA EXECUTIVE SUMMARY GOVERNMENT FACILITIES MASTER PLAN CARTER GOBLE LEE COMPANIES ES-7 Figure ES-2e: Detail of Public Safety Projection 400 5,507 2,560 128 1,796 1,140 6,200 2,560 520 10,019 -2,000 4,000 6,000 8,000 10,000 12,000 CoronerDay Reporting CenterEmergency Services/E911 Backup CenterSecuritySheriffSum of Space 2028Sum of Space 2018Sum of Space StandardSum of Space Existing Existing space deficiencies common to all departments include: work space for current staff and any future growth; access to and general lack of meeting/interview rooms; lack of assigned space for equipment and supply storage; lack of assigned staff restrooms; insufficient size of public reception and work/counter spaces; and fragmentation of services at multiple locations. The main existing space deficiencies for each department category are highlighted below. 􀂙 Administration & Human Services – general lack of staff, storage, meeting, and public spaces, and expansion room for growth. 􀂙 Judicial – adjacent spaces needed to support courtroom and lack of circulation and security zones for judges and staff, inmates, and the public. 􀂙 Property Management & Public Safety – no assigned work areas for specific functions to include office and storage spaces. FACILITIES/SITES INVENTORY AND EVALUATION The following process was used to inventory and evaluate the facilities identified by the County: (1) Conducted a walk-through assessment of the facility’s exterior, interior, and technical systems; (2) Rated general condition of the facilities/sites on a scale of Good, Fair, or Poor; (3) Profiled each facility/site to include basic information (address, picture, etc.) and the results of the general assessment; and (4) Provided recommendation for future use of facility/site. FRANKLIN COUNTY, PENNSYLVANIA EXECUTIVE SUMMARY Overall, considering age and use, the properties are well maintained. As for most government departments, the properties are over burdened as a result of staffing increases, service demands, and storage. County functions are primarily located in three campuses: the downtown Court House Square, Administrative Annex, and Franklin Farm Lane. Reorganizational planning should consider reducing density be grouping/centralizing like functions within major department categories. A summary of each facility/site address, recommended use, general physical plant condition, and parking code compliance is presented in the following table. Table ES-1: Summary of Facility & Site Assessment Administration Annex218-224 North Second Street County offices; relocate some offices elsewhere for internal expansion of remaining occupantsFairFairCourt House Annex157 Lincoln Way EastRelocate some offices to allow for internal expansion of remaining occupantsFairFairFalling Springs Nursing & Rehabilitation Center201 Franklin Farm LaneContinue current use with addition of one-bed roomsFairGoodFranklin Farm -Building 2181 Franklin Farm LaneContinue current use FairPoorFranklin Farm -Building 3191 Franklin Farm LaneRelocate officesFairPoorFranklin Farm, Old County JailFranklin Farm LaneAbandon or dead storagePoorFairHuman Services Building425 Franklin Farm LaneContinue current useFairGoodOld Court House2 Main StreetRelocate some agencies to allow for internal expansion of remaining occupantsFairPoorProbation Department440 Walker RoadRelocate department to larger facilityFairFairSource: Compiled by CGL; August 2008.General ConditionExpansion CapabilityFacility/SiteAddressRecommended UseTable ES-2: Summary of Existing Leases A summary of office locations leased by the County is provided in Table ES-2. The County is currently leasing 32,175 SF at an annual cost of $360,000. SPACE DEVELOPMENT OPTIONS The next project task was to identify space and facility development options for Franklin County that reflect the project goals and objectives established at the project’s initiation. The process to identify the development options included: (1) Compared space projections and facilities to operational criteria. FRANKLIN COUNTY, PENNSYLVANIA EXECUTIVE SUMMARY GOVERNMENT FACILITIES MASTER PLAN CARTER GOBLE LEE COMPANIES ES-9 -Physical proximity/relationship or separation of functional components. -Consolidation of department staff at multiple locations. -Need for appropriate staff based on location and/or proximity. -Need to achieve required levels of security and confidentiality of records. -Ease or difficulty of limiting or enhancing public and/or staff access to include issues of parking, convenience, and safety. (2) Developed a recommended grouping of function. -Consolidation of like functions to the extent possible. -Location of consolidated Judicial functions in/near downtown Chambersburg. -Location of consolidated Administration functions in/near downtown Chambersburg. -Continuation of lease for Area Agency on Aging/Senior Center, Community Services, and Day Reporting Center. -Continuation of E911 Backup Center in Court House Annex. -Maximum utilization of existing county-owned facilities. -Reduction of document storage through scanning and consolidation of remaining/essential documents to one location. (3) Identified a recommended and alternate option based on potential use of County assets and how to first address the Judicial need (as the largest significant space deficit). -Admin Annex Campus 􀂃 Admin Annex – Develop for either consolidation of Administration only or Judicial only. 􀂃 Site Plan – Acquire adjacent property for expansion. -Court House Campus 􀂃 Court House and Court House Annex – Expand on existing site for Judicial functions only or renovate existing facilities for consolidation of Administration. 􀂃 Commissioners’ Complex – Relocate functions to consolidated Administration location. 􀂃 Site Plan – Acquire adjacent property for future expansion if used for Judicial. -Franklin Farm Campus 􀂃 Ag Extension – Continue as Ag Extension. 􀂃 Falling Springs Nursing Center – Expand on existing site. 􀂃 Franklin Farm 3 -Continue as office space. 􀂃 Gass House – Continue as office space. 􀂃 Human Services – Identify desired leases and expand on existing site for remaining Human Service functions. 􀂃 Old Jail Annex – Re-use/abandon. 􀂃 Old Jail – Re-use office and storage portions/demolish. -Other 􀂃 Area on Aging/Senior Center – Continue existing lease. 􀂃 Community Services – Continue downtown lease or re-locate with consolidated Administration if downtown. 􀂃 Day Reporting Center – Continue lease. 􀂃 Storage – Reduce/scan documents and consolidate remaining/essential documents to one location. (4) Prioritized the main projects in each option. (5) Estimated a low and high project cost1 range to account for construction/direct and owner’s/indirect costs in 2009 dollars for the projects in each option. region and a percentage for owner’s/indirect costs. For average construction/direct costs, sources included RSMeans, FM Trends/BNI Building News, and local experience. For average owner’s/indirect costs, a factor of 30% was applied to the average construction/direct FRANKLIN COUNTY, PENNSYLVANIA EXECUTIVE SUMMARY GOVERNMENT FACILITIES MASTER PLAN CARTER GOBLE LEE COMPANIES ES-10 Recommended Option – Expand Admin Annex Site for Judicial. The Recommended Option includes the re-use and expansion of the Admin Annex and adjacent site to consolidate Judicial functions. The remaining parameters include: re-use existing Court House and Court House Annex to consolidate Administration; expand Human Services Building for Human Services; and expand Falling Springs Nursing Center. Following are the advantages and disadvantages of Recommended Option. 􀂙 Advantages: 􀂃 Maintains centralization of services by developing campuses. 􀂃 Re-uses existing buildings. 􀂃 Does not require adjacent property to Court House Annex for future phasing of other projects, as existing structures address 20+ year space needs of Administration functions. 􀂃 Eliminates reoccurring annual lease cost for Commissioners’ Complex, Community Services, and Mental Health Case Management. 􀂃 Allows for smoother phasing of construction without disrupting existing operations. 􀂙 Disadvantages: 􀂃 Need to acquire adjacent properties to address parking and for future phasing of other projects on Admin Annex site. A summary of the proposed allocation of functions by building is provided in Table ES-3. The five main projects associated with this option are numbered. Note, the remaining items are to remain “as is” with no expansion or relocation. Table ES-3 -Recommended Option Project Summary Source: CGL; June 2009. 2018202320282018202320281. Construct New Court House/Judicial-81,434 82,794 89,423 (81,434)(82,794)(89,423)2. Renovate Court House & Court House Annex/Administration41,331 36,385 38,690 40,945 4,9462,6413863. Renovate Admin Annex/Judicial Annex25,842 22,580 24,420 26,760 3,2621,422(918)4. Expand Human Services Bldg./Human Services18,368 46,505 50,570 54,645 (28,137)(32,202)(36,277)5. Expand Falling Springs Nursing Center67,250 100,035 102,580 105,125 (32,785)(35,330)(37,875)Admin Annex Garage/Administration4,900 Administration4,900 5,740 5,740 5,740 (840)(840)(840)Consolidated Storage15,668 15,668 15,668 15,668 000Ag Extension7,347 7,615 7,930 7,930 (268)(583)(583)Day Reporting Center5,507 5,800 6,000 6,200 (293)(493)(693)Area Agency on Aging/Senior Center 5,920 6,675 6,990 6,990 (755)(1,070)(1,070)Grand Total192,133 328,437 341,382 359,426 (136,304) (149,249)(167,293) ExistingProjectsProjected Space (DGSF)Surplus/(Deficit ) A concept of the Recommended Option is provided in Figure ES-3. The concept illustrates the following: a new Court House with an 18,000 square feet floor plate (5 stories and a basement); re-use of the Admin Annex; and about 90 surface parking spaces. A summary of the project cost estimate range for the Recommended Option is provided in Table ES-4. All expansion project cost estimates are based on the additional square feet needed to reach the 2028 or 20-year projected space need for the functions plus a building grossing factor. All renovation cost estimates are based on the existing department department gross square feet. costs based on industry standards and the Consultant’s experience. Project cost does account for average construction and owner costs (architectural/engineering fees, project management fees, furniture/fixture/equipment fees, site development, and contingencies). Project cost does not account for land acquisition, site development or utility construction beyond normal circumstances, or financing cost. FRANKLIN COUNTY, PENNSYLVANIA EXECUTIVE SUMMARY GOVERNMENT FACILITIES MASTER PLAN CARTER GOBLE LEE COMPANIES ES-11 Figure ES-3 -Recommended Option C FRANKLIN COUNTY, PENNSYLVANIA EXECUTIVE SUMMARY 09 dollars for Downtown Facilities ranges fro acilities include: Alternate Option – Expand Court House Annex for Judicial. The Alternate Option includes the expansion of the existing Court House Annex to consolidate Judicial functions. Other parameters include: expand Admin Annex to consolidate Administrative functions; expand Human Services Building to consolidate Human Services; and expand Falling Springs Nursing Center. Following are the advantages and disadvantages. 􀂙 Advantages: 􀂃 Maintains centralization of services by developing campuses. 􀂃 Re-uses existing buildings. 􀂃 Eliminates reoccurring annual lease cost for Commissioners’ Complex and Mental Health CaseManagement. 􀂙 Disadvantages: 􀂃 Construction and phasing of Court House Annex addition with existing operations. 􀂃 Need to acquire adjacent properties to address parking and for future phasing of other projects on Court House site. 2 Project cost for Jail Annex includes: remove and replace the the membrane roof; remove and install new mechanical equipment; relocate gas and electrical for new roof top units; rework electrical and mechanical in interior area; rework for plumbing and restrooms; rework fire safety system; install 2 new entrances in building; add store front exterior to front and left side, install two canopies, and minimal structural work at two entrances; and interior demolition to be self performed. Total project cost computed at $48/SF for a total of $717,650 plus design costs between $2,000 and $3,000. 3 Project cost for Old Jail includes several components. First, interior demolition of 8,000SF at front to include: removal and replacement of roof; upgrade mechanical, electrical and plumbing; install new building utilities; and typical office build out for 2,800SF and minimal build out for 5,200SF. Second, interior demolition of 5,000SF in old laundry/dining to include: removal and replacement of roof; upgrade of mechanical, electrical, and plumbing; installation of new building utilities; typical office build out for 1,500SF and minimal build out for 3,500SF; and installation of roadway/retaining wall and roll up door to access basement storage. Third, construction of a 2,800SF pre- FRANKLIN COUNTY, PENNSYLVANIA EXECUTIVE SUMMARY GOVERNMENT FACILITIES MASTER PLAN CARTER GOBLE LEE COMPANIES ES-13 A summary of the proposed allocation of functions by building is provided in Table ES-5. The four main projects associated with this option are numbered. Note, the remaining items are to remain “as is” with no expansion or relocation. SA conceptual illustration of the Alternate Option is provided in Figure ES-4. The concept illustrates the following: a new Court House addition in the existing large parking lot with a 19,000 square feet floor plate (4 to 5 stories and a basement); re-use of the Court House Annex and Court House; an Figure ES-4 -Alternate Option Concept Aproject cost estimates are based on the additional square feet needed to reach the 2028 or 20-year projected space ed for the functions plus a building grossing factor. All renovation cost estimates are based on the existing partment gross square feet. Note, a higher renovation cost range is used for the existing Court House Annex in 20182023ProjectsProjected Space Existing 1. Expand Court House Annex/Judicial41,331 106,574 109,774 118,743 (65,243)(68,443)(77,412)2. Expand Admin Annex/Administration25,842 31,420 33,725 35,980 (5,578)(7,883)(10,138)3. Expand Human Services Bldg./Human Services18,368 46,505 50,570 54,645 (28,137)(32,202)(36,277)4. Expand Falling Springs Nursing Center67,250 100,035 102,580 105,125 (32,785)(35,330)(37,875)Admin Annex Garage4,900 5,740 5,740 5,740 (840)(840)(840)Consolida ted Storage15,668 15,668 15,668 15,668 000Ag Extension7,347 7,615 7,930 7,930 (268)(583)(583)Day Reporting CenterArea Agency on Aging/SeniorCommunity Services2,000 2,405 2,405 Grand Total194,133 328,437 341,382 FRANKLIN COUNTY, PENNSYLVANIA EXECUTIVE SUMMARY the Alternate Option to account for potential additional requirements/upgrades as a result of the adjacent building expansion and systems integration. tion Project Cost Esproject cost estimate in June 2009 dollars for Down County develop the Admin Annex site for a new Court House with re-use of the Admin Annex for select Jucial functions, and re-use of the Court House and Court House Annex for Administrative functions. In addition to the project cost estimate range of $36.8 to $40.7 million based on the projected 20-year or 2028 space needs, the County will eliminate the lease for the Commissioners’ Complex and Community Services for an annual lease savings of $148,370. Strategies to reduce the overall project cost for Downtown facilities include constructing shell di SubtotalDowntown Facilities RangFranklin Farm Facilities3. Expand Human Services Bldg./Human ServicesExpand Human Services Building36,27741,719$240$260$10,012,452$10,846,823Renovate Existing Human Services Building18,368$100$125$1,836,800 Cost Range/SF FRANKLIN COUNTY, PENNSYLVANIA EXECUTIVE SUMMARY GOVERNMENT FACILITIES MASTER PLAN CARTER GOBLE LEE COMPANIES ES-15 existing Court House site for Judicial), the Recommended Option allows for: (1) easier construction/project phasing; (2) more future opportunities for expa Consultant recommends that the County pursue: (Services Building for Human Services; and (2) expansion of the Falling Springs Nursing Center. In addition to the project cost estimate range of $22.4 to $24.6 million based on the 20-year or 2028 projected space needs, the County will eliminate the lease for Mental Health Case Management for an annual lease savings of $15,840. A strategy for Franklin Farm facilities includes the renovation and re-use of the Old Jail Annex and/or Old Jail for Human Services expansion, general storage consolidation, and common meeting space. FACILITY DEVELOPMENT PROCESS The facility development process is based on the value management system that breaks a project down by function and by components of each function, and then identifies and compares alternative materials, spaces, equipment, and operations that will have a significant impact on the initial and long-term costs of a new facility. The facility development process begins when a government entity recognizes the need for additional space, and ends when the need has been met with new or renovated facilities. Between these two points, the activities illustrated in Figure ES-5 must occur. The County has completed the Needs Assessment and Master Planning steps! Figure ES-5 – Facility Development Process TRANSITIONCONSTRUCTIONCONSTRUCTIONDOCUMENTS DEVELOPMENT DESIGN PROGRAM STEP COMPLE CHAPTER 1 Introduction FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 1 GOVERNMENT FACILITIES MASTER PLAN INTRODUCTION CARTER GOBLE LEE COMPANIES 1-1 INTRODUCTION Carter Goble Lee (CGL) was retained by Franklin County to prepare a 20-year master space and facilities plan for County department and offices. The County began to study space and facility needs in 2001 with a Facilities Master Plan prepared by L. Robert Kimball. Since the completion of that study, the County has constructed a new Jail and is in the process of renovating/expanding an existing facility for a new 911/Emergency Operations Center. As a result of steady population growth, Franklin County is confronted with the need to review and update facility space allocations to adequately house and perform county government functions. Many departments and offices are operating in overcrowded conditions and there is no additional space for future service and staff growth. The County desires to develop a comprehensive plan and to avoid a “piece meal” space expansion. The scope of services consists of four phases: Needs Assessment, Facilities Evaluation, Options Analysis, and Master Plan Development. An overview of the main tasks for each phase is presented in Figure 1-1. Figure 1-1 Master Space and Facilities Planning Process Confirm Project Goals & ObjectivesFormulate Long-RangeMaster PlanKEYPHASE 1 –NEEDS ASSESSMENTPHASE 2 –FACILITIES EVALUATIONPHASE 3 –OPTIONS ANALYSISPHASE 4 –MASTER PLAN DEVELOPMENTIdentify Applicable Space Planning StandardsAssess Facilities Conditions & PotentialsProject Future Personnel LevelsProject Future Space NeedsDefine Space Development OptionsEvaluate Site OptionsAssessOperations & TrendsProfile County Functions PROJECT GOALS AND OBJECTIVES The project goal is to prepare a 20-year space utilization and facilities plan for County departments and offices based on a sound forecast methodology and space standards. To achieve this goal, the following objectives are to be incorporated: 1. Quality work space for employees and the public. 2. Equity in space for departments/offices based on space standards. 3. Utilization of technology to improve operational and spatial efficiency. 4. Strategic location of departments/offices to foster inter and intra department communication and to better provide public services. 5. Maximum use of existing County-owned facilities and sites. 6. Incorporation of plan with County’s comprehensive long-range planning efforts. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 1 GOVERNMENT FACILITIES MASTER PLAN INTRODUCTION CARTER GOBLE LEE COMPANIES 1-2 OVERVIEW OF FRANKLIN COUNTY Franklin County consists of 772 square miles in south central Pennsylvania between Philadelphia and Pittsburgh. The County is part of the Cumberland Valley and borders Maryland to the south, along the Mason-Dixon Line. Demographics Historic. Franklin County has experienced modest growth in population the past ten years increasing from 128,812 in 1999 to 142,780 in 2008, an average growth rate of 1.2%. Historic County population is provided in Table 1-1. YearPopulation# Chg.% Chg./Yr.1999128,812--2000129,5567440.6%2001130,2967400.6%2002131,5021,2060.9%2003132,7541,2521.0%2004134,6291,8751.4%2005137,2732,644 2.0%2006139,9912,7182.0%2007141,6651,6741.2%2008142,7801,1150.8%Total % Change (99-08) =10.8%Avg. Annual % Change =1.2%Source: Franklin County Planning Dept, & US Census Bureau, Complied by CGL; August 2008Table 1-1Historic County Population Following are select statistics for Franklin County based on the 2006 Population Estimate from the US Census. 􀂃 Race – 95.2% White, 2.8% African American, and 2% other/mixed compared to State average of 85.7%, 10.7%, and 3.6 %. 􀂃 Age – 22.6% under 18 years old and 16.3% 65 years old and over compared to State average of 22.5% and 15.2%. 􀂃 Gender – 51.2% female and 48.8% male compared to State average of 51.4% female and 48.6% male. 􀂃 Housing Units – 58,931. 􀂃 Persons per Housing Unit – 2.38. Under Pennsylvania law, there are four types of incorporated municipalities: cities, boroughs, townships, and towns. Franklin County consists of 7 boroughs and 15 townships. Historical population for the County’s incorporated municipalities between 2000 and 2006 is presented in Table 1-2. Between 2000 and 2006, the Warren Township had the highest percentage growth rate (nearly 44% from 342 to 492), while the Antrim Township had the highest number growth (1,343 persons, 12,529 to 13,872). A graphic comparison of the 2000 and 2006 population by municipality is provided in Figure 1-2. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 1 GOVERNMENT FACILITIES MASTER PLAN INTRODUCTION CARTER GOBLE LEE COMPANIES 1-3 Place2000200120022003200420052006% Growth# Chg.Chambersburg17,86117,81517,83717,8 9717,95517,91317,9460.5%85Greencastle3,7223,7153,7283,7303,7533,8353,9957.3%273Mercersburg1,5401,5361,5411,5411,5501,5481,5540.9%14Mont Alto1,7381,7371,7421,7441,7521,7591,8174.5%79Orrstown2312302312 312322312320.4%1Shippensburg1,1211,1261,1331,1331,1351,1391,1421.9%21Waynesboro9,6199,5959,6239,6239,6769,6989,7551.4%136Antrim12,52912,60512,73612,86113,05613,45013,87210.7%1,343Fannett2,3812,4482,5 222,6142,7202,7742,79717.5%416Greene12,31212,37112,48012,57012,73013,14613,61210.6%1,300Guilford13,11613,16213,26313,35013,51113,87814,2218.4%1,105Hamilton8,9639,0009,0769,1389,2509,6399,93710.9%974L etterkenny2,0952,1742,2572,3632,4842,5362,55121.8%456Lurgan2,0252,0622,1082,1612,2272,2592,27612.4%251Metal1,7331,7771,8251,8851,9551,9801,98314.4%250Montgomery4,9715,0505,1475,2585,3985,5485,83217.3 %861Peters4,2674,3214,3944,4784,5874,6444,6839.7%416Quincy5,4795,5605,5875,6565,7545,8335,8967.6%417St. Thomas5,7935,8525,9316,0126,1266,2666,3519.6%558Southhampton6,1526,1936,2606,3246,4226,8367,153 16.3%1,001Warren34237240344448849249243.9%150Washington11,56611,59511,67811,74111,86811,86911,8942.8%328Franklin County129,556130,296131,502132,754134,629137,273139,9918.1%10,435Source: Franklin County Planning Department; August 2008.Table 1-2Historic Municipality PopulationFigure 1-2 – Comparison of Municipal Population 02,0004,0006,0008,00010,00012,00014,00016,00018,00020,0002000 2006 FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 1 A map of the County’s municipalities is provided in Figure 1-3. Figure 1-3 Map of Franklin County Municipalities Source: Wikipedia; August 2008. Projected. Future population growth is one indicator of the need for government services. Table 1-3 provides the interpolation of the County’s population projections, provided by the County Planning Department, into the planning intervals through 2028. The projections result in nearly 167,600 persons by 2028, an average annual growth rate of 0.9% over the next 20 years. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 1 Government Franklin County is a fifth class county governed by an elected three member Board of Commissioners. The County Administrator is appointed by the Board of Commissioners to serve as the County’s Chief Clerk. Services in the County are provided by several departments operating under the Board of Commissioners and County Administrator. There are nine other officials elected by the voters in the County: Clerk of Court and Clerk of Orphan Court, Controller, Coroner, District Attorney, Jury Commissioners (2), Prothonotary, Register and Recorder, Sheriff, and Treasurer. The County is part of the State’s 39th Judicial District. Figure 1-4 provides an organizational chart of Franklin County government, as provided to the Consultant in July 2008. Figure 1-4 Franklin County Organization Chart FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 1 GOVERNMENT FACILITIES MASTER PLAN INTRODUCTION CARTER GOBLE LEE COMPANIES 1-6 LIST OF DEPARTMENTS & FACILITIES The Consultant organized the County departments/offices included in the project by six main categories: Administration, Falling Springs Nursing Home, Human Services, Judicial, Property Management, and Public Safety. Following is a list of departments/office included in the project by main category. Administration -Ag Extension -Commissioners' Office -Controller -Fiscal -Human Resources -Management Informational Systems -Planning -Purchasing -Risk Management -Tax Services -Tourist Promotion Authority -Treasurer -Veterans Affairs -Voter Registration -Weights and Measures Falling Spring Nursing Home -Falling Springs Nursing and Rehab Center Human Services -Area Agency on Aging -Children, Youth, & Family Services -Community Services -Drug & Alcohol -Human Services Administration -Human Services Criminal Justice Quality Improvement Office (Grants) -Managed Care -Mental Health Administration -Mental Health/Developmental Disabilities -Mental Health Case Management -Transportation Judicial -Adult Probation -Clerk of Courts/Orphans Court -Common Pleas Judges -Court Administration -District Attorney -District Judge -Divorce Master -Domestic Relations -Juvenile Court Master -Juvenile Probation -Prothonotary -Public Defender -Register of Wills/Recorder of Deeds Property Management -Liquid Fuels (Bridge Crew) -Property Management Public Safety -Coroner's Office -Day Reporting Center -Department of Emergency Services -Security -Sheriff A list of county-owned and leased facilities included in the study is below. Own -Administration Annex-Sears -Falling Springs Nursing & Rehabilitation Center -Franklin Farm, Building 2 -Franklin Farm, Building 3 -Franklin Farm, Old County Jail -Human Services Building -New Court House -Old Court House -Probation Department Lease -Commissioners' Complex -Day Reporting Center -Area Agency in Aging/Senior Center -District Justice Offices (Several Locations) -Coroner’s Office REPORT OUTLINE The remaining chapters of the report correspond to the project’s phases as outlined in Figure 1-1: Chapter 2 Space Standards, Chapter 3 Department/Office Profiles, and Chapter 4 Needs Assessment for Phase 1 -Needs Assessment; Chapter 5 Facilities Evaluation for Phase 2 – Facilities Evaluation; and Chapter 6 Options Analysis & Master Plan for Phase 3 -Options Analysis and Phase 4 -Master Plan Development. CHAPTER 2 Space Standards FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 2 GOVERNMENT FACILITIES MASTER PLAN SPACE STANDARDS CARTER GOBLE LEE COMPANIES 2-1 INTRODUCTION Space standards are regular measurements of space per person or per unit that are used to plan for future space needs. Standards are required to: 􀂃 Make the most efficient use of county-owned and leased space; 􀂃 Establish uniformity and consistency among personnel in all departments and agencies; 􀂃 Establish uniformity and consistency in the allocation of space for equipment throughout a county; 􀂃 Provide a uniform basis for forecasting space needs for personnel and equipment in order to logically plan for the acquisition of future owned and leased space; and 􀂃 Determine the probable cost of needed space. The intent of this chapter is to show the progression from net space to department occupied area to total building size for master space planning purposes. The chapter: presents net space standards for functional components/individual spaces; summarizes the existing space occupied by each department and recommends a standard per staff/unit for each department to use as a variable in forecasting space needs; and explains the use of grossing factors to calculate total building size. NET SPACE STANDARDS Estimating the amount of useable area or floor space needed to provide an appropriate environment capable of supporting any type of function or accommodation involves the application of space allocations and in some cases space standards to the operational requirements of the functional component (e.g., office, rest room, jail cell, equipment closet, gymnasium, etc.). These standards, guidelines, and specific space allocations are expressed as “net useable square feet.” Net Square Feet (NSF) is a term used to describe the inside dimensions of a space that does not include the wall thickness, corridors, and any other area, simply the inside dimensions of a particular space. A conference room, for example, could be a 400 SF room that is 20’ X 20’ or 16’ X 25’. NSF is defined as The origins of the guidelines and standards presented in this section vary. For some types of construction, commonly used space standards exist. In office environments, for example, manufacturers of office furniture systems use recommended space standards for cubicle and office sizes. The size of public toilets can usually be derived from building codes and ADA accessibility requirements. Though standards for a conference room, a cafeteria, a queuing area, etc., do not exist formally, a combination of “best practice” guidelines and common sense can yield estimates from which a total office, agency, and ultimately an entire building space need estimate or a detailed architectural space program can be developed. Many large urban counties and cities in the United States have developed and adopted their own local space planning standards to create uniform conditions for comparable office spaces. Note that the space planning standards for the Franklin County master plan are for projecting overall need and general general order of magnitude for each department/office and are a base for preparing a more detailed room-by-room architectural space program. The former provides the County an estimate of total need, whereas an architectural space program gives very specific size requirements for the actual design of rooms, spaces, and specific floor plans. If and when the County decides to proceed with the actual design and construction of a specific building, an architectural space program will need to be developed for the architectural/engineering design team. The net useable space standards and guidelines have been grouped as follows: Administrative Spaces; Judicial and Judicial Support Spaces; Public Safety Spaces; General Support Spaces; and Parking. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 2 GOVERNMENT FACILITIES MASTER PLAN SPACE STANDARDS CARTER GOBLE LEE COMPANIES 2-2 Administrative Space Standards Typically, a jurisdiction develops general space guidelines for administrative functions such as office or workstation sizes for various classifications of personnel. These guidelines or standards are applied across all departments and vary based only on the number of staff by position description. Administrative spaces standards based on Franklin County’s Facilities Master Plan prepared in 2001, General Services Administration standards, similar standards from other counties, and the Consultant’s professional planning experience are presented in Table 2-1. Table 2-1 Administrative Space Standards SPACE DESIGNATION OR TITLE AREA (NSF) Administrative Spaces Elected/Appointed Official 300 * Department Director 180 * Division Head 150 * Supervisor/Manager 120 * Attorney’s Office 140 Standard Private Office 100 Semi-Private Office (2 persons) 150 Department/Division Secretary 100 Oversize Workstation 84 * Reception Counter & Workstation 84 Standard Workstation 64 * Clerical/Intern Workstation 52 * Service Counter w/Work Area 80/Station Public Counter 25/Station Rear Counter Work area 15/Station Public Queuing Area 10/Person Office Waiting Area 15/Person Conference Room 25/Person * Interview Room/Classroom 20/Person Meeting Room 15-18/Person Source: Compiled from various public and private standards by CGL; August 2008. * Space standard same as presented in 2001 Facilities Master Plan. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 2 GOVERNMENT FACILITIES MASTER PLAN SPACE STANDARDS CARTER GOBLE LEE COMPANIES 2-3 Judicial Space Standards In every building, some function (usually the mission of the building) establishes the “form.” In a judicial center, the litigation space (courtroom) establishes the form of the building. Since a judicial center is far more than a place of litigation, the actual space required for courtrooms is less than the critical support spaces. Standards for courtrooms, hearing rooms, and other spaces directly related to the courtroom derived from the National Center for State Courts (NCSC), the United States Court Design Guide, and the Consultant’s court planning experience are presented in Table 2-2. Table 2-2 Judicial Space Standards SPACE DESIGNATION OR TITLE AREA (NSF) Judicial Spaces High-Profile Jury Courtroom (250 spectators) 3,200 Medium Jury Courtroom (60 spectators) 1,800 Small Jury Courtroom (40 spectators) 1,400 Hearing/Mediation Room 300 Judicial Officer’s Chamber 300 Judicial Assistant (Incl. waiting for 4-6) 200 Soundlock Vestibule 80 Victim/Witness/Attorne y Interview Room 100 Jury Deliberation Room 480 Equipment Room 60 Single Holding Cell w/Combination Unit 50 Group Holding Room w/Combination Unit 25/Person Source: Compiled from various public and private standards by CGL; August 2008. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 2 GOVERNMENT FACILITIES MASTER PLAN SPACE STANDARDS CARTER GOBLE LEE COMPANIES 2-4 Public Safety Standards Public Safety facilities have multiple operational and spatial requirements. Offices, workstations, conferencing areas do not differ significantly from non-public safety situations; however, “non-desk space” requirements including evidence and property storage, classroom and physical training, and operational staging areas need to be examined based on their specific functionally requirements. The basic principle in planning law enforcement facilities, as stated by the Commission on Accreditation for Law Enforcement Agencies (CALEA) and the International Chiefs of Police Association (ICPA) is that all levels of staff must be provided with adequate space to carry out their responsibilities safety and effectively. Although there are no space standards that relate solely to police or sheriff operations, the experience of similar type agencies offers guidance in assessing local requirements. Table 2-3 Public Safety Space Standards SPACE DESIGNATION OR TITLE AREA (NSF) Law Enforcement Spaces N.C.R.C Room 80 Physical Training Room 120/Person Roll-Call/Mustering Room 20/Person Law Enforcement Training Classroom 35/Student Vehicle Garage 400/Bay Kitchen /Food Preparation /Dining Area (6 persons) 240 Kitchen /Food Preparation /Dining Area (12 persons) 360 Toilet Facilities (water closet; urinal lavatory; shower area; clothes washer/dryer; slop sink/storage area) 166/Unit Dormitory Area (3’ x 7’ bunk size) 100/Bunk Locker Room Area (2’ x 2’ locker unit) 15/Unit Source: Compiled from various public and private standards by CGL; August 2008. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 2 GOVERNMENT FACILITIES MASTER PLAN SPACE STANDARDS CARTER GOBLE LEE COMPANIES 2-5 General Support Space Standards County facilities house a variety of support functions that are essential for the efficient operation of the tenants. While definitive space standards are helpful, in many instances precise standards are not available and may not be appropriate for support spaces. For example, the choice of a filing system is dependent upon the types and volume of files, thus a uniform standard for filing space is inappropriate. Table 2-4 provides “guidelines” for general support space standards. The guidelines are drawn more from typical institutional and private sector examples, but are commonly used in the planning of county facilities. At this stage of planning, final decisions on equipment are unnecessary, but the information offered through the questionnaires was used in the suggestion of the space guidelines. Space guidelines are shown in the categories of Support Spaces, Public Areas, and Equipment and Storage Unit Sizes. The net space standards below are provided for assistance in future operational or architectural space planning. Table 2-4 General Support Space Standards SPACE DESIGNATION OR TITLE AREA (NSF) General Support Spaces Support Spaces Private Toilets (H/C Accessible) 50 Multiple Person Toilet 40/Person Janitor’s Closet 30 Computer Equipment Room 100 Open Files Area 15/Unit Beverage Station 30 Work/Copy Room 120 – 200 Staff Break Room 120 – 150 Office Supply Storage 50 – 100 General Storage 100 – 150 File Storage Room Varies Vending Machine 15/Machine Public Areas & Circulation Lobby 12/Person Public Toilets 80 – 200/Codes Elevator Lobby 50/Elevator/Floor Public Elevator 80/Elevator/Floor Telephone Bank 15/Telephone Public Information Kiosk 160 FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 2 GOVERNMENT FACILITIES MASTER PLAN SPACE STANDARDS CARTER GOBLE LEE COMPANIES 2-6 Table 2-4 (continued) General Support Space Standards SPACE DESIGNATION OR TITLE AREA (NSF) General Support Spaces Equipment & Storage Unit Sizes Copy Machine – Desk Top 35 * Copy Machine – Floor 60 * Fax Machine – Desk Top 25 * Computer and Printer Stand 25 * Microfilm Carousel 5 Microfilm Reader 25 * Storage File Box (stacked 5 high) 3 Shelf Storage (15 LF – 5 shelves @3 LF) 3 Storage Cabinet 5 Vault 200 Vertical File (assume average 4 drawers high for required floor area) 7 ** Lateral File (assume average 4 drawers high for required floor area) 10 ** Drawing Flat File 12 ** Drawing Vertical File 7 Plan Holder Rack 6 Deed Books (may be stacked 8 or higher in flat racks) 3 Source: Compiled from various public and private standards by CGL; August 2008. * Includes floor area required for operator. ** Space standard same as presented in 2001 Facilities Master Plan. Parking Space Standards Parking requirements for a building type are determined by the land development code of the local municipality. The Borough of Chambersburg’s code under Article XIII Off-Street Parking, § 300-77 states 1 space for each 200 square feet of floor area for Professional Offices and Public Libraries and Museums, and 1 space for each 100 square feet of floor area for Community Buildings. The local parking code is used to determine the number of parking spaces needed for any future building additions. Based on American Institute of Architects and the Consultant’s planning experience, parking space size standards that allow for proper turning radius and landscaping are presented in Table 2-5. These space standards are applied to the number of parking spaces required by code to determine the amount of parking lot or structure square feet. Table 2-5 Parking Space Standards SPACE DESIGNATION OR TITLE AREA (NSF) Parking Spaces Surface 350 Structure/Deck 400 Source: Compiled from various public and private standards by CGL; August 2008. