HomeMy WebLinkAboutIDD Provider Meeting Minutes 02-21-25
Intellectual & Developmental Disabilities
Provider Meeting
Friday, February 21, 2025
3³ ¥¥ 0±¤²¤³Ȁ Jane Cline, Marion Rowe, Zachary Gantz, Rebecca Weaver, John Gerak, Stacey
Brookens, Erin Nye, Angela Alleman
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Beth Freeman, Tammy Gelsinger & *¤²²¨¢ lj &±¨¤£²
Kelli Ellerman
Ariane Warren /¢¢´¯ ³¨® « 3¤±µ¨¢¤²Ǿ )¢ȁ
Adrienne High +¤¸²³®¤ (´¬ 3¤±µ¨¢¤²
Jessica Coons & Tony Fisher & ¬¨«¸ # ±¤ 3¤±µ¨¢¤²
Lili High & Alexander Shatzer -¤³ « (¤ «³§ !²²®¢¨ ³¨®
Ian Lupey ,´¯¤¸ "¤§ µ¨®± « 3¤±µ¨¢¤²
Lorrie Miller 4§¤ !2# ®¥ &± ª«¨ £ &´«³® #®´³¨¤²
Matthew Yingling & Shanna Golden 3¤±µ¨¢¤ !¢¢¤²² lj - ¦¤¬¤³
Tara Harmening 3 ¥¤ ) (®¬¤
Michael Cutler E±¨¤ #®´³¸ # ±¤ - ¦¤¬¤³
Julie Gomez C®¬¬´¨³¸ 2¤²®´±¢¤² ¥®± )£¤¯¤£¤¢¤
MEETING MINUTES
Welcome & Introductions
This meeting was held via Google Meet. Those present introduced themselves and their
agency affiliations during the Provider Updates.
Administrative Entity (AE) Updates
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Occupational Services, Inc. (OSI) is putting together swag bag giveaways.
Franklin/Fulton IDD staff also plan to have gift giveaways.
An IDD Proclamation will be read during the Franklin County Commissioners
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Meeting on March 12 at 10am. IDD providers are encouraged to attend. Due to
construction, parking at the Administrative Building is limited. Parking is available
along Grant Street and the surrounding parking lots. Please use the Grant Street
entrance to the parking lot if you would like to drop someone off at the front door. A
date for the Fulton County Commissioners Meeting has not been set as of this time.
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There is an IDD Awareness event sponsored by CROSS and the ARC on March 22
from 3 to 5pm at Criders Church in Chambersburg. The event will include food,
crafts, a photo shoot, and entertainment by Woody Wolf. Invites will be emailed to
all providers as well as included in the meeting minutes. Please R.S.V.P by March
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17. There will be prize giveaway incentives for those that R.S.V.P.
IDD Provider Meeting
Friday, November 15, 2024
Throughout the month of March, the ARC will be sponsoring a bowling opportunity
for IDD clients at Nellie Fox Bowl. Each participant will receive a punch card that is
good for 15 games of bowling. Please email Becky, Jane, or John with the number of
clients that would like to participate as well as to arrange for pick-up of the punch
cards.
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IDD staff is in the process of setting up a Padlet account. Padlet is a website that will
be helpful to families by dispersing information regarding available trainings and
community events. The IDD staff are hoping to get the account up and running in
March. The plan would be to have an area on the Padlet where families can easily
access provider websites. Please email Becky the link to your website or the best
source to disperse your agency information so that she can upload it to the Padlet. If
you are hosting an event that anyone within the IDD community could participate,
that information could also be added. IDD staff is planning to update the Padlet at
the beginning and end of each month. Please notify Becky the month prior to an
event to be sure it gets listed in time.
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Becky asked providers their thoughts on having in-person IDD Provider meetings.
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After some discussion, it was decided that the May 16 and August 15 meetings
will be held in-person at the Human Services Building (HSB) with the virtual option
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for those that would have to travel. The November 21 meeting will be held
virtually.
