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HomeMy WebLinkAbout2010-05-14 DD Provider Meeting Minutes Franklin/Fulton County Developmental Disabilities Provider Meeting May 14, 2010, 10:00 AM Human Services Building Present : Linda Hess, Jane Cline, Marion Rowe, Jennifer Lipko, Bonnie Miller-New Light, Karen Price-AHEDD, Lorrie Miller- ARC, Megan Martin- PDS, Latisha Brown-PDS, Linda Mayo-OSI, Bridget Pugh- Keystone Residence, Michael Powanda- Keystone Residence, Anthony Fisher-Family Care Services TOPIC(S) DISCUSSION ACTION New SCO Staff There have been several changes Jane stated that unlike Nancy, Matt will since the last meeting, be supervising MH, MR and EI. administrative staff have moved Providers were asked to please contact offices into the Human Services SC’s supervisors first before contacting building, and all MH/MR/EI case Marion or Jane. management have moved into the Tony asked about details of the Quality Administrative Annex building on Assurance Program Specialist job nd 218 N 2 Street. Matthew position. Marion stated this job has been Yingling has taken the job of posted. Jane and Marion were currently MH/MR/EI Case management filling all of these job duties. With the Director. Nancy Clayton did this new CMS requirements these job for only MR and she retired in responsibilities are increasing, resulting February of this year. Gary Barnes in the need for an additional program retired from MR supervisor in specialist. Anyone interested please visit April; Kelly Truman recently filled the county’s website or visit our HR that position. office. Marion stated she will likely have a Quality Assurance meeting before the new position is filled. Family members and individuals are strongly urged to attend these meetings. She will also be having a Risk Management meeting. This group consists of the SCO, HCQU and AE staff. These meetings review of incident management trends. Consolidated Slots There are currently eight (8) new slots for graduates in PFDS, and Marion and Jane are working with SCs funding for three individuals on planning for those individuals who previously receiving EPSDT to go are graduating or are recent grads; once to Consolidated slots are filled they are done until next fiscal year unless there is an emergency situation (case by case basis). 2010-2011 Changes: Two providers are currently doing Supplemental Habilitation this and should have captured in their cost reports. The ODP definition guidelines are different, this is a short term service and ODP will be approving all requests st as of July 1. Once they make their determination, the AE will be notified. The long term service for this is Additional Individual Staffing which is for individuals that need more long term staffing, due to permanent change in need. Both of these services need to have prior authorization by ODP. Requests for both services are not to be submitted as a matter of routine practice. Therapeutic Leave Marion handed out and discussed Home county has first 45 days to fill the Temporary Absence form and if vacancy; if home county does not have this goes over 48 days ODP any slots or suitable candidates, then it approval is needed. Exceptions to goes to the state vacancy report for other Franklin/Fulton County Developmental Disabilities Provider Meeting May 14, 2010, 10:00 AM Human Services Building the 48 days is for emergency counties. Providers have 60 days to situations only. make moves within their program ODP has asked for follow-up whether vacancy will be filled or not. Residential Respite According to ODP, in 6400 licensed homes, respite will be based on program capacity not licensed capacity as of next fiscal year. Example, a 3 bedroom home is licensed for 3 individuals but the program capacity is 1 - no one can be supported with respite in the home without prior approval from ODP. Day Program Units/Rate Letters Day Programs and Pre-Voc program Providers are waiting for rates to be please submit unit utilization requests loaded into HCSIS. for 10/11. All contracted providers need to turn in all rate letters on agency letter with their maximum encumbrance since they will not have to do a budget if their rate is state set. Level of Care/Physicals The new physicals now contain Marion, Jane or Jen can send the ICF/MR requirement information providers an electronic copy of the new to ensure compliance. physical with ICF/MR information. Vacancy Management Tool Marion reviewed an example of the Marion suggested that when vacancy vacancy report that she got from reports are submitted that they are very PAR training. descriptive about the home. This form needs to go to Bill Brauw and Jane Cline. Announcements & Updates Building Bridges Conference in Tony Fisher- Stated that the ISP thth Harrisburg is May 26 and 27, scheduling is getting further and further Cross training for waivers available away from the start dates. ISP meetings rd in PA should be scheduled at the 3 quarter Temple Grandin conference at meeting ISP bulletin is still in draft th Wilson College on May 24 format but it does state that within 90 BAS conference in Lancaster on days out for an ISP due date. SCs are th June 2-4. doing 60 days; ISPs should be done before plan start date. ISPs are due to the Program Specialist at least 2 weeks before the due date for approval and authorization. Wanted to let Michael Powanda- everyone know that Keystone Residence will be changing its name, not sure to what yet, but will let all the appropriate people know. This change will also be made in HCSIS. Person Directed Latisha Brown- Supports is moving all offices into a new building on Warm Spring Road, this will be happening in July. She will let everyone know of updated information. One of the newest Bonnie Miller- providers with New Light, they provide Home and Community Habilitation, Residential, Next Meeting: August 13 th @ 10:00 AM HSB- Conf. room 155/156