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 2 GOVERNMENT FACILITIES MASTER PLAN SPACE STANDARDS CARTER GOBLE LEE COMPANIES 2-7 DEPARTMENT GROSS SQUARE FEET In a master space plan, the size of individual offices/work stations is not as important as the total allocation of space for each staff position. For example, an office may be 100 square feet (SF), but the total space to support that office requires corridors, conference rooms, public counters, etc. The total department gross square footage (DGSF) is the sum of the various personnel, support, public, storage, and equipment net assignable spaces multiplied times a Grossing Factor to account for non-assignable floor area required to enclose, access, and mechanically support the net assignable spaces. For the conference room example, 400 NSF times a Grossing Factor of 35% yields a non-assignable area of 140 square feet. This is the amount of floor area required to enclose, access, and mechanically support the 400 NSF conference room. Using data provided by Franklin County, the Consultant calculated the amount of existing DGSF currently occupied by each department and/or division to include “office” (staff driven) and “other” (non-staff driven) spaces. Based on national research and planning experience, the Consultant adopted an “office” DGSF per personnel allocation and/or a “non-office” DGSF per unit allocation (courtroom set, EOC, warehouse, large training room, etc.) for each department/office function based on: 􀂃 Department’s function; 􀂃 Present space deficiencies; 􀂃 Projected personnel growth derived from the alternative projection models; 􀂃 Planned or anticipated functional or operational changes; and 􀂃 Space standards based on generally accepted planning and design guidelines and/or the Consultant’s experience in similar projects. Office/Staff-Driven Department Space Planning Standards For typical office/staff-driven environments, the Consultant determined an average DGSF per staff by reviewing the function of the department to determine: (1) the mix of of private offices versus open workstations; and (2) the types and sizes of support spaces (conference rooms, library, storage, etc.). Based on the Consultant’s research, the department space standards below are recommended for master planning purposes for typical “office” spaces. Table 2-6 Office/Staff-Driven Space Standards SPACE TYPE DGSF/STAFF Main offices of elected and appointed officials 250 Primarily private work areas, public waiting/contact spaces, and large work, equipment, and/or document storage needs 230 Combination of private and open workstation spaces and average work, equipment, and/or document storage needs 215 Primarily open workstations and common file areas 200 Combination of in-house and field staff, or primarily open workstations with large public spaces 150 Primarily field staff 50 Source: CGL; August 2008. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 2 GOVERNMENT FACILITIES MASTER PLAN SPACE STANDARDS CARTER GOBLE LEE COMPANIES 2-8 Other Department Space Planning Standards The recommended space requirements for “other” non-office spaces not driven by staff are detailed in the following chapter by department/function. For these spaces, the Consultant determined an appropriate future number based on the space type, insights gathered from the department interviews/surveys, and relevant industry standards as described in this section. Nursing Home. Based on industry trends, the Consultant recommends that the existing bed capacity of 206 beds be comprised as follows: convert existing quad rooms to semi-private (2-person) rooms; convert existing double rooms to single rooms; and add 99 single rooms plus additional staff and support spaces. Industry space standards for a private room at 200 DGSF and a semi-private room at 360 DGSF are recommended. Projected bed capacity is based on the current ratio of beds to existing County population to projected population, resulting in 9 additional beds every 5 years. Judicial and Judicial Support. Recommended space standards for various Courtroom Sets and a Judicial Suite Set based on the National Center for State Courts (NCSC), the United States Court Design Guide, and the Consultant’s court planning experience are presented in Table 2-7. In the table, the net spaces used to comprise each set type along with a grossing factor to account for interior wall thickness and corridors are detailed to arrive at an average DGSF per set type. Note: The recommended master space standards are a planning tool for projecting blocks of future space needs based on the function and industry standards. This process does not reflect the current facility conditions, such as the use of an historic building or the use of a building built for another purpose. For some departments, the recommended DGSF/staff is lower than the existing ratio. This does not imply that the current space allocation is inappropriate or should be reduced, as the existing space may not have been purpose-built but rather adapted (i.e. renovation of a historic or existing structure) for the department’s needs. The recommended standards will be applied against the estimated number of space units/personnel for each department/function (Chapter 3) to estimate total space needs in forecast intervals. This approach to master space planning is often called “block space planning” and is intended to allow a jurisdiction to test a variety of development options prior to developing a detailed architectural space program. Stressing again the methodology; the estimated requirements in the master plan are based upon assigning an aggregate amount of space per unit/personnel and is not based upon the development of a room-by-room identification of spaces. In the programming phase, a room-by-room identification of spaces will be prepared for each function/department based on the forecast year selected and the NSF standards proposed in this chapter. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 2 GOVERNMENT FACILITIES MASTER PLAN SPACE STANDARDS CARTER GOBLE LEE COMPANIES 2-9 Table 2-7 Judicial Space Standards SpaceNumberSpace per UnitNSF1Grossing Factor2DGSFHigh-Profile Jury Courtroom SetHigh-Profile Jury Courtroom (250 Spectators)13,2003,200Soundlock Entry Vestibule18080Attorney/Client Conference2100200Waiting Area/Courtroom (80 Persons)1960960Jury Deliberation Set (w/Toilets, Coffee Area for 14 Persons)1480480Courtfloor Holding/Secure Visiting Room0.5 450225Equipment Storage16060Subtotal High-Profile Jury Courtroom Set5,20530%6,767Medium Jury Courtroom SetMedium Jury Courtroom (60 Spectators)11,8001,800Soundlock Entry Vestibule18080Attorney/Client Conference2100200Waiting Area/Courtroom (20 Persons)1240240Jury Deliberation Set (w/Toilets, Coffee Area for 14 Persons)1480480Courtfloor Holding/Secure Visiting Room0.5 450225Equipment Storage16060Subtotal Medium Jury Courtroom Set3,08530%4,011Small Jury Courtroom SetSmall Jury Courtroom (40 Spectators)11,4001,400Soundlock Entry Vestibule18080Attorney/Client Conference2100200Waiting Area/Courtroom (20 Persons)1240240Jury Deliberation Set (w/Toilets, Coffee Area for 14 Persons)1480480Courtfloor Holding/Secure Visiting Room0.5 450225Equipment Storage16060Subtotal Small Jury Courtroom Set2,68530%3,491Mediation /Hearing Room SetInterior Waiting /Reception Area1200200Large Hearing Room1300300Break-Out Room2150300Toilets250100Beverage Alcove13030Equipment Storage16060Subtotal Mediation /Hearing Room Set99030%1,287RECOMMENDED JUDICIAL SPACE STANDARDS FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 2 GOVERNMENT FACILITIES MASTER PLAN SPACE STANDARDS CARTER GOBLE LEE COMPANIES 2-10 Table 2-7 (continued) Recommended Judicial Block Space Standards SpaceNumberSpace per UnitNSF1Grossing Factor2DGSFJudicial Support Space SetJury Assembly /Lounge (250 Persons)15,0005,000Judicial Conference Room1375375Central Holding /Courthouse Security 313,0003,000Subtotal Judicial Support Set8,37535%11,306Common Pleas Collegial Judicial Suite4Judicial Chamber51300300Judicial Toilet50.55025Judicial Assistant/Reception1.0200200Law Clerk0.712084Court Reporter0.710070Court Crier0.75236Copy /File /Supply Room0.510050Beverage Alcove0.53015Subtotal Common Pleas Collegial Judicial Suite Set78035%1,054Master Judicial SuiteJudicial Chamber1250250Judicia l Assistant/Reception1200200Copy /File /Supply Room1100100Beverage Alcove13030Subtotal Master Judicial Suite Set58035%783Source: CGL; September 2008 and updated March 2009.5 The judicial chamber and toilet standards would also apply to the Chambersburg District Judge.RECOMMENDED JUDICIAL SPACE STANDARDS1 The NSF Per Unit is the average standard per personnel for all work spaces, support, storage, public waiting, and equipment net square footage spaces within the confines of the department.2 In a building, every net space is enclosed by walls and accessed by corridors or some other method. This space must be accounted for in a design and is thus called “grossing factor”, meaning that a variety of space is necessary to support and access a department, resulting in overall Departmental Gross Square Feet (DGSF).3 Central Holding /Courthouse Security includes Security Control Room; Security Checkpoint Staff Workroom; and Central Prisoner Holding area with an enclosed Sally Port.4 The collegial suite is based on sharing of space and a portion of staff. A summary of the existing allocation of “office” (staff driven) and/or “other” (non-staff driven) space by category and department/function and the recommended “office” space standard is provided in Table 2-8. For functions with “other” space, a brief comment is provided in the table with a more detailed description in the following chapter. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 2 GOVERNMENT FACILITIES MASTER PLAN SPACE STANDARDS CARTER GOBLE LEE COMPANIES 2-11 Table 2-8 Existing Department Space & Recommended Office Standard Ag Extension4,3652,9827,34719.0230215Franklin FarmConference rooms, storageArchives/Central Telephone2902901.0290215Comm ComplexCommissioners' Office2,5122,2574,7699.5264250Comm ComplexCommissioner chambers, shared meting space, storage; Note7Commissioners' Solicitors2002402.580230Comm ComplexController1,2605001,7609.0140230Admin AnnexLeased storage; Note3Fiscal/Accounts Payable2,4802,48013.019 1215Admin AnnexNote3Human Resources1,5863601,94611.5138215Human ServicesShared training/meeting room; Note3,4Management Informational Systems -Admin/Software Office7983121,1105.0160215Admin AnnexTraining room; Note3Management Informational Systems -Network/Hardware Office4354354.0109215Franklin Farm 3Note3Planning9507001,6505.0190215Admin AnnexStorage, mapping equipment, library; Note3Purchasing3843842.0192215Admin AnnexNote3Risk Management721 7215.0144215Human ServicesNote4Tax Services1,1477351,88212.096150Court HousePublic counters, storage; Note5Treasurer728235963 3.0243230Court HousePublic counter, cash counter, storage; Note5Veteran Affairs2901504402.0145215Franklin Farm 3Storage for flags and grave markers (Gass House)Visitors Bureau2646108742.0132215Comm ComplexPublic counter, brochure display, storageVoter Registration3001804802.5120200Court HousePublic counter, storage; Note5Weights & Measures04004001.0050Admin Annex GarageEquipment storageAdministration Total18,7109,42128,131109.0172Falling Springs Nursing & Rehab Center66,85066,850215.5n/an/aFSNRCAll spacesFSNH Total066,85066,850215.5n/aAdministrationCategory/DepartmentExistin g Office DGSF/StaffExisting Staff OfficeOther 2Total Existing BuildingComment on Other SpaceProposed Office DGSF/StaffDGSF1FSNH FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 2 GOVERNMENT FACILITIES MASTER PLAN SPACE STANDARDS CARTER GOBLE LEE COMPANIES 2-12 Table 2-8 (continued) Existing Department Space & Recommended Office Standard Area Agency on Aging4,8101,1105,92023.0209215LeaseSenior Center, storageChildren, Youth, & Family Services5,9755,97544.0136215Human ServicesNote4Community Services1,1009002,0006.51692 15LeaseLobby, storageDrug & Alcohol3853856.064215Human ServicesNote4Human Services -Administration5751,0051,5805.0115230Human ServicesShared meeting rooms; Note4Human Services -Criminal Justice Quality Improvement (Grants)2902902.5116215Franklin Farm 3Managed Care3853853.0128215Human ServicesNote4Mental Health -Main Office3,1963,19635.091215Human ServicesNote4Mental Health -Developmental Disabilities4,5403904,93027.0168215Admin AnnexRecords/conference roomMental Health -Case Management1,4504251,8757.0207215LeaseLobbyTransportation Office87204321,1527.0103215FSNR CDriver's lounge and storageHuman Services Subtotal23,4264,26227,688166.0141Adult Probation5,3191,0156,33435.0152230Walker RoadPublic waiting area and weight/break roomClerk of Court/Orphans Court1,4345361,9708.0179250Court House AnnexPublic counter; Note5Common Pleas Judges2,9863,0696,05520.0149Note11Court House & AnnexCourtroom setsCommon Pleas Judges4403,7524,1921.0440Note11Court HouseCourtroom setsCourt Administration Office97501,5002,2507.0107230Court House AnnexJury assembly areaDistrict Attorney3,7751253,90021.5176250Court House AnnexPublic waiting areaDistrict Judge101,4127682,1806.0235Note11Admin AnnexCourt room setDivorce Master3364848201.3269Note11Court House Hearing roomDomestic Relations6,2721,3507,62228.0224230Admin AnnexRecords, child waiting, conferenceJuvenile Master806357150.580Note11Court House AnnexHearing roomJuvenile Probation2,9001283,02824.0121230Human ServicesHolding cell and drug testing room; Note4Prothonotary's Office1,4405401,9808.0180250Court House AnnexPublic counter; Note6Public Defender3,4551253,58011.5300250Court House AnnexPublic waiting areaRegister of Wills/Deeds4502,1962,6468.056150Court House AnnexActive records and public terminals/research area; Note6Judicial Total31,04916,22347,272179.8173Human ServicesCategory/DepartmentExisting Office DGSF/StaffExisting Staff OfficeOther 2Total Existing BuildingComment on Other SpaceProposed Office DGSF/StaffDGSF1Judicial FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 2 GOVERNMENT FACILITIES MASTER PLAN SPACE STANDARDS CARTER GOBLE LEE COMPANIES 2-13 Table 2-8 (continued) Existing Department Space & Recommended Office Standard Property Management -Administration123803803.0127215Comm ComplexProperty Management -Maintenance4004008.0n/an/aFSNRCEquipment storage, shop area; Note7Liquid Fuels 4,1004,1001.0050Adm in Annex GarageEquipment storage, shop areaProperty Management Total3804,5004,88012.032Coroner's Office4004002.00230Admin Annex GarageHearse storageDay Reporting Center2,8822,6255,50715.0192200DRCEme rgency Services/E911 Backup Center2,5602,560n/an/an/aCourt House AnnexIncludes office and dispatch room and serversSecurity1281401.0128200Comm ComplexSheriff1,0007961,79624.042150Court House AnnexHolding cells and locker area in basementPublic Safety Total4,0106,38110,39142.095Human Services Basement3,2763,276n/an/an/aHuman ServicesBasement storageOld Jail 4,0004,000n/an/an/aOld JailCell storageCourt House3,6103,610n/an/an/aCourt HouseBasement storageCourt House Annex1,9321,932n/an/an/aCourt House AnnexBasement storageLetter Kenney2,8502,850n/an/an/aLeaseStorageOther Total015,66815,668n/an/a77,575123,305200,880724.3107Source: CGL; September 2008 and updated March 2009.11 Projected space based on recommended court set/hearing room and judicial suite standards.12 County Buildings Administration staff excludes 7.5 custodial positions.9 Currently, there are 11 part-time Tip Stave officers who provide assistance to juries and 2 elected part-time Jury Commissioners. These staff require only workroom space and will be included under Court Administration for future space planning purposes.10 District Judge staff for space planning purposes include 1 District Judge and 5 clerk staff and does not include 3 Pennsylvania State Constables.3 Department occupies storage space in the Old Jail. Total space occupied under "Other," as a breakdown by department too difficult.4 Department occupies storage space in the Human Services Building basement. Total space occupied under "Other," as a breakdown by department too difficult.5 Department occupies storage space in the Court House basement. Total space occupied under "Other," as a breakdown by department too difficult.8 Transportation staff includes office staff only and excludes part-time drivers.6 Department occupies storage space in the Court House Annex basement. Total space occupied under "Other," as a breakdown by department too difficult.7 Department occupies storage space at Letter Kenney facility (lease). Total space occupied under "Other," as a breakdown by department too difficult.2 Other consists of significant space (public assembly/meeting, inactive or bulk storage, evidence storage, etc.) not driven by the number of staff.1 DGSF is the sum of the various personnel, support, storage, equipment, public waiting and work spaces and circulation net square footage spaces within the confines of that department including interior walls. DGSF does not account for building exterior wall thickness, common public circulation areas, public restrooms, stairwells, elevators, and mechanical spaces. Grand TotalPublic SafetyProperty MgmtOtherCategory/DepartmentExi sting Office DGSF/StaffExisting Staff OfficeOther 2Total Existing BuildingComment on Other SpaceProposed Office DGSF/StaffDGSF1 FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 2 GOVERNMENT FACILITIES MASTER PLAN SPACE STANDARDS CARTER GOBLE LEE COMPANIES 2-14 BUILDING GROSS SQUARE FEET Building gross square feet (BGSF) is the sum of all assignable (DGSF) spaces and non-assignable spaces to include exterior wall thickness, common public circulation area, public restrooms, stairwells, elevators, and mechanical spaces. A BGSF factor is applied after the addition of all the DGSF components to yield a final estimate of the full spatial impact of each component of the building. Building grossing factors can range from 15% to 60%+ depending on the building’s purpose. In general, the more subdivisions (rooms) or public spaces required within a building, the higher the grossing factor. As such, a building with predominately individual rooms will require a higher grossing factor than a building with predominately large open spaces. SUMMARY This chapter explains the progression from net space to department occupied area to total building size for master master space planning purposes. Net space standards for functional components/individual spaces are presented to assist Franklin County with the future programming and assigning of space. The definition of department gross square feet and its application per staff/unit to serve as a factor in preparing space projections is provided. Finally, the use of grossing factors to calculate a total building size is explained. CHAPTER 3 Department/Office Profiles FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-1 INTRODUCTION To gain substantial information on each Franklin County department/office included in the study, space planning surveys were completed. The surveys provided information regarding department function, service area, visitors, location, historical personnel, growth indicators and future staff, equipment and technology needs/implications, types of spaces, space deficiencies, interaction with other departments, and parking. In addition to the survey, the Consultant conducted personal interviews with key representative(s) from each department to review the contents of the survey(s) and discuss specific concerns. Through these site visits, the Consultant was able to observe the existing physical conditions of each department and how the space impacted operations. DEPARTMENT PROFILES A profile was prepared for each physical department location (or address). Each profile represents an analytical description of the department and is a culmination of the data gathered through surveys and interviews with key staff. Also included in the profile is the Consultant’s recommended future personnel and space needs. A description of the main categories presented in each department profile is provided below. 􀂃 Location – Provides the department’s physical address. 􀂃 Mission/Function – Documents a clear understanding of the department’s purpose and function. 􀂃 Personnel Data – Presents full-time employees or equivalents per year from 1999 to 2008 and identifies any non-department staff (i.e. interns, seasonal help, etc.) requiring space. 􀂃 Workload Indicators – Lists the factors (i.e. growth in population, funding, etc.) that have the greatest impact on personnel growth (or reduction) in the department over the next 20 years. 􀂃 Technology – Presents the current or future use of technology/automation other than desktop computers and telephones impacting in the department. 􀂃 Personnel Projection – Presents the results from the personnel forecast models using all or a combination of historic staff for 1999 to 2008, past and projected County population, and data gathered through department surveys. The Consultant’s future personnel recommendation are presented in five year intervals through 2028 based on a comparison of the model outcomes to the department’s historic staff growth and insights revealed in the survey and/or personal interviews. Examples of factors that may impact future personnel growth include constrained historical growth, change in management philosophy, future grant funding, planned department and/or staff changes due to the impact of technologies or change in workflow. Note that a comprehensive staffing analysis was not completed and that the staff projections are for space planning purposes only. A description of the forecast models used are as follows: -Model 1 Historical Percent Change -estimates future growth based on a percentage change of available historical personnel data for 1999 to 2008. -Model 2 Historical Number Change -estimates future growth based on an actual number change of available historical personnel data for 1999 to 2008. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-2 -Model 3 Linear Regression -is the process of fitting the best possible straight line through a series of data points to determine future outcomes. In this model the slope and intercept are calculated from historical personnel data to forecast the future number of employees along a regression line. -Model 4 Constant Staff to Projected Population -applies the current ratio of departmental staff to population projections. -Model 5 Department’s Recommendation -shows the department’s recommendation for future staff. -Model 6 Constant Staff to Projected Common Pleas Judges -applies the current ratio of departmental staff to judgeship projections. This model is only applicable to court related agencies. 􀂃 Types of Spaces – Lists the types of regular “office” environment (i.e. private office, semi-private office, open workstation, meeting room, work/copy area, etc.), and “other” special spaces (i.e. significant storage, large public assembly spaces, etc.) required for the department to complete regular tasks. Note that common spaces such as a public lobby and staff restrooms and break areas are not identified, as these spaces should be included in any office facility and shared by all tenants, unless a “private” space is required within the department’s assigned area. 􀂃 Space Deficiencies – Lists specific spaces needed that are not provided at the current location for the department to complete regular tasks. Also, lists general condition problems or needs observed or noted by the Consultant while touring the space. 􀂃 Space Projection – Presents the existing departmental gross square feet (DGSF) and DGSF per staff and shows future personnel needs applied toward the recommended DGSF per staff to arrive at future space needs in five year intervals through the year 2028. 􀂃 Critical Adjacencies – Identifies the other departments with which the functional area has frequent face-to-face interaction and thus requires a close proximity to in regards to physical location. 􀂃 Current Visitors – Shows the department’s estimate of total daily visitors and the largest number of visitors at one time. 􀂃 Current Parking – Documents the number of staff requiring a parking space and the number of assigned parking spaces. 􀂃 Miscellaneous – Lists any additional information that impacts the department’s space needs or ideal location. The profiles are presented in the following sections by department: Administration; Falling Spring Nursing Home; Human Services; Judicial; Property Management; and Public Safety. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-3 Administration Profiles The category of Administration includes: (1) elected offices of the Commissioners, Controller and Treasurer; and (2) several County departments under the County Commissioners that provide general management, administrative, and financial services to all departments. In this section, an overview of each department/office and a profile for each department/office location is provided. A list of Administration departments/offices by location is below. Department/Office Location Ag Extension 181 Franklin Farm Lane Archives/Central Telephone Commissioners’ Complex, 14 North Main Street Commissioners’ Office Commissioners’ Complex, 14 North Main Street Commissioners’ Solicitors Commissioners’ Complex, 14 North Main Street Controller Administration Annex, 218 North 2nd Street Fiscal Administration Annex, 218 North 2nd Street Human Resources Human Services Building, 425 Franklin Farm Lane Management Informational Systems – Admin/Software Office Administration Annex, 218 North 2nd Street Management Informational Systems – Network/Hardware Office Franklin Farm Building 3, 191 Franklin Farm Lane Planning Administration Annex, 218 North 2nd Street Purchasing Administration Annex, 218 North 2nd Street Risk Management Human Services Building, 425 Franklin Farm Lane Tax Services Old Court House, 2 North Main Street Treasurer Old Court House, 2 North Main Street Veteran Affairs Franklin Farm Building 3, 191 Franklin Farm Lane Visitors Bureau Commissioners’ Complex, 14 North Main Street Voter Registration Old Court House, 2 North Main Street Weights and Measures Administration Annex Garage, 218 North Second St Currently, Administration departments and offices are decentralized in the Commissioners’ Complex, Old Court House, Court House Annex, Administration Annex, and various properties on Franklin Farm Lane. A majority of the Administration functions (excluding Ag Extension Extension and Visitors Bureau) would benefit from a close adjacency. Several of the departments have limited space options for staff growth and are in very cramped and/or fragmented conditions. The main workload indicator for Administration departments is any associated increase in County government functions due to population growth coupled with efficiencies from improved technology or automation. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-4 Ag Extension Location 181 Franklin Farm Lane Mission/Function 􀂃 Enhances the quality of life for County and Commonwealth citizens by providing non-formal outreach educational opportunities to individuals, businesses, and communities. 􀂃 Provides educational programs to enable the Commonwealth to maintain a competitive, environmentally sound food and fiber system as well as to prepare youth, families, and adults to participate in community decisions. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; legislation; funding. Technology 􀂃 Standard office equipment. 􀂃 Web-based programs and services. Personnel Projection Note: Conservative model 4 selected, though position growth may vary depending on historic trends and new/continuing grants. Non-Office Space 􀂃 Large meeting/community rooms. 􀂃 Storage for program materials. 􀂃 Equipment, supply, and chemical storage. 􀂃 Therapeutic riding center. 􀂃 Ag learning center. Current Space Deficiencies 􀂃 Access to meeting space, use Ag Heritage Center. 199920002001200220032004200520062007200811.011.013.014.014.015.016.017.018.019.0% Change (99-08) =73%% Change /Year =8% Item2013201820232028Model 1 Historical Percent Change26.734.442.049.7Model 2 Historical Number Change23.427.932.336.8Model 3 Linear Regression23.327.832.336.8Model 4 Constant Staff/Population19.820.721.522.3Model 5 Department's RecommendationFTE Staff Projection (Model 4)20.021.022.022.0 FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-5 Ag Extension (continued) Space Projection Critical Adjacencies 􀂃 Agricultural organizations on Franklin Farm Lane. Current Visitors Peak 140-150 Current Parking Personnel Vehicle 19 County Vehicle 2.5 Miscellaneous 􀂃 Hold a majority of educational meetings after normal business hours and on weekends. 􀂃 Concern with parking lot lighting and access to building. 􀂃 Need street and building signage. 􀂃 Need large storage area, must keep release forms for children until age 21. 􀂃 Need liquid and pesticides storage separate from other buildings. 􀂃 Current location ideal! Item20082013201820232028Existing Office DGSF 4,365FTE Staff Projection1920212222Average Office DGSF/Staff1215215215215215DGSF Office Projection4,0854,3004,5154,7304,730Existing Other DGSF22,982DGSF Other Projection3,0003,1003,1003,2 003,200DGSF Total Existing Space7,347DGSF Space Projection37,0857,4007,6157,9307,9301 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 Includes conference rooms and storage. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-6 Archivist/Central Telephone Location Commissioners’ Complex, 14 North Main Street Mission/Function 􀂃 Identifies and organizes the official records of the County. 􀂃 Manages the County records by relocation, retrieving, and monitoring the retention schedules. 􀂃 Develops an accurate records inventory system. 􀂃 Identifies additional funding sources through various grant opportunities. 􀂃 Maintains the County’s telephone system through maintenance, troubleshooting/repair, and acquiring new technology. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; funding. Technology 􀂃 Standard office equipment. 􀂃 Future potential for central file scanning and server storage at archival storage facility. Personnel Projection Note: Model 5 selected based on potential to establish an archival facility. Non-Office Space 􀂃 Secure and climate/humidity controlled archives/records storage. 􀂃 Switchboard room. 􀂃 Supply and equipment storage. 􀂃 Telephone switch-rooms in each County building. Current Space Deficiencies 􀂃 Inadequate climate controlled storage for archived records, currently dispersed at several locations and in varying conditions. 19992000200120022003200420052006200720081.01.01.01.01.0% Change (04-08) =0%% Change /Year =0% Item2013201820232028Model 1 Historical Percent Change1.01.01.01.0Model 2 Historical Number Change1.01.01.01.0Model 3 Linear Regression1.01.01.01.0Model 4 Constant Staff/Population1.01.11.11.2Model 5 Department's Recommendation2.03.04.04.0FTE Staff Projection (Model 5)2.03.04.04.0 FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-7 Archivist/Central Telephone (continued) Space Projection Critical Adjacencies 􀂃 Central location to all departments. Current Visitors Peak Current Parking Personnel Vehicle 1 County Vehicle Miscellaneous 􀂃 Has prepared a “Three Year Plan” in consultation with County’s Records Improvement Committee to plan the development of a central facility to store County records and archives and provide public research and records processing/management. Item20082013201820232028Existing Office DGSF 290FTE Staff Projection12344Average Office DGSF/Staff1215215215215215DGSF Office Projection215430645860860Existing Other DGSF20DGSF Other Projection100125125150150DGSF Total Existing Space290DGSF Space Projection33155557701,0101,0101 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 Includes equipment storage and excludes a central storage/records facility. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-8 Commissioners’ Office Location Commissioners’ Complex, 14 North Main Street Mission/Function 􀂃 Establishes policies that promote the health, safety, and welfare of County citizens. 􀂃 Oversees all departments of the County. 􀂃 Oversees/provides administrative duties, bridge projects, building projects, county maps, election matters, insurance matters, minutes of official/public meetings, property management issues, special projects, and mail for most County offices. Personnel Data Full-time employees or equivalents per year: Workload Indicator Legislation; technology. Technology 􀂃 Standard office equipment. 􀂃 Potential for remote access/video conferencing. Personnel Projection Note: Average models 3 through 5 selected, as future growth may warrant an Assistant County Administrator and additional administrative staff. Non-Office Space 􀂃 Commissioners’ meeting room. 􀂃 Private and public meeting rooms. 􀂃 Mailroom receipt and processing room. 􀂃 Elections equipment storage. 􀂃 Elections public counting/viewing room. 􀂃 Supply and file storage. Current Space Deficiencies 􀂃 Need larger public reception/waiting area. 19992000200120022003200420052006200720089.59.5 9.59.59.59.59.59.59.59.5% Change (99-08) =0%% Change /Year =0%Note: Total includes Commissioners, County Administrator, Deputy Chief Clerk, and administrative staff.Item2013201820232028Model 1 Historical Percent Change9.59.59.59.5Model 2 Historical Number Change9.59.59.59.5Model 3 Linear Regression9.59.59.59.5Model 4 Constant Staff/Population9.910.310.811.2Model 5 Department's Recommendation10.011.012.013.0FTE Staff Projection (Avg. 3-5)10.010.011.011.0% Change (08-28) = 16%% Change /Year = 1% FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-9 Commissioners’ Office (continued) Space Projection Note: Other space total excludes storage for elections equipment. Critical Adjacencies 􀂃 Elected officials. 􀂃 Row offices, especially Voter Registration. 􀂃 Courts. 􀂃 Central to all departments. Current Visitors Peak 10-15 Current Parking Personnel Vehicle 9 County Vehicle 2 Miscellaneous 􀂃 Leased space. 􀂃 Staff works as a team, need to be co-located. 􀂃 Commissioner offices isolated from County Administrator and support staff. 􀂃 Plan to store elections equipment in new EOC/911 at Building 426. 􀂃 Use old Senior Center at Administrative Annex for common meeting room and elections counting twice a year. 􀂃 Use courier for mail delivery/pick-up, also maintain mailroom at Courthouse Annex for building tenants. Item20082013201820232028Existing Office DGSF 2,512FTE Staff Projection9.51010111Average Office DGSF/Staff1250250250250250DGSF Office Projection2,3752,5002,5002,7502,750Existing Other DGSF22,257DGSF Other Projection2,2002,2002,2002,2 002,200DGSF Total Existing Space4,769DGSF Space Projection34,5754,7004,7004,9504,9503 Includes DGSF Office Projection + DGSF Other Projection.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 Includes board chambers, shared meeting rooms, and storage. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-10 Commissioners’ Solicitors Location Commissioners’ Complex, 14 North Main Street Mission/Function 􀂃 Provides legal guidance and representation for the County on civil matters. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; legislation; technology. Technology 􀂃 Standard office equipment. Personnel Projection Note: Average models 4 and 5 selected, as potential for 1 full-time position and 2 part-time positions. Non-Office Space 􀂃 File storage. Current Space Deficiencies 􀂃 Inadequate sound barrier between offices and Commissioners’ meeting room. 19992000200120022003200420052006200720081.01.01.02 .02.02.02.02.02.02.5% Change (99-08) =150%% Change /Year =17%Note: Total includes 1 part-time Solicitor and 2 part-time Associate Solicitors.Item2013201820232028Model 1 Historical Percent Change4.66.78.810.8Model 2 Historical Number Change3.34.25.05.8Model 3 Linear Regression3.24.04.85.5Model 4 Constant Staff/Population2.62.72.82.9Model 5 Department's Recommendation2.52.53.03.0FTE Staff Projection (Avg. 4-5)3.03.03.03.0% Change (08-28) = 20%% Change /Year = 1% FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-11 Commissioners’ Solicitor (continued) Space Projection Critical Adjacencies 􀂃 Commissioners’ Office. Current Visitors Peak Current Parking Personnel Vehicle 2 County Vehicle Miscellaneous 􀂃 Use County staff for administrative support. 􀂃 Attorneys assigned as follows: one to review contracts; one for the County and Tax Services; and one for Human Services. Item20082013201820232028Existing Office DGSF 200FTE Staff Projection33333Average Office DGSF/Staff1230230230230230DGSF Office Projection575690690690690Existing Other DGSF20DGSF Other Projection2020202020DGSF Total Existing Space200DGSF Space Projection35957107107107103 Includes DGSF Office Projection + DGSF Other Projection.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 Includes storage. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-12 Controller Location Administrative Annex, 218 North Second Street Mission/Function 􀂃 Supervises and maintains audits on all county officers who collect, hold and disburse public monies. 􀂃 Pays all bills generated for the operation of the county, as well as payroll for county employees. 􀂃 Serves as Chief Financial Officer responsible for the fiscal administration of the County. Personnel Data Full-time employees or equivalents per year: Workload Indicator County government growth; legislation; technology. Technology 􀂃 Standard office equipment. 􀂃 Potential to scan files and increase public access. Personnel Projection Note: Average of models 3 through 5 selected to balance nominal historic growth and department’s projection of increased workload. Non-Office Space 􀂃 Significant active and inactive records storage. 􀂃 Workspace for auditors. Current Space Deficiencies 􀂃 Undersized workstations, over capacity. 􀂃 Lack sufficient secure, climate controlled records storage (currently 3 locations). 