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There will be a virtual PA Able Information Session on March 18 at 1pm. The event
will review PA Able as well as how to sign-up. Invitations were sent out; if
you did not receive the invite, please email Becky at rmweaver@franklincountypa.gov.
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The Mother to Mother Luncheon is Saturday, April 5at Grand Point Church in
Chambersburg. This is a free event for moms with children who have autism.
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Registration opens on February 22 and caps at 250 participants. Child care will be
provided for those that register. Becky will send out a flyer with their website
information. This event is also being offered in Harrisburg and Lebanon; please see
their website for details.
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Marion has noticed a trend on some reports in regards to rights violations and
allegations in situations where corrective action was implemented immediately. For
example, an individual was restricted from an activity; however, the provider staff
corrected it immediately. If the individual wanted to attend an event or go
somewhere, but they weren't able to go that day, the provider took them the next
IDD Provider Meeting
Friday, November 15, 2024
day. In this case, the determination is that the provider feels that the person's rights
were not violated because they were still able to participate in the event. While
Marion is glad that providers are able to implement those corrective actions
promptly, it doesn't deter from the event that actually happened, which was an
actual violation of the rights. Those allegations should still be confirmed allegations.
Please continue to put the information regarding the corrective action in the first
section. Marion is noticing that the admin review committee is determining that the
allegation is not confirmed because it was able to be resolved quickly and it doesn't
negate that the event actually happened. Please review this with your incident
management staff and if they have any questions related to this, feel free to have
them reach out to Marion directly for further discussion.
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o HealthCare Quality Unit (HCQU) trainings this went out with the agenda
and will also go out with the minutes.
o Dual Diagnosis Conference Series.
o The 911 Health Alert - please review this alert with staff to ensure that they
are trained to avoid delays in reaching out to 911 in an emergency situation.
Marion is aware that some providers have policies set up where staff is
advised to contact certain people prior to reaching out to 911; however, it is
considered neglect of care to delay an emergency response. If you need
additional detailed training, the HCQU will provide training to providers and
staff. Feel free to reach out to them.
o Certified Investigators (CI) Program Spotlight Newsletter - the CI forums
provide a lot of useful information. You are able to send in questions that
they will review and respond back to you. It is great for investigators as they
have questions or situations that come up that are unusual. Topics are
discussed in the forum and can also be submitted for a future spotlight once
they have been thoroughly reviewed. If you go to the spotlight newsletter,
you can look at previous newsletters for resource information for
investigators incident management teams, admin review teams, and peer
review teams.
o Provider contact list - if your contact information needs updated, please
contact Marion so that she can make the necessary changes. An updated
contact list will be distributed after changes are made (see attached).
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John reminded providers that if they received their Quality Management (QM)
recertification in 2023, they are due for recertification which is due by December
31, 2025. The Office of Developmental Programs (ODP) announcement is 25006.
Please be sure to have all of your prerequisites completed. If you do not have the
prerequisites, go to MY ODP and verify your credentials. The classes fill up quickly;
please sign-up in a timely manner. If you have any questions, please reach out to
John at jmgerak@franklincountypa.gov
IDD Provider Meeting
Friday, November 15, 2024
Supports Coordination Organization (SCO) Updates
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SAM has one (1) new hire starting at the beginning of March. They are looking to fill one (1)
additional position which will put them fully staffed with twelve (12) Supports Coordinator
positions.
With it being the second part of the fiscal year, remember to be mindful of utilization. If you
are running short on units, please reach out to your SC to set up a critical revision meeting.
If services utilized fully, please back those extra units out from the first half
of the year so that we have appropriate levels as we plan for fiscal year renewals.
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At this time ECCM is fully open for intakes and referrals.
