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HomeMy WebLinkAbout2012-04-19 Commissioner Minutes THURSDAY, APRIL 19, 2012 The Franklin County Commissioners met Thursday, April 19, 2012, with the following members present: David S. Keller, Robert L. Thomas and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, and the Pledge of Allegiance proceeded with the business of the day. Chairman Keller asked to amend the agenda to include Chairman’s time prior to public comment. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to adopt the amended agenda. Chairman Keller wanted to respond to Mr. Piper’s recent request for the Board to provide a podium for public comment time. The Board does not feel that is necessary and will not accommodate his request. James Wyrick provided public comment and said a lot of citizens do not vote. He said every vote is important and urged everyone to vote on primary election day. Ken Jones provided public comment and on Tuesday asked the Board of Commissioners to have a moment of silence or a prayer to start each Commissioner meeting as most government offices do and believes this is important to thank God for what we have. Mr. Jones would like a response to this request. Allen Piper provided public comment and refused to approach the microphone because the PA system is not working adequately. Mr. Piper does not like the Chairman’s answer on a lack of a podium in the meeting room and he will not accept it and wants an answer why a podium will not be provided. Chairman Keller responded that he will ask staff to address the problem. He does not agree that Mr. Piper’s justification is valid for a podium. Mr. Piper said the Board needs a technician here to run the PA system controls properly. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the minutes of April 10, 2012 and April 12, 2012 meetings. The Chairman announced there is an addition of two items to the board action listing and asked John Hart, County Administrator to provide information on the two items. Mr. Hart said the additions are notice of awards for the two vendors of the bridge contract where the Board awarded bids on Tuesday. This is needed to start the process for the contract paperwork. Commissioner Thomas said there is another addition for the purchase of a van from the FSNRC Auxiliary. Mr. Hart explained that staff has been working with the Auxiliary to provide a used vehicle from Franklin County Transportation. Transportation has a vehicle being removed from their fleet due to length of service. He said the vehicle has been appraised and the average price of the two appraisals is $9,500.00 which the auxiliary has already written a check for. The vehicle needs some repairs in the amount of $1,500.00 which the auxiliary has also agreed to pay. Mr. Hart said the auxiliary will be donating the van to the Nursing Home for resident activities. The County will supply the gas and provide routine maintenance on the vehicle. He said the current activity staff will drive the vehicle. Continued on page 2 The Board reviewed Aging Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the Charitable Organization Registration Statement to Bureau of Charitable Organizations for Franklin County Area Agency on Aging to continue to be registered as a charitable organization. Renewal application fee is $100.00. The Board reviewed Commissioners’ Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Notice of Award to William Orr & Sons for Contract #1 of the 2012 Bridge Maintenance Program in the amount of $187,472.50. The Board reviewed additional Commissioners’ Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Notice of Award to Keystruct Construction for Contract #2 of the 2012 Bridge Maintenance Program in the amount of $139,575.00. The Board reviewed additional Commissioners’ matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the Contract Change Order 3 from W. Harley Miller Contractors, Inc. for the Judicial Center Fire House renovations to make structural improvements to floor framing and roof framing and reusing the existing timber floor joists for an additional cost of $17,877.00. The Board reviewed additional Commissioners’ Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the Agreement between the County of Franklin and Chambersburg Area Development Corporation for the County to lease 7 spaces from the Chamber identified as stalls 14, 15, 16, 21, 22, 23 and 24 at 50 North Main Street known as the Madden Parking Lot on a month to month basis beginning on May 1, 2012 at a cost of $140.00 per month payable in advance. The Board reviewed additional Commissioners’ Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Purchase Agreement between the County of Franklin and Falling Spring Nursing and Rehabilitation Center Auxiliary for the Auxiliary to purchase a van from the Franklin County Transportation Department and donate it to the FSNRC to be used as an activities van for transportation of nursing home residents to various activities at a purchase price of $9,500.00 plus repairs in the amount of $1,500.00 to be paid after the repairs are completed. The Board reviewed Nursing Home matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and Grane Rx to provide medications and related supplies for the physician ordered medications and facility pharmacy needs at costs based on medications supplied. This pharmacy has an advanced system which not only reduces the time needed by nursing staff to pass medications but has a built in quality control system to virtually eliminate any incorrect furnishing of medication. The facility advertised an RFP for pharmacy services and seven pharmacies responded. This pharmacy meets the needs of the facility for service and costs, so was chosen to provide the service. Continued on page 3 The Board reviewed additional Nursing Home matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the addendum to the agreement signed on April 28, 2005 between the County of Franklin and EnduraCare to provide rehabilitation therapy services. This addendum is to clarify that EnduraCare was acquired by Select Rehabilitation to change the name and billing address. There are no changes to the provisions of the original agreement, pricing of the services, nor the therapist on site performing the