HomeMy WebLinkAboutIDD Provider Meeting Minutes 02-21-25 Intellectual & Developmental Disabilities Provider Meeting Friday, February 21, 2025 3³ ¥¥ 0±¤²¤­³Ȁ Jane Cline, Marion Rowe, Zachary Gantz, Rebecca Weaver, John Gerak, Stacey Brookens, Erin Nye, Angela Alleman 0±®µ¨£¤±² 0±¤²¤­³Ȁ Beth Freeman, Tammy Gelsinger & *¤²²¨¢  lj &±¨¤­£² Kelli Ellerman Ariane Warren /¢¢´¯ ³¨®­ « 3¤±µ¨¢¤²Ǿ )­¢ȁ Adrienne High +¤¸²³®­¤ (´¬ ­ 3¤±µ¨¢¤² Jessica Coons & Tony Fisher & ¬¨«¸ # ±¤ 3¤±µ¨¢¤² Lili High & Alexander Shatzer -¤­³ « (¤ «³§ !²²®¢¨ ³¨®­ Ian Lupey ,´¯¤¸ "¤§ µ¨®± « 3¤±µ¨¢¤² Lorrie Miller 4§¤ !2# ®¥ &± ­ª«¨­  ­£ &´«³®­ #®´­³¨¤² Matthew Yingling & Shanna Golden 3¤±µ¨¢¤ !¢¢¤²² lj - ­ ¦¤¬¤­³ Tara Harmening 3 ¥¤ )­ (®¬¤ Michael Cutler E±¨¤ #®´­³¸ # ±¤ - ­ ¦¤¬¤­³ Julie Gomez C®¬¬´­¨³¸ 2¤²®´±¢¤² ¥®± )­£¤¯¤­£¤­¢¤ MEETING MINUTES Welcome & Introductions This meeting was held via Google Meet. Those present introduced themselves and their agency affiliations during the Provider Updates. Administrative Entity (AE) Updates 2¤¡¤¢¢  7¤ µ¤± )$$ !¶ ±¤­¤²² -®­³§ !¢³¨µ¨³¨¤² - T Occupational Services, Inc. (OSI) is putting together swag bag giveaways. Franklin/Fulton IDD staff also plan to have gift giveaways. An IDD Proclamation will be read during the Franklin County Commissioners th Meeting on March 12 at 10am. IDD providers are encouraged to attend. Due to construction, parking at the Administrative Building is limited. Parking is available along Grant Street and the surrounding parking lots. Please use the Grant Street entrance to the parking lot if you would like to drop someone off at the front door. A date for the Fulton County Commissioners Meeting has not been set as of this time. nd There is an IDD Awareness event sponsored by CROSS and the ARC on March 22 from 3 to 5pm at Criders Church in Chambersburg. The event will include food, crafts, a photo shoot, and entertainment by Woody Wolf. Invites will be emailed to all providers as well as included in the meeting minutes. Please R.S.V.P by March th 17. There will be prize giveaway incentives for those that R.S.V.P. IDD Provider Meeting Friday, November 15, 2024 Throughout the month of March, the ARC will be sponsoring a bowling opportunity for IDD clients at Nellie Fox Bowl. Each participant will receive a punch card that is good for 15 games of bowling. Please email Becky, Jane, or John with the number of clients that would like to participate as well as to arrange for pick-up of the punch cards. 0 £«¤³ 2¤²®´±¢¤ ¥®± 3´¯¯®±³¤±² IDD staff is in the process of setting up a Padlet account. Padlet is a website that will be helpful to families by dispersing information regarding available trainings and community events. The IDD staff are hoping to get the account up and running in March. The plan would be to have an area on the Padlet where families can easily access provider websites. Please email Becky the link to your website or the best source to disperse your agency information so that she can upload it to the Padlet. If you are hosting an event that anyone within the IDD community could participate, that information could also be added. IDD staff is planning to update the Padlet at the beginning and end of each month. Please notify Becky the month prior to an event to be sure it gets listed in time. &´³´±¤ 0±®µ¨£¤± -¤¤³¨­¦² - Becky asked providers their thoughts on having in-person IDD Provider meetings. thth After some discussion, it was decided that the May 16 and August 15 meetings will be held in-person at the Human Services Building (HSB) with the virtual option st for those that would have to travel. The November 21 meeting will be held virtually. /³§¤± 5¯¢®¬¨­¦ %µ¤­³² th There will be a virtual PA Able Information Session on March 18 at 1pm. The event will review PA Able as well as how to sign-up. Invitations were sent out; if you did not receive the invite, please email Becky at rmweaver@franklincountypa.gov. th The Mother to Mother Luncheon is Saturday, April 5at Grand Point Church in Chambersburg. This is a free event for moms with children who have autism. nd Registration opens on February 22 and caps at 250 participants. Child care will be provided for those that register. Becky will send out a flyer with their website information. This event is also being offered in Harrisburg and Lebanon; please see their website for details. - ±¨®­ 2®¶¤ %­³¤±¯±¨²¤ )­¢¨£¤­³ - ­ ¦¤¬¤­³ Ȩ%)-ȩ 5¯£ ³¤² Marion has