HomeMy WebLinkAbout2010-03-19 EI Provider Minutes
Franklin/Fulton County Early Intervention Program Provider Meeting Minutes
March 19, 2010
Date: March 19, 2010 Start Time: 10:00 A.M Adjournment: 12:00 P.M
Staff:
Jennifer Lipko, Holly Divelbliss, Trish Elliott, Linda Hess, Ed Franchi
Providers:
Cynthia Bosserman-UCP, Jenn Hawbecker-UCP, Bonnie White-Invo., Gloria Branca- Invo., Shelly
Tobin-Invo., Theresa Miller-Invo., Jodi Bering-LIU #12, Cheryl Gazan-LIU #12
TOPIC(S) DISCUSSION ACTION
Welcome & Introductions Everyone introduced themselves and their job
title, and what was new with their programs.
-LIU has an upcoming verification with OCDEL
- UCP has openings at PEACH TREE Kid’s, their
new Child Development Group, scholarship
money is also available. Early Headstart has 72
slots and they have opened centers in the
Waynesboro area. Head Start has problems
securing dental care. Head Start has done some
brain storming with various agencies. They have
called each dentist in the area separately and
asked if they could see five of their kids and it has There has been much success with
been working. this.
Fiscal Updates Ed briefly talked about the budget spreadsheet. Final budgets must be submitted
nd
He has revised the spreadsheet so that two rates by Monday March 22 2010.
can be shown on one budget (PT/OT/ST has one
rate and Special Instructions has another). He will *Email Ed the spreadsheet to Ed
@ and
put the provider’s budget into the new eefranchi@co.franklin.pa.us
spreadsheet. Allocation of expenses is based on then get signatures.
the percentage of units for each therapy. Ed All contracts MUST be fully
emphasized the need for a written Admin completed and signed by June 30.
Allocated Expense plan and that the plan will be
included with the budget. LIU had some Franklin-
questions about the new spreadsheet and with FultonMHMRDA@co.franklin.pa.us
Linda’s assistance they were able to work through and Holly Divelbliss
it. hldivelbliss@co.franklin.pa.us
Linda Hess handed out a reminder of the county Billing must be submitted by the
th
email address. Providers that have completed 15 of each month. Linda will
th
their billing county must send an email stating send out a reminder the 11 of the
their batches are complete. Also please make month
sure to include Holly Divelbliss on these emails
as well, she also takes care of making sure the
batches that have been submitted are correct.
Improvement Letter Trish discussed the improvement letter from the Holly suggested having the
therapists contact families within 48
state, how other counties receive them and how
hours after they receive the referral
important the guidelines are. Franklin/Fulton EI
so that they acknowledge to the
needs to have improvement on 14-Day Deadline,
families that services need to begin
meeting that within 14 days of initial contact with
within 14 days. The LIU, who does
child’s parent(s) and the 45-Day Deadline. We
the evaluations, promised to look
also need to have transition meetings on a timely
into this situation. Jen Hawbecker
basis. Holly has developed a tracking sheet of
suggested that since new referrals
new kids coming into the Early Intervention
are a “take a turn” that when EI
system. The LIU also keeps a tracking sheet that
service coordinators know which
includes what the referral is for i.e. speech
provider is next for a referral they
therapy, which turned out to be what the majority
contact them first instead of
of referrals were for.
emailing two providers at the same
time. Try this and report at the next
provider meeting to discuss the
progress.
Franklin/Fulton County Early Intervention Program Provider Meeting Minutes
March 19, 2010
Verification Franklin/Fulton Early Intervention’s verification The providers talked about using
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meeting will be March 22 through March 24. self verification so they know what
There have been several appointments arranged corrections they need to make.
for the state to attend. Holly and her team went through
charts to make sure everything
was up to the state standards.
Most of the problems are with the
14 day Deadline.
Early Learning Network There continue to be problems with this network, They have been working to
Trish reminded everyone that if they have correct all of these errors and get
(ELN)
problems to email PATTAN. There has been a the network back on track.
lot of information lost because of errors, and new
EI kids are not showing up in the system.
Holly informed the providers to have therapists
keep notes separate from each month, do not First date for First Aid/CPR
th
carry any note onto another month, and to make Training is May 12
sure all the proper information has been
documented.
Future Provider Meetings May 21 st September 24 th All meetings are from 10:00 AM –
rd th
July 23 November 19 12:00 PM at the Admin Annex
building in Chambersburg
May 21, 2010 @ 10:00 AM 218 N. 2 nd Street
Next Meeting:
Chambersburg ( Franklin
County Admin Annex
Building