Healthcare Quality Unit (HCQU) Updates
Katie Freeman attended from the HCQU. The next quarterly syllabus schedule will be sent
out within the next two (2) weeks (see attached). There are still a few trainings left for
March. If anyone is in need of trainings, record reviews, or any assistance, please feel free
to reach out.
Provider Updates
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Keystone has done some internal individual moves. They have a few openings in
some of their homes.
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Alexandra Shatzer introduced herself as the new supervisor over the Individual
Family Satisfaction Team (IFST) Program. They are currently working on
Independent Monitoring for Quality (IM4Q). She is in the process of reaching out to
providers to schedule surveys with some of their individuals.
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Tony Fisher shared that for residential providers, he is waiting for the Room and
Board Bulletin to be released. He has seen some correspondence that it will be
released in March. He also noted that training for the bulletin is scheduled on the
ODP March calendar.
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Beth Freeman announced that she is new with Jessica & Friends. She is really
focused on getting new programs for Franklin County up and running, such as
Community Participation Supports (CPS), supported employment, and the day
program. As of now, they do not have an office phone number established. Beth will
notify Becky with any contact information updates.
IDD Provider Meeting
Friday, November 15, 2024
Tammy Gelsinger shared that Jessica & Friends currently provide services to eleven
(11) individuals with two (2) additional individuals on the referral list. They provide
home and community companion services. They have two (2) new staff members,
giving them a total of four (4) staff members for Franklin/Fulton Counties.
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Ian Lupey introduced himself as a new behavioral services provider for
Franklin/Fulton County. They have experience in behaviors from helping an
individual interview for love on the spectrum, to sexualized and self-injurious
behaviors. They are taking referrals. -858-5488 or
LupeyBS@gmail.com
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CRI continues to expand their service area throughout Pennsylvania with a focus
area on Franklin/Fulton. They provide in-home and community, CPS, companion,
fifteen (15) minute respite, and homemaker services. They do not offer 24 hour
respite services.
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The ARC will be having Social Bingo on April 17 as well as the May Day of Caring
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Carnival with United Way on May 15. They also have a bowling league that runs
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from May 1 through June 5 with a banquet on May 12. A newsletter will be
included in the handouts.
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Safe in Home provides remote support services. An invitation has been sent out for
February for their monthly Dedicated Solutions Series. The discussion for February
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27 at 9:30 am will be How Remote Supports can support Behavioral Challenges.
The discussion will be hosted by Tara Harmening and Susan Jackson. The Teams
link to join is Meeting ID: 238 002 999 552 Passcode: km3hw7Jr.
Future discussion topics are:
o March Supporting Transitions across the Lifespan
o April Overnight Supports
o May Elopement, Mitigation, and Wandering
o June Remote Supports in Provider Based Settings.
These invitations will be coming out soon. The sessions are usually planned for the
last week of each month. If anyone would like to have an individualized
presentation for your team, please reach out to Tara.
Tara and Susan will also be hosting a Provider Town Hall in March and hopefully a
Family Town Hall in April.
Future Topics
IDD Provider Meeting
Friday, November 15, 2024
If there are any topics that providers want the AE to review, discuss or have a presentation
on at a future meeting, please email any of the AE staff so they can look into this.
Reports
Friendly reminders of due dates for our Base funded providers
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o * ´ ±¸ ΖΔ²³ Program Report on Outcomes in Appendix A
o &¤¡±´ ±¸ ΔΘ³§ Quarterly Report of Expenditures (October December)
o - ±¢§ ΖΔ²³ Appendix A for upcoming fiscal year
Budget packets (to include Budget/Rate Letter, Staff Roster,
Unit Assumptions, Budget Narrative for upcoming fiscal year
if appropriate)
o - ¸ ΔΘ³§ Quarterly Report of Expenditures (January March)
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o ΔΘ ®¥ ¤ ¢§ ¬®³§ Monthly Invoices
If anyone has any fiscal related questions, please contact iddfiscal@franklincountypa.gov.
Upcoming Trainings
See HCQU Syllabus
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