noticed a trend on some reports in regards to rights violations and allegations in situations where corrective action was implemented immediately. For example, an individual was restricted from an activity; however, the provider staff corrected it immediately. If the individual wanted to attend an event or go somewhere, but they weren't able to go that day, the provider took them the next IDD Provider Meeting Friday, November 15, 2024 day. In this case, the determination is that the provider feels that the person's rights were not violated because they were still able to participate in the event. While Marion is glad that providers are able to implement those corrective actions promptly, it doesn't deter from the event that actually happened, which was an actual violation of the rights. Those allegations should still be confirmed allegations. Please continue to put the information regarding the corrective action in the first section. Marion is noticing that the admin review committee is determining that the allegation is not confirmed because it was able to be resolved quickly and it doesn't negate that the event actually happened. Please review this with your incident management staff and if they have any questions related to this, feel free to have them reach out to Marion directly for further discussion. ( ­£®´³² ¥®± ³§¤ -¤¤³¨­¦ - o HealthCare Quality Unit (HCQU) trainings this went out with the agenda and will also go out with the minutes. o Dual Diagnosis Conference Series. o The 911 Health Alert - please review this alert with staff to ensure that they are trained to avoid delays in reaching out to 911 in an emergency situation. Marion is aware that some providers have policies set up where staff is advised to contact certain people prior to reaching out to 911; however, it is considered neglect of care to delay an emergency response. If you need additional detailed training, the HCQU will provide training to providers and staff. Feel free to reach out to them. o Certified Investigators (CI) Program Spotlight Newsletter - the CI forums provide a lot of useful information. You are able to send in questions that they will review and respond back to you. It is great for investigators as they have questions or situations that come up that are unusual. Topics are discussed in the forum and can also be submitted for a future spotlight once they have been thoroughly reviewed. If you go to the spotlight newsletter, you can look at previous newsletters for resource information for investigators incident management teams, admin review teams, and peer review teams. o Provider contact list - if your contact information needs updated, please contact Marion so that she can make the necessary changes. An updated contact list will be distributed after changes are made (see attached). *®§­ '¤± ª John reminded providers that if they received their Quality Management (QM) recertification in 2023, they are due for recertification which is due by December 31, 2025. The Office of Developmental Programs (ODP) announcement is 25006. Please be sure to have all of your prerequisites completed. If you do not have the prerequisites, go to MY ODP and verify your credentials. The classes fill up quickly; please sign-up in a timely manner. If you have any questions, please reach out to John at jmgerak@franklincountypa.gov IDD Provider Meeting Friday, November 15, 2024 Supports Coordination Organization (SCO) Updates 3¤±µ¨¢¤ !¢¢¤²² lj - ­ ¦¤¬¤­³Ǿ )­¢ȁ Ȩ3!-ȩ SAM has one (1) new hire starting at the beginning of March. They are looking to fill one (1) additional position which will put them fully staffed with twelve (12) Supports Coordinator positions. With it being the second part of the fiscal year, remember to be mindful of utilization. If you are running short on units, please reach out to your SC to set up a critical revision meeting. If services utilized fully, please back those extra units out from the first half of the year so that we have appropriate levels as we plan for fiscal year renewals. %±¨¤ #®´­³¸ # ±¤ - ­ ¦¤¬¤­³Ǿ )­¢ȁ Ȩ%##-ȩ At this time ECCM is fully open for intakes and referrals. Healthcare Quality Unit (HCQU) Updates Katie Freeman attended from the HCQU. The next quarterly syllabus schedule will be sent out within the next two (2) weeks (see attached). There are still a few trainings left for March. If anyone is in need of trainings, record reviews, or any assistance, please feel free to reach out. Provider Updates +¤¸²³®­¤ (´¬ ­ 3¤±µ¨¢¤² Keystone has done some internal individual moves. They have a few openings in some of their homes. -¤­³ « (¤ «³§ !