HomeMy WebLinkAboutMHIDDEI-413 Cost Settlement and Retained RevenueFRANKLIN/FULTON COUNTY
MENTAL HEALTH/INTELLECTUAL & DEVELOPMENTAL
DISABILITIES/EARLY INTERVENTION
425 Franklin Farm Lane
Chambersburg, PA 17202
(717) 264-5387
MH/IDD/EI PROCEDURE STATEMENT
PROCEDURE SUBJECT: Cost Settlement and Retained Revenue
PROCEDURE NUMBER: MHIDDEI-413
Effective Date: October 23, 2009
Date Revised: June 30, 2023
Reference: Title 55 PA Code. 4300.108 & 4300.115,
INTRODUCTION:
Cost settlement is the process of reconciling total allowable expenditures to total payments made
by the County during the fiscal year. Cost settlement includes the determination of retained
revenue not to exceed 3% of total gross revenues, when applicable [Chapter 4300.108 (b)].
Providers who are paid at State published fees are exempt from the cost settlement process
[Chapter 4300.115 (a)].
Cost settlement is contingent upon the availability of funds. Availability is determined by each
program and fiscal year independently.
PROCEDURE:
1. Cost Settlement
a. Providers are required to submit final expenses for the fiscal year ending June
30th by the last business day of July. Final expense reports must be submitted
using the 4th Quarterly Report of Expenditures from the budget packet.
b. Providers whose revenue exceeds eligible expenses may be required to reimburse
the County.
c. Retained revenue may be considered based on the availability of funds.
d. Providers will be notified of the results by the end of September.
2. Retained Revenue
a. Providers must submit documentation for planned utilization of retained revenue
within the areas of use specified in Title 55 PA Code. 4300.108, for Program
Specialist and Fiscal Officer approval.
b. Any use of retained revenue that is not in compliance with the approved
document submission will be disallowed and the funds must be returned to
Franklin/Fulton County.