􀂃 No assigned staff break area. 􀂃 Small meeting room. 􀂃 No supply storage. 􀂃 Inadequate work/copy/equipment room. 􀂃 Small public reception/lobby area. 􀂃 Dedicated office for external auditors. 􀂃 Need to separate works areas from storage spaces. 􀂃 Need assigned area for printers/copiers (in hall and doorways). 199920002001200220032004200520 06200720088.08.08.08.08.08.08.08.08.09.0% Change (99-08) =13%% Change /Year =1%Item2013201820232028Model 1 Historical Percent Change9.610.310.911.5Model 2 Historical Number Change9.610.110.711.2Model 3 Linear Regression8.68.99.29.4Model 4 Constant Staff/Population9.49.810.210.6Model 5 Department's Recommendation10.011.012.013.0FTE Staff Projection (Avg. 3-5)9.010.010.011.0% Change (08-28) = 22%% Change /Year = 1% FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-13 Controller (continued) Space Projection Critical Adjacencies 􀂃 Commissioners’ Office. 􀂃 Treasurer. 􀂃 Fiscal/Accounts Payable. Current Visitors Peak* 2 *Except when receiving bids or contractors getting checks. Current Parking Personnel Vehicle 8 County Vehicle Miscellaneous 􀂃 Require controlled access to suite. 􀂃 Occupy 2 to 3 cells at Old Jail for records storage. 􀂃 Lease a 500 to 600 SF storage unit. 􀂃 Controller attends several meetings at Commissioners’ Complex – Salary Board, Retirement Board, and Prison Board. Item20082013201820232028Existing Office DGSF 1,260FTE Staff Projection99101011Average Office DGSF/Staff1230230230230230DGSF Office Projection2,0702,0702,3002,3002,530Existing Other DGSF2500DGSF Other Projection500500500500500DGSF Total Existing Space1,760DGSF Space Projection32,5702,5 702,8002,8003,0303 Includes DGSF Office Projection + DGSF Other Projection.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 Includes leased storage and excludes storage at Old Jail. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-14 Fiscal/Accounts Payable Location Administration Annex, 218 North 2nd Street. Mission/Function 􀂃 Provides timely fiscal support analysis and guidance for all County operations. 􀂃 Handles processing of invoices for payment by Controller, financial statement preparations, independent audits, budgeting, grants management, maintenance and management of County’s general budget. 􀂃 Supports fiscal operations of Human Services program and FSNRC. Personnel Data Full-time employees or equivalents per year: Workload Indicator Legislation; technology; process changes. Technology 􀂃 Standard office equipment. 􀂃 Laserfiche to scan documents, nominal storage needs in future. Personnel Projection Note: Average of models 4 and 5 selected to balance conservative and nominal growth. Non-Office Space 􀂃 Workspace for auditors and interns. 􀂃 Secure and climate controlled records storage. 􀂃 Supply storage. Current Space Deficiencies 􀂃 Inadequate meeting space. 􀂃 Assigned area for auditors and interns (currently use meeting room). 􀂃 Need to separate break area from equipment/work room. 􀂃 Need break area with sink. 􀂃 Need assigned area for printers/copiers (in hall). 􀂃 Inadequate storage area. 􀂃 No work spaces for growth, at capacity. 199920002001200220032004200520062007200810.010.012.013.015.514.513.013.012.013.0% Change (06-08) =30%% Change /Year =3%Note: Total does not include 4 staff housed at FSNRC.Item2013201820232028Model 1 Historical Percent Change15.217.319.521.7Model 2 Historical Number Change14.716.318.019.7Model 3 Linear Regression15.216.617.919.3Model 4 Constant Staff/Population13.614.114.715.3Model 5 Department's Recommendation13.014.014.014.0FTE Staff Projection (Avg. 4-5)13.014.014.015.0% Change (08-28) = 15%% Change /Year = 1% FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-15 Fiscal/Accounts Payable (continued) Space Projection Critical Adjacencies 􀂃 Controller. 􀂃 Treasurer. 􀂃 Commissioners’ Office. 􀂃 Purchasing. Current Visitors Peak 7-8 Current Parking Personnel Vehicle 13 County Vehicle Miscellaneous 􀂃 Require controlled access to suite. 􀂃 Active files stored on-site for 18 months, then moved to Old Jail. 􀂃 Occupy one cell at Old Jail for storage. 􀂃 Scanning documents, nominal storage needs in future. Item20082013201820232028Existing Office DGSF 2,480FTE Staff Projection1313141415Average Office DGSF/Staff1215215215215215DGSF Office Projection2,7952,7953,0103,0103,225Existi ng Other DGSF20DGSF Other Projection0000DGSF Total Existing Space2,480DGSF Space Projection32,7952,7953,0103,0103,2251 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 Excludes storage at Old Jail. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-16 Human Resources Location Human Services Building, 425 Franklin Farm Lane Mission/Function 􀂃 Provides assistance to County residents and employees in securing, maintaining, and developing employment with County government. 􀂃 Provides administration of all HR functions, employee benefits and payroll administration, maintains all employee personnel files, all recruitment and civil service administration, all human relations functions, and many other assigned functions. 􀂃 Coordinates legal interpretation of employment and labor laws, County policies, and labor agreements to ensure compliance in these areas. Personnel Data Full-time employees or equivalents per year: Workload Indicator Legislation; technology; consolidation. Technology 􀂃 Standard office equipment. 􀂃 Laserfiche to scan documents, nominal storage needs in future. 􀂃 Payroll and personnel badge making equipment. Personnel Projection Note: Average all models selected, due to similar outcome of all models to current and projected workloads. Non-Office Space 􀂃 Large meeting rooms for training, orientation, benefits meetings, etc. Current Space Deficiencies 􀂃 Need confidential offices and meeting spaces. 􀂃 Access to large meeting/conference rooms. 􀂃 Lack of in-office storage. 199920002001200220032004200520062007200810.010.011.011.511.011.011.012.011.511.5 Item2013201820232028Model 1 Historical Percent Change12.513.414.415.3Model 2 Historical Number Change12.313.214.014.8Model 3 Linear Regression12.613.514.315.1Model 4 Constant Staff/Population12.012.5 13.013.5Model 5 Department's Recommendation12.012.012.012.0FTE Staff Projection (Avg. 1-5)12.013.014.014.0 FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-17 Human Resources (continued) Space Projection Critical Adjacencies 􀂃 Risk Management. 􀂃 Commissioner’s Office. 􀂃 Central to all County functions. Current Visitors Peak 15 Current Parking Personnel Vehicle 11 County Vehicle Miscellaneous 􀂃 Require controlled access to space. 􀂃 Store records of former employees and short term records storage in basement of Human Services Building. 􀂃 Occupy cell at Old Jail for storage. 􀂃 Store active and new employee personnel files on Laserfiche. 􀂃 Maintain applications of non-selected individuals for 1 year. 􀂃 Desire for a shared conference building/center with many large rooms for County departments. Item20082013201820232028Existing Office DGSF 1,586FTE Staff Projection1212131414Average Office DGSF/Staff1215215215215215DGSF Office Projection2,4732,5802,795 3,0103,010Existing Other DGSF2360DGSF Other Projection400425450475500DGSF Total Existing Space1,946DGSF Space Projection32,8733,0053,2453,4853,5102 Includes training/assembly room and excludes storage at Old Jail and HS Building basement.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-18 Management Informational Systems – Admin/Software Office Location Administration Annex, 218 North Second Street Mission/Function 􀂃 Provides administrative support to department. 􀂃 Provides software support to all County agencies and departments except 911. 􀂃 Purchases, configures, and maintains equipment. 􀂃 Develops technology strategy for County. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; legislation; funding; technology. Technology 􀂃 Standard office equipment. 􀂃 Servers; ideally a central server room with MIS with redundancy. 􀂃 Video conferencing. Personnel Projection Note: Average of models 3 and 4 selected to balance historic growth trends, recommendations from ATI study, and nominal growth. Non-Office Space 􀂃 Secure, climate controlled server rooms. 􀂃 Equipment receipt and storage area with loading dock access. 􀂃 Equipment configuration and testing area. 􀂃 Equipment parts storage. 􀂃 Multi-media training room. Current Space Deficiencies 􀂃 Lack of privacy for managers and professional staff. 􀂃 Need to consolidate staff at two locations. 􀂃 Inadequate storage. 􀂃 Inadequate meeting space. 􀂃 Assigned areas for equipment receipt, configuration, testing, staging, maintenance, secure storage, and old parts storage. 􀂃 Access to loading dock. 19992000200120022003200420052006200720086.07.0 8.09.0% Change (05-08) =50%% Change /Year =17%Note: Totals include all staff, office separated in 2008. Currently, 5 staff in Admin/Software Office.Item2013201820232028Model 1 Historical Percent Change16.524.031.539.0Model 2 Historical Number Change14.019.024.029.0Model 3 Linear Regression14.019.024.029.0Model 4 Constant Staff/Population9.49.810.210.6Model 5 Department's RecommendationFTE Staff Projection (Avg. 3-4)12.014.017.020.0Less Network/Hardware Office4.04.04.04.0FTE Staff Projection Admin/Software 8.010.013.016.0% Change (08-28) = 78%% Change /Year = 4% FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-19 Management Informational Systems – Admin/Software Office (continued) Space Projection Critical Adjacencies 􀂃 Consolidate with MIS – Network/Hardware Office. 􀂃 Central location to all County functions. Current Visitors Peak 12 Current Parking Personnel Vehicle 5 County Vehicle Miscellaneous 􀂃 Maintain server room and wiring closet in every County facility. 􀂃 Ideally, need a central server room with MIS with redundancy. 􀂃 Need to be located on first floor or in old Senior Center, as no loading dock at building. 􀂃 Need parking/access to Courthouse for equipment. 􀂃 Desire for an assigned County vehicle for cargo transport. 􀂃 Previous ATI study provided County options on role of department and future growth. 􀂃 Concern with some server rooms around the County not climate controlled. 􀂃 Concern with servers in Courthouse Annex basement due to flooding. 􀂃 Occupy one cell at Old Jail for storage. Item20082013201820232028Existing Office DGSF 798FTE Staff Projection58101316Average Office DGSF/Staff1215215215215215DGSF Office Projection1,0751,7202,1502,7953,440Existing Other DGSF2312DGSF Other Projection700725750775800DGSF Total Existing Space1,110DGSF Space Projection31,7752,4 452,9003,5704,2403 Includes DGSF Office Projection + DGSF Other Projection.2 Includes training room, equipment storage, and staging/testing space and excludes storage at Old Jail.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-20 Management Informational Systems – Network/Hardware Office Location Franklin Farm Building 3, 191 Franklin Farm Lane. Mission/Function 􀂃 Provides network and hardware support to County agencies and departments. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; legislation; technology. Technology 􀂃 Standard office equipment. 􀂃 Video conferencing. 􀂃 Need for additional server storage space, as departments go to electronic file storage and scanning. Personnel Projection Note: Future growth under MIS – Admin/Software Office. Non-Office Space 􀂃 Secure, climate controlled server rooms. 􀂃 Equipment receipt and storage area with loading dock access. 􀂃 Equipment configuration and testing area. 􀂃 Equipment parts storage. 􀂃 Multi-media training room. Current Space Deficiencies 􀂃 Lack of privacy for managers and professional staff. staff. 􀂃 Need to consolidate staff at two locations. 􀂃 Inadequate storage. 􀂃 Inadequate meeting space. 􀂃 Assigned areas for equipment receipt, configuration, maintenance, secure storage, and old parts storage. 􀂃 Access to loading dock. 􀂃 No staff break area. 􀂃 Bathroom not heated/cooled. 1999200020012002200320042005200620072008 Item2013201820232028 FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-21 Management Informational Systems-Network/Hardware Office (continued) Space Projection Critical Adjacencies 􀂃 Consolidate with MIS – Admin/Software Office. 􀂃 Central location to all County functions. Current Visitors Peak Current Parking Personnel Vehicle 4 County Vehicle Miscellaneous 􀂃 See MIS – Admin/Software Office. Item20082013201820232028Existing Office DGSF 435FTE Staff Projection44444Average Office DGSF/Staff1215215215215215 DGSF Office Projection860860860860860Existing Other DGSF20DGSF Other Projection250250250250250DGSF Total Existing Space435DGSF Space Projection31,1101,1101,1101,1101,1102 Includes equipment storage and staging/testing space and excludes storage at Old Jail.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-22 Planning Location Administration Annex, 218 North 2nd Street Mission/Function 􀂃 Provides land development services to the County to include subdivision and land development reviews/permits 􀂃 Community Development Program. 􀂃 Oversees solid waste, recreation, and storm water management planning. 􀂃 Prepares County’s comprehensive plan. 􀂃 Provides staff support to the Agricultural Land Preservation Board and the Planning Commission. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; legislation; technology. Technology 􀂃 Standard office equipment. 􀂃 Laserfiche to scan documents. 􀂃 Future need for countywide GIS system with server, large scale plotter, possible public access terminals. 􀂃 Future need for GPS. Personnel Projection Note: Average of models 1, 4, and 5 selected to represent historic trends, conservative growth, and the department’s expectation of increased planning functions to include GIS for the County. Non-Office Space 􀂃 Access to large assembly room for public meetings. 􀂃 Library/resource room. 􀂃 Plan storage and review. 􀂃 Map storage and plotter area. 􀂃 Significant document and supply storage. Current Space Deficiencies 􀂃 Lack of general storage. 􀂃 Need large open work area. 􀂃 Assigned area for scanning and plotting equipment room. 􀂃 Assigned space for copy/production. 􀂃 No additional office space for growth. 􀂃 Lack staff break area. 19992000200120022003200420052006200720084.04.05.05.05.05.04.05.05.05.0% Change (99-08) =25%% Change /Year =3%Item2013201820232028Mo del 1 Historical Percent Change5.76.47.17.8Model 2 Historical Number Change5.66.16.77.2Model 3 Linear Regression5.45.86.26.6Model 4 Constant Staff/Population5.25.45.75.9Model 5 Department's Recommendation7.08.09.010.0FTE Staff Projection (Avg. 1, 4-5)6.07.07.08.0% Change (08-28) = 60%% Change /Year = 3% FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-23 Planning (continued) Space Projection Critical Adjacencies Current Visitors Peak 10 Current Parking Personnel Vehicle 5 County Vehicle 1 Miscellaneous 􀂃 Ideal to collocate Tax Services, Planning, and Weights & Measurers, since same division. 􀂃 Occupy one cell at Old Jail for storage. 􀂃 Need to develop and staff a GIS program on County level, especially for Emergency Services, Planning, and Tax Services. 􀂃 Plan to enter into agreement with DOT regarding transportation planning. Item20082013201820232028Existing Office DGSF 950FTE Staff Projection56778Average Office DGSF/Staff1215215215215215DGSF Office Projection1,0751,2901,5051,5051,720Existing Other DGSF2700DGSF Other Projection9001,0001,1001,1001,200DGSF Total Existing Space1,650DGSF Space Projection31,9752,2902,6052,6052,9203 Includes DGSF Office Projection + DGSF Other Projection.2 Includes storage, library, and mapping mapping equipment and excludes storage at Old Jail.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-24 Purchasing Location Administration Annex, 218 North 2nd Street Mission/Function 􀂃 Procures goods and services for all County departments at the right price and quality utilizing the most-up-to date resources. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; legislation; technology. Technology 􀂃 Standard office equipment. 􀂃 Laserfiche to scan documents. Personnel Projection Note: Average of models 4 and 5 selected to represent conservative growth and the department’s expectation of increased workload. Non-Office Space 􀂃 Secure, climate controlled storage. Current Space Deficiencies 􀂃 No private office space for additional staff. 􀂃 Need supply storage. 􀂃 Access to a meeting room. 19992000200120022003200420052006200720082.02.02.02.02.02.02.0 2.02.02.0 Item2013201820232028Model 1 Historical Percent Change2.02.02.02.0Model 2 Historical Number Change2.02.02.02.0Model 3 Linear Regression2.02.02.02.0Model 4 Constant Staff/Population2.12.22.32 .3Model 5 Department's Recommendation3.03.03.03.0FTE Staff Projection (Avg. 4-5)3.03.03.03.0 FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-25 Purchasing (continued) Space Projection Critical Adjacencies 􀂃 Fiscal. 􀂃 Controller. 􀂃 Commissioners’ Office. Current Visitors Peak 2-3 Current Parking Personnel Vehicle 2 County Vehicle Miscellaneous 􀂃 Require secure, controlled access to office. 􀂃 Occupy one cell at Old Jail for storage. 􀂃 Need to assess benefit of bulk purchases and need for central storage/warehouse. 􀂃 Currently, supplies ordered by each department and delivered to each site. 􀂃 Conduct bid openings at Commissioners’ Office. Item20082013201820232028Existing Office DGSF 384FTE Staff Projection23333Average Office DGSF/Staff121521521521 5215DGSF Office Projection430645645645645Existing Other DGSF20DGSF Other Projection80100100100100DGSF Total Existing Space384DGSF Space Projection35107457457457451 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 Includes active office supply storage only and excludes storage at Old Jail. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-26 Risk Management Location Human Services Building, 425 Franklin Farm Lane Mission/Function 􀂃 Assists County operations in identifying risks that affect our human resources, customers, public, property, reputation, earnings, and cash flow. 􀂃 Maintains the County’s Risk Management, Health & Safety, Wellness, Early Return to Work, Self-Insured Workers’ Compensation, Claims Administration, and Emergency Preparedness Programs. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; legislation; number of unusual and work-related incidents, legal action, morale, health of workforce, new projects and programs, and workers’ compensation claims. Technology 􀂃 Standard office equipment. 􀂃 Laserfiche to scan documents. Personnel Projection Due to the large historic increase, model 5 was deemed reliable while all other models were obsolete. The Risk Management department has stabilized and will only grow slightly as County Population and Employees increase in the future. Non-Office Space 􀂃 County Nurse office with exam table and sink. 􀂃 Records storage. 􀂃 Storage for training materials and incentive prizes. Current Space Deficiencies 􀂃 Inconsistent office sizes. 􀂃 Lack of storage. 􀂃 Access to large meeting rooms. 􀂃 Need private, clinic-type area for Nurse. 􀂃 Need private area for administrative assistance, currently in shared reception area. 19992000200120022003200420052006200720081.51.52.54.05.05.05.05.05.05.0 Item2013201820232028Model 1 Historical Percent Change11.518.024.430.9Model 2 Historical Number Change6.98.910.812.8Model 3 Linear Regression8.110.212.414.6Model 4 Constant Staff/Population5.25.45.75.9Model 5 Department's Recommendation6.06.07.07.0FTE Staff Projection (Model 5)6.06.07.07.0 FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-27 Risk Management (continued) Space Projection Critical Adjacencies 􀂃 Human Resources. 􀂃 FSNRC 􀂃 Property Management 􀂃 Security 􀂃 Commissioners’ Office 􀂃 Detention Center 􀂃 Department of Emergency Services Current Visitors Peak 3-4 Current Parking Personnel Vehicle 5 County Vehicle Miscellaneous 􀂃 Require secure, controlled access to suite. 􀂃 Plan to become custodian of electronic records arising in matters of litigation. 􀂃 Concern with security of records stored in basement of building. Item20082013201820232028Existing Office DGSF 787FTE Staff Projection56677Average Office DGSF/Staff1215215215215215DGSF Office Projection1,0751,2901,2901,5051,505Existing Other DGSF20DGSF Other Projection0000DGSF Total Existing Space787DGSF Space Projection31,0751,2901,2901,5051,5052 Excludes storage at HS Building basement.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-28 Tax Services Location Court House, 2 North Main Street Mission/Function 􀂃 Values all real estate and improvements in the county. 􀂃 Provides tax parcel maps of the County. 􀂃 Collects all delinquent real estate taxes that were levied by the county, municipality or school district. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; legislation; funding; technology; number of deeds and homestead applications. Technology 􀂃 Standard office equipment. 􀂃 Laserfiche to scan documents. 􀂃 Server room needs to be climate controlled and sound proofed. 􀂃 Future need for countywide GIS. Personnel Projection Note: Average of models 2, 4, and 5 selected to balance historic trends, conservative growth, and department’s workload expectation. Non-Office Space 􀂃 Public counter and research areas. 􀂃 Map/records storage and re-production. 􀂃 Large equipment storage for plotter and printers. 􀂃 Secure cash drawer and safe. Current Space Deficiencies 􀂃 Separation of staff by hallway. 􀂃 Need larger meeting room for 15+ persons. 􀂃 Need more file storage. 􀂃 Need tax map storage. 􀂃 Assigned copy/print area. 􀂃 Assigned work area for preparing bulk mail outs. 􀂃 No room for growth, cramped. 􀂃 Inadequate size of public counters, need area to layout plans. 􀂃 Need ADA accessible public counters. 199920002001200220032 004200520062007200810.011.011.011.011.011.011.011.011.012.0% Change (99-08) =20%% Change /Year =2%Item2013201820232028Model 1 Historical Percent Change13.314.716.017.3Model 2 Historical Number Change13.114.215.316.4Model 3 Linear Regression12.012.613.113.7Model 4 Constant Staff/Population12.513.113.614.1Model 5 Department's Recommendation14.016.018.018.0FTE Staff Projection (Avg. 2, 4-5)13.014.016.016.0% Change (08-28) = 33%% Change /Year = 2% FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-29 Tax Services (continued) Space Projection Critical Adjacencies 􀂃 Treasurer. 􀂃 Planning. 􀂃 Register & Recorder. 􀂃 Prothonotary. Current Visitors Peak 7 Current Parking Personnel Vehicle 11 County Vehicle Miscellaneous 􀂃 Store records in basement of Court House. 􀂃 Need to develop a County GIS program. 􀂃 Mail 500 to 800 tax notices a month. 􀂃 About 70,000 parcels in County. 􀂃 Use one room for servers – very loud. Item20082013201820232028Existing Office DGSF 1,147FTE Staff Projection1213141616Average Office DGSF/Staff1150150150150150DGSF Office Projection1,8001,9502,1002,4002,400Existing Other DGSF2735DGSF Other Projection750800800850850DGSF Total Existing Space1,882DGSF Space Projection32,5502,7502,9003,2503,2503 Includes DGSF Office Projection + DGSF Other Projection.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 Includes public counters and office storage and excludes storage in Court House basement. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-30 Treasurer Location Old Court House, 2 North Main Street Mission/Function 􀂃 Receives and deposits money from the County’s twenty-two tax collectors. 􀂃 Receives and deposits accounts receivable from 40 plus County agencies. 􀂃 Reconciles County bank statements and investment of short/medium term receipts. 􀂃 Sales licenses and permits such as Dog License, Fishing License, Hunting License, Gun Permits, Bingo License, Small Games of Chance License, and Special Raffle Permits. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; legislation. Technology 􀂃 Standard office equipment. 􀂃 Laserfiche to scan documents. Personnel Projection Note: Average of models 3 through 5 selected to balance historic trends, conservative growth, and the department’s workload expectation. Non-Office Space 􀂃 Public counter. 􀂃 Safe/vault. 􀂃 Cash counting counting counter/room. Current Space Deficiencies 􀂃 Need sink in break area. 􀂃 Some room for one additional staff. 19992000200120022003200420052006200720083.03.03.03.03.03.03.03.03.03.0 Item2013201820232028Model 1 Historical Percent Change3.03.03.03.0Model 2 Historical Number Change3.03.03.03.0Model 3 Linear Regression3.03.03.03.0Model 4 Constant Staff/Population3.13.33.43.5Model 5 Department's Recommendation3.03.04.04.0FTE Staff Projection (Avg. 3-5)3.03.03.04.0 FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-31 Treasurer (continued) Space Projection Critical Adjacencies 􀂃 Tax Services. 􀂃 Central location to all departments. Current Visitors Peak 6 Current Parking Personnel Vehicle 3 County Vehicle Miscellaneous 􀂃 Need to improve security, as handle large sums of cash. 􀂃 Store records in basement of Court House in room with elevator equipment. Item20082013201820232028Existing Office DGSF 728FTE Staff Projection33334Average Office DGSF/Staff1230230230230230DGSF Office Projection690690690690920Existing Other DGSF2235DGSF Other Projection235235235235250DGSF Total Existing Space963DGSF Space Projection39259259259251,1702 Includes public counter, cash counting area, and office storage and excludes storage in Court House basement.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-32 Veterans Affairs Location Franklin Farm Building 3, 191 Franklin Farm Lane Mission/Function 􀂃 Serves as a one-stop agency to assist veterans and their families in obtaining and maintaining all the federal, state, and county benefits and entitlements they have earned. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; legislation; number of client visits and actions taken. Technology 􀂃 Standard office equipment. Personnel Projection Note: Average of models 3 through 5 selected to balance historic trends, conservative growth, and the department’s workload expectation. Non-Office Space 􀂃 Storage for flags and grave markers. Current Space Deficiencies 􀂃 Need larger waiting area, currently shared with Grants. Space Projection 19992000200120022003200420052006200720082.02.02.02.02.02.02.02.02.02.0% Change (99-08) =0%% Change /Year =0%0%Item2013201820232028Model 1 Historical Percent Change2.02.02.02.0Model 2 Historical Number Change2.02.02.02.0Model 3 Linear Regression2.02.02.02.0Model 4 Constant Staff/Population2.12.22.32.3Model 5 Department's Recommendation3.03.03.03.0FTE Staff Projection (Avg. 3-5)2.02.02.02.0% Change (08-28) = 0%% Change /Year = 0%Item20082013201820232028Existing Office DGSF 290FTE Staff Projection22222Average Office DGSF/Staff1215215215215215DGSF Office Projection430430430430430Existing Other DGSF2150DGSF Other Projection150200200200200DGSF Total Existing Space440DGSF Space Projection35806306306306303 Includes DGSF Office Projection + DGSF Other Projection.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 Includes storage for flags and grave markers. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-33 Veterans Affairs ( continued) Critical Adjacencies 􀂃 Current Visitors Peak 5 Current Parking Personnel Vehicle 2 County Vehicle Miscellaneous 􀂃 Current location ideal. 􀂃 Need better signage at the road and on the building. 􀂃 Space adequate, except flags and grave markers stored in adjacent Gass House. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-34 Visitors Bureau Location Commissioners’ Complex, 14 North Main Street Mission/Function 􀂃 Promotes, advertises, and educates the general public about the scenic and historic value of Franklin County. 􀂃 Promotes collaboration within the County’s tourism industry with a unified effort in achieving a common goal and develop a strategic plan to market the travel industry to include the residents of the County. 􀂃 Provides staff support to Tourism Advisory Board. 􀂃 Participating in state tourism efforts and ensuring compliance to state requirements. 􀂃 Provide staff support to Tourism Advisory Board. Personnel Data Full-time employees or equivalents per year: Workload Indicator Build brand and awareness of Franklin County as a destination. Technology 􀂃 Standard office equipment. Personnel Projection Note: Average of models 3 through 5 selected, as another staff added in 2009 balanced with conservative growth and the department’s expectation. Non-Office Space 􀂃 Storage for visitor guide – 75,000 copies on-site. 􀂃 Storage for state and local tourism brochures – 75 brochures at 250 copies each. 􀂃 Display counter/racks. Current Space Deficiencies 􀂃 Lack of bulk storage. 􀂃 Need one additional work space. 19992000200120022003200420052006200720081.02.02.02.0% Change (05-08) =100%% Change /Year =25% Item2013201820232028Model 1 Historical Percent Change4.57.09.512.0Model 2 Historical Number Change4.57.09.512.0Model 3 Linear Regression3.75.26.78.2Model 4 Constant Staff/Population2.12.22.32.3Model 5 Department's Recommendation4.05.05.06.0FTE Staff Projection (Avg. 3-5)3.04.05.06.0 FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-35 Visitors Bureau (continued) Space Projection Critical Adjacencies 􀂃 Heritage Center. Current Visitors Peak 6-8 Current Parking Personnel Vehicle 2 County Vehicle Miscellaneous 􀂃 Need access to public restrooms for visitors. 􀂃 Plan to display an events board outside. 􀂃 Future opportunity in Guilford Township to relocate to renovated old farmhouse near I-81 next 2-3 years. Item20082013201820232028Existing Office DGSF 264FTE Staff Projection23456Average Office DGSF/Staff1215215215215215DGSF Office Projection4306458601,0751,290Existing Other DGSF2610DGSF Other Projection1,0001,1001,2001,3001,400DGSF Total Existing Space874DGSF Space Projection31,4301,7452,0602,3752,6901 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 Includes public counter, displays, and storage. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-36 Voter Registration Location Old Court House, 2 North Main Street Mission/Function 􀂃 Maintains accurate data on all registered voters in Franklin County. 􀂃 Processes absentee ballot applications. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; legislation; technology; number of new registrations and absentee applications. Technology 􀂃 Standard office equipment. Personnel Projection Note: Average of models 2 through 5 selected to represent historic trends, conservative growth, and department’s workload expectation. Non-Office Space 􀂃 Public counter. Current Space Deficiencies 􀂃 None identified. Space Projection 19992000200120022003200420052006200720082.02.02.02.02.02.02.02.02.02.5% Change (99-08) =25%% Change /Year =3%Item2013201820232028Model 1 Historical Percent Change2.83.23.53.9Model 2 Historical Number Change2.83.13.33.6Model 3 Linear Regression2.32.42.62.7Model 4 Constant Staff/Population2.62.72.82.9Model 5 Department's Recommendation2.53.03.03.0FTE Staff Projection (Avg. 2-5)3.03.03.03.0% Change (08-28) = 20%% Change /Year = 1%Item20082013201820232028Existing Office DGSF 300FTE Staff Projection33333Average Office DGSF/Staff1200200200200200DGSF Office Projection500600600600600Existing Other DGSF2180DGSF Other Projection180180180180180DGSF Total Existing Space480DGSF Space Projection36807807807807803 Includes DGSF Office Projection + DGSF Other Projection.2 Includes public counter and office storage and excludes storage in Court House basement.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-37 Voter Registration (continued) Critical Adjacencies 􀂃 Commissioners’ Office. 􀂃 Tax Services (for new addresses – not needed if County GIS available on-line). Current Visitors Peak 6 Current Parking Personnel Vehicle 2 County Vehicle Miscellaneous 􀂃 Store records in basement of Court House. 􀂃 Maintain a card for every voter. 􀂃 Require hard copy with signature from public to register; no on-line registering. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-38 Weights and Measures Location Administration Annex Garage, 218 North Second Street Mission/Function 􀂃 Conducts annual inspections and verifies scales through Franklin County. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; technology. Technology 􀂃 Standard office equipment. 􀂃 Potential to record data in the field with handheld devices. Personnel Projection Note: Average of models 3 through 5 selected to represent historic trends, conservative growth, and department’s workload expectation. Non-Office Space 􀂃 Trailer and equipment storage. Current Space Deficiencies 􀂃 Assigned desk area. Space Projection 19992000200120022003200420052006200720081.01.01.01.01.01.01.01.01.01.0% Change (99-08) =0%% Change /Year =0%Item2013201820232028Model 1 Historical Percent Change1.01.01.01.0Model 2 Historical Number Change1.01.01.01.0Model 3 3 Linear Regression1.01.01.01.0Model 4 Constant Staff/Population1.01.11.11.2Model 5 Department's Recommendation1.01.01.01.0FTE Staff Projection (Avg. 3-5)1.01.01.01.0% Change (08-28) = 0%% Change /Year = 0%Item20082013201820232028Existing Office DGSF 0FTE Staff Projection11111Average Office DGSF/Staff15050505050DGSF Office Projection5050505050Existing Other DGSF2400DGSF Other Projection400400400400400DGSF Total Existing Space400DGSF Space Projection34504504504504503 Includes DGSF Office Projection + DGSF Other Projection.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 Includes equipment storage. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-39 Weights and Measures (continued) Critical Adjacencies 􀂃 Planning. Current Visitors Peak 1 Current Parking Personnel Vehicle 1 County Vehicle Miscellaneous 􀂃 Currently uses support staff in Planning. 􀂃 No assigned desk to complete paperwork. 􀂃 Storage of trailer and weights in maintenance garage. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-40 FALLING SPRINGS NURSING HOME The category of Falling Springs Nursing Home includes the County’s licensed nursing home located on Franklin Farm Lane. Department/Office Location Falling Springs Nursing and Rehab Center FSNRC, 201 Franklin Farm Lane The main workload indicator for the Nursing Home is funding and reimbursement. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-41 Falling Springs Nursing & Rehabilitation Center Location Falling Springs Nursing and Rehabilitation Center, 201 Franklin Farm Lane. Mission/Function 􀂃 Operates as a licensed nursing home to provide medical nursing services to eligible individuals. 􀂃 Provides 24 hour, 7 day a week care to residents. 􀂃 Provides short and long term rehabilitation care. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; legislation; technology; additional services. Technology 􀂃 Standard office and medical equipment. Personnel Projection Note: Average models 1, 2, and 4 selected to reflect historic trends and conservative growth. Non-Office Space 􀂃 Resident living quarters. 􀂃 Resident recreational areas. 􀂃 Kitchen. 􀂃 Equipment storage. 􀂃 Dining Hall. 􀂃 Equipment and supply storage. Current Space Deficiencies 􀂃 Inadequate file storage. 􀂃 Insufficient semi-private and single occupancy rooms. 􀂃 Need residential storage 􀂃 Need electrical, internet, and cable television availability. 1999200020012002200320042005200620072008199.0197.5201.5211.5211.5225.8215.8215.8213.3215.5% Change (99-08) =8%% Change /Year =1%Item2013201820232028Model 1 Historical Percent Change225.4235.4245.3255.2Model 2 Historical Number Change224.7233.8243.0252.2Model 3 Linear Regression231.3242.1252.9263.7Model 4 Constant Staff/Population224.7234.5243.9253.0Mo del 5 Department's RecommendationFTE Staff Projection (Avg. 1,2,&4)225.0235.0244.0253.0% Change (08-28) = 17%% Change /Year = 1% FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-42 Falling Springs Nursing & Rehabilitation Center (continued) Space Projection Critical Adjacencies 􀂃 County Hospital. Current Visitors Peak 50 Current Parking Personnel Vehicle 210 County Vehicle 4 Miscellaneous 􀂃 Building 40 years old, does not support operation in an efficient manner. 􀂃 Residents kept in 4 person rooms, industry standard 1 or 2 people per room. 􀂃 Need to secure building from residents leaving the building from the inside, also need limited entry into the building. 􀂃 Signage to the proper entrance difficult to find. 􀂃 Accessible parking a considerable distance from the entrance to the building. 􀂃 Therapy currently located downstairs and expansion needed. Item20082013201820232028FTE Staff Projection216225235244253DGSF Total Existing Space66,850DGSF Space Projection1,294,57097,0909 9,610102,130104,6501 Includes all spaces and is based on the existing bed capacity of 206 but changes existing quad rooms to semi-private (2-person) rooms and existing double rooms to single rooms and adds 99 single rooms plus additional staff and support spaces.2 Projections based on current ratio of beds to current County population to projected population, resulting in 9 additional beds every 5 years. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-43 HUMAN SERVICES The category of Human Services consists of County departments that provide social, health, safety, cultural, and human service needs for Franklin County residents. A list of Human Services departments/offices by location is below. Department/Office Location Area Agency on Aging Career Link Building, 600 Norland Avenue Children, Youth, and Family Services Human Services Building, 425 Franklin Farm Lane Community Services 51 South Main Street Drug & Alcohol Human Services Building, 425 Franklin Farm Lane Human Services -Administration Human Services Building, 425 Franklin Farm Lane Human Services-Criminal Justice Quality Improvement Office (Grants) Franklin Farm Building 3, 191 Franklin Farm Lane Managed Care Human Services Building, 425 Franklin Farm Lane Mental Health -Administration Human Services Building, 425 Franklin Farm Lane Mental Health -Developmental Disabilities Administrative Annex, 218 North Second Street Mental Health -Case Management 152 South Second Street Transportation FSNRC, 201 Franklin Farm Lane Currently, these offices occupy space in several locations in Chambersburg. A majority of the Human Services departments/offices are located in the Human Services Building on Franklin Farm Lane. The main workload indicators for Human Services departments/offices are legislation and associated funding. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-44 Area Agency on Aging Location Career Link Center, 600 Norland Avenue Mission/Function 􀂃 Assesses the level of care and service needs of seniors in Franklin County and arranges for start of those services to monitor progress. 􀂃 Provides social and educational activities and delivers congregate lunchtime meal program through Senior Centers. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; legislation; technology. Technology 􀂃 Standard office equipment. 􀂃 Laserfiche to scan documents. Personnel Projection Note: Average of models 4 and 5 selected to reflect conservative growth. Non-Office Space 􀂃 Storage area for medical supplies. 􀂃 Senior Center with activity center, commercial kitchen, computer lab, open space (dance/exercise), and equipment/supply storage. Current Space Deficiencies 􀂃 None identified. 