²²®¢¨ ³¨®­ Alexandra Shatzer introduced herself as the new supervisor over the Individual Family Satisfaction Team (IFST) Program. They are currently working on Independent Monitoring for Quality (IM4Q). She is in the process of reaching out to providers to schedule surveys with some of their individuals. & ¬¨«¸ # ±¤ 3¤±µ¨¢¤² Tony Fisher shared that for residential providers, he is waiting for the Room and Board Bulletin to be released. He has seen some correspondence that it will be released in March. He also noted that training for the bulletin is scheduled on the ODP March calendar. *¤²²¨¢  lj &±¨¤­£² Beth Freeman announced that she is new with Jessica & Friends. She is really focused on getting new programs for Franklin County up and running, such as Community Participation Supports (CPS), supported employment, and the day program. As of now, they do not have an office phone number established. Beth will notify Becky with any contact information updates. IDD Provider Meeting Friday, November 15, 2024 Tammy Gelsinger shared that Jessica & Friends currently provide services to eleven (11) individuals with two (2) additional individuals on the referral list. They provide home and community companion services. They have two (2) new staff members, giving them a total of four (4) staff members for Franklin/Fulton Counties. ,´¯¤¸ "¤§ µ¨®± « 3¤±µ¨¢¤² Ian Lupey introduced himself as a new behavioral services provider for Franklin/Fulton County. They have experience in behaviors from helping an individual interview for love on the spectrum, to sexualized and self-injurious behaviors. They are taking referrals. -858-5488 or LupeyBS@gmail.com C®¬¬´­¨³¸ 2¤²®´±¢¤² ¥®± )­£¤¯¤­£¤­¢¤ Ȩ#RI) CRI continues to expand their service area throughout Pennsylvania with a focus area on Franklin/Fulton. They provide in-home and community, CPS, companion, fifteen (15) minute respite, and homemaker services. They do not offer 24 hour respite services. 4§¤ !2# ®¥ &± ­ª«¨­  ­£ &´«³®­ #®´­³¨¤² th The ARC will be having Social Bingo on April 17 as well as the May Day of Caring th Carnival with United Way on May 15. They also have a bowling league that runs stthth from May 1 through June 5 with a banquet on May 12. A newsletter will be included in the handouts. 3 ¥¤ ¨­ (®¬¤ Safe in Home provides remote support services. An invitation has been sent out for February for their monthly Dedicated Solutions Series. The discussion for February th 27 at 9:30 am will be How Remote Supports can support Behavioral Challenges. The discussion will be hosted by Tara Harmening and Susan Jackson. The Teams link to join is Meeting ID: 238 002 999 552 Passcode: km3hw7Jr. Future discussion topics are: o March Supporting Transitions across the Lifespan o April Overnight Supports o May Elopement, Mitigation, and Wandering o June Remote Supports in Provider Based Settings. These invitations will be coming out soon. The sessions are usually planned for the last week of each month. If anyone would like to have an individualized presentation for your team, please reach out to Tara. Tara and Susan will also be hosting a Provider Town Hall in March and hopefully a Family Town Hall in April. Future Topics IDD Provider Meeting Friday, November 15, 2024 If there are any topics that providers want the AE to review, discuss or have a presentation on at a future meeting, please email any of the AE staff so they can look into this. Reports Friendly reminders of due dates for our Base funded providers Ȩ3¤¤ 0±®¢¤£´±¤ 3³ ³¤¬¤­³ -()$$%)-416) o * ­´ ±¸ ΖΔ²³ Program Report on Outcomes in Appendix A o &¤¡±´ ±¸ ΔΘ³§ Quarterly Report of Expenditures (October December) o - ±¢§ ΖΔ²³ Appendix A for upcoming fiscal year Budget packets (to include Budget/Rate Letter, Staff Roster, Unit Assumptions, Budget Narrative for upcoming fiscal year if appropriate) o - ¸ ΔΘ³§ Quarterly Report of Expenditures (January March) ³§ o ΔΘ ®¥ ¤ ¢§ ¬®­³§ Monthly Invoices If anyone has any fiscal related questions, please contact iddfiscal@franklincountypa.gov. Upcoming Trainings See HCQU Syllabus .¤·³ 0±®µ¨£¤± -¤¤³¨­¦ &±¨£ ¸Ǿ - ¸ ΐΕǾ 2025 at 10:00 a.m. ¡®³§ ¨­-¯¤±²®­  ­£ µ¨±³´ « format. ΑΏΑΔ -¤¤³¨­¦ 3¢§¤£´«¤ - ¸ ΐΕ³§ !´¦´²³ ΐΔ³§ .®µ¤¬¡¤± Αΐ²³