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HomeMy WebLinkAboutIDD-507 Management of Permanent Vacancies in Residential Programs1 FRANKLIN/FULTON COUNTY MENTAL HEALTH/INTELLECTUAL & DEVELOPMENTAL DISABILITIES/EARLY INTERVENTION 425 Franklin Farm Lane Chambersburg, PA 17202 (717) 264-5387 MH/IDD/EI PROCEDURE STATEMENT PROCEDURE SUBJECT: Management of Permanent Vacancies in Residential Programs PROCEDURE NUMBER: IDD-507 Effective Date: July 1, 2009 Date Revised: October 3, 2018 PROCESS: 1. Providers should submit the Provider Vacancy Notification form, DP 1024, to the AE/county of registration for the individual who created the vacancy and the appropriate regional office of Office of Developmental Programs (ODP) as soon as they become aware of the vacancy. This applies to homes licensed under 55 Pa. Code Chapter 6400. This process is intended to ensure the timely reporting and efficient use of residential capacity. Residential habilitation providers may only bill for the days when a person is receiving the residential habilitation service, as defined in the approved service definitions. Submissions of the form to the appropriate regional Waiver Capacity Manager (WCM) should be completed within three (3) business days of becoming aware of the vacancy. 2. Movement of an individual to a different site location within the same provider agency can occur when a vacancy exists at one of the provider’s site locations that would better meet the needs of the individual. When a vacancy exists, a provider may move an individual internally, in order to accommodate the individual’s changing needs, with advanced concurrence from the team. The movement plan referenced on the front of DP 1024 must be attached and the changing need of the individuals who will be moved must be reflected in each individual’s Individual Support Plan (ISP). The provider agency must communicate the site location of the final remaining vacancy to the regional WCM within five (5) calendar days. 3. Upon receiving the completed form, the regional WCM will contact the AE where the individual who created the vacancy was registered. The AE must identify an individual who has needs that will most appropriately be addressed by the existing residential vacancy and is required to provide that information to the Regional WCM within five (5) calendar days. If the AE does have an individual identified as likely to be appropriate for 2 the vacancy, the AE, Supports Coordination Organization and provider will move toward filling the vacancy. If the initial AE does not have an individual identified as likely to be appropriate for the vacancy, the regional WCM will release the vacancy for statewide use. Referrals can then be secured from AEs across the state to ensure that individuals waiting for services have the choice of provider who best meets the individual’s need. 4. If the provider fails to complete and submit the Provider Vacancy Notification Form, DP1024, the provider would not be eligible to provide emergency respite at the residential habilitation service location, and would not be able to request a reduction in approved program capacity.