199920002001200220032004200520062007200820.018.020.521.021.021.020.023.0 Item2013201820232028Model 1 Historical Percent Change25.527.930.432.9Model 2 Historical Number Change25.127.329.431.6Model 3 Linear Regression23.925.827.729.7Model 4 Constant Staff/Population24.025.026.027.0Model 5 Department's Recommendation24.024.026.026.0FTE Staff Projection (Avg. 4-5)24.025.026.026.0 FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-45 Area Agency on Aging (continued) Space Projection Critical Adjacencies 􀂃 Co-location with a Senior Center. Current Visitors Peak 25 Current Parking Personnel Vehicle 23 County Vehicle 2 Miscellaneous 􀂃 Currently, medical storage in an empty office soon to be occupied. Item20082013201820232028Existing Office DGSF 4,810FTE Staff Projection2324252626Average Office DGSF/Staff1215215215215215DGSF Office Projection4,9455,1605,3755,59 05,590Existing Other DGSF21,110DGSF Other Projection1,2001,2001,3001,4001,400DGSF Total Existing Space5,920DGSF Space Projection36,1456,3606,6756,9906,9901 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 Includes Senior Center and storage. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-46 Children, Youth, & Family Services Location Human Services Building, 425 Franklin Farm Lane Mission/Function 􀂃 Receives and responds to concerns and allegations of child abuse, neglect, and other family issues that impact the safety and well being of children. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; legislation; contracts; technology. Technology 􀂃 Standard office equipment. 􀂃 Laserfiche, scanning records. Personnel Projection Note: Average of models 3 through 5 selected to balance historic trends, conservative growth, and department’s workload expectation. Non-Office Space 􀂃 Conference/class room. 􀂃 2 interview rooms. 􀂃 Secure records retention. Current Space Deficiencies 􀂃 Insufficient storage space. 􀂃 Insufficient interview rooms. 􀂃 Separation of office between three suites in Human Services Building. 199920002001200220032004200520062007200828.030.030.033.035.037.039.040.041.044.0 Item2013201820232028Model 1 Historical Percent Change58.071.985.999.9Model 2 Historical Number Change52.961.870.779.6Model 3 Linear Regression52.561.370.178.9Model 4 Constant Staff/Population45.947.949.851.6Model 5 Department's Recommendation48.053.058.063.0FTE Staff Projection (Avg. 3-5)49.054.059.065.0 FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-47 Children, Youth, and Family Services (continued) Space Projection Note: Space projection includes work area for an intern. Critical Adjacencies 􀂃 Juvenile Probation. 􀂃 Juvenile Court. 􀂃 Mental Health/Retardation 􀂃 Human Services. Current Visitors Peak 10 Current Parking Personnel Vehicle 44 County Vehicle 7 Miscellaneous 􀂃 Need to secure professional work area from reception and interview rooms. 􀂃 Use closed records storage in the basement of Human Services buildings, not secure or protected in case of fire. 􀂃 Need to consolidate offices. 􀂃 Need drug testing room in secure area, possibly share with Juvenile Probation if offices adjacent. 􀂃 Have after-hours programs. 􀂃 Should co-locate with Human Services and Mental Health/Retardation. Item20082013201820232028Existing Office DGSF 5,975FTE Staff Projection4449545965Average Office DGSF/Staff1215215215215215DGSF Office Projection9,46010,53511,61012,68513,975Existing Other DGSF20DGSF Other Projection0000DGSF Total Existing Space5,975DGSF Space Projection39,46010,53511,61012,68513,9751 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 Excludes storage in HS Building basement. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-48 Community Services Location 51 South Main Street Mission/Function 􀂃 Serves as walk-in office for information and referrals. 􀂃 Manages housing and rent assistance programs. Personnel Data Full-time employees or equivalents per year: Workload Indicator Funding. Technology 􀂃 Standard office equipment. Personnel Projection Note: Average of models 4 and 5 selected to balance conservative and nominal growth. Non-Office Space 􀂃 Public reception and waiting with child area. 􀂃 Storage. Current Space Deficiencies 􀂃 Generally, poor quality of space. Space Projection 19992000200120022003200420052006200720085.05.05.56. 06.5% Change (04-08) =30%% Change /Year =8%Item2013201820232028Model 1 Historical Percent Change8.911.413.816.3Model 2 Historical Number Change8.410.312.114.0Model 3 Linear Regression8.410.412.414.4M odel 4 Constant Staff/Population6.87.17.47.6Model 5 Department's Recommendation6.56.56.56.5FTE Staff Projection (Avg. 4-5)7.07.07.07.0% Change (08-28) = 8%% Change /Year = 0.4%Item2008201320182023202 8Existing Office DGSF 1,100FTE Staff Projection6.57777Average Office DGSF/Staff1215215215215215DGSF Office Projection1,3981,5051,5051,5051,505Existing Other DGSF2900DGSF Other Projection9009009009009 00DGSF Total Existing Space2,000DGSF Space Projection32,2982,4052,4052,4052,4053 Includes DGSF Office Projection + DGSF Other Projection.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 Includes lobby and storage. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-49 Community Services (continued) Critical Adjacencies 􀂃 Central downtown location. 􀂃 Human Services administration. 􀂃 Drug and Alcohol Current Visitors Peak 5 Current Parking Personnel Vehicle 4 County Vehicle Miscellaneous 􀂃 Need secure offices for confidentiality. 􀂃 No room to expand in current leased location. 􀂃 Potential to co-locate downtown with such as Drug & Alcohol, to share resources and a receptionist, as currently a caseworker also performs these duties. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-50 Drug & Alcohol Location Human Services Building, 425 Franklin Farm Lane Mission/Function 􀂃 Provides funding and appropriate level of care for Franklin and Fulton County residents who are in need of drug and alcohol services. 􀂃 Provides preventive education services regarding the use of tobacco, alcohol, and other drugs. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; funding; use of contracts. Technology 􀂃 Standard office equipment. 􀂃 Laserfiche, scanning records. Personnel Projection Note: Average of models 4 and 5 selected to balance conservative and the department’s workload expectation. Non-Office Space 􀂃 Reception center with information materials. 􀂃 Storage. Current Space Deficiencies 􀂃 Insufficient storage. 􀂃 Access to training room. 19992000200120022003200420052006200720084.06.0% Change (07-08) =50%% Change /Year =50%Note: Became a separate division in 2007.Item2013201820232028Model 1 Historical Percent ChangeModel 2 Historical Number ChangeModel 3 Linear RegressionModel 4 Constant Staff/Population6.36.56.87.0Model 5 Department's Recommendation10.013.015.017.0FTE Staff Projection (Avg. 4-5)8.010.011.012.0% Change (08-28) = 100%% Change /Year = 5% FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-51 Drug & Alcohol (continued) Space Projection Note: Space projection includes work area for 2 interns. Critical Adjacencies 􀂃 Current Visitors Peak 5 Current Parking Personnel Vehicle 6 County Vehicle Miscellaneous 􀂃 Storage in the “cage” in the basement of the Human Services building. 􀂃 Office severely cramped with multiple people in single person offices. 􀂃 Need more offices and a larger reception area, currently shared with Mental Health/Retardation. 􀂃 Should be co-located downtown with Community Services to share resources. Item20082013201820232028Existing Office DGSF 385FTE Staff Projection68101112Average Office DGSF/Staff1215215215215215DGSF Office Projection1,2901,7202,1502,3652,580Existing Other DGSF20DGSF Other Projection0000DGSF Total Existing Space385DGSF Space Projection31,2901,7202,1502,3652,5 803 Includes DGSF Office Projection + DGSF Other Projection.2 Excludes storage in HS Building basement.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-52 Human Services -Administration Location Human Services Building, 425 Franklin Farm Lane Mission/Function 􀂃 Administers and manages all human services divisions. 􀂃 Sponsors various meeting and training with new hires and existing employees, and holds disciplinary process and hearings for employees of Franklin County. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; legislation; technology. Technology 􀂃 Standard office equipment. 􀂃 Laserfiche for scanning records. 􀂃 Video conferencing. Personnel Projection Note: Average models 3 through 5 selected to reflect historic trends, conservative growth, and the department’s recommendation. Non-Office Space 􀂃 Video conferencing room. Current Space Deficiencies 􀂃 Inadequate copier/print room 􀂃 Need medium sized conference room. 􀂃 Need more general office space. 19992000200120022003200420052006200720085.05.05.05.0% Change (05-08) =0%% Change /Year =0%Item2013201820232028Model 1 Historical Percent Change5.05.05.05.0Model 2 Historical Number Change5.05.05.05.0Model 3 Linear Regression5.05.05.05.0Model 4 Constant Staff/Population5.25.45.75.9Model 5 Department's Recommendation5.06.08.010.0FTE Staff Projection (Avg. 3-5)5.05.06.07.0% Change (08-28) = 40%% Change /Year = 2% FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-53 Human Services -Administration (continued) Space Projection Critical Adjacencies 􀂃 Central to Human Services departments. Current Visitors Peak 15 Current Parking Personnel Vehicle 3 County Vehicle Miscellaneous 􀂃 Need secure department and offices due to the confidentiality of clients and records. 􀂃 Current copier/print room in administrative assistant office. Difficult to work in this room with constant noise and interruption. 􀂃 Need conference room for more than 6 people, currently hold most meetings in Director’s office. 􀂃 Should be co-located with Children, Youth, and Family Services and Mental Health/Retardation. Item20082013201820232028Existing Office DGSF 575FTE Staff Projection55567Average Office DGSF/Staff1230230230230230DGSF Office Projection1,1501,1501,1501,3801,610Existing Other DGSF21,005DGSF Other Projection1,0051,0501,0501,1001,150 DGSF Total Existing Space1,580DGSF Space Projection32,1552,2002,2002,4802,7603 Includes DGSF Office Projection + DGSF Other Projection.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 Includes shared meeting spaces and excludes storage in HS Building basement. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-54 Human Services -Criminal Justice Quality Improvement Office (Grants) Location Franklin Farm Building 3, 191 Franklin Farm Lane Mission/Function 􀂃 Partners with County agencies and community organizations to help improve the quality of human service and criminal justice services in Franklin County. 􀂃 Supports the development, evaluation and growth of various human services and criminal justice programs. 􀂃 Supports the Criminal Justice Advisory Board (CJAB). 􀂃 Performs professional and administrative work including program development, data/information, grants, quality assurance and provider monitoring. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; funding; technology. Technology 􀂃 Standard office equipment. 􀂃 Need for teleconferencing. Personnel Projection Note: Average of models 4 through 5 selected to reflect conservative growth and department’s recommendation. Non-Office Space 􀂃 Current Space Deficiencies 􀂃 Need intern workstation. 􀂃 Inadequate file and supply storage. 19992000200120022003200420052006200720080.51.51.51.52.02.52.5% Change (02-08) =400%% Change /Year =67%Item2013201820232028Model 1 Historical Percent Change10.819.227.535.8Model 2 Historical Number Change4.25.87.59.2Model 3 Linear Regression4.15.77.28.7Model 4 Constant Staff/Population2.62.72.82.9Model 5 Department's Recommendation3.03.04.04.0FTE Staff Projection (Avg. 4-5)3.03.03.03.0% Change (08-28) = 20%% Change /Year = 1% FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-55 Human Services -Criminal Justice Quality Improvement Office (Grants) (continued) Space Projection Note: Space projection includes work area for an intern. Critical Adjacencies 􀂃 Court House. 􀂃 Human Services. Current Visitors Peak 15-20 Current Parking Personnel Vehicle 2 County Vehicle Miscellaneous 􀂃 Potential to co-locate office in or adjacent to Court House since 10-12 meetings a month at the Court House. 􀂃 Offices currently undersized due to file cabinets and other material stored in offices. 􀂃 Office not located in ideal location, visits Court House and Human Services buildings on a regular basis. 􀂃 Share reception area with Veteran Affairs, space currently undersized. 􀂃 Signage to building for Veteran Affairs and Grants difficult to see and read, thus hard to locate office. Item20082013201820232028Existing Office DGSF 290FTE Staff Projection33333Average Office DGSF/Staff1215215215215215DGSF Office Projection538645645645645Existing Other DGSF20DGSF Other Projection0000DGSF Total Existing Space290DGSF Space Projection35386456456456453 Includes DGSF Office Projection + DGSF Other Projection.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 None identified. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-56 Managed Care Location Human Services Building, 425 Franklin Farm Lane Mission/Function 􀂃 Manages a DPW contract for medical assistance and behavioral health services. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; funding; contracts. Technology 􀂃 Standard office equipment. Personnel Projection Note: Average of models 4 and 5 selected to reflect conservative growth and department’s recommendation. Non-Office Space 􀂃 Use shared conference rooms. Current Space Deficiencies 􀂃 Access to large training room for 100+ persons. Space Projection 1999200020012002200320 0420052006200720082.53.03.0% Change (06-08) =20%% Change /Year =10%Item2013201820232028Model 1 Historical Percent Change4.56.07.59.0Model 2 Historical Number Change4.35.56.88.0Model 3 Linear Regression4.35.66.88.1Model 4 Constant Staff/Population3.13.33.43.5Model 5 Department's Recommendation4.04.05.05.0FTE Staff Projection (Avg. 4-5)4.04.04.04.0% Change (08-28) = 33%% Change /Year = 2%Item20082013201820232028Existing Office DGSF 385FTE Staff Projection44445Average Office DGSF/Staff1215215215215215DGSF Office Projection7538608608601,075Existing Other DGSF20DGSF Other Projection0000DGSF Total Existing Space385DGSF Space Projection37538608608601,0753 Includes DGSF Office Projection + DGSF Other Projection.2 Excludes storage in HS Building basement.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-57 Managed Care (continued) Critical Adjacencies 􀂃 Children &Youth Services. 􀂃 Juvenile Probation. 􀂃 Mental Health. 􀂃 Drug and Alcohol. Current Visitors Peak 20-30 Current Parking Personnel Vehicle 3.5 County Vehicle Miscellaneous 􀂃 Works regularly with Fulton County and needs training room that can seat up to 100 people, difficult to find room this large. 􀂃 Conducts approximately 50 grievance hearings a year; need room to accommodate 10 persons. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-58 Mental Health – Main Office Location Human Services Building, 425 Franklin Farm Lane Mission/Function 􀂃 Administers all mental health services, proved mental health case management services. 􀂃 Holds meetings with providers and clients. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; legislation; funding. Technology 􀂃 Standard office equipment. 􀂃 Remote server access. Personnel Projection Note: Average of all models selected to reflect historic growing caseloads, conservative growth, and department’s workload expectation. Non-Office Space 􀂃 Current Space Deficiencies 􀂃 Need a conference room. 􀂃 Need a staff break room. 􀂃 Lack general office space. 􀂃 Inadequate file storage. 199920002001200220032004200520062007200827.027.026.025.030.030.033. 035.036.035.0% Change (99-08) =30%% Change /Year =3%Item2013201820232028Model 1 Historical Percent Change40.846.552.358.0Model 2 Historical Number Change39.443.948.352.8Model 3 Linear Regression42.148.354.560.7Model 4 Constant Staff/Population36.538.139.641.1Model 5 Department's Recommendation46.050.054.058.0FTE Staff Projection (Avg. 1-5)41.045.050.054.0% Change (08-28) = 54%% Change /Year = 3% FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-59 Mental Health – Main Office (continued) Space Projection Critical Adjacencies 􀂃 Children, Youth, and Family Services. 􀂃 Drug & Alcohol. 􀂃 Probation. Current Visitors Peak 10 Current Parking Personnel Vehicle 39 County Vehicle 2 Miscellaneous 􀂃 Office area severely cramped. 􀂃 Office split into three divisions housed in three separate locations throughout Chambersburg; need to combine office to increase efficiency of operation. 􀂃 Need a conference room, break room, and restrooms in its functional area. 􀂃 Files currently stored in the “cage” in the basement of the Human Services building. 􀂃 Need a more secure office due to angry clients and disgruntled ex-employees frequently visiting office. 􀂃 Need centralized file storage to allow access for all divisions within department. 􀂃 Should be co-located with Children, Youth, and Family Services and Human Services. Item20082013201820232028Existing Office DGSF 2,976FTE Staff Projection3541455054Average Office DGSF/Staff1215215215215215DGSF Office Projection7,5258,8159,67510,75011,610Existing Other DGSF20DGSF Other Projection0000DGSF Total Existing Space2,976DGSF Space Projection37,5258,8159,67510,75011,6103 Includes DGSF Office Projection + DGSF Other Projection.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 Excludes storage in HS Building basement. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-60 Mental Health – Developmental Disabilities Location Administration Annex, 218 North Second Street Mission/Function 􀂃 Provides services to the developmentally disabled including supports coordination, habilitation, vocational, residential, in-home supports, transportation, therapy and children’s early intervention. 􀂃 Hold meetings with providers and clients. 􀂃 Serves as a training/meeting facility for the public and state representatives. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; legislation; funding. Technology 􀂃 Standard office equipment. Personnel Projection Note: Average of models 4 and 5 selected to reflect conservative growth and the department’s recommendation. Non-Office Space Current Space Deficiencies 􀂃 Separation of offices in building. 199920002001200220032004200520062007200813.013.014.023.022.022.023.025.027.027.0% Change (99-08) =108%% Change /Year =12%Item2013201820232028Model 1 Historical Percent Change43.259.375.591.6Model 2 Historical Number Change34.842.650.358.1Model 3 Linear Regression37.045.453.962.3Model 4 Constant Staff/Population28.229.430.631.7Model 5 Department's Recommendation30.030.032.032.0FTE Staff Projection (Avg. 4-5)29.030.031.032.0% Change (08-28) = 19%% Change /Year = 1% FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-61 Mental Health – Developmental Disabilities (continued) Space Projection Note: Space projection includes work area for an intern. Critical Adjacencies 􀂃 Mental Health – Administration. Current Visitors Peak 10 Can have up to 50 persons for meetings in building conference area. Current Parking Personnel Vehicle 28 County Vehicle 1 Miscellaneous 􀂃 Need to combine Mental Health offices in one location. 􀂃 No current space issues identified beside split offices. Item20082013201820232028Existing Office DGSF 4,540FTE Staff Projection2731343841Average Office DGSF/Staff1215215215215215DGSF Office Projection5,8056,6657,3108 ,1708,815Existing Other DGSF2390DGSF Other Projection400400500550600DGSF Total Existing Space4,930DGSF Space Projection36,2057,0657,8108,7209,4153 Includes DGSF Office Projection + DGSF Other Projection.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 Includes records and conference room. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-62 Mental Health -Case Management Location 152 Second Street Mission/Function 􀂃 Provides mental health case management services. 􀂃 Meets with clients to discuss their case and reintegrate clients with the community. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; legislation; funding. Technology 􀂃 Standard office equipment. Personnel Projection Note: Average models 4 and 5 selected to reflect conservative growth and the department’s recommendation. Non-Office Space 􀂃 Current Space Deficiencies 􀂃 Lack of private offices/meeting spaces. Space Projection 19992000200120022003200420052006200720088.08.08.08.08.07.07.0% Change (02-08) =-13%% Change /Year =-2%Item2013201820232028Model 1 Historical Percent Change6.35.54.84.1Model 2 Historical Number Change6.25.34.53.7Model 3 Linear Regression6.35.44.53.6Model 4 Constant Staff/Population7.37.67.98.2Model 5 Department's Recommendation7.07.07.07.0FTE Staff Projection (Avg. 4-5)7.07.07.08.0% Change (08-28) = 14%% Change /Year = 1%Item20082013201820232028Existing Office DGSF 1,450FTE Staff Projection77778Average Office DGSF/Staff1215215215215215DGSF Office Projection1,5051,5051,5051,5051, 720Existing Other DGSF2425DGSF Other Projection425425425425450DGSF Total Existing Space1,875DGSF Space Projection31,9301,9301,9301,9302,1701 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 Includes lobby.3 Includes DGSF Office Projection + DGSF Other Projection. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-63 Mental Health -Case Management (continued) Critical Adjacencies 􀂃 Mental Health Current Visitors Peak 5 Current Parking Personnel Vehicle 7 County Vehicle 1 Miscellaneous 􀂃 Archived records kept in the “cage” at the Human Services building. 􀂃 Need private offices due to confidentiality of cases. 􀂃 Need security at this location. 􀂃 Need to combine all mental health offices in one location. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-64 Transportation Location Falling Springs Nursing and Rehabilitation Center, 201 Franklin Farm Lane Mission/Function 􀂃 Operates a para-transit system and provides transportation to all Franklin County residents. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; funding; legislation; contracts. Technology 􀂃 Standard office equipment. 􀂃 Two-way radio. 􀂃 Future potential for GPS. Personnel Projection Note: Totals do not include part time drivers. Average of models 2 through 5 selected to reflect historic trends, conservative growth, and the department’s expectation based on the current and projected increase in public transportation demands. Non-Office Space 􀂃 Storage for vehicle parts. 􀂃 Covered vehicle storage. 􀂃 Driver lounge and work area. Current Space Deficiencies 􀂃 Need more office space. 􀂃 Inadequate storage (files and parts). 􀂃 Access to large meeting/training room. 19992000200120022003200420052006200720082.02.02 .02.02.02.04.05.06.07.0% Change (99-08) =250%% Change /Year =28% Item2013201820232028Model 1 Historical Percent Change16.726.436.245.9Model 2 Historical Number Change9.812.615.318.1Model 3 Linear Regression8.811.714.517.4Model 4 Constant Staff/Population7.37.67.98.2Model 5 Department's Recommendation14.021.026.031.0FTE Staff Projection (Avg. 2-5)10.013.016.019.0 FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-65 Transportation (continued) Space Projection Critical Adjacencies 􀂃 Close proximity to vehicles. Current Visitors Peak 1-2 Current Parking Personnel Vehicle 28 County Vehicle 24 Miscellaneous 􀂃 Current space cramped and severely undersized. 􀂃 No private offices, Director and assistant in same office. 􀂃 Need to keep vehicles under cover near the office, transit vehicles long distance from office. 􀂃 Location of operation flexible, mostly funded through grants and state funds. Item20082013201820232028Existing Office DGSF 720FTE Staff Projection71013161Average Office DGSF/Staff1215215215215215DGSF Office Projection1,5052,1502,7953,4404,085Existing Other DGSF2432DGSF Other Projection500550600650700DGSF Total Existing Space1,152DGSF Space Projection32,0052,7003,3954,0904,7852 Includes driver's lounge and storage.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-66 Judicial Profiles In Franklin County, there are two courts in operation – the 39th Judicial District Court of Common Pleas and the Magisterial District Courts. The Common Pleas Courts of the 39th Judicial District include both Franklin and Fulton Counties and is the court of general trial jurisdiction with responsibility for felony, miscellaneous criminal, civil, probate/estate, domestic relations, and juvenile cases and administrative agency appeals. The 39th Judicial District currently has four Common Pleas Judges that reside in the Franklin County Courthouse, but also hear cases in Fulton County. Franklin County has six (6) Magisterial District Courts, but only the Chambersburg District Court Judge is part of this study. District Court is a court of limited jurisdiction and conducts no jury trials. Cases heard include small claims up to $8,000, felony, misdemeanor, preliminary hearings, traffic, and other violations. Common Pleas Court judges are elected to ten-year terms. Magisterial District Judges are elected to terms of six years. Judges may serve an unlimited number of terms and are retained or reelected at the pleasure of the electorate. In this section, an overview of each department/office and a profile for each department/office location is provided. A list of Judicial departments/offices by location is below. Department/Office Location Adult Probation Adult Probation Office, 440 Walker Road Clerk of Courts/Orphans Court Court House Annex, 157 Lincoln Way East Common Pleas Judges Court House Annex, 157 Lincoln Way East Old Court House, 2 North Main Street Court Administration Court House Annex, 157 Lincoln Way East District Attorney Court House Annex, 157 Lincoln Way East District Judge Administration Annex, 218 North Second Street Divorce Master Old Court House, 2 North Main Street Domestic Relations Administration Annex, 218 North Second Street Juvenile Court Master Master Court House Annex, 157 Lincoln Way East Juvenile Probation Human Services Building, 425 Franklin Farm Lane Prothonotary Court House Annex, 157 Lincoln Way East Public Defender Court House Annex, 157 Lincoln Way East Register of Wills/Recorder of Deeds Court House Annex, 157 Lincoln Way East Staff associated with Court of Common Pleas Judges includes a Judicial Assistant, Law Clerk, Court Reporter, and Court Crier. Magisterial District Judges have a staff of clerks that provide assistance to the public and administrative support to the judge. Court Filings Filings are one of the best indicators of demand for judicial services, as they are the most consistently collected and the most comparable quantitative measure of court activity. CGL and the National Center for State Courts (NCSC) collected historical filing data from the Administrative Office of Pennsylvania Courts (AOPC) and the District Court Administrator’s Office for the 39th Judicial District (Franklin and Fulton Counties), as provided in Tables A-1 through A-8 in Appendix A. Except for criminal filings, the AOPC only lists Common Pleas filings for the 39th District as a whole (Franklin and Fulton Counties), with Franklin County having a significant majority of the total. Due to differences found with the data from both sources, the Consultants used AOPC caseload information for projecting Common Pleas filings, as the trends documented in the annual AOPC caseload reports appeared more consistent. Total District Court filings for Chambersburg were obtained from the District Court Administrator’s Office. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-67 At the time of this study, complete Common Pleas filing data for 2007 was not available and therefore, filings to staff or judge ratio models for personnel projections were not utilized. However, projections were developed to illustrate caseload trends by using historical filing data from 1999 to 2006. District Court projections were based on 1999 to 2005 data. New case filings changed as follows: 􀂃 Common Pleas – Criminal Filings increased 14% from 1,972 in 1999 to 2,255 in 2006 and are projected to increase to 3,008 in 2028. 􀂃 Common Pleas – Civil Filings increased 57% from 475 in 1999 to 748 in 2006 and are projected to increase to 1,399 in 2028. From 2005 to 2006, filings increased significantly by 230. 􀂃 Common Pleas – Family Filings increased 10% from 4,676 in 1999 to 5,143 in 2006 and are projected to increase to 6,537 in 2028. From 2005 to 2006, filings decreased by by 291. 􀂃 Common Pleas – Orphans Filings increased 71% from 137 in 1999 to 234 in 2006 and are projected to increase to 414 in 2028. From 2005 to 2006, filings creased by 64. 􀂃 Chambersburg District Court -Total Filings decreased 17% from 5,520 in 1999 to 4,566 in 2005. However, filings are not expected to continue to decrease in the long-time future and are projected to increase to 6,204 in 2028. Total filings include criminal, traffic, non-traffic, civil and landlord/tenant matters. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-68 Adult Probation Location Adult Probation, 440 Walker Road Mission/Function 􀂃 Integrates the delivery of correctional programming into related community supervision and operations as deemed necessary for the protection of society and the reintegration of offenders back into the community. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; legislation. Technology 􀂃 Standard office equipment. 􀂃 Electronic monitoring equipment. Personnel Projection Note: Average of models 2, 4 and 5 selected to reflect historic caseload trends, conservative growth, and the department’s workload expectation. Non-Office Space 􀂃 Public reception and waiting area. 􀂃 Weight /break room. Current Space Deficiencies 􀂃 Lack of general office space; no room for expansion. 􀂃 Inadequate storage; stores old files in a storage shed behind building. 􀂃 Need conference /class room for employee training and probationer classes. 􀂃 Need adequate and secure urinalysis lab with bathrooms. 􀂃 Need secure lobby and payment counter. 􀂃 Need private offices for Probation officers, as they deal with client’s confidentiality. 􀂃 Break room currently used as storage, locker room, and multi-purpose training and conference room. 199920002001200220032004200520062007200825.025.027.029.031.033.034.035.035.035.0% Change (99-08) =40%% Change /Year =4%Note: Historical staff numbers do not include probation staff housed at the jail who supervise the inmate work release program. These staff are to remain at the jail location and are not expected to grow significantly in the future. Space at the jail is not part of this study.Item2013201820232028Model 1 Historical Percent Change42.850.658.366.1Model 2 Historical Number Change40.646.151.757.2Model 3 Linear Regression43.450.056.563.1Model 4 Constant Staff/Population36.538.139.641.1Model 5 Department's Recommendation38.040.042.044.0FTE Staff Projection (Avg. 2, 4-5)38.041.044.047.0% Change (08-28) = 34%% Change /Year = 2% FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-69 Adult Probation (continued) Space Projection Critical Adjacencies 􀂃 Proximity to courthouse Current Visitors Peak 20-25 Current Parking Personnel Vehicle 43 County Vehicle 6 Miscellaneous 􀂃 Item20082013201820232028Existing Office DGSF 5,319FTE Staff Projection3538414447Average Office DGSF/Staff1230230230230230DGSF Office Projection8,0508,7409,43010,12010,810Existing Other DGSF21,015DGSF Other Projection1,5001,5001,6001,7001,800DGS F Total Existing Space6,334DGSF Space Projection39,55010,24011,03011,82012,6102 Includes public waiting area and weight/break room.3 Includes DGSF Office Projection + DGSF Other Projection.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-70 Clerk of Courts/Orphans Court Location Court House Annex, 157 Lincoln Way East Mission/Function 􀂃 Provides services to the general public, attorneys, and the courts, to include but not limited to: process, adoption records; guardianship records; first and final account records; and other estate matters, and process superior court appeals. 􀂃 Processes and maintains official documents pertaining to the orphans court division. 􀂃 Assists court in their everyday activities 􀂃 Maintains and updates records as needed. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; legislation; adoptions; marriage licenses. Technology 􀂃 Standard office equipment. 􀂃 Scanning of records and public access. Personnel Projection Note: Average of models 3 through 6 selected to balance historic trends, conservative growth, the department’s recommendation, and projected number of judges. Non-Office Space 􀂃 Public counter and public waiting. 􀂃 Public terminals. 􀂃 Record storage. Current Space Deficiencies 􀂃 Insufficient record storage 􀂃 Lack of general office space; overcrowded. 􀂃 Tight circulation between clerk workstations. 1999200020012002200320042005200620072008Historical Staff7.07.07.07.08.08.08.08.08.08.0Ratio to Common Pleas Judges2.31.81.81.82.02.02.02.02.02.0% Change (99-08) =17%% Change /Year =2%Item201320182023 2028Model 1 Historical Percent Change7.68.38.99.6Model 2 Historical Number Change7.68.18.79.2Model 3 Linear Regression8.08.79.410.2Model 4 Constant Staff/Population7.37.67.98.2Model 5 Department's Recommendation12.014.015.016.0Model 6 Constant Staff/Com Pleas Judges9.811.811.813.7FTE Staff Projection (Avg. 3-6)9.011.011.012.0% Change (08-28) = 71%% Change /Year = 4% FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-71 Clerk of Courts/Orphans Court (continued) Space Projection Critical Adjacencies 􀂃 Register of Wills 􀂃 District Attorney 􀂃 Children & Youth Services 􀂃 Juvenile Probation Current Visitors Peak 20 Current Parking Personnel Vehicle 8 County Vehicle Miscellaneous 􀂃 Need more space with future addition of judges, as current space is very cramped. 􀂃 Have security panic button currently installed in office. 􀂃 As judgeship numbers increase, personnel will need to grow. Item20082013201820232028Existing Office DGSF 1,434FTE Staff Projection89111112Average Office DGSF/Staff1250250250250250DGSF Office Projection2,0002,2502 ,7502,7503,000Existing Other DGSF2536DGSF Other Projection550550575600625DGSF Total Existing Space1,970DGSF Space Projection32,5502,8003,3253,3503,6253 Includes DGSF Office Projection + DGSF Other Projection.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 Includes public counter and excludes storage in Courthouse basement. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-72 Common Pleas Judges Location Court House Annex, 157 Lincoln Way East Old Court House, 2 North Main Street Mission/Function 􀂃 Conducts jury and non-jury court hearings/trials and pretrial conferences regarding criminal, civil, family and orphans cases. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; filings, legislation. Technology 􀂃 Standard office equipment. 􀂃 Electronic records. 􀂃 Video teleconferencing. Personnel Projection Note: Average of all models selected to reflect historic trends, conservative growth, and department’s recommendation. Non-Office Space 􀂃 Court rooms; attorney/client conference rooms; public waiting area. 􀂃 Jury rooms. 􀂃 Court floor holding cells. 􀂃 Records storage. 1999200020012002200320042005200620072008200920103.04.04.04.04.04.04.04.04.04.03.05.0% Change (99-10) =67%% Change /Year =6%Note: Does not include Judicial Assistant, Law Clerk, Court Reporter, and Court Crier staff per judge.Item2013201820232028Model 1 Historical Percent Change5.97.48.910.5Model 2 Historical Number Change5.56.57.48.3Model 3 Linear Regression4.34.14.24.4Model 4 Constant Staff/Population5.15.45.65.8Model 5 Department's Recommendation5.05.06.06.0Judicial Officer Projection (Avg. All)5.06.06.07.0Judicial Assistant15.06.06.07.0Law Clerk23.54.24.24.9Court Reporter23.54.24.24.9Court Crier23.54.24.24.9Total Staff Projection20.524.624.628.7Judicial Officer % Change (08-28) = 75%% Change /Year = 4%1 Staff to Judicial Officer ratio of 1:1 and to be located in judicial collegial suite space.2 Staff to Judicial Officer ratio of 0.7:1 and to be located in judicial collegial suite space. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-73 Common Pleas Judges (continued) Current Space Deficiencies 􀂃 Insufficient conference rooms; inadequate jury deliberation rooms. 􀂃 Victim/Witness waiting area needed. 􀂃 No room for expansion for new 5th Judge. 􀂃 Spare offices currently used for storage and inadequate storage overall. 􀂃 Small courtrooms; poor sightlines; crowded courtroom well areas and insufficient spectator seating. 􀂃 Inadequate court floor holding. 􀂃 Lack of separation between staff, public and defendants in custody outside of the courtrooms. 􀂃 Inadequate public waiting areas. 􀂃 Need improved technology capabilities in all courtrooms. 􀂃 Inadequate security for judge’s chamber and courtroom in Historic Courthouse. Space Projection Item20082013201820232028Existing Office DGSF 3,426Courtroom Sets /Collegial Suites 145667Collegial Suite DGSF 21,0541,0541,0541,0541,054DGSF Suite Projection4,2145,2686,3216,3217,375Visiting Judge's Collegial Suite01111Collegial Suite DGSF 2, 31,0541,0541,0541,0541,054DGSF Suite Projection01,0541, 0541,0541,054Existing Other DGSF6,821High-Profile Jury Courtroom Set11111High-Profile Jury Set DGSF46,7676,7676,7676,7676,767DGSF High-Profile Set Proj.6,7676,7676,7676,7676,767Medium Jury Courtroom Set33445Medium Jury Set DGSF44,0114,0114,0114,0114,011DGSF Medium Set Projection12,03212,03216,04216,04220,053Small Jury Courtroom Set01111Small Jury Set DGSF43,4913,4913,4913,4913,491 DGSF Small Set Projection03,4913,4913,4913,491Existing Other DGSF0DGSF Other Projection5506506506506506DGSF Total Existing Space10,247DGSF Space Projection623,51829,11634,18034,18039,2441 Based on number of projected judicial officers.2 Includes recommended block space standard for Collegial Judicial Suite.4 Includes recommended block space standards by Courtroom Set type.5 Includes Judicial Conference Room.6 Includes DGSF Suite Projection + DGSF Courtroom Set Projection.3 Visiting Judge's Collegial Judicial Suite is sized the same as a standard collegial judicial suite so that it can be used by a future resident Common Pleas Judge beyond the seven judges projected in 2028. This suite can also be used by the County's Senior Judge. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-74 Common Pleas Judges (continued) Critical Adjacencies Court Administration Current Visitors Peak 400+ Current Parking Personnel Vehicle County Vehicle Miscellaneous 􀂃 Currently use a complex system to schedule conference rooms, courtrooms, and offices to juggle use of space. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-75 Court Administration Location Court House Annex, 157 Lincoln Way East Mission/Function 􀂃 Schedules court hearings/trials, pretrial conferences, jury selection, scheduling, arbitration, conciliations, sheriff sales, court reporting, and meetings. 􀂃 Provides court administration services for the 39th Judicial District (Franklin and Fulton Counties). Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; filings; legislation. Technology 􀂃 Standard office equipment. Personnel Projection Note: Average models 2 through 4 and 6 selected to reflect historic trends, conservative growth, and ratio to projected judges. Court Administration1999200020012002200320042005200620072008Historical Staff3.04.04.04.04.04.04.06.07.07.0Ratio to Common Pleas Judges1.01.01.01.01 .01.01.01.51.81.8% Change (99-08) =133%% Change /Year =15%Tip Stave1999200020012002200320042005200620072008n/an/an/an/an/an/an/an/an/a11.0% Change (99-08) =0%% Change /Year =0%Note: Tip Stave officers provide assistance to juries and work on a part-time basis 20-30 days a year and are supervised by Court Administration.Jury Commissioner19992000200120022003200420052006200720082.0 2.02.02.02.02.02.02.02.02.0% Change (99-08) =0%% Change /Year =0%Note: Jury Commissioners are elected positions and work 6 times a year to mail out juror summons. Court AdministrationItem201320182023 2028Model 1 Historical Percent Change12.217.422.627.7Model 2 Historical Number Change9.211.413.715.9Model 3 Linear Regression8.610.612.614.6Model 4 Constant Staff/Population7.37.67.98.2Model 5 Department's RecommendationModel 6 Constant Staff/Com Pleas Judges8.810.510.512.3FTE Staff Projection (Avg. 2-4, 6)8.010.011.013.0% Change (08-28) = 86%% Change /Year = 4% FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-76 Court Administration (continued) Personnel Projection (continued) Note: Model 4 selected to reflect conservative growth. Note: Model 4 selected to reflect conservative growth. Non-Office Space 􀂃 Records storage. 􀂃 Jury assembly for 250+ jurors with vending and restrooms. 􀂃 Waiting area. Current Space Deficiencies 􀂃 Office overcrowded. 􀂃 Lack of conference rooms. 􀂃 Inadequate storage. 􀂃 Access to work area for Tip Stave (part-time jury workers). 􀂃 Access to work area for Jury Commissioners. Tip StaveItem2013201820232028Model 1 Historical Percent ChangeModel 2 Historical Number ChangeModel 3 Linear RegressionModel 4 Constant Staff/Population11.512.012.412.9Model 5 Department's RecommendationFTE Staff Projection (Avg. 4)11.012.012.013.0% Change (08-28) = 18%% Change /Year = 1%Jury CommissionerItem2013201820232028Model 1 Historical Percent Change2.02.02.02.0Model 2 Historical Number Change2.02.02.02.0Model 3 Linear Regression2.02.02.02.0Model 4 Constant Staff/Population2.12.22. 32.3Model 5 Department's RecommendationFTE Staff Projection (Model 4)2.02.02.02.0% Change (08-28) = 0%% Change /Year = 0% FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-77 Court Administration (continued) Space Projection Critical Adjacencies 􀂃 Common Pleas Courtrooms and Judicial Suites. Current Visitors Peak 400+ (Refers to peak number of visitors to courthouse annex) Current Parking Personnel Vehicle County Vehicle Miscellaneous Item20082013201820232028Existing Office DGSF 750FTE Admin Staff Projection78101113Average Office DGSF/Staff1230230230230230DGSF Office Projection1,6101,8402,3002,5302,990 Existing Other DGSF21,500DGSF Other Projection26,5406,5406,5406,5406,540DGSF Total Existing Space2,250DGSF Space Projection38,1508,3808,8409,0709,5303 Includes DGSF Office Projection + DGSF Other Projection.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 Consists currently of jury assembly area space for approximately 200 people; space projection includes jury assembly area for 250 people and two (2) workrooms for Tip Stave officers and Jury Commissioners. Jury assembly room is also used for Central Court and Call of the List hearings. The High-Profile Courtroom can also be utilized as an additional space for jury selection and other specialized court functions. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-78 District Attorney Location Court House Annex, 157 Lincoln Way East Mission/Function 􀂃 Prosecutes all criminal cases filed in Franklin County. 􀂃 Prosecutes most juvenile cases filed in the County. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; filings; legislation; funding. Technology 􀂃 Standard office equipment. Personnel Projection Note: Average of models 3, 4, and 6 selected to reflect historic trends, conservative growth, and ratio to projected judges. Non-Office Space 􀂃 Public reception and waiting. Current Space Deficiencies 􀂃 Inadequate file storage. 􀂃 Not all attorneys have a private office. 1999200020012002200320042005200620072008Historical Staff8.58.512.014.014.514.514.515.520.521.5Ratio to Common Pleas Judges2.82.13.03.53.63.63 .63.95.15.4% Change (99-08) =n/a% Change /Year =n/aNote: Includes 3 Drug Task Force Officers at satellite location near Letter Kenny.Item2013201820232028Model 1 Historical Percent Change39.858.076.39 4.6Model 2 Historical Number Change28.735.943.250.4Model 3 Linear Regression27.133.838.345.6Model 4 Constant Staff/Population22.423.424.325.2Model 5 Department's RecommendationModel 6 Constant Staff/Com Pleas Judges26.932.332.337.6FTE Staff Projection (Avg. 3,4,6)25.030.032.036.0% Change (08-28) = 16%% Change /Year = 1% FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-79 District Attorney (continued) Space Projection Note: Space projection includes work area for an intern. Critical Adjacencies 􀂃 Courtrooms. 􀂃 Clerk of Courts. Current Visitors Peak 10 Current Parking Personnel Vehicle 23 County Vehicle 1 Miscellaneous 􀂃 Office recently expanded for additional staff, current space adequate. 􀂃 Need more record storage in office, since all files stored in office, currently at capacity, and caseload projected to increase. 􀂃 The three Drug Task Force Officers have a workroom at the District Attorney’s Office. 􀂃 Drug Task Force is currently located offsite. Item20082013201820232028E xisting Office DGSF 3,775FTE Staff Projection2225303236Average Office DGSF/Staff1250250250250250DGSF Office Projection5,3756,2507,5008,0009,000Existing Other DGSF2125DGSF Other Projection125150150175 200DGSF Total Existing Space3,900DGSF Space Projection35,5006,4007,6508,1759,2002 Consists of public waiting area.3 Includes DGSF Office Projection + DGSF Other Projection.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-80 District Judge Location Administration Annex, 218 North Second Street Mission/Function 􀂃 Conducts non-jury hearings all criminal, traffic, non traffic, private complaints, civil, landlord-tenant complaints. 􀂃 District Judge conducts preliminary hearings for Central Court in the Courthouse Annex. 􀂃 Collects fines and costs on traffic and non-traffic citations. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; filings; legislation; technology. Technology 􀂃 Standard office equipment. Personnel Projection Note: Model 4 selected to reflect conservative growth. Note: Average models 4 and 5 selected to reflect conservative growth and department’s recommendation. 1999200020012002200320042005200620072008District Judges1.01.01.01.01.01.01.01.01.01.0Dist irct Judge Staff5.05.05.05.05.05.05.05.05.05.0Distirct Court Constablesn/an/an/an/an/an/an/an/an/an/a3.0% Change (99-08) =0%% Change /Year =0%District JudgeItem2013201820232028Model 1 Historical Percent Change1.01.01.01.0Model 2 Historical Number Change1.01.01.01.0Model 3 Linear Regression1.01.01.01.0Model 4 Constant Staff/Population1.01.11.11.2Model 5 Department's RecommendationFTE Staff Projection (Model 4)1.01.01.01.0% Change (08-28) = 0%% Change /Year = 0%District Judge Office StaffItem2013201820232028Model 1 Historical Percent Change5.05.05.05.0Model 2 Historical Number Change5.05.05.05.0Model 3 Linear Regression5.05.05.05.0Model 4 Constant Staff/Population5.25.45.75.9Model 5 Department's Recommendation5.05.05.05.0FTE Staff Projection (Avg. 4-5)5.05.05.05.0% Change (08-28) = 0%% Change /Year = 0% FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-81 District Judge (continued) Personnel Projection (continued) Note: Model 4 selected to reflect conservative growth. Non-Office Space 􀂃 Public reception and waiting. 􀂃 Courtroom. 􀂃 Holding cell. Current Space Deficiencies 􀂃 Lack of adequate clerk work space. 􀂃 Insufficient file storage area. 􀂃 Need court floor holding. 􀂃 Need dedicated work area for court constables. 􀂃 Cramped counter queuing area at District Judge Office. 􀂃 Lobby/reception area crowded at times. District Court ConstablesItem2013201820232028Model 1 Historical Percent ChangeModel 2 Historical Number ChangeModel 3 Linear RegressionModel 4 Constant Staff/Population3.13.33.43.5Model 5 Department's RecommendationFTE Staff Projection (Model 4)3.03.03.04.0% Change (08-28) = 33%% Change /Year = 2% FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-82 District Judge (continued) Space Projection Critical Adjacencies 􀂃 Local Police and Sheriff Offices 􀂃 Adult Probation Current Visitors Peak 25-35 Current Parking Personnel Vehicle 5 County Vehicle Miscellaneous 􀂃 Plan to acquire videoconferencing abilities in the near future. 􀂃 Currently, inmates brought in through backdoor, need court floor holding area to detain inmates. Item20082013201820232028Existing Office DGSF 1,412Courtroom Sets /Jud. Chamber 111111Judicial Chamber DGSF 2420420420420420DGSF Chamber Projection420420420420420FTE Office Staff Projection355555Average Office DGSF/Staff3250250250250250DGSF Office Projection1,2501,2501,2501,2501,250Existing Other DGSF768Medium Jury Courtroom Set11111Medium Jury Set DGSF44,0114,0114,0114,0114,011DGSF Medium Set Projection4,0114,0114,0114,0114,011Existing Other DGSF50 (Constable work area)DGSF Other Projection5200200200200200DGSF Total Existing Space2,180DGSF Space Projection65,8815,8815,8815,8815,8811 Based on number of projected judicial officers.6 Includes DGSF Chamber Projection + DGSF Courtroom Set Projection.4 Includes recommended block space standards by Courtroom Set type. Although District Court is non-jury, for future flexibility, a medium jury courtroom size is recommended in the event the District Judge is located in same courthouse with Common Pleas Judges.2 Includes recommended block space standard for a Judicial Chamber (320 NSF plus grossing factor)3 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.5 Existing Constable work area included in Existing Office DGSF calculation. A dedicated work room is being provided for the 3-4 State Constables that provide services for the Chambersburg District Court. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-83 Divorce Master Location Old Court House, 2 North Main Street Mission/Function 􀂃 Accepts cases commissioned by the Common Pleas Court. 􀂃 Conducts prehearing conferences with counsel, settlement conferences, conducts hearings and writes reports and recommendations. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; filings; legislation; technology. Technology 􀂃 Standard office equipment. 􀂃 Video conferencing equipment. Personnel Projection Note: Average of models 4 and 5 selected to reflect conservative growth and department’s workload expectation. Non-Office Space 􀂃 Waiting area. 􀂃 Hearing room with private conference space. 􀂃 File storage. Current Space Deficiencies 􀂃 Need conference rooms for parties to discuss confidential matters. 􀂃 Need access to adequately sized hearing room. 􀂃 Office area cramped. 􀂃 Difficult to access due to location in Old Courthouse. 19992000200120022003200420052006200720081.01.01.01.01.01.01 .01.01.01.0% Change (99-08) =0%% Change /Year =0%Item2013201820232028Model 1 Historical Percent Change1.01.01.01.0Model 2 Historical Number Change1.01.01.01.0Model 3 Linear Regression1.01.01.01.0Mode l 4 Constant Staff/Population1.01.11.11.2Model 5 Department's Recommendation1.01.01.01.0Judicial Officer Projection (Avg. 4-5)1.01.01.01.0Judicial Assistant11.01.01.01.0Total Staff Projection2.02.02. 02.0Judicial Officer % Change (08-28) = 0%% Change /Year = 0%1 Master currently has a part-time assistant. Assumed future staff to Judicial Officer ratio of 1:1 and to be located in judicial suite space. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-84 Divorce Master (continued) Space Projection Critical Adjacencies 􀂃 Prothonotary. 􀂃 Domestic Relations. Current Visitors Peak 10 Current Parking Personnel Vehicle 2 County Vehicle Miscellaneous 􀂃 Concerns with access/location to security. 􀂃 Look to add videoconferencing technology for remote testimony by physicians, real estate appraisers, accountants, etc. 􀂃 Require access to security as sometimes have parties with a history of violence. Item20082013201820232028Existing Office DGSF 336Courtroom Sets /Judicial Suites 111111Judicial Suite DGSF 2783783783783783DGSF Suite Projection783783783783783Existing Other DGSF2484Mediation /Hearing Room Set11111Hearing Room Set DGSF41,2871,2871,2871,2871,287DGSF Medium Set Projection1,2871,2871,2871,2871,287DGSF Total Existing Space820DGSF Space Projection52,0702,0702,0702,0702,0703 Includes hearing room.1 Based on number of projected judicial officers.2 Includes recommended block space standard for a Judicial Suite.4 Includes recommended block space standards by Courtroom Set type. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-85 Domestic Relations Location Administration Annex, 218 North Second Street Mission/Function 􀂃 Administers the Child/Spouse Support Enforcement Program which consists of: case initiation; paternity determination; location of absent parents; establishment and modification of support orders; enforcement of financial and non-financial orders; and the collection of alimony. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; filings; legislation; technology. Technology 􀂃 Standard office equipment. Personnel Projection Note: Average of models 3 through 5 selected to reflect historic trends, conservative growth, and department’s recommendation. Non-Office Space 􀂃 Public reception and waiting. 􀂃 Separate waiting area for children. 􀂃 Conference room. Current Space Deficiencies 􀂃 None identified. 199920002001200220032004200520062007200828.027.027.028.028.029.028.028.028.028.0 Item2013201820232028Model 1 Historical Percent Change28.028.028.0 28.0Model 2 Historical Number Change28.028.028.028.0Model 3 Linear Regression28.629.029.429.8Model 4 Constant Staff/Population29.230.531.732.9Model 5 Department's Recommendation30.032.034.036.0FTE Staff Projection (Avg. 3-5)29.031.032.033.0 FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-86 Domestic Relations (continued) Space Projection Critical Adjacencies 􀂃 Court House. Current Visitors Peak Current Parking Personnel Vehicle County Vehicle Miscellaneous 􀂃 Space adequate, building recently renovated. 􀂃 Look to increase use of imaging records to reduce file storage space requirements. Item20082013201820232028Existing Office DGSF 6,272FTE Staff Projection2829313233Average Office DGSF/Staff1230230230230230DGSF Office Projection6,4406,6707,1307,3607,590Existing Other DGSF21,350DGSF Other Projection1,4001,4001,4001,5001,500DGSF Total Existing Space7,622DGSF Space Projection37,8408,0708,5308,8609,0902 Includes records, child waiting, conference room.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-87 Juvenile Court Master Location Court House Annex, 157 Lincoln Way East Mission/Function 􀂃 Serves as hearing officer for Juvenile Court. 􀂃 Prepares findings and recommendations for judicial review. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; filings; legislation; technology. Technology 􀂃 Standard office equipment. Personnel Projection Note: Model 4 selected to reflect conservative growth. Non-Office Space 􀂃 Records storage. 􀂃 Public reception and waiting area. 􀂃 Hearing room. Current Space Deficiencies 􀂃 Inadequate records storage. 􀂃 Need a hearing room with larger seating capacity, room for private conferencing and designated area for security. 􀂃 Office too small when attorney, caseworkers, etc., are together in office. 􀂃 Waiting area currently undersized; need separate areas for victims and witnesses. 􀂃 Workspace cramped. 􀂃 No place for reference materials in office. 1999200020012002200320042005200620 0720080.50.50.50.5% Change (99-08) =0%% Change /Year =0%Note: Juvenile Master appointed in 2005Item2013201820232028Model 1 Historical Percent Change0.50.50.50.5Model 2 Historical Number Change0.50.50.50.5Model 3 Linear Regression0.50.50.50.5Model 4 Constant Staff/Population0.50.50.60.6Model 5 Department's RecommendationJudicial Officer Projection (Model 4)1.01.01.01.0Judicial Assistant11.01.01.01.0Total Staff Projection2.02.02.02.0Judicial Officer % Change (08-28) = 0%% Change /Year = 0%1 Master currently does not have a judicial assistant, but needs one in the near future. Assumed future staff to Judicial Officer ratio of 1:1 and to be located in judicial suite space. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-88 Juvenile Court Master (continued) Space Projection Critical Adjacencies 􀂃 Juvenile Court Judge 􀂃 Clerk of Courts 􀂃 Children & Youth Services Caseworkers 􀂃 Juvenile Probation Officers Current Visitors Peak 10 Current Parking Personnel Vehicle 1 County Vehicle Miscellaneous 􀂃 Need an assistant/secretary on a part time basis. 􀂃 Hearings are digitally recorded; stenographer would allow for real time transcription; built-in recording system would be ideal. 􀂃 Sometimes takes telephone testimony on phone; see video-testimony in the future if technology available in hearing room. 􀂃 Has a panic button judge’s bench; does not always have a Sheriff’s Deputy in hearing room. 􀂃 Often have juveniles in custody. 􀂃 Many court proceedings involve an incarcerated parent who is accompanied by a Sheriff’s Deputy. Item20082013201820232028Existing Office DGSF 80Courtroom Sets /Judicial Suites 111111Judicial Suite DGSF 2783783783783783DGSF Suite Projection783783783783783Existing Other DGSF3635Mediation /Hearing Room Set11111Hearing Room Set DGSF41,2871,2871,2871,2871,287DGSF Medium Set Projection1,2871,2871,2871,2871,287DGSF Total Existing Space715DGSF Space Projection52,0702,0702,0702,0702,0701 Based on number of projected judicial officers.2 Includes recommended block space standard for a Judicial Suite.3 Includes recommended block space standards by Courtroom Set type.4 Includes DGSF Suite Projection + DGSF Courtroom Set Projection. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-89 Juvenile Probation Location Human Services Building, 425 Franklin Farm Lane Mission/Function 􀂃 Receives juvenile charges from police process of allegations through the juvenile justice system. 􀂃 Supervises juveniles under the jurisdiction of the Court. 􀂃 Provides support services such as drug testing and referrals to counseling, monitoring community behavior, school behavior, and family interactions. 􀂃 Supervises community services, PACES, EM, summer work, and competency development activities. 􀂃 Transports juveniles to court from juvenile detention center. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; filings; legislation; funding; technology. Technology 􀂃 Standard office equipment. Personnel Projection Note: Average of all models selected to reflect historic trends, conservative growth, and the department’s workload expectation. Non-Office Space 􀂃 File storage. 􀂃 Holding cell. 􀂃 Drug testing room. 􀂃 Evidence storage. Current Space Deficiencies 􀂃 Need secure file storage and retention. 􀂃 Inadequate storage space. 􀂃 Need an additional holding cell. 􀂃 Inadequate drug testing room; currently housed in staff bathroom. 􀂃 Need more private offices/meeting rooms. 􀂃 Need designated area for photographing juveniles during initial visit. 199920002001200220032004200520062007200821.022.022.022.021.021 .021.021.024.024.0 Item2013201820232028Model 1 Historical Percent Change25.927.829.731.6Model 2 Historical Number Change25.727.329.030.7Model 3 Linear Regression23.824.825.826.8Model 4 Constant Staff/Population25.026.127.228.2Model 5 Department's Recommendation27.029.031.033.0FTE Staff Projection (Avg. 1-5)25.027.029.030.0 FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-90 Juvenile Probation (continued) Space Projection Note: Space projection includes work area for intern. Critical Adjacencies 􀂃 Court House 􀂃 Children, Youth, and Family Services 􀂃 Mental Health Current Visitors Peak 12 Current Parking Personnel Vehicle 24 County Vehicle 8 Miscellaneous 􀂃 Juvenile probation serves as the corridor to building storage for the Human Services building. 􀂃 Could share a drug testing room if located beside Children, Youth, and Family Services. 􀂃 Conducts after hours programs. 􀂃 One Director supervises both Juvenile Probation and Children and Youth Services. 􀂃 Better to be located closer to the courts. Item20082013201820232028Existing Office DGSF 2,900FTE Staff Projection2425272930Average Office DGSF/Staff1230230230230230DGSF Office Projection5,5205,7506,2106,670 6,900Existing Other DGSF2128DGSF Other Projection250250250250250DGSF Total Existing Space3,028DGSF Space Projection35,7706,0006,4606,9207,1501 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 Includes holding cells and drug testing room and excludes storage in HS Building basement. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-91 Prothonotary Location Court House Annex, 157 Lincoln Way East Mission/Function 􀂃 Serves as keeper of civil records. 􀂃 Files all documents pertaining to divorces, custodies, protection of abuse, liens, judgments, etc. 􀂃 Serves as agent for Philadelphia Passport Office. 􀂃 Maintains money for filing, rent, and escrow accounts. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; filings; legislation; technology. Technology 􀂃 Standard office equipment. 􀂃 Scanned records and public access terminals. Personnel Projection Note: Average of models 3 through 6 selected to reflect historic trends, conservative growth, and the department’s workload expectation. Non-Office Space 􀂃 Record storage. 􀂃 Public access terminal area (currently 6 computers). 􀂃 Counter and queuing area. Current Space Deficiencies 􀂃 Lack of general office/workspace; no room for growth. 􀂃 Need more area for storing records. 􀂃 Need more work area for public to review files. 1999200020012002200320042005200620072008Historical Staff6.06.06.06.06.06.06.07.07.08.0Ratio to Common Pleas Judges2.01.51.51.51.51.51.51.81.82.0% Change (99-08) =40%% Change /Year =4%Item2013201820232028Model 1 Historical Percent Change8.610.111.713.2Model 2 Historical Number Change8.19.210.311.4Model 3 Linear Regression7.18.08.99.9Model 4 Constant Staff/Population7.37.67.98.2Model 5 Department's Recommendation9.010.010.010.0Model 6 Constant Staff/Com Pleas Judges10.012.012.014.0FTE Staff Projection (Avg. 3-6)8.09.010.011.0% Change (08-28) = 43%% Change /Year = 2% FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-92 Prothonotary (continued) Space Projection Critical Adjacencies 􀂃 Courtrooms. 􀂃 Sheriff’s Office. 􀂃 Court Administration. Current Visitors Peak 100+ Current Parking Personnel Vehicle 8 County Vehicle Miscellaneous 􀂃 Staff continues to grow with the continued increase of cases being filed each year. 􀂃 Records held in various locations in the basement of Old Courthouse and Human Services Building. 􀂃 State is working on putting in computer system for civil filings like currently in Clerk of Courts for criminal filings. 􀂃 Scanning all documents as of October, 2007. 􀂃 Sheriff’s Office serves civil documents. Item20082013201820232028Existing Office DGSF 1,440FTE Staff Projection8991011Average Office DGSF/Staff1250250250250250DGSF Office Projection2,0002,2502,2502,5002,750Existing Other DGSF2540DGSF Other Projection600600600650675DGSF Total Existing Space1,980DGSF Space Projection32,6002,8502,8503,1503,4253 Includes DGSF Office Projection + DGSF Other Projection.2 Includes public counter and excludes storage in Courthouse Annex basement.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-93 Public Defender Location Court House Annex, 157 Lincoln Way East Mission/Function 􀂃 Provides legal representation to indigent individuals who are either the subject of a criminal investigation or a criminal charge in Franklin County. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; filings; legislation; caseload. Technology 􀂃 Standard office equipment. 􀂃 Video conferencing. Personnel Projection Note: Average of models 2 through 4 and 6 selected to reflect historic trends, conservative growth, and department’s expected workload. Non-Office Space 􀂃 Records storage. 􀂃 Waiting area. Current Space Deficiencies 􀂃 Lack of file storage. 1999200020012002200320042005200620072008Historical Staff7.07.09.09.09.09.09.09.511.511.5Ratio to Common Pleas Judges2.31.82.32.32.32.32.32.42.92.9% Change (99-08) =64%% Change /Year =7%Item2013201820232028Model 1 Historical Percent Change15.619.723.827.9Model 2 Historical Number Change14.016.519.021.5M odel 3 Linear Regression13.415.718.020.2Model 4 Constant Staff/Population12.012.513.013.5Model 5 Department's RecommendationModel 6 Constant Staff/Com Pleas Judges14.417.317.320.1FTE Staff Projection (Avg. 2-4, 6)13.015.017.019.0% Change (08-28) = 65%% Change /Year = 3% FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-94 Public Defender (continued) Space Projection Critical Adjacencies 􀂃 District Attorney 􀂃 Courts 􀂃 Clerk of Courts Current Visitors Peak 35 Current Parking Personnel Vehicle 12 County Vehicle Miscellaneous 􀂃 Office recently expanded and currently meets all space requirements; need more space for future growth. 􀂃 Proximity of file storage a major issue and continues to get worse as caseload increases. 􀂃 Uses video conferencing with Franklin County Jail. 􀂃 Would like courthouse to have wireless network. Item20082013201820232028Existing Office DGSF 3,455FTE Staff Projection1213151719Average Office DGSF/Staff1250250250250250DGSF Office Projection2,8753,2503,7504,2504,750Existing Other DGSF2125DGSF Other Projection125150150175200DGSF Total Existing Space3,580DGSF Space Projection33,0003,4003,900 4,4254,9502 Consists of public waiting area.1 Includes an average per staff for all all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-95 Register of Wills/Recorder of Deeds Location Court House Annex, 157 Lincoln Way East Mission/Function 􀂃 Records all documents pertaining to land records, deeds, mortgages, etc. 􀂃 Handles the probate of estates upon death for executors or administrators. 􀂃 Serves as collection agency for Dept. of Revenue for State Realty Transfer Tax and Inheritance Tax. 􀂃 Records Military Discharge Records. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; legislation; technology. Technology 􀂃 Standard office equipment. 􀂃 Scanned files and public access terminals. Personnel Projection Note: Average of all models selected to reflect historic trends, conservative growth, and department’s recommendation. Non-Office Space 􀂃 Secure, climate controlled records and deed book storage. 􀂃 Records scanning room. 􀂃 Public terminals (currently 12) and research areas. 􀂃 Public counter. Current Space Deficiencies 􀂃 No expansion room, losing space to Sheriff. 19992000200120022003200420052006200720086.06.06.06.06.07.07.07.07.07.0 Item2013201820232028Model 1 Historical Percent Change7.68.38.99.6Model 2 Historical Number Change7.68.18.79.2M odel 3 Linear Regression7.98.79.510.2Model 4 Constant Staff/Population7.37.67.98.2Model 5 Department's Recommendation8.08.09.09.0FTE Staff Projection (Avg. 1-5)8.08.09.09.0 FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-96 Register of Wills/Recorder of Deeds (continued) Space Projection Critical Adjacencies 􀂃 Prothonotary. 􀂃 Tax Services. 􀂃 Courts. Current Visitors Peak (Approximately 30 visitors daily) Current Parking Personnel Vehicle 8 County Vehicle Miscellaneous 􀂃 Digitizing documents, making it easier for the public to research; still retain paper documents in office and store in the basement of Courthouse and Courthouse Annex. 􀂃 Once all documents scanned, estate wills only permanent records required. 􀂃 Need climate control record storage. Item20082013201820232028Existing Office DGSF 450FTE Staff Projection8991011Average Office DGSF/Staff1150150150150150DGSF Office Projection1,2001,3501,3501,5001,650Existing Other DGSF22,196DGSF Other Projection2,2002,2252,2502,2752,300DGSF Total Existing Space2,646DGSF Space Projection33,4003,5753,6003,7753,9502 Includes records & public terminals/research area and excludes records stored in basement.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-97 Property Management Profiles The category of Public Works consists of County departments established to: (1) assist and advise the County on policy development and implementation relative to overall County growth; and (2) maintain and plan for County-owned facilities, infrastructure, and roads in the County. A list of Property Management departments/offices by location is below. Department/Office Location Property Management -Administration Commissioners’ Complex, 14 North Main Street Property Management -Maintenance FSNRC, 201 Franklin Farm Lane Liquid Fuels Administration Annex Garage, 218 North Second Street Property Management offices are located at several locations in Chambersburg. They are located at the three main campuses: Court House Square, Administration Annex, and Franklin Farm Lane. The majority of field staff is located at the Administration Annex and Franklin Farm Lane locations. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-98 Property Management -Administration Location Commissioners’ Complex, 14 North Main Street Mission/Function 􀂃 Manages all Franklin County property and buildings. 􀂃 Oversees the maintenance of buildings and grounds for all County properties. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; technology. Technology 􀂃 Standard office equipment. 􀂃 Work order/preventive maintenance tracking system. Personnel Projection Note: Model 4 selected to reflect conservative growth. Non-Office Space 􀂃 Storage. 􀂃 Surplus materials. Current Space Deficiencies 􀂃 Need more engineering records storage. Space Projection 19992000200120022003200420052006200720083.03.03.0Note: Total does not include Custodial staff of 7.5 positions.Item2013201820232028Model 1 Historical Percent ChangeModel 2 Historical Number ChangeModel 3 Linear RegressionModel 4 Constant Staff/Population3.13.33.43.5Model 5 Department's RecommendationFTE Staff Projection (Model 4)3.03.03.04.0% Change (08-28) = 33%% Change /Year = 2%Item20082013201820232028Existing Office DGSF 380FTE Staff Projection33334Average Office DGSF/Staff1215215215215215DGSF Office Projection645645645645860Existing Other DGSF20DGSF Other Projection200200225250275DGSF Total Existing Space380DGSF Space Projection38458458708951,1353 Includes DGSF Office Projection + DGSF Other Projection.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 Includes workroom for Custodial and Maintenance staff. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-99 Property Management -Administration (continued) Critical Adjacencies 􀂃 Central location Current Visitors Peak 2-4 Current Parking Personnel Vehicle County Vehicle 13 Miscellaneous 􀂃 FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-100 Property Management -Maintenance Location FSNRC, 201 Franklin Farm Lane Mission/Function 􀂃 Maintains buildings and grounds for all County property. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; legislation; technology. Technology 􀂃 Handheld computers for work orders and maintenance request. Personnel Projection Note: Average of models 3 and 4 selected to reflect historic trends and conservative growth. Non-Office Space 􀂃 Current Space Deficiencies 􀂃 Need assigned work and break area. Space Projection Critical Adjacencies 􀂃 Current Visitors Peak 10 Current Parking Personnel Vehicle 10 County Vehicle 7 Miscellaneous 􀂃 Storage with Property Management Administration department main office in the Commissioners’ Complex. 19992000200120022003200420 052006200720085.05.05.06.05.05.05.07.07.08.0% Change (99-08) =60%% Change /Year =7%Item2013201820232028Model 1 Historical Percent Change10.713.316.018.7Model 2 Historical Number Change9.711.313.014.7 Model 3 Linear Regression8.610.011.512.9Model 4 Constant Staff/Population8.38.79.19.4Model 5 Department's RecommendationFTE Staff Projection (Avg. 3-4)8.09.010.011.0% Change (08-28) = 38%% Change /Year = 2%Item20082013201820232028FTE Staff Projection8891011DGSF Total Existing Space1400DGSF Space Projection4004004254504751 Includes equipment storage and maintenance shop area. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-101 Liquid Fuels Location Administration Annex Garage, 218 North Second Street Mission/Function 􀂃 Provides maintenance on the County’s 93 bridges. 􀂃 Completes special projects such as office remodeling and construction. Personnel Data Full-time employees or equivalents per year: Workload Indicator Number of bridges and requests for service. Technology 􀂃 Personnel Projection Note: Model 4 selected to reflect flat growth. Non-Office Space 􀂃 Garage. 􀂃 Storage. 􀂃 Shop area. Current Space Deficiencies 􀂃 None identified. Space Projection 19992000200120022003200420052006200720081.01.01.0Item2013201820232028Mode l 1 Historical Percent ChangeModel 2 Historical Number ChangeModel 3 Linear RegressionModel 4 Constant Staff/Population1.01.11.11.2Model 5 Department's RecommendationFTE Staff Projection (Model 4)1.01.01.01.0% Change (08-28) = 0%% Change /Year = 0%Item20082013201820232028Existing Office DGSF 0FTE Staff Projection11111Average Office DGSF/Staff15050505050DGSF Office Projection505050505 0Existing Other DGSF24,100DGSF Other Projection4,1004,1004,1004,1004,100DGSF Total Existing Space4,100DGSF Space Projection34,1504,1504,1504,1504,1503 Includes DGSF Office Projection + DGSF Other Projection.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 Includes equipment storage and maintenance shop area. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-102 Liquid Fuels (continued) Critical Adjacencies 􀂃 Current Visitors Peak 1 Current Parking Personnel Vehicle 3 County Vehicle 3 Miscellaneous 􀂃 Out of the office the majority of the time. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-103 Public Safety Profiles The category of Public Safety includes County departments and Constitutional offices that provide and coordinate security, inmate transportation, inmate diversion center and emergency communications efforts for the County. A list of the departments included under Public Safety is presented below. Department/Office Location Coroner 1497 Loudon Road Day Reporting Center Day Reporting Center, 550 Loudon Street Emergency Services/E911 Backup Center Court House Annex, 157 Lincoln Way East Security Commissioner’s Complex, 14 North Main Street Sheriff Court House Annex, 157 Lincoln Way East Public safety functions are concentrated at the Court House Square complex, with the Day Reporting Center in a leased space approximately one mile away. The Coroner’s office is located in the Coroner’s home, with equipment storage at other County owned sites. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-104 Coroner Location 1497 Loudon Road Mission/Function 􀂃 Investigates death in County and maintains necessary records. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; legislation. Technology 􀂃 Standard office equipment. Personnel Projection Non-Office Space 􀂃 Garage space. 􀂃 Cooler for body storage (at hospital). 􀂃 Offsite storage for evidence and weapons. Current Space Deficiencies 􀂃 Inadequate garage. 􀂃 Inadequate cooler. Space Projection 19992000200120022003200420052006200720081.01.01.01.01.01.01.01.01.02.0 Item2013201820232028Model 1 Historical Percent Change3.14.25.36.4Model 2 Historical Number Change2.63.13.74.2Model 3 Linear Regression1.61.92.22.4Model 4 Constant Staff/Population2.12.22.32.3Model 5 Department's Recommendation2.03.03.03.0 FTE Staff Projection (Avg. 2, 4-5)2.03.03.03.0 Item20082013201820232028Existing Office DGSF 0FTE Staff Projection22333Average Office DGSF/Staff1230230230230230DGSF Office Projection460460690690690Exi sting Other DGSF2400DGSF Other Projection400400450450450DGSF Total Existing Space400DGSF Space Projection38608601,1401,1401,1401 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 Includes garage/hearse storage and excludes body cooler and offsite evidence storage. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-105 Coroner (continued) Critical Adjacencies 􀂃 None identified Current Visitors Peak 1 Current Parking Personnel Vehicle 1 County Vehicle 1 Miscellaneous 􀂃 Currently cooler for bodies at hospital. 􀂃 Currently office located in the home of the coroner. 􀂃 All equipment kept offsite. 􀂃 Security not currently needed, but if function moved security and additional staff required, as open 24/7/365. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-106 Day Reporting Center Location Day Reporting Center, 550 Loudon Street Mission/Function 􀂃 To reduce jail population and recidivism by providing offenders a combination of maximum supervision, immediate reporting and intensive treatment. 􀂃 Program can also be a requirement of probation as directed by the Courts. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; referrals from the Franklin County Courts; legislation; technology. Technology 􀂃 Standard office equipment. 􀂃 Laserfiche for scanning of files. Personnel Projection Note: Model 4 selected to reflect conservative growth. Non-Office Space 􀂃 Meeting rooms. 􀂃 Computer lab. 􀂃 Waiting area. Current Space Deficiencies 􀂃 None identified. 199920002001200220032004200520062007200811.012.015.0% Change (06-08) =36%% Change /Year =18%Note: Created in 2006; currently includes 1 Director, 12 contract employees and 2 Adult Probation officers. Director and Adult Probation are the only Franklin County employees at this location. Others are contract employees through agency that runs Day Reporting CenterItem2013201820232028Model 1 Historical Percent Change28.642.355.969.5Model 2 Historical Number Change25.035.045.055.0Model 3 Linear Regression24.734.744.754.7Model 4 Constant Staff/Population15.616.317.017.6Model 5 Department's RecommendationFTE Staff Projection (Model 4)16.016.017.018.0% Change (08-28) = 20%% Change /Year = 1% FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-107 Day Reporting Center (continued) Space Projection Critical Adjacencies 􀂃 Adult Probation. 􀂃 Courts. 􀂃 Jail. Current Visitors Peak 125-150 Current Parking Personnel Vehicle 15 County Vehicle Miscellaneous 􀂃 Director of Center a County employee, remaining staff employed by a contract company. 􀂃 Two adult probation officers have offices in Center. 􀂃 Currently, no space issues, building adequately sized and secure. 􀂃 Site has surface parking for at least 50 client cars. 􀂃 Conducts after hours classes. Item20082013201820232028Existing Office DGSF 2,882FTE Staff Projection1516161718Average Office DGSF/Staff1200200200200200DGSF Office Projection3,0003,2003,2003,4003,600Existing Other DGSF22,625DGSF Other Projection2,6002,6002,6002,6002,600DGSF Total Existing Space5,507DGSF Space Projection35,6005,8005,8006,0006,2001 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 Includes assembly/meeting rooms and waiting room.3 Includes DGSF Office Projection + DGSF Other Projection. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-108 Emergency Services/E911 Backup Center Location Court House Annex, 157 Lincoln Way East Mission/Function 􀂃 Serves as back-up for main E911 Center. 􀂃 Provides prompt and effective response by alerting and coordinating public safety services. Personnel Data Full-time employees or equivalents per year: Not applicable Workload Indicator Number of emergencies/disasters. Technology 􀂃 Back-up dispatch/call center stations. 􀂃 Back-up server. Personnel Projection Not applicable. Non-Office Space 􀂃 Secure dispatch center. 􀂃 Emergency operations center. 􀂃 Secure, climate controlled server room. 􀂃 Equipment storage. Current Space Deficiencies 􀂃 In process of occupying new E911/Emergency Operations Center, location to serve as back-up. Space Projection Critical Adjacencies 􀂃 Current Visitors Peak n/a Current Parking Personnel Vehicle 17 County Vehicle 5 Miscellaneous 􀂃 Concern with water/spring in basement. Item20082013201820232028DGSF Total Existing Space2,560DGSF Space Projection12,5602,5602,5602,5602,560 FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-109 Security Location Commissioner’s Complex Mission/Function 􀂃 Provides proactive security for all County facilities. 􀂃 Plans, installs, and monitors security systems. 􀂃 Assures the safety and security and protection of County property, assets, citizens, and employees. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; technology; crime. Technology 􀂃 Standard office equipment. 􀂃 Security cameras and a central viewing point. Personnel Projection Note: Average of all models selected to reflect historic trends, conservative growth, and department’s recommendation. Function may warrant re-assignment under another department in future depending on role (i.e., Risk Management or Sheriff). Non-Office Space 􀂃 Central camera control area. 􀂃 Equipment and supply storage. Current Space Deficiencies 􀂃 No central computer and video monitoring room. 􀂃 Need secure area to store equipment. 19992000200120022003200420052006200720081.01.01.01.01.01.01.01 .0 Item2013201820232028Model 1 Historical Percent Change1.01.01.01.0Model 2 Historical Number Change1.01.01.01.0Model 3 Linear Regression1.01.01.01.0Model 4 Constant Staff/Population1.01.11.11.2Model 5 Department's Recommendation5.06.06.07.0FTE Staff Projection (Avg. 1-5)2.02.02.02.0 FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-110 Security (continued) Space Projection Critical Adjacencies 􀂃 Central to County locations. Current Visitors Peak 2-4 Current Parking Personnel Vehicle 1 County Vehicle Miscellaneous 􀂃 Cameras in all buildings; need more external surveillance cameras. 􀂃 Need to locate central control/monitoring room near office space. Item20082013201820232028Existing Office DGSF 128FTE Staff Projection12222Average Office DGSF/Staff1200200200200200DGSF Office Projection200400400400400Existing Other DGSF20DGSF Other Projection120120120120120DGSF Total Existing Space128DGSF Space Projection33205205205205201 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces.2 Includes equipment storage and a central control. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-111 Sheriff Location Court House Annex, 157 Lincoln Way East Mission/Function 􀂃 Provides transportation to Court for County inmates. 􀂃 Provides civil process and warrant services for the Court of Common Pleas. 􀂃 Maintains security in courthouse and courtrooms. 􀂃 Manages central holding at courthouse. 􀂃 Conducts public auctions. 􀂃 Issues public pistol permits. Personnel Data Full-time employees or equivalents per year: Workload Indicator Population growth; legislation; technology. Technology 􀂃 Standard office equipment. 􀂃 Security cameras and central control. 􀂃 Metal detectors and screening machines for buildings. Personnel Projection Note: Average of models 4 and 5 selected to reflect conservative growth and department’s recommendation. Non-Office Space 􀂃 Holding cells. 􀂃 Evidence storage. 􀂃 Gun lockers. 􀂃 Gear storage. 􀂃 Locker room. 􀂃 Waiting area. Current Space Deficiencies 􀂃 Lack of general office and support spaces. 􀂃 Need larger waiting area and more counter space. 􀂃 Need assigned locker room for male and female with restrooms/shower (lockers currently in hall of basement) and fitness area. 􀂃 Insufficient evidence storage. 􀂃 Insufficient equipment storage. 􀂃 Inadequate staff mustering/roll call area. 􀂃 Photographing area for pistol permits; area for public to complete permit applications. 199920002001200220 032004200520062007200813.2513.2513.2517.5019.0021.2522.2522.2522.2524.00% Change (99-08) =0%% Change /Year =0%Note: Staff total does include 8 part-time security officers (or 4 FTEs) at entry checkpoints at the Courthouse Annex, Administrative Annex and the Human Resources Building.Item2013201820232028Model 1 Historical Percent Change34.845.656.567.3Model 2 Historical Number Change30.035.941.947.9Model 3 Linear Regression31.638.345.051.7Model 4 Constant Staff/Population25.026.127.228.2Model 5 Department's Recommendation25.027.029.031.0FTE Staff Projection (Avg. 4-5)25.027.028.030.0% Change (08-28) = 25%% Change /Year = 1% FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 3 GOVERNMENT FACILITIES MASTER PLAN DEPARTMENT/OFFICE PROFILES CARTER GOBLE LEE COMPANIES 3-112 Sheriff (continued) Space Projection Critical Adjacencies 􀂃 Courts. Current Visitors Peak 75 Current Parking Personnel Vehicle County Vehicle 8 Miscellaneous 􀂃 General lack of office and general space, very cramped. 􀂃 Personnel stacked upon each other, locker room in a hallway with a curtain that obstructs the view of changing officers. Item20082013201820232028Existing Office DGSF 1,000FTE Staff Projection2425272830Average Office DGSF/Staff1150150150150150DGSF Office Projection3,6003,7504,0504,2004,500Existing Other DGSF2796DGSF Other Projection25,8195,8195,8195,8195,819DGSF Total Existing Space1,796DGSF Space Projection39,4199,5699,86910,01910,3193 Includes DGSF Office Projection + DGSF Other Projection.2 Current area includes holding area and locker space in basement. Projected space to include central holding/courthouse security, roll call/meeting room and locker/shower/shower/toilet/fitness area.1 Includes an average per staff for all office, staff circulation, file storage, work/copy, meeting/conference, and public reception spaces. SUMMARY In this chapter, a profile is provided for each department/office by general category: Administration, Falling Springs Nursing Home, Human Services, Judicial, Property Management, and Public Safety. Each profile represents an analytical description of the department and is a culmination of the data gathered through surveys and interviews with key staff. Also included in the profile is the Consultant’s recommended future personnel and space needs. CHAPTER 4 Needs Assessment FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 4 GOVERNMENT FACILITIES MASTER PLAN NEEDS ASSESSMENT CARTER GOBLE LEE COMPANIES 4-1 INTRODUCTION Projections of future space needs are based on both present conditions and other factors to include present space deficiencies, projected staff growth, planned or anticipated functional or operational changes, and space standards based on generally accepted planning and design guidelines and/or the Consultant’s experience in similar projects. These estimates in turn provide a planning basis for examining alternative development strategies and building concepts and thus determining preliminary estimates of construction and project costs. The purpose of this chapter is to summarize the personnel and space projections presented in the department profiles in Chapter 3. PERSONNEL PROJECTIONS As described in Chapter 3, various personnel forecast models were generated using all or a combination of historic staff, past and projected County population, specific workload indicators, and data gathered through department surveys. The Consultant then compared the model outcomes to the department’s historic staff growth and insights revealed in the survey and/or personal interviews (i.e. constrained historical growth, change in management philosophy, future grant funding, planned department and/or staff changes due to impact of technologies or change in workflow, etc.) to develop a personnel projection. Note that a comprehensive staffing analysis was not completed and that the staff projections are for space planning purposes only. A summary of the personnel needs by category in five year intervals through 2028 is presented in Table 4-1. Table 4-1 Summary of Personnel Needs Existing2013201820232028Administration10912113114215037.6%1.9%Falling Spring Nursing Home21622523524425317.4%0.9%Human Services16618720322023742.8%2.1%Judicial17919521823125140.4%2.0%Property Management121213141633.3%1.7%Public Safety424548505326.2%1.3%Total72378584890196032.7%1.6%Average Annual Increase1.7%1.6%1.3%1 .3%Source: CGL; October 2008 and updated March 2009.Department Category% Chg./YearPersonnel% Chg. 08-28 County staff for the departments/functions included in the study is projected to increase 32.7% over the next 20 years from 723 to 960 positions, an average annual growth rate of 1.6%. Human Services is projected to have the highest percent (166 to 237 staff or 42.8%), while Judicial and Human Services are projected to have the largest number increase at 72 (251 – 179 Judicial) and 71 (237 – 166 Human Services) over the period. Personnel projections by department/function are provided in Table 4-2 on the following page. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 4 GOVERNMENT FACILITIES MASTER PLAN NEEDS ASSESSMENT CARTER GOBLE LEE COMPANIES 4-2 Table 4-2 Detail of Personnel Needs Existing2013201820232028Ag Extension19.02021222215.8%0.8%Commissioners' Office13.01516181838.5%1.9%Controller9.0910101122.2%1.1%Fiscal/Accounts Payable13.01314141515.4%0.8%Human Resources11.51213141421.7%1.1%Management Informational Systems -Admin/Software Office5.08101316220.0%11.0%Management Informational Systems -Network/Hardware Office4.044440.0%0.Planning5.0677860.0%3.Purchasing2.0333350.0%2.Risk Management5.0667740.0%2.Tax Services12.01314161633.3%1.7%Treasurer3.0333433.3%1.Veteran Affairs2.022220.0%0.Visitors Bureau2.03456200.0%10.0%Voter Registration2.5333320.0%1.Weights & Measures1.011110.0%0.Administration Total109.012113114215037.6%1.9%Falling Springs Nursing & Rehab Center215.522523524425317.4%0.9%Falling Spring Nursing Home Total215.522523524425317.4%0.9%Area Agency on Aging23.02425262613.0%0.7%Children, Youth, & Family Services44.04954596547.7%2.4%Community Services6.577777.7%0.Drug & Alcohol6.08101112100.0%5.0%Human Services -Administration5.0556740.0%2 .Human Services -Criminal Justice Quality Improvement (Grants)2.5333320.0%1.Managed Care3.0444433.3%1.Mental Health -Main Office35.04145505454.3%2.7%Mental Health -Developmental Disabilities27.029303 13218.5%0.9%Mental Health -Case Management7.0777814.3%0.Transportation Office7.010131619171.4%8.6%Human Services Total166.018720322023742.8%2.1%Adult Probation35.03841444734.3%1.7%Clerk of Court/Orphans Court8.0911111250.0%2.5%Common Pleas Judges/Staff20.02125252943.5%2.2%Court Administration Office7.0810111385.7%4.3%District Attorney21.52530323667.4%3.4%District Judge6.066660.0%0.D ivorce Master1.02222100.0%5.0%Domestic Relations28.02931323317.9%0.9%Juvenile Master0.52222300.0%15.0%Juvenile Probation24.02527293025.0%1.3%Prothonotary's Office8.089101137.5%1.9%Public Defender11.51315171965.2%3.3%Register of Wills/Deeds8.099101137.5%1.9%Judicial Total178.519521823125140.4%2.0%AdministrationHuman ServicesFSNHPersonnel1,2,3,4% Chg. 08-28% Chg./YearDepartment CategoryJudicial FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 4 GOVERNMENT FACILITIES MASTER PLAN NEEDS ASSESSMENT CARTER GOBLE LEE COMPANIES 4-3 Table 4-2 (continued) Detail of Personnel Needs Existing2013201820232028Prope rty Management -Administration3.0333433.3%1.Property Management -Maintenance8.089101137.5%1.9%Liquid Fuels 1.011110.0%0.Property Management Total12.01213141633.3%1.7%Coroner's Office2.0233350.0%2.Day Reporting Center15.01616171820.0%1.0%Emergency Services/E911 Backup Center0.000000.0%0.Security1.02222100.0%5.0%Sheriff24.02527283025.0%1.3%Public Safety Total42.04548505326.2%1.3%Other/Storage723.07 8584890196032.7%1.6%Source: CGL; October 2008 and updated March 2009.Property MgmtGrand Total1 Transportation staff includes office staff only and excludes part-time drivers.2 Court Administration staff does not include part-time Tip Stave officers who provide assistance to juries and elected part-time Jury Commissioners. 3 County Buildings Administration staff does not include Custodial positions. 4 Day Reporting Center Center includes only 1 County staff, remaining contract positions. Personnel1,2,3,4% Chg. 08-28% Chg./YearDepartment CategoryPublic Safety FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 4 GOVERNMENT FACILITIES MASTER PLAN NEEDS ASSESSMENT CARTER GOBLE LEE COMPANIES 4-4 SPACE PROJECTIONS Space projections were calculated for each department/function in five year intervals through 2028 by: (1) multiplying the recommended personnel projection by the recommended average department gross square feet (DGSF) per staff person to arrive at an Office DGSF; (2) assessing any Other DGSF needs and determining an appropriate plug number for future years; and (3) then adding the Office DGSF and Other DGSF to arrive at a total space needs projection. Note that the space projections are expressed as DGSF and that grossing factors must be added to determine total building size or BGSF. A summary of the space needs by department category in five year intervals through 2028 is provided in Table 4-3. Table 4-3 Summary of Department Gross Space Needs Existing20082013201820232028Administr ation28,13133,86836,89539,24541,84043,85555.9%2.8%Falling Spring Nursing Home66,85094,57097,09099,610102,130104,65056.5%2.8%Human Services27,68840,19544,80548,49552,41556,260103.2%5.2%Judicial47,2728 1,89990,601100,386103,746112,795138.6%6.9%Property Management4,8805,3955,3955,4455,4955,76018.0%0.9%Public Safety10,39118,75919,15919,58920,08920,43996.7%4.8%Other/Storage15,66815,66815,66815,66815,6 6815,6680.0%0.0%Total200,880290,353309,613328,437341,382359,42678.9%3.9%Average Annual Increase44.5%1.3%1.2%0.8%1.1%Average Annual Increase from Existing10.8%6.3%4.7%3.9%Source: CGL; October 2008 and updated March 2009.Department Category% Chg./Year% Chg. 08-28Space (DGSF) County space needs for the functions included in the study are projected to increase nearly 79% over the next 20 years from 200,880 to 359,426 DGSF. Interestingly, the largest jump in projected space needs is applying the recommended space standards to the existing level of services (the 2008 projection). Of the 20 year space need of 158,546 DGSF (359,426 projected – 200,880 existing), 56% of the deficit or 89,473 of the 158,546 DGSF is from applying the recommended standards to the existing level of services (290,353 existing at standard – 200,880 existing). Judicial is projected to have the highest percentage increase in space needs at nearly 139% and number increase at 65,523 DGSF (112,795 projected versus 47,272 existing) over the period. Space needs by department/function is provided in Table 4-4. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 4 GOVERNMENT FACILITIES MASTER PLAN NEEDS ASSESSMENT CARTER GOBLE LEE COMPANIES 4-5 Table 4-4 Detail of Department Gross Space Needs Existing20082013201820232028 Ag Extension7,3477,0857,4007,6157,9307,9307.9%0.4%Commissioners' Office5,2595,4855,9656,1806,6706,67026.8%1.3%Controller1,7602,5702,5702,8002,8003,03072.2%3.6%Fiscal/Accounts Payable2,4802,7952,7953, 0103,0103,22530.0%1.5%Human Resources1,9462,8733,0053,2453,4853,51080.4%4.0%Management Informational Systems -Admin/Software Office1,1101,7752,4452,9003,5704,240282.0%14.1%Management Informational Systems -Network/Hardware Office4351,1101,1101,1101,1101,110155.2%7.8%Planning1,6501,9752,2902,6052,6052,92077.0%3.8%Purchasing38451074574574574594.0%4.7%Risk Management7211,0751,2901,2 901,5051,505108.7%5.4%Tax Services1,8822,5502,7502,9003,2503,25072.7%3.6%Treasurer9639259259259251,17021.5%1.1%Veteran Affairs44058063063063063043.2%2.2%Visitors Bureau8741,4301,7452,0602,3752,690207 .8%10.4%Voter Registration48068078078078078062.5%3.1%Weights & Measures40045045045045045012.5%0.6%Administration Total28,13133,86836,89539,24541,84043,85555.9%2.8%Falling Springs Nursing & Rehab Center66,85094,57097,09099,610102,130104,65056.5%2.8%Falling Spring Nursing Home Total66,85094,57097,09099,610102,130104,65056.5%2.8%Area Agency on Aging5,9206,1456,3606,6756,9906,99018.1%0.9 %Children, Youth, & Family Services5,9759,46010,53511,61012,68513,975133.9%6.7%Community Services2,0002,2982,4052,4052,4052,40520.3%1.0%Drug & Alcohol3851,2901,7202,1502,3652,580570.1%28.5%Human Services -Administration1,5802,1552,2002,2002,4802,76074.7%3.7%Human Services -Criminal Justice Quality Improvement (Grants)290538645645645645122.4%6.1%Managed Care385645860860860860123.4%6.2%Mental Health -Main Office3,1967,5258,8159,67510,75011,610263.3%13.2%Mental Health -Developmental Disabilities4,9306,2056,6356,9507,2157,48051.7%2.6%Mental Health -Case Management1,8751,9301,9301,9301,9302, 17015.7%0.8%Transportation Office1,1522,0052,7003,3954,0904,785315.4%15.8%Human Services Total27,68840,19544,80548,49552,41556,260103.2%5.2%Adult Probation6,3349,55010,24011,03011,82012,61099.1%5.0%C lerk of Court/Orphans Court1,9702,5502,8003,3253,3503,62584.0%4.2%Common Pleas Judges/Staff10,24723,51829,11634,18034,18039,244283.0%14.1%Court Administration Office2,2508,1508,3808,8409,0709,530323. 6%16.2%District Attorney3,9005,5006,4007,6508,1759,200135.9%6.8%District Judge2,1805,8815,8815,8815,8815,881169.7%8.5%Divorce Master8202,0702,0702,0702,0702,070152.4%7.6%Domestic Relations7,6227,8408 ,0708,5308,8609,09019.3%1.0%Juvenile Master7152,0702,0702,0702,0702,070189.5%9.5%Juvenile Probation3,0285,7706,0006,4606,9207,150136.1%6.8%Prothonotary's Office1,9802,6002,6002,8503,1503,42573.0%3.6% Public Defender3,5803,0003,4003,9004,4254,95038.3%1.9%Register of Wills/Deeds2,6463,4003,5753,6003,7753,95049.3%2.5%Judicial Total47,27281,89990,601100,386103,746112,795138.6%6.9%% Chg. 08-28% Chg./YearDepartment CategoryJudicialSpaceAdministrationHuman ServicesFSNH FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 4 GOVERNMENT FACILITIES MASTER PLAN NEEDS ASSESSMENT CARTER GOBLE LEE COMPANIES 4-6 Table 4-4 (continued) Detail of Department Gross Space Needs Existing20082013201820232028Property Management -Administration3808458458708951,135198.7%9.9%Property Management -Maintenance40040040042545047518.8%0.9%Liquid Fuels 4,1004,1504,1504,1504,1504,1501.2% 0.1%Property Management Total4,8805,3955,3955,4455,4955,76018.0%0.9%Coroner's Office4008608601,1401,1401,140185.0%9.3%Day Reporting Center5,5075,6005,8005,8006,0006,20012.6%0.6%Emergency Services/E911 Backup Center2,5602,5602,5602,5602,5602,5600.0%0.0%Security128320520520520520306.3%15.3%Sheriff1,7969,4199,4199,5699,86910,019457.8%22.9%Public Safety Total10,39118,75919,15919,58920,08 920,43996.7%4.8%Other/Storage15,66815,66815,66815,66815,66815,6680.0%0.0%200,880290,353309,613328,437341,382359,42678.9%3.9%Source: CGL; October 2008 and updated March 2009.Property MgmtGrand TotalSpace% Chg. 08-28% Chg./YearDepartment CategoryPublic Safety SUMMARY A comparison of existing and projected population and department/office personnel and space needs growth for Franklin County is presented in Table 4-5. Table 4-5 Comparison of Projections Existing20082013201820232028Population142,780142,780148,900155,400161,600167,60017.4%0.9%Total Staff72372378584890196032.7%1.6%Total Staff per 1,000 Population5.15.15.35.55.65.7Total DGSF200,880290,353309,613328,437341,382359,42678.9%3.9%Total DGSF per 1,000 Population1,4072,0342,0792,1132,113 2,145Source: CGL; October 2008 and updated March 2009.Item% Chg./YearYear% Chg. 08-25 Overall, Franklin County will be experiencing steady population growth over the next 20 years. The County’s departments/functions will require an increase in space to address past deficiencies and to prepare future growth. These projections will be compared to the existing facilities evaluation (Chapter 5) and used as a base for developing future space allocation plans in the options analysis phase. CHAPTER 5 Facilities Evaluation FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-1 INTRODUCTION An evaluation of the physical condition of each facility and site included in the project was conducted based on a site inspection by the Consultant and additional information from local staff. The ultimate goal of the evaluations is to establish a baseline inventory of current facility and site conditions to aid in determining potential future use, expandability, deficiencies, and obsolescence. FACILITY/SITE INVENTORY AND EVALUATION For the facility evaluations, the Consultant conducted a “walk through” assessment of the facility’s exterior, interior, and technical systems. Overall building systems such as structural, mechanical, and electrical were assessed to the extent that could be readily observed. For the site evaluations, the Consultant visited the site to gather information on the site’s location, access, and general conditions. All evaluations were supplemented by information provided by local staff regarding the current conditions and any recent or planned improvements. The evaluations are not based on a detailed analysis, but rather as a broad index of each facility’s relative physical condition and viability and each site’s general condition. Conditions of the facilities and sites were rated on a scale of Good, Fair, or Poor, as defined below. 􀂙 Good -conditions meet basic standards and potential exists for expansion or redevelopment 􀂙 Fair -conditions are favorable for improvement or redevelopment 􀂙 Poor -conditions do not meet basic standards and have little potential for improvement without significant effort and resources The following county-owned facilities were evaluated by the Consultant: 􀂃 Administration Annex-Sears; 􀂃 Falling Springs Nursing & Rehabilitation Center; 􀂃 Franklin Farm, Building 2; 􀂃 Franklin Farm, Building 3; 􀂃 Franklin Farm, Old County Jail; 􀂃 Human Services Building; 􀂃 New Court House; 􀂃 Old Court House; and 􀂃 Probation Department. In addition, the Consultant toured the following leased locations: 􀂃 Commissioners' Complex; 􀂃 Day Reporting Center; and 􀂃 Area Agency in Aging/Senior Center. A summary of each facility/site evaluation plus general comments and recommendations are presented on the following pages. Also, color-coded space utilization plans for county-owned facilities with multiple departments/offices are provided in Appendix B. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-2 ADMINISTRATION ANNEX – SEARS 218-224 NORTH SECOND STREET CHAMBERSBURG, PA 17201 Description of Use Magisterial District Judge; Domestic Relations; Accounts Payable; Controller; Fiscal; Drug & Alcohol; Management Information Systems; Purchasing; Weights and Measures; Mental Retardation; Planning Year Constructed Original construction date 1940’s; addition constructed 1994-1995 Building Size BGSF: 36,624 # Floors:2 Site Total parking spaces 110 (# & locations): ADA parking spaces 6 (#, locations, & compliance): Parking Lot GOOD FAIR POOR (condition & info): Paving and sidewalks in good condition Signage GOOD FAIR POOR (condition & info): Access /ADA Issues No ADA issues noted Expansion Capability GOOD FAIR POOR (info): Could expand to front into parking area Building Exterior Exterior Wall GOOD FAIR POOR (types & conditions): Some complaints about windows leaking Roof GOOD FAIR POOR (types & conditions): Single-ply, part ballasted, part adhered; should have 10+ years life Historic Significance HI AVG LOW Any significance diminished by 1995 addition Building Interior Structure/Finishes GOOD FAIR POOR (condition and info): Two systems – addition steel frame w/concrete floors; original system unknown but likely wood flooring on wood framing Access /ADA Issues No issues noted Code Compliance Issues No issues noted Layout Extremely cramped No area available for internal expansion Current Functional/GOOD FAIR POOR Operational Suitability Security checkpoint located at crossing of major circulation corridors – not ideally configured for current security requirements Renovation Suitability GOOD FAIR POOR (info): Appropriate primarily for continued office use FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-3 ADMINISTRATION ANNEX – SEARS (CONTINUED) Technical Systems Plumbing GOOD FAIR POOR (condition and info): Mechanical (HVAC) GOOD FAIR POOR (condition and info): Some balance/control issues in some areas Electrical GOOD FAIR POOR (condition and info): Additional power panels may be required if significant increases in HVAC or computer loads Lighting GOOD FAIR POOR (condition and info): Telecommunications GOOD FAIR POOR (types & conditions): Computer networks GOOD FAIR POOR (types & conditions): Vertical Transportation GOOD FAIR POOR (types & conditions): Sustainability 􀂃 Meeting current criteria would require significant renovations and upgrades/replacement of technical systems – little opportunity for day lighting large areas of building Comments 􀂃 Offices cramped and crowded Recommendations 􀂃 Relocate some departments/agencies elsewhere to provide internal expansion area area for remaining components 􀂃 Continue current use of facility with good continuing maintenance and upgrading as technical systems age and become cost-prohibitive to maintain FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-4 FALLING SPRING NURSING AND REHABILITATION CENTER 201 FRANKLIN FARM LANE CHAMBERSBURG, PA 17201 Description of Use Skilled nursing facility Year Constructed 1969, addition 1975 Building Size BGSF: 79,717 # Floors: 2 (main level and basement) Site Total parking spaces 112 (# & locations): ADA parking spaces 3 (front), 2 (rear) (#, locations, & compliance): None in circular entrance drive; some H/C spaces lack vertical signs Parking Lot GOOD FAIR POOR (condition & info): Signage GOOD FAIR POOR (condition & info): Access /ADA Issues Distance from front parking spaces to entrance Expansion Capability GOOD FAIR POOR (info): Ample adjacent land on site Building Exterior Exterior Wall GOOD FAIR POOR (types & conditions): Brick; general condition good, but windows are single pane non-insulating type (comprise ca. 30% of wall surface) Roof GOOD FAIR POOR (types & conditions): Existing material is Pennsylvania slate, soft and brittle On-going leak repairs necessary Historic Significance HI AVG LOW Building Interior Structure/Finishes GOOD FAIR POOR (condition and info): Heavy interior dividing walls; finishes well-maintained Access /ADA Issues No issues noted Code Compliance Issues Correct signage; Adequate exits Layout Long central circulation corridor and housing wing corridors – long walking distances for patients and staff Current Functional/GOOD FAIR POOR Operational Suitability Rooms designed for up to 4 patients – not current nursing home planning practice Renovation Suitability GOOD FAIR POOR Good for conversion to general office use; Poor to convert 4-bed rooms to single rooms – conversion to 1-or 2-person rooms would reduce bed count to uneconomically low number FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-5 FALLING SPRING NURSING AND REHABILITATION CENTER (CONTINUED) Technical Systems Plumbing GOOD FAIR POOR (condition and info): Some sewage leaks reported above Transportation office Occasional waste line blockages Mechanical (HVAC) GOOD FAIR POOR (condition and info): Poor zone control Aging boilers should be replaced Electrical GOOD FAIR POOR (condition and info): System near capacity Lighting GOOD FAIR POOR (condition and info): Telecommunications GOOD FAIR POOR (types & conditions): Computer networks GOOD FAIR POOR (types & conditions): Vertical Transportation GOOD FAIR POOR (types & conditions): Sustainability 􀂃 Fair if single-pane windows are replaced with thermal windows Comments 􀂃 Cabinetwork in nurses’ stations showing wear – should be upgraded 􀂃 Building is fully sprinklered 􀂃 Building has been continually upgraded, but layout limits ability of facility to function as efficiently as new standards-compliant facility 􀂃 General appearance is bright, well-maintained facility 􀂃 Physical therapy room on lower level – residents and out-patients must be separated 􀂃 Windows all need replacing 􀂃 Outdoor A/C condensing units high/low pressure stage units – all beyond time to replace 􀂃 Electrical service and main panels need replacing Recommendations 􀂃 Consider reducing patient room capacity to maximum of two persons and construct addition(s) of single bed rooms 􀂃 Consider separate access for out-patients 􀂃 Replace windows with insulating/energy-saving type FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-6 FRANKLIN FARM BUILDING 2 AGRICULTURAL EXTENSION 181 FRANKLIN FARM LANE CHAMBERSBURG, PA 17201 Description of Use Pennsylvania State University (Penn State) agricultural extension services – 4H programs, Master Gardener and volunteers programs, literature, consulting activities Year Constructed Ca. 1811; renovations 1995 and 2005 Building Size BGSF: 10,200 # Floors: 3 including basement Site Total parking spaces 80 (# & locations): ADA parking spaces 3; 1 additional designated space desirable to comply with 5% of total parking capacity (#, locations, & compliance): Parking Lot GOOD FAIR POOR (condition & info): North area reportedly has inadequate lighting at night Signage GOOD FAIR POOR (condition & info): Larger, more prominent signage needed Access /ADA Issues No ADA issues noted Poor vehicle service area for supplies, deliveries Expansion Capability GOOD FAIR POOR (info): Landlocked; only potential is adjacent Gass Building suitable for storage Building Exterior Exterior Wall GOOD FAIR POOR (types & conditions): Stone Roof GOOD FAIR POOR (types & conditions): Metal, recently replaced Historic Significance HIGH AVG LOW May be listed on the Historic Register Building Interior Structure/Finishes GOOD FAIR POOR (condition and info): Sloping upper floors Moisture in basement from local spring or groundwater seepage Access /ADA Issues No issues noted Code Compliance Issues No issues noted Layout Very cramped, esp. storage spaces Current Functional/GOOD FAIR POOR Operational Suitability Renovation Suitability GOOD FAIR POOR (info): Limited potential FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-7 FRANKLIN FARM BUILDING 2 -AGRICULTURAL EXTENSION (CONTINUED) Technical Systems Plumbing GOOD FAIR POOR (condition and info): Mechanical (HVAC) GOOD FAIR POOR (condition and info): Units are all new – moisture issues considered to be caused by proximity to local springs Electrical GOOD FAIR POOR (condition and info): Electrical upgrades were done in 1995; additional panels may be required if HVAC/computer loads increase significantly Lighting GOOD FAIR POOR (condition and info): Telecommunications GOOD FAIR POOR (types & conditions): Computer networks GOOD FAIR POOR (types & conditions): Vertical Transportation GOOD FAIR POOR (types & conditions): Elevator is approximately two years old Sustainability 􀂃 Does not meet current sustainability criteria – major interior renovations would be required Comments 􀂃 Need more office and storage space 􀂃 Tenant desires more rooms for large meetings – adjacent Heritage Center helps meet this need for the present 􀂃 High humidity in basement – proximity to local springs is considered the likely cause 􀂃 Building renovated within past three years – new standing seam metal roof, new windows, new HVAC, new roof truss, new elevator Recommendations 􀂃 Use nearby vacant buildings for storage (e.g. Gass House, old Jail) – cleanup and renovations, adequate climate control for document storage would be required FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-8 FRANKLIN FARM BUILDING 3 191 FRANKLIN FARM LANE CHAMBERSBURG, PA 17201 Description of Use Grants; Veterans’ Affairs; MIS Year Constructed Ca. 1930’s Building Size BGSF: 1,315 includes only departments noted # Floors: 2 plus partial basement (Offices on 1st floor only) Site Total parking spaces Spaces included in Agricultural Extension count (# & locations): ADA parking spaces Spaces included in Agricultural Extension count (#, locations, & compliance): Parking Lot GOOD FAIR POOR (condition & info): See Agricultural Extension Signage GOOD FAIR POOR (condition & info): See Agricultural Extension Access /ADA Issues Ramp access from parking Expansion Capability GOOD FAIR POOR (info): Historic buildings on site, minimal expansion area Building Exterior Exterior Wall GOOD FAIR POOR (types & conditions): Stone facing Roof GOOD FAIR POOR (types & conditions): Historic Significance HIGH AVG LOW Building Interior Structure/Finishes GOOD FAIR POOR (condition and info): Finishes in poor to fair condition Access /ADA Issues No issues noted Code Compliance Issues No issues noted Layout Shared waiting area too small for both operations Offices small and cramped Current Functional/GOOD FAIR POOR Operational Suitability Adequate for individual offices Renovation Suitability GOOD FAIR POOR (info): No space for expansion available; should probably be gutted and remodeled if County desires to keep in use FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-9 FRANKLIN FARM BUILDING 3 -GRANTS AND VETERANS’ AFFAIRS (VA) (CONTINUED) Technical Systems Plumbing GOOD FAIR POOR (condition and info): Mechanical (HVAC) GOOD FAIR POOR (condition and info): Electrical GOOD FAIR POOR (condition and info): New Square D panel recently installed Lighting GOOD FAIR POOR (condition and info): Telecommunications GOOD FAIR POOR (types & conditions): Computer networks GOOD FAIR POOR (types & conditions): Vertical Transportation GOOD FAIR POOR (types & conditions): Not applicable – stairs only Sustainability 􀂃 Limited due to age and types of building materials used Comments 􀂃 Both Grants and VA operate in small areas, share waiting room 􀂃 Grants should have 3 offices, file storage area 􀂃 Grants would prefer location near Courthouse and Judge Walsh 􀂃 VA likes location for ease of access for clients Recommendations 􀂃 Consider relocating Grants near Courthouse FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-10 FRANKLIN FARM (OLD COUNTY JAIL) Description of Use Not in use at present Year Constructed Unknown Building Size BGSF: 39,953 Site Total parking spaces (# & locations): ADA parking spaces (#, locations, & compliance): Parking Lot GOOD FAIR POOR (condition & info): Signage GOOD FAIR POOR (condition & info): Not applicable – facility currently unoccupied except for dead storage Access /ADA Issues None noted Expansion Capability GOOD FAIR POOR (info): Will depend on determination of use Building Exterior Exterior Wall GOOD FAIR POOR (types & conditions): Roof GOOD FAIR POOR (types & conditions): Original tar and stone – poor condition, extensive leakage Any replacement would require parapet walls to be replaced and waterproofed – est. min. replacement cost $300,000 Historic Significance HIGH AVG LOW Building Interior Structure/Finishes GOOD FAIR POOR (condition and info): Finishes neglected during vacancy; would require all new finishes Access /ADA Issues Non-compliant – would be costly to upgrade Code Compliance Issues Mechanical and electrical non-compliant No sprinkler system – est. min. cost of $200,000 Layout Indirect supervision layout Current Functional/GOOD FAIR POOR Operational Suitability Small, inefficient housing pods by current jail planning standards Renovation Suitability GOOD FAIR POOR (info): FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-11 FRANKLIN FARM (OLD COUNTY JAIL) (CONTINUED) Technical Systems Plumbing GOOD FAIR POOR (condition and info): Mechanical (HVAC) GOOD FAIR POOR (condition and info): Unduly complicated, control systems not operable Does not meet current air exchange requirements Electrical GOOD FAIR POOR (condition and info): Lighting GOOD FAIR POOR (condition and info): Telecommunications GOOD FAIR POOR (types & conditions): Computer networks GOOD FAIR POOR (types & conditions): Vertical Transportation GOOD FAIR POOR (types & conditions): Not applicable Sustainability 􀂃 Poor – not constructed observing current sustainability standards Comments 􀂃 Building would require substantial and costly renovation for any occupancy of entire facility 􀂃 Structure and technical systems have been mothballed for more than 14 months – i.e. mechanically, electrically, plumbing, HVAC 􀂃 See also detailed facility assessment report prepared by CGL Engineering Recommendations 􀂃 Front (former administrative area) portion could be renovated for other office use but would require extensive upgrade or complete replacement of technical systems, glazing, etc. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-12 HUMAN SERVICES 425 FRANKLIN FARM LANE CHAMBERSBURG, PA 17201 Description of Use Juvenile Probation; Children, Youth and Family Services; Administration; Managed Care; Human Resources; Risk Management; MH/MR; Mental Health Year Constructed 1989 Building Size BGSF: 31,004 # Floors:2 (main and basement) Site Total parking spaces 141 (# & locations): Front and sides of building ADA parking spaces 5 (#, locations, & compliance): Based on 5% of total parking spaces, should have 7 Parking Lot GOOD FAIR POOR (condition & info): Signage GOOD FAIR POOR (condition & info): Access /ADA Issues No issued noted Expansion Capability GOOD FAIR POOR (info): Site has adequate area for expansion; need to deal with sloping land to rear of building Building Exterior Exterior Wall GOOD FAIR POOR (types & conditions): Roof GOOD FAIR POOR (types & conditions): Historic Significance HI AVG LOW Building Interior Structure/Finishes GOOD FAIR POOR (condition and info): Access /ADA Issues No issues noted Code Compliance Issues Dead-end corridor where office suite was subdivided – not an issue since was approved by L & I Layout Very cramped, somewhat cut up by renovations Current Functional/GOOD FAIR POOR Operational Suitability Human Resources and Risk Management share reception/waiting areas – privacy for work areas difficult to achieve Renovation Suitability GOOD FAIR POOR (info): No room for internal expansion without relocating some functions FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-13 HUMAN SERVICES (CONTINUED) Technical Systems Plumbing GOOD FAIR POOR (condition and info): Mechanical (HVAC) GOOD FAIR POOR (condition and info): Control/balance issues Electrical GOOD FAIR POOR (condition and info): Breakers trip when space heaters are turned on; additional panels may be required if computer demand increases significantly Lighting GOOD FAIR POOR (condition and info): Telecommunications GOOD FAIR POOR (types & conditions): Computer networks GOOD FAIR POOR (types & conditions): Vertical Transportation GOOD FAIR POOR (types & conditions): Adequate for current use Sustainability 􀂃 Limited due to design and construction of existing building Comments 􀂃 Very crowded conditions – major lack of office space 􀂃 Renovation of storage areas in basement could create more office space; however, replacement off-site storage would be required Recommendations 􀂃 Relocate some departments/agencies to enable internal expansion of remaining components FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-14 COURTHOUSE ANNEX (NEW COURTHOUSE) 157 LINCOLN WAY EAST CHAMBERSBURG, PA 17201 Description of Use Courtrooms; District Attorney; Public Defender; Clerk of Court; Court Administration; Register & Recorder; Sheriff; Prothonotary; Emergency Services Backup Center Year Constructed 1979 Building Size BGSF: 54,500 # Floors: 4 plus basement and penthouse on roof Site Total parking spaces Spaces included in Courthouse count (# & locations): ADA parking spaces Spaces included in Courthouse count (#, locations, & compliance): Parking Lot GOOD FAIR POOR (condition & info): See Courthouse notes Signage GOOD FAIR POOR (condition & info): Access /ADA Issues Handicapped-accessible parking spaces at rear of building Vehicle occupants must walk around building to entrances Expansion Capability GOOD FAIR POOR (info): Best opportunity is to rear of building, but would eliminate parking Building Exterior Exterior Wall GOOD FAIR POOR (types & conditions): No major deficiencies noted Roof GOOD FAIR POOR (types & conditions): Ballasted membrane approximately 10 years old Historic Significance HI AVG LOW Building Interior Structure/Finishes GOOD FAIR POOR (condition and info): Interiors well maintained, finishes in generally good condition Access /ADA Issues Main entrance lobby is below street level, accessed only by steps; ADA-compliant entry is on side of building Code Compliance Issues None noted Layout Basic layout acceptable; court floors congested, esp. waiting areas Current Functional/GOOD FAIR POOR Operational Suitability Security control at main entrance difficult – separate H/C entry Renovation Suitability GOOD FAIR POOR (info): Limited – courtroom areas could be converted to offices FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-15 COURTHOUSE ANNEX (NEW COURTHOUSE) (CONTINUED) Technical Systems Plumbing GOOD FAIR POOR (condition and info): See Comments below Mechanical (HVAC) GOOD FAIR POOR (condition and info): DX units for two floors have been replaced; other levels pending Package AC unit installed through wall from locker area into 911 center to provide adequate cooling for dispatch area Electrical GOOD FAIR POOR (condition and info): Separate service for 911 center Additional panels likely required to power any new HVAC and/or computer loads Lighting GOOD FAIR POOR (condition and info): Telecommunications GOOD FAIR POOR (types & conditions): Computer networks GOOD FAIR POOR (types & conditions): Vertical Transportation GOOD FAIR POOR (types & conditions): All levels served by two elevators; some control issues mentioned Sustainability 􀂃 Building nearly 30 years old – does not meet current sustainability criteria; limited opportunities to create greater sustainability without major demolition and renovations Comments 􀂃 Recent interior renovations 􀂃 Building was constructed over active spring; two pumps w/4” lines feed to single 4” line 􀂃 Connected to Old Courthouse by enclosed overhead walkway Recommendations 􀂃 Consider acquiring addition property nearby for expansion/growth of court functions 􀂃 Relocate Emergency Services Backup Center 􀂃 Address basement water issues, esp. if Emergency Services Backup Center has to remain in this location (not a recommended option) 􀂃 Any expansion at current location should probably be to rear – would require new elevator(s) and stairs with relocation of main entrance to rear of building and/or connector between existing building and expansion FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-16 OLD COURTHOUSE 2 MAIN STREET CHAMBERSBURG, PA 17201 Description of Use Voter Registration; Treasurer; Tax Services; Ceremonial Courtroom; Storage Year Constructed Original construction pre-1864; rebuilt after fire ca. 1864 Building Size BGSF: 21,840 # Floors:2 plus basement Site Total parking spaces 107 County; 48 leased (# & locations): Behind building ADA parking spaces 3 County; 2 leased (#, locations, & compliance): Less total than recommended 5% of total parking Parking Lot GOOD FAIR POOR (condition & info): Signage GOOD FAIR POOR (condition & info): Access /ADA Issues Steps up to main entrance, currently blocked off Patrons must enter building from Annex Expansion Capability GOOD FAIR POOR (info): Structures both sides; historically-compatible addition difficult Building Exterior Exterior Wall GOOD FAIR POOR (types & conditions): Roof GOOD FAIR POOR (types & conditions): Shingle, +/-10 years old Historic Significance HIGH AVG LOW National Register of Historic Places registry in 1974 Building Interior Structure/Finishes GOOD FAIR POOR (condition and info): Interior finishes well maintained and in good condition Access /ADA Issues No ADA-accessible toilet rooms on 2nd floor Code Compliance Issues Meets criteria for “grandfathered” historic building – would not meet current code requirements if constructed today as designed Layout Traditional historic courthouse layout – 1st floor offices, large courtroom on 2nd floor Former cells in basement now used for storage Current Functional/GOOD FAIR POOR Operational Suitability No sally port for prisoner transport; not able to separate prisoner from public and staff circulation – presents significant security issues Renovation Suitability GOOD FAIR POOR (info): Does not meet current court planning criteria for prisoner movement, separation, and holding FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-17 OLD COURTHOUSE (CONTINUED) Technical Systems Plumbing GOOD FAIR POOR (condition and info): Some is original, still functional but domestic supply systems should be replaced Mechanical (HVAC) GOOD FAIR POOR (condition and info): Being converted to DX Electrical GOOD FAIR POOR (condition and info): Systems have been upgraded Lighting GOOD FAIR POOR (condition and info): First floor lighting is dim Telecommunications GOOD FAIR POOR (types & conditions): Computer networks GOOD FAIR POOR (types & conditions): Vertical Transportation GOOD FAIR POOR (types & conditions): Single elevator installed in 1979 -adequate for occasional use Sustainability 􀂃 Limited due to age and construction of building Comments Parking for Old Courthouse, Courthouse Annex, and Commissioners’ Complex very limited – relies on leased and borrowed spaces to meet minimal needs Current security requirements requirements require blocking original main entrance to building Recommendations 􀂃 Appropriate for conversion to executive/administrative functions, museum, or for ceremonial functions 􀂃 Existing courtroom should be preserved 􀂃 Additional parking should be provided FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-18 ADULT PROBATION 440WALKER ROAD CHAMBERSBURG, PA 17201 Description of Use Adult, DUI, and Intermediate Punishment Units Year Constructed Ca. early 1990’s as State Police barracks; renovated 1999 for current use Building Size BGSF: 7,169 # Floors: One Site Total parking spaces 74 (# & locations): ADA parking spaces 2 – number should be 4 base on total number of parking spaces (#, locations, & compliance): Parking Lot GOOD FAIR POOR (condition & info): Signage GOOD FAIR POOR (condition & info): Access /ADA Issues No issues noted Expansion Capability GOOD FAIR POOR (info): Limited site area available to rear for building addition Building Exterior Exterior Wall GOOD FAIR POOR (types & conditions): Brick Roof GOOD FAIR POOR (types & conditions): Historic Significance HI AVG LOW Building Interior Structure GOOD FAIR POOR (condition and info): Access /ADA Issues Some interior routes may not meet ADA accessible clearance requirements Code Compliance Issues Exit ways narrow, but no other issues noted Layout Cramped, no space available for internal expansion Current Functional/GOOD FAIR POOR Operational Suitability Operations compromised by crowded conditions No space in building for DUI Unit Renovation Suitability GOOD FAIR POOR (info): Limited potential except for cosmetic upgrades -perhaps minor partition relocations FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-19 ADULT PROBATION (CONTINUED) Technical Systems Plumbing GOOD FAIR POOR (condition and info): Mechanical (HVAC) GOOD FAIR POOR (condition and info): Electrical GOOD FAIR POOR (condition and info): Additional panels may be needed for any new HVAC or computer power receptacle loads Lighting GOOD FAIR POOR (condition and info): Telecommunications GOOD FAIR POOR (types & conditions): Computer networks GOOD FAIR POOR (types & conditions): Vertical Transportation GOOD FAIR POOR (types & conditions): Not applicable Sustainability 􀂃 Limited opportunities for significant improvement due to materials and systems utilized when constructed Comments 􀂃 Building is extremely crowded – no room for additional staff or internal expansion 􀂃 Separate entrances for payment division and other components 􀂃 Privacy/separation lacking for HIPPA, sex offenders, HIV clients Recommendations 􀂃 Single entrance for payment division and other units desirable if separation can occur past the common entrance to achieve security 􀂃 Consider relocation of department or construct building addition to consolidate components and provide additional office space FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-20 COMMISSIONERS’ COMPLEX 14 N. MAIN STREET CHAMBERSBURG, PA 17201 Description of Use Commissioners’ Chamber; Commissioners’ offices; Tourist Promotion Agency; County Buildings Maintenance and Custodial Services (administration); Property Management Year Constructed Not available Building Size BGSF: 8,476 # Floors: One plus conference room only on 2nd floor Site Total parking spaces Spaces included in Courthouse count (# & locations): ADA parking spaces Spaces included in Courthouse count (#, locations, & compliance): Parking Lot GOOD FAIR POOR (condition & info): See Courthouse notes Signage GOOD FAIR POOR (condition & info): See Courthouse notes Access /ADA Issues Some on-street parking for handicapped – designated County spaces to rear of building Expansion Capability GOOD FAIR POOR (info): Any expansion would reduce parking Building Exterior Exterior Wall GOOD FAIR POOR (types & conditions): Roof GOOD FAIR POOR (types & conditions): Not observed Historic Significance HI AVG LOW Building Interior Structure GOOD FAIR POOR (condition and info): Access /ADA Issues No issues noted Code Compliance Issues No issues noted Layout Entrance and open office with workstations located in former bank lobby Current Functional/GOOD FAIR POOR Operational Suitability Visitors must pass through open office to access private offices Renovation Suitability GOOD FAIR POOR (info): Suitable primarily for office use FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-21 COMMISSIONERS’ COMPLEX (CONTINUED) Technical Systems Plumbing GOOD FAIR POOR (condition and info): Mechanical (HVAC) GOOD FAIR POOR (condition and info): Electrical GOOD FAIR POOR (condition and info): Lighting GOOD FAIR POOR (condition and info): Telecommunications GOOD FAIR POOR (types & conditions): Computer networks GOOD FAIR POOR (types & conditions): Vertical Transportation GOOD FAIR POOR (types & conditions): None to 2nd floor conference room Sustainability 􀂃 Limited potential to achieve significant improvement Comments 􀂃 Component is located in leased space – remainder of building is occupied by others leases 􀂃 Building reportedly has many technical systems issues 􀂃 Building in excellent location for consolidation of many County agencies and functions 􀂃 Central location desirable for Facilities Management with adequate assembly, office, maintenance, and storage areas – location near Commissioners also desirable 􀂃 Property currently negotiable for purchase Recommendations 􀂃 Subject to favorable in-depth and detailed technical evaluation, County should consider purchasing this property FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-22 DAY REPORTING CENTER Description of Use Programs for non-incarcerated judicial offenders Year Constructed Building Size BGSF: 5,990 Site Total parking spaces 35 (# & locations): ADA parking spaces 1 (#, locations, & compliance): Should have minimum 2 to comply with 5% rule-of-thumb Parking Lot GOOD FAIR POOR (condition & info): Signage GOOD FAIR POOR (condition & info): Access /ADA Issues No issues noted except number of ADA parking spaces Expansion Capability GOOD FAIR POOR (info): Building Exterior Exterior Wall GOOD FAIR POOR (types & conditions): Roof GOOD FAIR POOR (types & conditions): Historic Significance HIGH AVG LOW Building Interior Structure GOOD FAIR POOR (condition and info): Access /ADA Issues No issues noted Code Compliance Issues No issues noted Layout Functions adequately Current Functional/GOOD FAIR POOR Operational Suitability Renovation Suitability GOOD FAIR POOR (info): FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-23 DAY REPORTING CENTER (CONTINUED) Technical Systems Plumbing GOOD FAIR POOR (condition and info): Mechanical (HVAC) GOOD FAIR POOR (condition and info): Electrical GOOD FAIR POOR (condition and info): Lighting GOOD FAIR POOR (condition and info): Telecommunications GOOD FAIR POOR (types & conditions): Computer networks GOOD FAIR POOR (types & conditions): Vertical Transportation GOOD FAIR POOR (types & conditions): Sustainability Comments 􀂃 This is leased facility 􀂃 Currently adequate room in facility with additional office space if needed. Recommendations FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-24 AREA AGENCY ON AGING/SENIOR CENTER Description of Use Administration offices for Area Agency on Aging and a Senior Center Year Constructed Building Size BGSF: 11,500 Site Total parking spaces 45 (# & locations): ADA parking spaces 8 (#, locations, & compliance): Parking Lot GOOD FAIR POOR (condition & info): Signage GOOD FAIR POOR (condition & info): Access /ADA Issues None observed Expansion Capability GOOD FAIR POOR (info): Building Exterior Exterior Wall GOOD FAIR POOR (types & conditions): Roof GOOD FAIR POOR (types & conditions): Historic Significance HIGH AVG LOW Building Interior Structure GOOD FAIR POOR (condition and info): Access /ADA Issues No issues noted Code Compliance Issues No issues noted Layout Suitable for current function Current Functional/GOOD FAIR POOR Operational Suitability Renovation Suitability GOOD FAIR POOR (info): FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-25 AREA AGENCY ON AGING/SENIOR CENTER (CONTINUED) Technical Systems Plumbing GOOD FAIR POOR (condition and info): Mechanical (HVAC) GOOD FAIR POOR (condition and info): Electrical GOOD FAIR POOR (condition and info): Lighting GOOD FAIR POOR (condition and info): Telecommunications GOOD FAIR POOR (types & conditions): Computer networks GOOD FAIR POOR (types & conditions): Vertical Transportation GOOD FAIR POOR (types & conditions): Not applicable Sustainability Comments 􀂃 Leased facility 􀂃 Building is well-maintained by Owner 􀂃 1/2 of building is shared with a career/job search group 􀂃 ½ of leased space is Senior Center, other is administration offices for Area Agency on Aging. Recommendations Continue current use FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-26 CORONER’S OFFICE THIS FACILITY WAS NOT EVALUATED Description of Use Year Constructed Building Size BGSF: Site Total parking spaces (# & locations): ADA parking spaces (#, locations, & compliance): Parking Lot GOOD FAIR POOR (condition & info): Signage GOOD FAIR POOR (condition & info): Access /ADA Issues Expansion Capability GOOD FAIR POOR (info): Building Exterior Exterior Wall GOOD FAIR POOR (types & conditions): Roof GOOD FAIR POOR (types & conditions): Historic Significance HIGH AVG LOW Building Interior Structure GOOD FAIR POOR (condition and info): Access /ADA Issues Code Compliance Issues Layout Current Functional/GOOD FAIR POOR Operational Suitability Renovation Suitability GOOD FAIR POOR (info): FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 GOVERNMENT FACILITIES MASTER PLAN EXISTING FACILITIES EVALUATION CARTER GOBLE LEE COMPANIES 5-27 CORONER’S OFFICE (CONTINUED) Technical Systems Plumbing GOOD FAIR POOR (condition and info): Mechanical (HVAC) GOOD FAIR POOR (condition and info): Electrical GOOD FAIR POOR (condition and info): Lighting GOOD FAIR POOR (condition and info): Telecommunications GOOD FAIR POOR (types & conditions): Computer networks GOOD FAIR POOR (types & conditions): Vertical Transportation GOOD FAIR POOR (types & conditions): Sustainability 􀂃 Comments • FACILITY NOT OBSERVED OR EVALUATED • Coroner utilizes space in personal residence Recommendations 􀂃 FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 5 SUMMARY Overall, considering age and use, the properties are well maintained. As for most government departments, the properties are over burdened as a result of staffing increases, service demands, and storage. County functions are primarily located in three campuses: the downtown Court House Square, Administrative Annex, and Franklin Farm Lane. Reorganizational planning should consider reducing density be grouping/centralizing like functions within major department categories. A summary of the county-owned facility inventory to include recommended use, general condition, and expansion capability is provided in Table 5-1. Table 5-1 Summary of Facility/Site Assessment BGSFAdministration Annex218-224 North Second Street County offices; relocate some offices elsewhere for internal expansion of remaining occupantsFairFair36,624Court House Annex157 Lincoln Way EastRelocate some offices to allow for internal expansion of remaining occupantsFairFair54,500Falling Springs Nursing & Rehabilitation Center201 Franklin Farm LaneContinue current use with addition of one-bed roomsFairGood79,717Franklin Farm -Building 2181 Franklin Farm LaneContinue current use FairPoor10,200Franklin Farm -Building 3191 Franklin Farm LaneUpgrade offices or storageFairPoor1,315F ranklin Farm, Old County JailFranklin Farm LaneAbandon, upgrade for offices, or dead storagePoorFair39,953Human Services Building425 Franklin Farm LaneContinue current useFairGood31,004Old Court House2 Main StreetRelocate some agencies to allow for internal expansion of remaining occupantsFairPoor21,840Probation Department440 Walker RoadRelocate department to larger facilityFairFair7,1 69Source: Compiled by CGL; August 2008.General ConditionExpansion CapabilityFacility/SiteAddressRecommended Use A summary of office locations leased by the County to include annual cost, lease term, and square feet is provided in Table 5-2. The County is currently leasing 32,175 square feet of office space at an annual cost of nearly $360,000. Based Based on the results of the Needs Assessment and Facilities Evaluation, options for future development will be prepared based on optimum department location, the relationships and proximity of government components, and continued or alternate use of existing facilities and/or sites. Table 5-2 Summary of Office Leased Facilities CHAPTER 6 Options Analysis and Master Plan FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 6 GOVERNMENT FACILITIES MASTER PLAN OPTIONS ANALYSIS & MASTER PLAN CARTER GOBLE LEE COMPANIES 6-1 INTRODUCTION The next project task is to identify space and facility development options for Franklin County that reflect the project goals and objectives established at the project’s initiation: 1. Quality work space for employees and the public. 2. Space for departments/offices based on space standards. 3. Appropriateness of staffing levels based on location and/or proximity. 4. Strategic location of departments/offices to improve department communication and public services. 5. Maximum use of existing County-owned facilities and sites. 6. Incorporation of plan with County’s comprehensive long-range planning efforts. 7. Maximum utilization of electronic document management and imaging. The space plan must focus on the delivery of effective and convenient services to the citizens of Franklin County but also provide spaces that are flexible, technologically advanced, and planned to consistent standards for more efficient staff operations. The purpose of this chapter is to identify approaches and recommend an option for meeting the 2028 space needs for the County that best satisfy the following operational criteria: 􀂃 The physical proximity/relationship or separation of functional components; 􀂃 The consolidation of department staff at multiple locations; 􀂃 The need for appropriate staff based on location and/or proximity; 􀂃 The need to achieve required levels of security and confidentiality of records; and 􀂃 The ease or difficulty of limiting or enhancing public and/or staff access to include issues of parking, convenience, and safety. The focus of the long term plan is to minimize disruptions to existing operations, maintain critical functional relationships between agencies and departments that interact regularly, and improve provision of public services in balance with facility/asset management. EXISTING SPACE AND PROJECTED NEED A summary comparison of the total existing and projected space need by current campus and building location is provided in Table 6-1 with the resulting surplus/deficit calculation. Note, this comparison is not based on recommended adjacencies but rather existing locations and is to highlight space needs by facility/function. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 6 GOVERNMENT FACILITIES MASTER PLAN OPTIONS ANALYSIS & MASTER PLAN CARTER GOBLE LEE COMPANIES 6-2 Table 6-1 Existing and Projected Space by Campus/Building Source: CGL; June 2009. Existing2008201820232028201820232028Admin Annex30,742 39,161 40,426 42,351 (8,419) (9,684) (11,609) Admin Annex25,842 33,421 34,686 36,611 (7,579) (8,844) (10,769) Admin Annex Garage4,900 5,740 5,740 5,740 (840) (840) (840) Court House54,306 111,421 115,471 125,010 (57,115) (61,165) (70,704) Comm Complex (Lease)6,641 9,630 10,460 11,015 (2,989) (3,819) (4,374) Court House11,947 18,106 18,456 18,701 (6,159) (6,509) (6,754) Court House Annex29,384 72,655 74,735 82,684 (43,271) (45,351) (53,300) Walker Road6,334 11,030 11,820 12,610 (4,696) (5,486) (6,276) Franklin Farm101,406 158,196 165,311 171,451 (56,790) (63,905) (70,045) Ag Extension7,347 7,615 7,930 7,930 (268) (583) (583) Franklin Farm 31,165 2,385 2,385 2,385 (1,220) (1,220) (1,220) FSNRC67,250 100,035 102,580 105,125 (32,785) (35,330) (37,875) Human Services18,368 40,885 45,140 48,735 (22,517) (26,772) (30,367) Human Services Basement3,276 3,276 3,276 3,276 ---Old Jail Storage4,000 4,000 4,000 4,000 ---Other Leases15,302 16,810 17,325 17,765 (1,508) (2,023) (2,463) Area Agency on Aging5,920 6,675 6,990 6,990 (755) (1,070) (1,070) Community Services2,000 2,405 2,405 2,405 (405) (405) (405) Day Reporting Center5,507 5,800 6,000 6,200 (293) (493) (693) Mental Health1,875 1,930 1,930 2,170 (55) (55) (295) Other Storage2,850 2,850 2,850 2,850 ---Letter Kenney Storage2,850 2,850 2,850 2,850 Grand Total204,606 328,437 341,382 359,426 (123,831) (136,776) (154,820) Campus/BuildingSurplus/(Defici t)Projected Space (DGSF)Note: Existing 2008 Campus/Building total differs by 3,726 DGSF from Existing 2008 Department totals in Tables 4-3 and 4-4 due to addition of common, unassigned space in Admin Annex. Clearly the future projected space needs surpass the capacity of current space availability for each campus. The Court House campus to include the Commissioner’s Complex, Court House and Annex, and Walker Road facilities is projected to have a 2028 space need of 125,010 DGSF versus the current capacity of 54,306 DGSF (a 70,704 deficit). Note that 75% (53,300 DGSF) of the Court House campus 2028 projected deficit is for current functions located in the Court House Annex. The next largest projected deficit is for Franklin Farm campus functions, which includes the Nursing Center and Human Services Building. All the locations show a deficit facility need for each projection interval. An overview of existing leases to include address and annual cost as of September 2008 is provided in Table 6-2. For 2008, the County leased 5 locations an annual cost of about $359,000. [Note, as of May 2009, the County does not intend to renew the lease for Mental Health Case Management due to expire June 30th. The function is to be re-located in the Human Services Building.] Table 6-2 Existing Lease Summary BuildingAddressAnnual CostCommissioners' Complex14 North Main Street$132,470Day Reporting Center550 Loudon Street$56,400Area Agency on Aging/Senior Center600 Norland Avenue$138,467 MH Case Management152 South Second Street$15,840Community Services43 South Main Street$15,900Total$359,077Source: Franklin County Commissioners' Office, Compiled by CGL; September 2008. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 6 GOVERNMENT FACILITIES MASTER PLAN OPTIONS ANALYSIS & MASTER PLAN CARTER GOBLE LEE COMPANIES 6-3 RECOMMENDED ALLOCATION OF SPACE A recommended grouping and consolidation of certain functions by function/department was prepared based on the results of the department interviews and surveys, functional and operational efficiency relationships, and discussions with the County’s Project Committee. The recommended allocations are based on the consolidation of like functions to include: 􀂙 Consolidated Administration; 􀂙 Consolidated Human Services; 􀂙 Consolidated Judicial; 􀂙 Consolidated Storage (various sites to include Court House Basement, Court House Annex Basement, Human Services Basement, Old Jail, Letter Kenney, etc.); 􀂙 Franklin Farm (Ag Extension and Nursing Home); and 􀂙 Other (E-911 Back-Up and leases for Day Reporting Center, Senior Center, and Community Services). A comparison of the existing to the projected space need by consolidated grouping of functions is provided in Table 6-3. Note that a consolidated grouping of departments/functions is provided based on like functions and that configurations of the functions by existing building and the use or non-use of leased space will be explored in the following options section. Table 6-3 Recommended Grouping of Functions Summary Source: CGL; June 2009. Existing2008201820232028201820232028Consolidated Administration25,224 37,160 39,465 41,720 (11,936)(14,241)(16,496)Consolidated Human Services14,233 28,435 30,965 33,520 (14,202)(16,732)(19,287)Consolidated Judicial55,171 122,084 126,819 137,308 (66,913)(71,648)(82,137)Consolidated Storage15,668 15,668 15,668 15,668 000Franklin Farm74,597 107,650 110,510 113,055 (33,053)(35,913)(38,458)Ag Extension7,347 7,615 7,930 7,930 (268)(583)(583)FSNRC67,250 100,035 102,580 105,125 (32,785)(35,330)(37,875)Other19,713 17,440 17,955 18,155 2,2731,7581,558Admin Annex Common Area3,726 ---3,7263,7263,726Emergency Services/E911 Backup Center2,560 2,560 2,560 2,560 000Day Reporting Center5,507 5,800 6,000 6,200 (293)(493)(693)Area Agency on Aging5,920 6,675 6,990 6,990 (755)(1,070)(1,070)Community Services2,000 2,405 2,405 2,405 (405)(405)(405)Grand Total204,606 328,437 341,382 359,426 (123,831) (136,776)(154,820) Preferred Grouping/DepartmentProjected Space (DGSF)Surplus/(Deficit) Clearly, the Consolidated Judicial category has a significant space deficit in comparison to existing availability for the 20-year projected need at about 82,000 DGSF. The detail of the recommended space grouping by type, campus, building, and department is provided in Table 6-4. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 6 GOVERNMENT FACILITIES MASTER PLAN OPTIONS ANALYSIS & MASTER PLAN CARTER GOBLE LEE COMPANIES 6-4 Table 6-4 Recommended Grouping of Functions Detail Existing2008201820232028Consolidated Administration25,224 37,160 39,465 41,720 Admin Annex7,384 12,060 12,730 14,160 Controller1,760 2,800 2,800 3,030 Fiscal/Accounts Payable2,480 3,010 3,010 3,225 Management Informational Systems1,110 2,900 3,570 4,240 Planning1,650 2,605 2,605 2,920 Purchasing384 745 745 745 Admin Annex Garage4,900 5,740 5,740 5,740 Coroner400 1,140 1,140 1,140 Weights & Measures400 450 450 450 Liquid Fuels4,100 4,150 4,150 4,150 Comm Complex6,513 9,110 9,940 10,495 Commissioners' Office5,259 6,180 6,670 6,670 Visitors Bureau874 2,060 2,375 2,690 Property Management380 870 895 1,135 Court House3,325 4,605 4,955 5,200 Tax Services1,882 2,900 3,250 3,250 Treasurer963 925 925 1,170 Voter Registration480 780 780 780 Franklin Farm 3435 1,110 1,110 1,110 Management Informational Systems435 1,110 1,110 1,110 Human Services2,667 4,535 4,990 5,015 Human Resources1,946 3,245 3,485 3,510 Risk Management721 1,290 1,505 1,505 Consolidated Human Services14,233 28,435 30,965 33,520 Admin Annex4,930 6,950 7,215 7,480 Mental Health4,930 6,950 7,215 7,480 Development Disabilities4,930 6,950 7,215 7,480 Franklin Farm 3730 1,275 1,275 1,275 Human Services 290 645 645 645 Criminal Justice Quality Improvement (Grants)290 645 645 645 Veteran Affairs440 630 630 630 Human Services6,698 18,280 20,545 22,595 Drug & Alcohol385 2,150 2,365 2,580 Human Services 1,580 2,200 2,480 2,760 Administration1,580 2,200 2,480 2,760 Managed Care385 860 860 860 Mental Health3,196 9,675 10,750 11,610 Main3,196 9,675 10,750 11,610 Transportation Office1,152 3,395 4,090 4,785 Lease1,875 1,930 1,930 2,170 Mental Health1,875 1,930 1,930 2,170 Case Management1,875 1,930 1,930 2,170 Projected Space (DGSF)Preferred Grouping/Department FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 6 GOVERNMENT FACILITIES MASTER PLAN OPTIONS ANALYSIS & MASTER PLAN CARTER GOBLE LEE COMPANIES 6-5 Table 6-4 (continued) Recommended Grouping of Functions Detail Source: CGL; June 2009. Existing2008201820232028Consolidated Judicial55,171 122,084 126,819 137,308 Admin Annex9,802 14,411 14,741 14,971 Domestic Relations7,622 8,530 8,860 9,090 Magisterial District Judge2,180 5,881 5,881 5,881 Comm Complex128 520 520 520 Security128 520 520 520 Court House5,012 9,891 9,891 9,891 Common Pleas 4,192 7,821 7,821 7,821 Divorce Master820 2,070 2,070 2,070 Court House Annex24,892 68,163 70,243 78,192 Clerk of Court/Orphans Court1,970 3,325 3,350 3,625 Common Pleas 6,055 26,359 26,359 31,423 Court Administration 2,250 8,840 9,070 9,530 District Attorney3,900 7,650 8,175 9,200 Juvenile Master715 2,070 2,070 2,070 Prothonotary's Office1,980 2,850 3,150 3,425 Public Defender3,580 3,900 4,425 4,950 Register of Wills/Deeds2,646 3,600 3,775 3,950 Sheriff1,796 9,569 9,869 10,019 Human Services9,003 18,070 19,605 21,125 Children, Youth, & Family Services5,975 11,610 12,685 13,975 Juvenile Probation3,028 6,460 6,920 7,150 Walker Road6,334 11,030 11,820 12,610 Adult Probation6,334 11,030 11,820 12,610 Consolidated Storage15,668 15,668 15,668 15,668 Court House3,610 3,610 3,610 3,610 Storage3,610 3,610 3,610 3,610 Court House Annex1,932 1,932 1,932 1,932 Storage1,932 1,932 1,932 1,932 Human Services Basement3,276 3,276 3,276 3,276 Letter Kenney2,850 2,850 2,850 2,850 Old Jail 4,000 4,000 4,000 4,000 Franklin Farm74,597 107,650 110,510 113,055 Ag Extension7,347 7,615 7,930 7,930 FSNRC67,250 100,035 102,580 105,125 Falling Springs Nursing & Rehab Center66,850 99,610 102,130 104,650 Property Management400 425 450 475 Other19,713 17,440 17,955 18,155 Admin Annex3,726 ---Common Area3,726 ---Court House Annex2,560 2,560 2,560 2,560 Emergency Services/E911 Backup Center2,560 2,560 2,560 2,560 Lease13,427 14,880 15,395 15,595 Area Agency on Aging5,920 6,675 6,990 6,990 Community Services2,000 2,405 2,405 2,405 2,405 Day Reporting Center5,507 5,800 6,000 6,200 Grand Total204,606 328,437 341,382 359,426 Projected Space (DGSF)Preferred Grouping/Department FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 6 GOVERNMENT FACILITIES MASTER PLAN OPTIONS ANALYSIS & MASTER PLAN CARTER GOBLE LEE COMPANIES 6-6 FACILITY DEVELOPMENT OPTIONS Preferred groupings of departments/functions were prepared by the Consultant based on: the County’s project goals and operational requirements; discussions with County Project Committee; recommended space standards (Chapter 2); projected department space needs for 2028 (Chapters 3 and 4); and facility evaluations and existing operational deficiencies (Chapter 5). Planning principles applied in every option include: 􀂙 Consolidation of like functions to the extent possible; 􀂙 Location of consolidated Judicial functions in/near downtown Chambersburg. 􀂙 Location of consolidated Administration functions in/near downtown Chambersburg. 􀂙 Continuation of lease for Area Agency on Aging/Senior Center, Community Services, and Day Reporting Center. 􀂙 Continuation of E911 Backup Center in Court House Annex; 􀂙 Maximum utilization of existing county-owned facilities; and 􀂙 Reduction of document storage through scanning and consolidation of remaining/essential documents to one location. The options are based on the potential use of County assets as identified below. 􀂾 Admin Annex Campus 􀂃 Admin Annex – Develop for either consolidation of Administration only or Judicial only (if adjacent property acquired). 􀂃 Site Plan – Acquire adjacent property for expansion. 􀂾 Court House Campus 􀂃 Court House and Court House Annex – Expand on existing site for Judicial functions only or renovate existing facilities for consolidation of Administration. 􀂃 Commissioners’ Complex – Relocate functions to consolidated Administration location. 􀂃 Site Plan – Acquire adjacent property for future expansion if used for Judicial. 􀂾 Franklin Farm Campus 􀂃 Ag Extension – Continue as Ag Extension. 􀂃 Falling Springs Nursing Center – Expand on existing site. 􀂃 Franklin Farm 3 -Continue as office space. 􀂃 Gass House – Continue as office space. 􀂃 Human Services – Identify desired leases and expand on existing site for remaining Human Service functions. 􀂃 Old Jail Annex – Re-use/abandon. 􀂃 Old Jail – Re-use office and storage portions/demolish. 􀂾 Other 􀂃 Area on Aging/Senior Center – Continue existing lease. 􀂃 Community Services – Continue downtown lease or re-locate with consolidated Administration if downtown. 􀂃 Day Reporting Center – Continue lease. 􀂃 Storage – Reduce/scan documents and consolidate remaining/essential documents to one location. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 6 GOVERNMENT FACILITIES MASTER PLAN OPTIONS ANALYSIS & MASTER PLAN CARTER GOBLE LEE COMPANIES 6-7 As the Judicial category has the largest significant space deficit, the analysis of options is based on how to first address the Judicial need and then re-use existing facilities to maximize consolidation. Recommended Option – Expand Admin Annex Site for Judicial The Recommended Option includes the re-use and expansion of the Admin Annex and adjacent site to consolidate Judicial functions. The remaining parameters include: re-use existing Court House and Court House Annex to consolidate Administration; expand Human Services Building for Human Services; and expand Falling Springs Nursing Center. The main components of this option include: 􀂃 Expand and renovate Admin Annex to consolidate Judicial functions. 􀂃 Renovate Court House and Court House Annex to consolidate Administration functions. 􀂃 Expand Human Services Building to consolidate Human Services. 􀂃 Expand Falling Springs Nursing Center. The advantages and disadvantages of Recommended Option are listed below. Advantages: -Maintains centralization of services by developing campuses. -Re-uses existing buildings. -Does not require adjacent property to Court House Annex for future phasing of other projects, as existing structures address 20+ year space needs of Administration functions. -Eliminates reoccurring annual lease cost for Commissioners’ Complex, Community Services, and Mental Health Case Management. -Allows for smoother phasing of construction without disrupting existing operations. Disadvantages: -Need to acquire adjacent properties to address parking and for future phasing of other projects on Admin Annex site. A summary of the proposed allocation of functions by building is provided in Table 6-5. The five main projects associated with this option are numbered. Note, the remaining items are to remain “as is” with no expansion or relocation. Detail of the proposed allocation of functions by building is provided provided in Table 6-6. Table 6-5 Recommended Option – Expand Admin Annex Site for Judicial Summary Source: CGL; June 2009. 