contract services. The Board reviewed additional Nursing Home matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Engagement Letter from Padden, Guerrini and Associates, P.C. to provide Medicaid, Medicare and coinsurance billing and posting corresponding remittance advices to continue claims submission to Medicare and the State at a cost of $65.00 to $75.00 for approximately 130 hours on a month to month basis. This engagement letter is needed due to the resignation of the biller/resident finance coordinator. The Board reviewed Visitors Bureau matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the renewal agreement between the County of Franklin and Kristin Horst to renew graphic design services for a one year period through April 15, 2013. All other terms of the original agreement executed by the County on April 14, 2011 shall remain in full force and effect. The Board reviewed additional Visitors Bureau matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Renewal Agreement between the County of Franklin and Scott Hershberger to renew public relations services for a one year period through March 29, 2013. All other terms of the original agreement executed by the County on March 24, 2011 shall remain in full force and effect. In accordance with PA Acts 67, 68 and 127 notifications, APX Industrial Coatings, Inc. notified the County of a Pennsylvania Department of Environmental Protection Renewal of Air Quality State Only Operating Permit for facility on property located in St. Thomas Township. In accordance with PA Acts 67, 68 and 127 notifications, Gwin, Dobson & Foreman Consulting Engineers notified the County of a Pennsylvania Department of Environmental Protection Water Obstruction and Encroachment for storm water discharge and Water Quality Management Part II Permits for construction and operation of the new treatment facility being applied by Bear Valley Water Treatment Facility on property located in Peters, St. Thomas, Hamilton Townships and Chambersburg Borough. In accordance with PA Acts 67, 68 and 127 notifications, R. Lee Royer and Associates notified the County of a General NPDES Permit Renewal being applied by White Properties, LLC for single family house construction on property located in Washington Township. Continued on page 4 Teresa Beckner, Fiscal Director, met with the Board to discuss the following items: Review of 2012 expense and revenue budget performance through February. Ms. Beckner advised most departments are under budget except for a few where she mentioned their variances from the report. Ms. Beckner said revenues are consistent through February with 4% collected compared to 2.0% from this time last year. Ms. Beckner provided a presentation on the General Fund Budget Performance for 2011. She said the final revised budget for 2011 provided for $40,587,000 in revenue and $40,812,000 in expenditures, for a budgeted deficit of $225,000. The County budgeted to use another $380,000 toward the capital project, making our overall budgeted use of reserves at $605,000. Ms. Beckner said the County is constantly seeking revenue from other sources to support County operations so that the taxpayer is the payer of last resort. For 2011, outside sources provided over 25% of general fund revenue. She said charges for services, at 17% are the second largest source of revenue. These fees, collected by the various elected offices, as well as leasing of jail beds and fines and costs collected by adult probation, were $404,000 more than budgeted. State and federal grants contributed almost $2MM or 5% to our general fund operations in 2011. Ms. Beckner explained the expenditures and specific operational areas that contributed to the surplus. Commissioner Ziobrowski suggested Mr. Piper and his cohorts take a good look at the budget performance before condemning the board as spendthrifts. The Board thanked Teresa for a positive report. Dr. Barry Parks, Nursing Home Administrator, Carol Knisely, QUnique President CEO, Mary Kimmel, Finance Manager and Alma Cullers, Director of Nursing met with the Board to review the Falling Spring Nursing and Rehabilitation Center Governing Board Report which is attached and made a part of these minutes. Carol Knisely, QUnique President announced Dr. Barry Parks, FSNRC Administrator’s retirement effective April 20, 2012. She said since QUnique is the manager of the nursing home and the administrator is their employee so she did a search and presented two candidates to the Board and found a replacement. Ms. Knisely introduced James Faust from Chambersburg as the new administrator and he will start immediately. She said he knows the facility since he has worked for the County in the past. Ms. Knisely said Dr. Parks has accomplished allot, he’s been innovative, stable and fair and thanked Dr. Parks for his years of service. Chairman Keller said he’s happy with QUnique’s decision to appoint James Faust as the new administrator and is comfortable that Jim is a resident of the area, former employee of the County, and is a familiar face at meetings and in the community. Commissioner Thomas said Dr. Parks ran a tight ship and he will be missed by many. He said Jim has gone on and gotten more experience since he has been with the County and he looks forward to working with him and he will do a fine job. Commissioner Ziobrowski concurred, thanked Dr. Park for running a tight ship, and welcomed Mr. Faust. John Hart said keeping expenditures in line is important however quality of care is just as important. He is sorry to see Barry go as he has moved the nursing home forward and he wishes him the best. Continued on page 5 The meeting was adjourned at 10:48 a.m. with a motion by Robert L. Thomas; seconded by Robert G. Ziobrowski. FRANKLIN COUNTY COMMISSIONERS QUARTERLY REPORT TO THE BOARD FALLING SPRING NURSING AND REHABILITATION CENTER April 19, 2012 OPERATIONS  Census  Cost saving initiatives- Dietary and Laundry  Volunteerism to Falling Spring Center  Traffic flow, pedestrian safety on Facility ground and parking availability  Visitor attendance at the Facility NURSING  Quick Rounds wound documentation/supplies charging  Working with Qunique clinical consultant to assure continued quality of resident care FINANCE  Financials  A/R update  Resignation of Kim Smitherman