2018202320282018202320281. Construct New Court House/Judicial-81,434 82,794 89,423 (81,434)(82,794)(89,423)2. Renovate Court House & Court House Annex/Administration41,331 36,385 38,690 40,945 4,9462,6413863. Renovate Admin Annex/Judicial Annex25,842 22,580 24,420 26,760 3,2621,422(918)4. Expand Human Services Bldg./Human Services18,368 46,505 50,570 54,645 (28,137)(32,202)(36,277)5. Expand Falling Springs Nursing Center67,250 100,035 102,580 105,125 (32,785)(35,330)(37,875)Admin Annex Garage/Administration4,900 5,740 5,740 5,740 (840)(840)(840)Consolidated Storage15,668 15,668 15,668 15,668 000Ag Extension7,347 7,615 7,930 7,930 (268)(583)(583)Day Reporting Center5,507 5,800 6,000 6,200 (293)(493)(693)Area Agency on Aging/Senior Center 5,920 6,675 6,990 6,990 (755)(1,070)(1,070)Grand Total192,133 328,437 341,382 359,426 (136,304) (149,249)(167,293) ExistingProjectsProjected Space (DGSF)DGSF)Surplus/(Deficit) FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 6 GOVERNMENT FACILITIES MASTER PLAN OPTIONS ANALYSIS & MASTER PLAN CARTER GOBLE LEE COMPANIES 6-8 Table 6-6 Recommended Option – Expand Admin Annex Site for Judicial Detail Existing2008201820232028Consolidated Administration46,231 42,125 44,430 46,685 Court House & Court House Annex41,331 36,385 38,690 40,945 Commissioners' Office (Comm Complex/Lease)5,259 6,180 6,670 6,670 Controller 1,760 2,800 2,800 3,030 Fiscal/Accounts Payable2,480 3,010 3,010 3,225 Human Resources (Human Services Bldg.)1,946 3,245 3,485 3,510 Management Informational Systems1,110 2,900 3,570 4,240 Management Informational Systems (Franklin Farm 3)435 1,110 1,110 1,110 Planning1,650 2,605 2,605 2,920 Property Management (Comm Complex/Lease)380 870 895 1,135 Purchasing384 745 745 745 Risk Management (Human Services Bldg.)721 1,290 1,505 1,505 Tax Services (Court House)1,882 2,900 3,250 3,250 Treasurer (Court House)963 925 925 1,170 Visitors Bureau (Comm Complex/Lease)874 2,060 2,375 2,690 Voter Registration (Court House)480 780 780 780 E911 Backup Center2,560 2,560 2,560 2,560 Community Services (Lease)2,000 2,405 2,405 2,405 Admin Annex Garage4,900 5,740 5,740 5,740 Coroner (Admin Annex Garage)400 1,140 1,140 1,140 Liquid Fuels (Admin Annex Garage)4,100 4,150 4,150 4,150 Weights & Measures (Admin Annex Garage)400 450 450 450 Consolidated Human Services18,368 46,505 50,570 54,645 Expand Human Services Building18,368 46,505 50,570 54,645 Children, Youth, & Family Services (Human Services Bldg.)5,975 11,610 12,685 13,975 Drug & Alcohol385 2,150 2,365 2,580 Human Services Administration1,580 2,200 2,480 2,760 Human Services Criminal Justice Grants (Franklin Farm 3)290 645 645 645 Juvenile Probation (Human Services Bldg.)3,028 6,460 6,920 7,150 Managed Care385 860 860 860 Mental Health -Main3,196 9,675 10,750 11,610 Mental Health -Case Management1,875 1,930 1,930 2,170 Mental Health -Developmental Disabilities (Admin Annex)4,930 6,950 7,215 7,480 Transportation Office1,152 3,395 4,090 4,785 Veteran Affairs Affairs (Franklin Farm 3)440 630 630 630 Preferred Grouping/DepartmentProjected Space (DGSF) FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 6 GOVERNMENT FACILITIES MASTER PLAN OPTIONS ANALYSIS & MASTER PLAN CARTER GOBLE LEE COMPANIES 6-9 Table 6-6 (continued) Recommended Option–Expand Admin Annex for Judicial Detail Source: CGL; June 2009. Existing2008201820232028Consolidated Judicial25,842 104,014 107,214 116,183 Admin Annex25,842 22,580 24,420 26,760 Adult Probation (Walker Road)6,334 11,030 11,820 12,610 District Attorney3,900 7,650 8,175 9,200 Public Defender3,580 3,900 4,425 4,950 New Court House-81,434 82,794 89,423 Clerk of Court/Orphans Court1,970 3,325 3,350 3,625 Common Pleas 10,247 34,180 34,180 39,244 Court Administration 2,250 8,840 9,070 9,530 Divorce Master820 2,070 2,070 2,070 Domestic Relations (Admin Annex)7,622 8,530 8,860 9,090 Juvenile Master715 2,070 2,070 2,070 Sheriff1,796 9,569 9,869 10,019 Magisterial District Judge (Admin Annex)2,180 5,881 5,881 5,881 Prothonotary's Office1,980 2,850 3,150 3,425 Register of Wills/Deeds2,646 3,600 3,775 3,950 Security (Comm Complex/Lease)128 520 520 520 Consolidated Storage15,668 15,668 15,668 15,668 Court House3,610 3,610 3,610 3,610 Court House Annex1,932 1,932 1,932 1,932 Human Services Basement3,276 3,276 3,276 3,276 Letter Kenney2,850 2,850 2,850 2,850 Old Jail 4,000 4,000 4,000 4,000 Franklin Farm74,597 107,650 110,510 113,055 Ag Extension7,347 7,615 7,930 7,930 Expand Falling Springs Nursing & Rehab Center67,250 100,035 102,580 105,125 Other11,427 12,475 12,990 13,190 Day Reporting Center (Lease)5,507 5,800 6,000 6,200 Area Agency on Aging/Senior Center (Lease)5,920 6,675 6,990 6,990 Grand Total192,133 328,437 341,382 359,426 Preferred Grouping/DepartmentProjected Space (DGSF) A conceptual illustration of Recommended Option is provided in Figure 6-1. The concept illustrates the following: a new Court House with an 18,000 square feet floor plate (5 stories and a basement); re-use of the Admin Annex; and about 90 surface parking spaces. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 6 Figure 6-1 Recommended Option – Expand Admin Annex Site for Judicial A project cost estimate in June 2009 dollars was prepared for the Recommended Option based on average construction/direct costs in the region and a percentage for owner’s/indirect costs. For average construction/direct costs, sources included RSMeans, FM Trends/BNI Building News, and local experience. For average owner’s/indirect costs, a factor of 30% was applied to the average construction/direct costs based on industry standards and the Consultant’s experience. Project cost does account for average construction and owner costs (architectural/engineering fees, project management fees, furniture/fixture/equipment fees, site development, and contingencies). Project cost does not account for land acquisition, site development or utility construction beyond normal circumstances, or financing cost. For each project, a low and high project cost range per square foot is provided and is applied to either the department gross square feet (for renovation) or the building gross square feet (for new construction and demolition). For new construction, a building grossing factor of 15% (typical office building) to 20% (for Judicial) is applied to the department gross square feet to determine the total building size. A Leadership in Energy and Environmental Design (LEED) Green Building Rating System™ certification can account for a 10% to 20% increase in project cost value.1 A summary of the project cost estimate range for the Recommended Option is provided in Table 6-7. All expansion project cost estimates are based on the additional square feet needed to reach the 2028 or 20-year projected space 1 “LEED is an internationally recognized certification system that measures how well a building or community performs across all the metrics that matter most: energy savings, water efficiency, CO2 emissions reduction, improved indoor environmental quality, and stewardship of resources and sensitivity to their impacts. Developed by the U.S. Green Building Council (USGBC), LEED provides building owners and operators a concise framework for identifying and implementing practical and measurable green building design, construction, operations and maintenance solutions.” FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 6 GOVERNMENT FACILITIES MASTER PLAN OPTIONS ANALYSIS & MASTER PLAN CARTER GOBLE LEE COMPANIES 6-11 need for the functions plus a building grossing factor. All renovation cost estimates are based on the existing department gross square feet. Table 6-7 Recommended Option -Expand Admin Annex Site for Judicial Project Cost Estimate LowHighLowHighDowntown Facilities1. Expand Admin Annex Site/JudicialDemolition of Gas Station2$40,000$50,000Construct New Court House 89,423107,308$300$325$32,192,305$34,874,997Site Work$50,000$75,000Subtotal$32,282,305$34,999,9972. Renovate Court House & Annex/AdministrationRenovate Court House & Court House Annex41,331$100$125$4,133,100$5,166,375Subtotal$4,133,100$5,166,3753. Renovate Admin Annex/Judicial AnnexUpfit Existing Admin Annex25,842$15$20$387,630$516,840Subtotal$387,630$516,840Downtown Facilities Range$36,803,035$40,683,212Franklin Farm Facilities4. Expand Human Services Bldg./Human ServicesExpand Human Services Building36,27741,719$240$260$10,012,452$10,846,823Renovate Existing Human Services Building18,368$100$125$1,836,800$2,296,000Site Work$50,000$75,000Subtotal$11,899,252$13,217,8235. Expand Falling Springs Nursing CenterExpand Falling Springs Nursing Center37,87543,556$240$260$10,453,500$11,324,625Site Work$50,000$75,000Subtotal$ 10,503,500$11,399,625Franklin Farm Facilities Range$22,402,752$24,617,448TOTAL COUNTY FACILITIES RANGE$59,205,787$65,300,660Source: CGL; June 2009.1 Costs presented in June 2009 dollars for planning purposes.2 Demolition of the Gas Station DOES NOT include any needed remediation due to contamination from hazardous materials.ProjectDGSFBGSFCost Range/SFProject Cost Estimate1 The project cost estimate in June 2009 dollars for Downtown Facilities ranges from a low of nearly $36.8 million to a high of $40.7 million and for Franklin Farm Facilities ranges from a low of $22.4 to a high of $24.6 million for a total County range of $59.2 to $65.3 million. Unknown variables include site work, remediation, service fees, impact charges, special fixtures, and design related fees. Strategies to reduce the overall project cost for Downtown Facilities include: (1) Construct shell/unfinished space for identified future expansion areas to reduce the cost for the spaces identified by $50/sf to $75/sf. For example, the difference between the 10-year and 20-year projected space needs for the new Court House tenants is 7,989 DGSF, resulting in a price reduction range of $399,450 to $599,175. (2) Construct for the 15-year projected needs. For example, the 15-year projected space needs for Court House tenants is 6,629 DGSF less than the 20-year projected space needs, reducing the total project cost by around $2.5 million. Strategies to reduce the overall project cost for Franklin Farm facilities include: FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 6 GOVERNMENT FACILITIES MASTER PLAN OPTIONS ANALYSIS & MASTER PLAN CARTER GOBLE LEE COMPANIES 6-12 (1) Renovate/re-use the Old Jail Annex for Human Services expansion of about 15,000 DGSF to reduce/eliminate the need for expansion of the Human Services Building. Potentially, renovation of the Old Jail Annex could be 1/10th the cost of the Human Services Building expansion (i.e., about $725,0002 for Annex renovations versus around $9 million in Human Services Building expansion). (2) Renovation and re-use about 15,800 DGSF office space and 8,000 DGSF storage/basement space in the Old Jail for about $1.72 million3 for Human Services expansion, general storage consolidation, and/or common meeting space. Alternate Option – Expand Court House Annex for Judicial The Alternate Option includes the expansion of the existing Court House Annex to consolidate Judicial functions. Other parameters include: expand Admin Annex to consolidate Administrative functions; expand Human Services Building to consolidate Human Services; and expand Falling Springs Nursing Center. The main components of this option include: 􀂃 Expand Court House Annex and renovate Court House Annex/Court House to consolidate Judicial functions. 􀂃 Expand Admin Annex and move Administration functions from Court House and Commissioners’ Complex. 􀂃 Expand Human Services Building to consolidate Human Services functions (excluding identified leases). 􀂃 Expand Falling Springs Nursing Center. The advantages and disadvantages of the Alternate Option are listed below. Advantages: -Maintains centralization of services by developing campuses. -Re-uses existing buildings. -Eliminates reoccurring annual lease cost for Commissioners’ Complex and Mental Health Case Management. Disadvantages: -Construction and phasing of Court House Annex addition with existing operations. -Need to acquire adjacent properties to address parking and for future phasing of other projects on Court House site. 2 Project cost for Jail Annex includes: remove and replace the membrane roof; remove and install new mechanical equipment; relocate gas and electrical for new roof top units; rework electrical and mechanical in interior area; rework for plumbing and restrooms; rework fire safety system; install 2 new entrances in building; add store front exterior to front and left side, install two canopies, and minimal structural work at two entrances; and interior demolition to be self performed. Total project cost computed at $48/SF for a total of $717,650 plus design costs between $2,000 and $3,000. 3 Project cost for Old Jail includes several components. First, interior demolition of 8,000SF at front to include: removal and replacement of roof; upgrade mechanical, electrical and plumbing; install new building utilities; and typical office build out for 2,800SF and minimal build out for 5,200SF. Second, interior demolition of 5,000SF in old laundry/dining to include: removal and replacement of roof; upgrade of mechanical, electrical, and plumbing; installation installation of new building utilities; typical office build out for 1,500SF and minimal build out for 3,500SF; and installation of roadway/retaining wall and roll up door to access basement storage. Third, construction of a 2,800SF pre-engineered metal building to tie the two areas together with minimum build out. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 6 GOVERNMENT FACILITIES MASTER PLAN OPTIONS ANALYSIS & MASTER PLAN CARTER GOBLE LEE COMPANIES 6-13 A summary of the proposed allocation of functions by building is provided in Table 6-8. The four main projects associated with this option are numbered. Note, the remaining items are to remain “as is” with no expansion or relocation. Detail of the proposed allocation of functions by building is provided in Table 6-9. Table 6-8 Alternate Option -Expand Court House Annex for Judicial Summary Source: CGL; June 2009. 2018202320282018202320281. Expand Court House Annex/Judicial41,331 106,574 109,774 118,743 (65,243)(68,443)(77,412)2. Expand Admin Annex/Administration25,842 31,420 33,725 35,980 (5,578)(7,883)(10,13 8)3. Expand Human Services Bldg./Human Services18,368 46,505 50,570 54,645 (28,137)(32,202)(36,277)4. Expand Falling Springs Nursing Center67,250 100,035 102,580 105,125 (32,785)(35,330)(37,875)Admin Annex Garage4,900 5,740 5,740 5,740 (840)(840)(840)Consolidated Storage15,668 15,668 15,668 15,668 000Ag Extension7,347 7,615 7,930 7,930 (268)(583)(583)Day Reporting Center5,507 5,800 6,000 6,200 (293)(493)(693)Area Agency on Aging/Senior Center 5,920 6,675 6,990 6,990 (755)(1,070)(1,070)Community Services2,000 2,405 2,405 2,405 (405)(405)(405)Grand Total194,133 328,437 341,382 359,426 (134,304) (147,249)(165,293) ProjectsProjected Space (DGSF)Surplus/(Deficit)Existing Table 6-9 Alternate Option -Expand Court House Annex for Judicial Detail Existing2008201820232028C onsolidated Administration30,742 37,160 39,465 41,720 Expand Admin Annex25,842 31,420 33,725 35,980 Commissioners' Office (Comm Complex/Lease)5,259 6,180 6,670 6,670 Controller 1,760 2,800 2,800 3,030 Fiscal/Accounts Payable2,480 3,010 3,010 3,225 Human Resources (Human Services Bldg.)1,946 3,245 3,485 3,510 Management Informational Systems1,110 2,900 3,570 4,240 Management Informational Systems (Franklin Farm 3)435 1,110 1,110 1,110 Planning1,650 2,605 2,605 2,920 Property Management (Comm Complex/Lease)380 870 895 1,135 Purchasing384 745 745 745 Risk Management (Human Services Bldg.)721 1,290 1,505 1,505 Tax Services (Court House)1,882 2,900 3,250 3,250 Treasurer (Court House)963 925 925 1,170 Visitors Bureau (Comm Complex/Lease)874 2,060 2,375 2,690 Voter Registration (Court House)480 780 780 780 Admin Annex Garage4,900 5,740 5,740 5,740 Coroner400 1,140 1,140 1,140 Liquid Fuels 4,100 4,150 4,150 4,150 Weights & Measures400 450 450 450 Preferred Grouping/DepartmentProjected Space (DGSF) FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 6 GOVERNMENT FACILITIES MASTER PLAN OPTIONS ANALYSIS & MASTER PLAN CARTER GOBLE LEE COMPANIES 6-14 Table 6-9 (continued) Alternate Option -Expand Court House Annex for Judicial Detail Source: CGL; June 2009. Existing2008201820232028Consolidated Human Services18,368 46,505 50,570 54,645 Expand Human Services Building18,368 46,505 50,570 54,645 Children, Youth, & Family Services5,975 11,610 12,685 13,975 Drug & Alcohol385 2,150 2,365 2,580 Human Services Administration1,580 2,200 2,480 2,760 Human Services Criminal Justice Grants (Franklin Farm 3)290 645 645 645 Juvenile Probation 3,028 6,460 6,920 7,150 Managed Care385 860 860 860 Mental Health -Main3,196 9,675 10,750 11,610 Mental Health -Case Management1,875 1,930 1,930 2,170 Mental Health -Developmental Disabilities (Admin Annex)4,930 6,950 7,215 7,480 Transportation Office1,152 3,395 4,090 4,785 Veteran Affairs (Franklin Farm 3)440 630 630 630 Consolidated Judicial41,331 106,574 109,774 118,743 Court House 6,935 Expand Court House Annex34,396 106,574 109,774 118,743 Clerk of Court/Orphans Court1,970 3,325 3,350 3,625 Common Pleas 10,247 34,180 34,180 39,244 Court Administration 2,250 8,840 9,070 9,530 District Attorney3,900 7,650 8,175 9,200 Divorce Master820 2,070 2,070 2,070 Juvenile Master715 2,070 2,070 2,070 Prothonotary's Office1,980 2,850 3,150 3,425 Public Defender3,580 3,900 4,425 4,950 Register of Wills/Deeds2,646 3,600 3,775 3,950 Sheriff1,796 9,569 9,869 10,019 Magisterial District Judge (Admin Annex)2,180 5,881 5,881 5,881 Domestic Relations (Admin Annex)7,622 8,530 8,860 9,090 Security (Comm Complex/Lease)128 520 520 520 Adult Probation (Walker Road)6,334 11,030 11,820 12,610 E911 Backup Center2,560 2,560 2,560 2,560 Consolidated Storage15,668 15,668 15,668 15,668 Court House3,610 3,610 3,610 3,610 Court House Annex1,932 1,932 1,932 1,932 Human Services Basement3,276 3,276 3,276 3,276 Letter Kenney2,850 2,850 2,850 2,850 Old Jail 4,000 4,000 4,000 4,000 Franklin Farm74,597 107,650 110,510 113,055 Ag Extension7,347 7,615 7,930 7,930 Expand Falling Springs Nursing & Rehab Center67,250 100,035 102,580 105,125 Other13,427 14,880 15,395 15,595 Day Reporting Center (Lease)5,507 5,800 6,000 6,200 Area Agency on Aging/Senior Center (Lease)5,920 6,675 6,990 6,990 Community Services (Lease)2,000 2,405 2,405 2,405 Grand Total194,133 328,437 341,382 359,426 Preferred Grouping/DepartmentProjected Space (DGSF) FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 6 A conceptual illustration of the Alternate Option is provided in Figure 6-2. The concept illustrates the following: a new Court House addition in the existing large parking lot with a 19,000 square feet floor plate (4 to 5 stories and a basement); re-use of the Court House Annex and Court House; and about 33 surface parking spaces. Figure 6-2 Alternate Option – Expand Court House Annex A project cost estimate in June 2009 dollars was prepared for all options based on average construction/direct costs in the region and a percentage for owner’s/indirect costs. For average construction/direct costs, sources included RSMeans, FM Trends/BNI Building News, and local experience. For average owner’s/indirect costs, a factor of 30% was applied to the average construction/direct costs based on industry standards and the Consultant’s experience. Project cost does account for average construction and owner costs (architectural/engineering fees, project management fees, furniture/fixture/equipment fees, site development, and contingencies). Project cost does not account for land acquisition, site development or utility construction beyond normal circumstances, or financing cost. For each project, a low and high project cost range per square foot is provided and is applied to either the department gross square feet (for renovation) or the building gross square feet (for new construction and demolition). For new construction, a building grossing factor of 15% (typical office building) to 20% (for Judicial) is applied to the department gross square feet to determine the total building size. As noted previously, a Leadership in Energy and Environmental Design (LEED) Green Building Rating System™ certification can account for a 10% to 20% increase in project cost value. A summary of the project cost estimate range for the Alternate Option is provided in Table 6-10. All expansion project cost estimates are based on the additional square feet needed to reach the 2028 or 20-year projected space need for the functions plus a building grossing factor. All renovation cost estimates are based on the existing department gross square feet. Note, a higher renovation cost range is used for the existing Court House Annex in the Alternate Option to account for potential additional requirements/upgrades as a result of the adjacent building expansion and systems integration. FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 6 GOVERNMENT FACILITIES MASTER PLAN OPTIONS ANALYSIS & MASTER PLAN CARTER GOBLE LEE COMPANIES 6-16 Table 6-10 Alternate Option – Expand Court House Annex Project Cost Estimate LowHighLowHighDowntown Facilities1. Expand Court House/JudicialExpand Court House Annex77,41292,894$300$325$27,868,345$30,190,707Renovate Existing Court House & Court House Annex41,331$125$150$5,166,375$6,199,650Site Work$500,000$750,000Subtotal$33,534,720$37,140,3572. Expand Admin Annex/AdministrationExpand Admin Annex10,13811,659$240$260$2,798,088$3,031, 262Renovate Existing Admin Annex25,842$100$125$2,584,200$3,230,250Site Work$50,000$75,000Subtotal$5,432,288$6,336,512Downtown Facilities Range$38,967,008$43,476,869Franklin Farm Facilities3. Expand Human Services Bldg./Human ServicesExpand Human Services Building36,27741,719$240$260$10,012,452$10,846,823Renovate Existing Human Services Building18,368$100$125$1,836,800$2,296,000Site Work$50,000$75,000Subtotal$11,899,252$13,217,8234. Expand Falling Falling Springs Nursing CenterExpand Falling Springs Nursing Center37,87543,556$240$260$10,453,500$11,324,625Site Work$50,000$75,000S ubtotal$10,503,500$11,399,625Franklin Farm Facilities Range$22,402,752$24,617,448TOTAL COUNTY FACILITIES RANGE$61,369,760$68,094,317Source: CGL; June 2009.1 Costs presented in June 2009 dollars for planning purposes.ProjectsDGSFBGSFCost Range/SFProject Cost Estimate1 The project cost estimate in June 2009 dollars for Downtown Facilities ranges from a low of nearly $39.0 million to a high of $43.5 million and for Franklin Farm Facilities ranges from a low of $22.4 to a high of $24.6 million for a total County range of $61.4 to $68.1 million. Unknown variables include site work, service fees, impact charges, special fixtures, and design related fees. As stated under the Recommended Option, strategies to reduce the overall project cost for Downtown facilities include constructing shell space and/or planning for the 15-year space needs. A strategy for Franklin Farm facilities includes the renovation and re-use of the Old Jail Annex and/or Old Jail for Human Services expansion, general storage consolidation, and/or common meeting space. RECOMMENDED MASTER PLAN The total project cost range for County facilities based on the recommended option and projected 20-year or 2028 space needs ranges from $59.2 to $65.3 million. For Downtown facilities, the Consultant recommends that the County develop the Admin Annex site for a new Court House with re-use of the Admin Annex for select Judicial functions, and re-use of the Court House and Court House Annex for Administrative functions. In addition to the project cost estimate range of $36.8 to $40.7 million based on the projected 20-year or 2028 space needs, the County will eliminate the lease for the Commissioners’ Complex and Community Services for an annual lease savings of $148,370. Strategies to reduce the overall project cost for Downtown facilities include constructing shell space and/or targeting the 15-year space needs. In comparison to to the FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 6 GOVERNMENT FACILITIES MASTER PLAN OPTIONS ANALYSIS & MASTER PLAN CARTER GOBLE LEE COMPANIES 6-17 Alternate Recommendation (expanding the existing Court House site for Judicial), the Recommended Option allows for: (1) Easier construction/project phasing; (2) More future opportunities for expansion; and (3) More adjacent surface parking. For Franklin Farm Facilities, the Consultant recommends that the County pursue expansion of the Human Services Building for Human Services, and expansion of the Falling Springs Nursing Center. In addition to the project cost estimate range of $22.4 to $24.6 million based on the 20-year or 2028 projected space needs, the County will eliminate the lease for Mental Health Case Management for an annual lease savings of $15,840. A strategy for Franklin Farm facilities includes the renovation and re-use of the Old Jail Annex and/or Old Jail for Human Services expansion, general storage consolidation, and common meeting space. FACILITY DEVELOPMENT PROCESS The facility development process is based on the value management system that breaks a project down by function and by components of each function, and then identifies and compares alternative materials, spaces, equipment, and operations that will have a significant impact on the initial and long-term costs of a new facility. The facility development process begins when a government entity recognizes the need for additional space, and ends when the need has been met with new or renovated facilities. Between these two points, the activities illustrated in Figure 6-3 must occur. The County has already completed the Needs Assessment and Master Planning steps. Figure 6-3 Facility Development Process TRANSITIONCONSTRUCTIONCONSTRUCTIONDOCUMENTSDESIGNDEVELOPMENTSCHEMATICDESIGNARCHITECTSELECTIONMASTERPLANNINGNEEDSASSESSMENTSTUDISSTEP COMPLETEFUTURE PROCESSOCCUPANCYOPERATIONALSPACEPROGRAMENGAGE PROGRAMMANAGER FRANKLIN COUNTY, PENNSYLVANIA CHAPTER 6 GOVERNMENT FACILITIES MASTER PLAN OPTIONS ANALYSIS & MASTER PLAN CARTER GOBLE LEE COMPANIES 6-18 SUMMARY The space projections prepared for the Administration, Falling Springs Nursing Center, Human Services, Judicial, Property Management, and Public Safety functions of Franklin County are organized by existing building to show the space deficit for the next twenty years. Then, a recommended grouping and consolidation of certain functions (Administration, Human Services, Judicial, etc.) is provided based on the results of the facility evaluations, projected space needs, functional and operational efficiency relationships, County facility/land inventory, and discussions with the County’s Project Committee. The largest projected expansions are needed for the Judicial functions, which has the largest relative and immediate need. Using the Judicial needs as the main driver, a recommended and an alternate option were prepared. For Downtown facilities, the Consultant recommends that the County develop the Admin Annex site for a new Court House with re-use of the Admin Annex for select Judicial functions, and re-use of the Court House and Court House Annex for Administrative functions. For Franklin Farm Facilities, the Consultant recommends that the County pursue expansion of the Human Services Building for Human Services and expansion of the Falling Springs Nursing Center. The total County facilities range in June 2009 dollars is from a low of nearly $59.2 to a high of $65.3 million. Strategies to reduce the overall project cost include constructing shell space, targeting the 15-year space needs, and/or re-using the Old Jail Annex and/or Old Jail. APPENDICES APPENDIX A Detail Judicial Caseload Projections FRANKLIN COUNTY, PENNSYLVANIA APPENDIX A GOVERNMENT FACILITIES MASTER PLAN DETAIL JUDICIAL CASELOAD PROJECTIONS CARTER GOBLE LEE COMPANIES A-1 Type19992000200120022003200420052006% Chg. 99-06% Chg. /YearCriminal1,9722,0012,3642,3122,1212,2422,2872,25514.4%2.1%Civil47550343337846147851874857.5%8.2%Family4,6764,9025,2814,8555,1495,4265,4345,14310.0%1.4%Orphans1371511661661681481702347 0.8%10.1%Total7,2607,5578,2447,7117,8998,2948,4098,38015.4%2.2%Total Filings5,5205,2775,3534,6063,9774,5004,566n/a‐17%‐2.9%Source: Administrative Office of the Pennsylvania Courts (AOPC) and 39th District Court Administrator's Office, September 2008.Court of Common Pleas39th Judicial District (Franklin-Fulton Counties) Historical CaseloadChambersburg District CourtTable A -1 FRANKLIN COUNTY, PENNSYLVANIA APPENDIX A GOVERNMENT FACILITIES MASTER PLAN DETAIL JUDICIAL CASELOAD PROJECTIONS CARTER GOBLE LEE COMPANIES A-2 1994199519961997199819992000200120022003200420052006Fran klin County Population 125,881126,330126,730127,516128,255128,812129,556130,296131,502132,754134,629137,273139,991Criminal Filings1,9722,0012,3642,3122,1212,2422,2872,255Filings per 1,000 Population15.3115.4518.1417.5815.9816.6516.6616.11AveragePercentPer YearNumberPer Year99-06Criminal Filings14.35%2.05%28340.432,194Filings per 1,000 Population5.22%0.75%0.800.1116.4820132018202 32028Franklin County Population 148,900155,400161,600167,6001) Historical Trend % Increase=2.05%/year from base:2,2552,5792,8103,0413,2722) Historical Trend # Increase=40.43/year from base:2,2552,5382,7402,9423,1443) Mean Deviation -Ratio to Population=Average to High Year2,5432,6542,7592,862=0.14/year from base:16.1117.0817.7718.4619.154) Ratio to Population % Increase2,5242,6342 ,7392,841=0.75%/year from base:16.1116.9517.5518.1518.755) Ratio to Population # Increase2,5172,6272,7322,834=0.11/year from base:16.1116.9117.4818.0518.626) Ratio to Populationa. Existing =16.112,3992,5032,6032,700b. High =18.142,7022,8192,9323,041c. Average =16.482,4552,5622,6642,763NOTES:d. Low =15.312,2802,3792,4742,5667) Linear Regression2,5512,7212,8913,0618) Multiple Regression= Variables: Time, Population2,5832,8243,0803,348=R-Square:0.452,5652,7152,8623,00817.22 17.47 17.71 17.95 Source: CGL, September 2008.1999-2006Projection ModelsPROJECTED CASELOADAverage (Models 1-5, 6b, 7)Filings per 1,000 PopulationData/RatiosHistorical Trends% Change# ChangeTable A-239th Judicial District (Franklin-Fulton Counties) Common Pleas Criminal Filings Projections05001,00 01,5002,0002,5003,0003,500FilingsYearCriminal CaseloadHistorical CaseloadProjected Caseload FRANKLIN COUNTY, PENNSYLVANIA APPENDIX A GOVERNMENT FACILITIES MASTER PLAN DETAIL JUDICIAL CASELOAD PROJECTIONS CARTER GOBLE LEE COMPANIES A-3 1994199519961997199819992000200120022003200420052006Fran klin County Population 125,881126,330126,730127,516128,255128,812129,556130,296131,502132,754134,629137,273139,991Civil Filings475503433378461478518748Filings per 1,000 Population3.693.883.322.873.47 3.553.775.34AveragePercentPer YearNumberPer Year99-06Civil Filings57.47%8.21%27339.00499Filings per 1,000 Population44.90%6.41%1.660.243.742013201820232028Franklin County Population 148,900155,400161,600167,6001) Historical Trend % Increase=8.21%/year from base:7481,1781,4851,7922,0992) Historical Trend # Increase=39.00/year from base:7481,0211,2161,4111,6063) Mean Deviation -Ratio to Population=Average to High Year9359761,0151,052=0.13/year from base:5.346.286.957.628.294) Ratio to Population % Increase1,1531,2031,2511,298=6.41%/year from base:5.347.749.4611.1 712.885) Ratio to Population # Increase1,0421,0881,1311,173=0.24/year from base:5.347.008.189.3610.556) Ratio to Populationa. Existing =5.34796830863896b. High =5.34796830863896c. Average =3.74557581604627NOTES:d. Low =2.874284474654827) Linear Regression7759061,0371,1688) Multiple Regression= Variables: Time, Population727752753737=R-Square:0.851,0171,1461,2731,3996.83 7.37 7.88 8.35 Source: CGL, September 2008.Data/RatiosHistorical Trends% Change# ChangeTable A-339th Judicial District (Franklin-Fulton Counties) Common Pleas Civil Filings Projections1999-2006Projec tion ModelsPROJECTED CASELOADAverage (Models 1-5, 7)Filings per 1,000 Population02004006008001,0001,2001,4001,600FilingsYearCivil CaseloadHistorical CaseloadProjected Caseload FRANKLIN COUNTY, PENNSYLVANIA APPENDIX A GOVERNMENT FACILITIES MASTER PLAN DETAIL JUDICIAL CASELOAD PROJECTIONS CARTER GOBLE LEE COMPANIES A-4 1994199519961997199819992000200120022003200420052006Fran klin County Population 125,881126,330126,730127,516128,255128,812129,556130,296131,502132,754134,629137,273139,991Family Filings4,6764,9025,2814,8555,1495,4265,4345,143Filings per 1,000 Population36.3037.8440.5336.9238.7940.3039.5936.74AveragePercentPer YearNumberPer Year99-06Family Filings9.99%1.43%46766.715,108Filings per 1,000 Population1.20%0.17%0.440.0638.382013201820232028Fran klin County Population 148,900155,400161,600167,6001) Historical Trend % Increase=1.43%/year from base:5,1435,6576,0246,3906,7572) Historical Trend # Increase=66.71/year from base:5,1435,6105,9446,27 76,6113) Mean Deviation -Ratio to Population=Average to High Year5,6585,9056,1406,368=0.18/year from base:36.7438.0038.8939.7940.694) Ratio to Population % Increase5,5365,7786,0086,231=0.17%/year from base:36.7437.1837.5037.8138.135) Ratio Ratio to Population # Increase5,5355,7776,0086,231=0.06/year from base:36.7437.1837.4937.8038.116) Ratio to Populationa. Existing =36.745,4705,7095,9376,15 7b. High =40.536,0356,2986,5506,793c. Average =38.385,7145,9636,2016,432NOTES:d. Low =36.305,4055,6415,8666,0847) Linear Regression5,9416,3376,7337,1298) Multiple Regression= Variables: Time, Population5,9976,5197,0707,640=R-Square:0.615,6645,9616,2516,53738.04 38.36 38.68 39.00 Source: CGL, September 2008.Data/RatiosHistorical Trends% Change# ChangeTable A-439th Judicial District (Franklin-Fulton Counties) Common Pleas Family Filings Projections1999-2006Projection ModelsPROJECTED CASELOADAverage (Models 1-5, 6c, 7)Filings per 1,000 PopulationFilings include Protection from Abuse, Suppport, Custody, Divorce, Juvenile Dependency and Juvenile Delinquency matters.01,0002,0003,0004,0005,0006,0007,000FilingsYearFamily CaseloadHistorical CaseloadProjected Caseload FRANKLIN COUNTY, PENNSYLVANIA APPENDIX A GOVERNMENT FACILITIES MASTER PLAN DETAIL JUDICIAL CASELOAD PROJECTIONS CARTER GOBLE LEE COMPANIES A-5 1994199519961997199819992000200120022003200420052006Fran klin County Population 125,881126,330126,730127,516128,255128,812129,556130,296131,502132,754134,629137,273139,991Orphans Filings137151166166168148170234Filings per 1,000 Population1.061.171.271.261. 271.101.241.67AveragePercentPer YearNumberPer Year99-06Orphans Filings70.80%10.11%9713.86168Filings per 1,000 Population57.16%8.17%0.610.091.262013201820232028Franklin County Population 148,900155,400161,600167,6001) Historical Trend % Increase=10.11%/year from base:2344005186367552) Historical Trend # Increase=13.86/year from base:2343314004705393) Mean Deviation -Ratio to Population=Average to High Year285298309321=0.03/year from base:1.671.912.092.262.444) Ratio to Population % Increase391408425440=8.17%/year from base:1.672.633.313.994.675) Ratio to Population # Increase339354368382=0.09/year from base:1.672.282.713.153.586) Ratio to Populationa. Existing =1.67249260270280b. High =1.67249260270280c. Average =1.26187195203210NOTES:d. Low =1.061581651721787) Linear Regression2583013443878) Multiple Regression= Variables: Time, Population251280305328=R-Square:0.653213523834142.16 2.27 2.37 2.47 Source: CGL, September 2008.Data/RatiosHistorical Trends% Change# ChangeTable A-539th Judicial District (Franklin-Fulton Counties) Common Pleas Orphans Filings Projections1999-2006Projection ModelsPROJECTED CASELOADAverage (Models 2-5, 7)Filings per 1,000 PopulationFilings include Accounts, Adoptions, Relinquishments/Terminations and Appointment of Guardian matters.050100150200250300350400450FilingsYear Orphans CaseloadHistorical CaseloadProjected Caseload FRANKLIN COUNTY, PENNSYLVANIA APPENDIX A GOVERNMENT FACILITIES MASTER PLAN DETAIL JUDICIAL CASELOAD PROJECTIONS CARTER GOBLE LEE COMPANIES A-6 1994199519961997199819992000200120022003200420052006Fran klin County Population 125,881126,330126,730127,516128,255128,812129,556130,296131,502132,754134,629137,273139,991Total Common Pleas Filings7,2607,5578,2447,7117,8998,2948,4098,380Filings per 1,000 Population56.3658.3363.2758.6459.5061.6161.2659.86AveragePercentPer YearNumberPer Year99-06Total Common Pleas Filings15.43%2.20%1,120160.007,969Filings per 1,000 Population6.21%0.89%3.500.5 059.852013201820232028Franklin County Population 148,900155,400161,600167,6001) Historical Trend % Increase=2.20%/year from base:8,3809,67310,59611,52012,4432) Historical Trend # Increase=160.00/year from base:8,3809,50010,30011,10011,9003) Mean Deviation -Ratio to Population=Average to High Year9,2109,6129,99610,367=0.28/year from base:59.8661.8563.2864.7066.134) Ratio to Population % Increase9,4679,88010,27410,656=0.89%/year from base:59.8663.5866.2368.8971.545) Ratio to Population # Increase9,4349,84610,23910,619=0.50/year from base:59.8663.3665.8668.3670.866) Ratio to Populationa. Existing =59.868,9139,3029,67410,033b. High =63.279,4219,83210,22510,604c. Average =59.858,9129,3019,67210,031NOTES:d. Low =56.368,3928,7599,1089,4467) Linear Regression9,52410, 26411,00511,7458) Multiple Regression= Variables: Time, Population9,55810,37411,20812,053=R-Square:0.739,46110,04710,62311,19163.54 64.65 65.73 66.77 Source: CGL, September 2008.Data/RatiosHistorical Trends% Change# ChangeTable A-639th Judicial District (Franklin-Fulton Counties) Total Common Pleas Filings Projections1999-2006Projection ModelsPROJECTED CASELOADAverage (Models 1-5, 6b, 7)Filings per 1,000 Population02,0004,0006,0008,00010,00012,000FilingsYearTotal Common Pleas CaseloadHistorical CaseloadProjected Caseload FRANKLIN COUNTY, PENNSYLVANIA APPENDIX A GOVERNMENT FACILITIES MASTER PLAN DETAIL JUDICIAL CASELOAD PROJECTIONS CARTER GOBLE LEE COMPANIES A-7 1994199519961997199819992000200120022003200420052006Fran klin County Population 125,881126,330126,730127,516128,255128,812129,556130,296131,502132,754134,629137,273139,991Total District Court Filings5,5205,2775,3534,6063,9774,5004,566n/aFilings per 1,000 Population42.8540.7341.0835.0329.9633.4333.26n/aAveragePercentPer YearNumberPer Year99-05Total District Court Filings-17.28%-2.88%-954-159.004,828Filings per 1,000 Population-22.38%-3.73%-9 .59-1.6036.622013201820232028Franklin County Population 148,900155,400161,600167,6001) Historical Trend % Increase=-2.88%/year from base:4,5663,5142,8562,1991,5412) Historical Trend # Increase=-159.00/year from base:4,5663,2942,4991,7049093) Mean Deviation -Ratio to Population=Average to High Year5,5715,8156,0476,271=0.52/year from base:33.2637.4240.0142.6145.214) Ratio to Population % Increase3,4753,6263,7713,911=-3.73%/year from base:33.2623.3417.1310.934.735) Ratio to Population # Increase3,0493,1823,3093,431=-1.60/year from base:33.2620.4712.484.49-3.506) Ratio to Populationa. Existing =33.264,9535,1695,3755,575b. High =42.856,3816,6596,9257,182c. Average =36.625,4535,6915,9186,137NOTES:d. Low =29.964,4614,6554,8415,0217) Linear Regression2,5531,51948 4-5508) Multiple Regression= Variables: Time, Population9,63810,46611,30512,152=R-Square:0.695,5125,7535,9826,20437.02 37.02 37.02 37.02 Source: CGL, September 2008.Data/RatiosHistorical Trends% Change# ChangeTable A-7Franklin County (PA) Chambersburg District Court Filing Projections1999-2005Projection ModelsPROJECTED CASELOADAverage (Models 3, 6c)Filings per 1,000 Population01,0002,0003,0004,0005,0006,0007,000FilingsYearTotal District Court CaseloadHistorical CaseloadProjected Caseload FRANKLIN COUNTY, PENNSYLVANIA APPENDIX A GOVERNMENT FACILITIES MASTER PLAN DETAIL JUDICIAL CASELOAD PROJECTIONS CARTER GOBLE LEE COMPANIES A-8 TypeExisting2013201820232028% Chg. Existing-28% Chg. /YearCriminal2,2552,5652,7152,8623,00833.4%1.5%Civil7481,0171,1461,2731,39987.1%4.0%Family5,1435,6645,9616,2516,53727.1%1.2%Orphans23432135238341476.8%3.5%Total8,3809,56710,17410,76911,35835.5%1 .6%Total Filings4,5665,5125,7535,9826,20431%1.3%Source: CGL, September 2008.Note: Existing filings for Common Pleas and District Court are for the year 2006 and 2005, respectively.Table A-8Projected 39th Judicial District (Franklin-Fulton Counties) CaseloadCourt of Common PleasChambersburg District Court APPENDIX B Existing Space Utilization Plans FRANKLIN COUNTY, PENNSYLVANIA APPENDIX B Figure B-1: Human Services Building First Floor LEGEND Children, Youth, & Human Resources Human Services Managed Care Mental Health & Risk Management Shared Family Services Drug & Alcohol FRANKLIN COUNTY, PENNSYLVANIA APPENDIX B Figure B-2: Old Court House LEGEND Courts Divorce Master Tax Services Treasurer Voter Registration FRANKLIN COUNTY, PENNSYLVANIA APPENDIX B Figure B-3: Courthouse Annex– Ground Floor LEGEND Prothonotary Register & Recorder Sheriff FRANKLIN COUNTY, PENNSYLVANIA APPENDIX B Figure B-4: Courthouse Annex -2nd Floor LEGEND Clerk of Courts Courts FRANKLIN COUNTY, PENNSYLVANIA APPENDIX B Figure B-5: Courthouse Annex– 3rd Floor LEGEND Court Administration Courts FRANKLIN COUNTY, PENNSYLVANIA APPENDIX B Figure B-6: Administration Annex – 1st Floor LEGEND Early Intervention Magisterial Judge Mental Health Planning Shared Unoccupied FRANKLIN COUNTY, PENNSYLVANIA APPENDIX B Figure B-7: Administration Annex – 2nd Floor LEGEND Controller Domestic Relations Fiscal MIS Purchasing